Ref - Hong Kong Polytechnic University€¦ · Web viewObjective and Target Target Period/ Date...
Transcript of Ref - Hong Kong Polytechnic University€¦ · Web viewObjective and Target Target Period/ Date...
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: AccountsRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target1 Target
Period/
Date2
Responsibilities3 Environmental Management Programme1 Monitoring and
Measurement Procedures4Implementation Programme Timescale5 Responsible
PersonFrom To
Objective:
Reduce paper consumption.
Target:
Reduce the size and number of
copies of all printed items/ forms and
merge different printing items/ forms
which have similar functions.
General Manager:
Make decisions about
proposed alternations to
existing printing items/ forms.
Assistant Controller, Cost
Controller and Department Heads:
Review each printing item/
form and re-order.
All staff:
Provide opinions and
1. Discuss with department heads
about the possibility of reducing
the size and number of copies of
printing items/ forms, and merging
different printing items/ forms
having similar functions.
2. Obtain management approval for
the changes.
3. Obtain quotations from suppliers.
AC, COS &
User DH
AC & GM
PM
EMS Manager/ Cost
Controller shall review
and record progress
monthly.
1All Environmental Objectives and Targets and Environmental Management Programmes for Hotel Generic Hongkong as at January 2000 are illustrated as examples. Other hotels can base on their identified significant environmental aspects and the availability of resources to establish others.? Objectives and Targets which are quantified where practicable, and Environmental Management Programmes are to be decided by Senior Management. Environmental Objectives & Targets
and Environmental Management Programmes are distributed to relevant Department Heads.2 Target date is subject to programme implementation.3 For Hotel Generic Hongkong, responsibility for implementation lies with Department Heads. The General Manager may delegate his responsibilities to senior executives.4 It is the main role of the EMS Manager.5 Responsible person(s) is/are responsible for filling in the timescale upon completion of each programme step.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: AccountsRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
comments (if any) to
Department Heads about the
feasibility of changing the
existing printing items/ forms.
4. Issue Purchase Requisitions.
5. Finalise the artwork.
6. Receive the revised printing items/
forms and issue to users.
AC & COS
AC & User
DH
Store &
Receiving
Supervisor
Note: Existing forms should be consumed as far as possible to avoid waste.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: AccountsRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement ProceduresImplementation Programme Timescale Responsible
PersonFrom To
Objective:
Minimise the use of writing paper and
office consumables.
Target:
Minimise paper and diskette
consumption and ensure the
efficiency of communications within
the Hotel by setting up a computer
network system.
Assistant Controller & EDP
Manager
Set up the proposal.
Obtain management
approval.
Monitor the progress.
EDP Manager:
Install and provide training
on the system.
1. Gather information about the
system.
2. Obtain quotations for the cabling,
hardware and software.
3. Prepare a detailed plan including
cost computation, installation
schedule and training plan for
Management Review.
4. Issue Purchase Requisition for
management approval.
5. Issue Purchase Order to suppliers.
6. Install the cabling, hardware and
AC/ EDP
EDP/ PM
AC/ EDP
AC/ EDP
PM
DOE/ EDP
EMS manager and
Assistant Controller
shall review and record
the progress quarterly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: AccountsRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
software phase by phase
according to the schedule.
7. System testing.
8. Provide training to all concerned
staff.
9. System works.
EDP
EDP
EDP
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Human Resources DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement ProceduresImplementation Programme Timescale Responsible
PersonFrom To
Objective:
To reduce solid plastic waste.
Target:
To reduce the disposal of plastic
bottle (PET) by implementing a
Plastic Bottle Recycling Programme.
General Manager and senior
executives:
Plan and organise the
programme
Communicate with other
hoteliers and invite them to
participate in the
programme.
Chief Steward:
Educate stewards to
segregate the recyclable
plastic bottles.
Record the number and the
weight of plastic bottles
collected monthly.
1. Plan and organise the programme
with a local green group.
2. Issue letters to hoteliers and solicit
their confirmation in this
programme.
3. Seek funding from sponsors.
4. Contact the transportation
company to arrange for the
GM/ EMS
Manager/
senior
executives
GM/ EMS
Manager/
senior
executives
GM/ EMS
Manager/
senior
executives
GM/ EMS
Manager/
Chief Steward and EMS
Manager shall review and
record the progress
quarterly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Human Resources DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Department Heads:
Educate the staff to
segregate the recyclable
plastic bottles.
All staff:
Follow the established
procedures.
packing and delivery services.
5. Programme starts
senior
executives
All staff
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Human Resources DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement ProceduresImplementation Programme Timescale Responsible
PersonFrom To
Objective:
Minimise the disposal and wastage of
non-reusable items.
