REF2020 at LSHTM

Improving health worldwide www.lshtm.ac.uk

Sad, Sad, Sad by Orin Zebest (CC-BY)

John Murtagh, LSHTM Research Online (Manager)

The beginning

The beginning

• This includes the statement:

Higher education institutions are now advised to implement processes and procedures to comply with this policy, which may include using a combination of the ‘green’ and ‘gold’ routes to open access. Institutions can achieve full compliance without incurring any additional publication costs through article processing charges.[Paragraph 5]

The policy

• To be eligible for submission to REF you must do the following:

1. The final peer-reviewed manuscript of all articles and conference proceedings must be deposited in an open access institutional repository

(or subject repository)

2. within 3 months of acceptance of publication.

The policy

• The policy covers papers accepted for publication

after

1st April 2016

Exemptions

• In recognition of the embargoes applied by many publishers, the maximum permitted embargo is 12 months (for Panel A)

• If the paper will not be made open access until after the maximum embargo, researchers must be confident that the journal/proceeding is the most appropriate publication for the work

• The policy does not apply to monographs, other long-form publications, creative or non-text outputs, or data.

Exemptions

• The expectation is that close to 100% of an institution's submission will meet the requirements of the policy.

• However, it is recognised that publishers often impose an embargo before repositories can make manuscripts openly available.

• The embargo period does not provide exemption/extension from the requirement to deposit within three months of acceptance; deposit is made and the article kept closed access until the embargo expires. (In such instances the article can still form part of the submission).

Selected FAQ

• 18. If the publication has provided access through the gold route, do authors still need to deposit their manuscripts?

Answer:• Yes. The minimum requirement is that the author’s final peer-

reviewed draft is deposited. Where access to the gold version of record is provided within three months of acceptance, this can be deposited instead of the final draft. If access is provided later, the gold version of record can replace an earlier deposit.

Exemptions

• There are other instances in which exemption is permissible, these are listed in full in the policy together with the statement:

In very exceptional cases, it may not be possible for an output to meet the open access requirements set out by this policy for a reason not covered by the exceptions listed above. We will require a short written explanation for why the output could not meet the open access requirements at the point of submission to the REF. We expect that such cases should be extremely rare. We will establish the process for considering them as part of our more detailed work to develop the post-2014 REF [Paragraph 39]

Complete list of FAQs (and growing) - http://bit.ly/1l9gpKO

What are we doing?

• Academic Affairs Committee met in October 2014 to discuss going forward

• Same committee is now responsible for ensuring that the School can meet the OA requirements of the next REF

• Developing a communication strategy to ensure that staff are aware of requirements & progress..

• Developing an OA policy for the School.

What are we doing?

• Considering including appropriate procedures to obtain metadata & mandate deposit of author accepted manuscripts in LSHTM Research Online.

• Considering the need for future investment in both systems & staffing.

• Investigating the use of a Current Research Information Service (CRIS) such as PURE. Such systems could replace much of the functionality of the existing Publications Database.

Soothing voice

• If all papers submitted to the 2014 REF by Birmingham academics that could have been made open access under current journal rules (…) the university would be “nearly” compliant with that policy already.

Fear not: mighty dread over new REF open access rules may be misplaced. Times Higher Education (31 October 2013)

Adam Tickell, provost and vice-principal of the University of Birmingham (also member of the Finch Committee)

Information

• Policy for open access in the post-2014 Research Excellence Framework:

http://bit.ly/O8na4X• Frequently Answered Questions:

http://bit.ly/1l9gpKO

Questions

Twitter: @LSHTMOpenAccessBlog: http://

blogs.lshtm.ac.uk/library/tag/open-access/E-mail: researchonline@lshtm.ac.uk

Telephone: 0207 958 8193