REFERENCE MANAGEMENT

&

CITATION

RESEARCH SUPPORT UNIT,

CENTRE OF RESEARCH SERVICES LEVEL 2, CENTRE OF RESEARCH SERVICES RESEARCH

MANAGEMENT & INNOVATION COMPLEX (IPPP),

UNIVERSITY OF MALAYA

REFERENCE MANAGEMENT TOOLS MANAGE, STORE, SHARE REFERENCE

AND

IMPROVE CITATIONS

Nader Ale Ebrahim, PhD =====================================

Research Support Unit

Centre of Research Services

Research Management & Innovation Complex

University of Malaya, Kuala Lumpur, Malaysia

www.researcherid.com/rid/C-2414-2009

http://scholar.google.com/citations

Available online at:

http://dx.doi.org/10.6084/m9.figshare.1250886

Abstract

Reference Management system offers an easy

way of collecting references from online

databases, organizing them in a database, and

citing them in documents in Microsoft Word.

Documents can be shared with colleagues/publish

online. A reference management system can

facilitate the keeping track of the literature.

See more at: http://as.exeter.ac.uk/it/equipmentandsoftware/software/frequent/referencemanager

Reference Management Tools- @ Nader Ale Ebrahim 2014 3

Why use a reference management tool

• Reference management tools saves time for researchers and help them work more efficiently;

• Reference management tools help scholars to create and manage their lists of references for research projects;

• Reference management tools should be tightly integrated into user’s overall research workflows;

• Reference management tools are designed to organize citations into specific formats for the preparation of manuscripts and bibliographies.

• Reference management tools is needed to facilitate sharing and collaboration.

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Research Tools Mind Map

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ORGANIZE THE REFERENCES (REFERENCE MANAGEMENT TOOLS)

Writing a Thesis/Paper: Traditional way

Reference Management Tools- @ Nader Ale Ebrahim 2014

Source: flickr/toennessen

7

Reference Management Tools- @ Nader Ale Ebrahim 2014

Use a reference management tool!

Your article

article article article article

book book

conference paper conference paper conference paper

EndNoteWeb Mendeley

Etc.

citations

reference list/bibliography

Source: Managing References: Mendeley By: HINARI Access to Research in Health

8

EndNote

• EndNote is an almost indispensible tool

for the serious researcher. And best of

all, its free to all UM postgraduates!

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Why use EndNote?

• EndNote allows you to create your own reference library.

This library can be used to store the bibliographical details

relating to the articles and books that you use. When it

comes time to write your thesis, you can employ the

library to insert references into your text and produce your

bibliography. EndNote will save you hundreds of hours

over the course of your research.

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EXPORT TO ENDNOTE

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Add full text to references

• In ””References”> ”Find full text” you can make EndNote

import full text articles, which will be attached to your

references.

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Import PDF-files

• Choose ”File”> ”Import” and ”Folder” or ”File”. Import

option must be PDF

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Duplicate References

• Check your library for duplicates, do it before you use it in

Word, an avoid duplicates in your Word document. Mark

all references and Choose ”References”>”Find

Duplicates”. You can either choose manually ”Keep this

Record” or click on ”Cancel” and delete the duplicates in

”Duplicate References” automatically.

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EndNote Web

• Using EndNote references from another computer, or

share your references, you might use EndNote Web.

Create an Web account by filling in everything in the

registration form in “Edit”> “Preferences” and “Sync”.

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Why EndNote Web?

EndNote Web can help you to manage your

references in a simple two-steps process …

• Step 1: Manage references

• Collect references

• Organize, share and collaborate

• Step 2: Format references

• Cite references while writing (Cite While You Write)

• Get reference list generated automatically

• Change the reference style in few clicks!

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How to start?

Here are the simple steps to make your writing

experience a happier one …

1. Create a free EndNote Web account

2. Collect references from Web of Science and various

databases

3. Manage, organize and share references

4. Download and installing the “Cite While You Write” Plug-in

(only do it once!)

5. Inserting your references and be a happy writer!

… because references are automatically generated and you

can change the style with just few clicks!

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EndNote Web in Word

• In Word you can change from EndNote or EndNote web in

“Preferences”> “Application”.

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Share references

• You can share your references (but only bibliograpic datas

not PDF’s) in EndNote Web.

• You can share your EndNote library in Dropbox or other

platforms.

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Connect

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Zotero is the only research tool that automatically senses

content, allowing you to add it to your personal library with

a single click. Whether you're searching for a preprint on

arXiv.org, a journal article from JSTOR, a news story from

the New York Times, or a book from your university library

catalog, Zotero has you covered with support for thousands

of sites.

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Easily organize your papers, read &

annotate your PDFs, collaborate in

private or open groups, and securely

access your research from everywhere.

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Qiqqa: Free reference manager and

research manager

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Sort Tags

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Conclusion

• Reference Management tools save time

from a few hours to several days on each

project;

• Reference management tools are needed

for sharing and collaboration;

• Reference management tools assist to

improve publication visibility.

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Thank you!

Reference Management Tools- @ Nader Ale Ebrahim 2014

Nader Ale Ebrahim, PhD =====================================

Research Support Unit

Centre of Research Services

Research Management & Innovation Complex

University of Malaya, Kuala Lumpur, Malaysia

www.researcherid.com/rid/C-2414-2009

http://scholar.google.com/citations

RESEARCH SUPPORT UNIT,

CENTRE OF RESEARCH SERVICES LEVEL 2, CENTRE OF RESEARCH SERVICES RESEARCH

MANAGEMENT & INNOVATION COMPLEX (IPPP),

UNIVERSITY OF MALAYA

33

References

1. Ale Ebrahim, N. (2013). The effective use of research tools and resources.

[Presentation material]. Retrieved from http://works.bepress.com/aleebrahim/73/

2. Ale Ebrahim, N. (2014). Citation Frequency and Ethical Issue. Electronic Physician,

6(2), 814-815. doi: 10.6084/m9.figshare.1027327

3. Egghe, L. (2006). Theory and practice of the g-index. Scientometrics. 69, 131-152.

4. Ale Ebrahim, Nader, Introduction to the Research Tools Mind Map (June 14, 2013).

Research World, Vol. 10, No. 4, pp. 1-3,. Available at SSRN:

http://ssrn.com/abstract=2280007

5. Gasparyan, A. Y. (2013). Choosing the target journal: do authors need a

comprehensive approach?. Journal of Korean medical science, 28(8), 1117-1119.

6. N. Ale Ebrahim, H. Salehi, M. A. Embi, F. Habibi Tanha, H. Gholizadeh, S. M.

Motahar, et al., "Effective Strategies for Increasing Citation Frequency,"

International Education Studies, vol. 6, pp. 93-99, October 23 2013. Available at

SSRN: http://ssrn.com/abstract=2344585

7. K. Bakhtiyari, H. Salehi, M. A. Embi, M. Shakiba, A. Zavvari, M. Shahbazi-

Moghadam, N. Ale Ebrahim, and M. Mohammadjafari, “Ethical and Unethical

Methods of Plagiarism Prevention in Academic Writing,” International Education

Studies, vol. 7, no. 7, pp. 52-62, 19 June, 2014.

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