Target:
Progressively replace the use of
disposable ball pens by refillable
ones
Purchasing Manager:
Source refillable ball pens
from the market to replace
existing disposable ones.
Communicate the updated/
changed purchasing policy
to all Department Heads.
Department Heads:
Brief the updated/ changed
purchasing policy to the
staff.
1. Source refillable ball pens from the
market.
2. Select the best product in terms of
cost and quality.
3. Raise Purchase Request to buy
refillable ball pens for replacement.
4. Issue memo to each Department
Head about the change in
Purchasing Policy.
5. Start issuing refillable ball pens to
staff after the stocks of disposable
ball pens are clear.
PM
PM
PM
PM
PM
EMS Manager shall
review and record
progress monthly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Purchasing DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective:
Minimise the emissions of carbon
particles and ozone during
photocopying.
Target:
Install air cleaners next to all
photocopiers to filter out carbon
particles and avoid accumulation of
ozone to a significant level through
forced air movement.
General Manager:
Consider various ways to
minimise the health risks to
hotel staff.
Purchasing Manager:
Source suitable air cleaners
from the market and send
specifications to Chief
Engineer for review including
energy consumption figures
and running maintenance
costs.
Department Heads:
Consider the necessity to
install air cleaners next to the
1. Source suitable air cleaners from
the market.
2. Select the best air cleaner in terms
of cost and quality.
3. Send the specifications of the
selected air cleaners to Chief
Engineer for review.
4. Obtain feedback from Department
Heads
5. Issue Purchase Requisition to
purchase air cleaners.
6. Authorise purchase.
PM
PM
PM/ CE
EMS
Manager
PM
EMS Manager shall
review and record
progress monthly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Purchasing DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
photocopiers and maintain
the air cleaners for optimum
operating efficiency.
All staff:
Switch off the air cleaners
when the photocopiers are
not in use.
7. Install air cleaners.
GM
CE
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Food & BeverageRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective:
Replace standard paper products by
more environmentally friendly
products.
Target:
Replace all paper table placemats
used in Coffee Shop by recycled
paper table placemats.
General Manager:
Consider and decide upon
the strategy and use of
recycled paper products.
F&B Manager and Coffee Shop
Manager:
Control consumption carefully
to avoid wastage and
overstocking.
Purchasing Manager:
Source and select supplier
from the market who provides
recycled paper products with
the lowest cost and acceptable
quality.
1. Review existing stock levels of paper
table placemat.
2. Obtain quotation (s) for recycled
paper table placemat from
supplier (s)
3. Obtain management approval and
issue Purchase Requisition.
4. Order processing and delivery.
5. Start the replacement.
Coffee Shop
Manager
PM
GM & F&B
Manager
PM
Coffee Shop
Manager
EMS Manager shall
review and record
progress monthly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Food & BeverageRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Laundry DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective:
Reduce solid plastic waste
Target:
Reduce consumption of plastic
laundry suit bag by x % by replacing
them with laundry mark tag for guest
laundry delivery
General Manager:
Consider the use of
environmental friendly
substitutes to plastics.
Laundry Manager:
Design the laundry mark tag.
Source suppliers from the
market and select the best
one in terms of cost and
quality.
Control consumption of
laundry mark tag.
Review guest opinions
regarding the changes.
1. Design the laundry mark tag.
2. Obtain quotations from suppliers,
perform cost analysis and
comparison
3. Obtain management approval for
new item.
4. Issue Purchase Order to supplier,
order processing and delivery.
5. Start the replacement.
LM/ EHK
LM
GM/ FC
PM
LM
EMS Manager/
Laundry Manager
shall review and
record progress
monthly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Laundry DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective: Comply with existing and
pending legal requirements.
Target: To comply with the Air
Pollution Control (Dry Cleaning)
Regulation which will come into
operation soon.
General Manager:
Consider various ways to
minimise the health risks to
hotel staff.
Comply with legal requirements
Executive Housekeeper/ Laundry
Manager:
Gather information about the
existing vented type dry
cleaning machine and send the
information to Chief Engineer
for review.
Laundry Manager/ Chief Engineer:
Determine the feasibility of
replacing or modifying the
1. Collect information about the types of
dry cleaning machine which
comply with the requirements of
the EPD proposed control
scheme.
2. Request for a draft of the regulation
from EPD.
3. Conduct a feasibility study on
whether the existing vented type
dry cleaning machine required to
be replaced or modified to
permitted non-vented type dry
cleaning machine.
4. Check constantly with EPD the
CE/ LM
CE/ LM
CE
CE
Chief Engineer and
EMS Manager shall
review and record the
progress quarterly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Laundry DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
existing vented type dry
cleaning machines.
effective date of legislation.
5. Select the appropriate strategy.
(Replacement/ Modification of
existing vented type dry cleaning
machine)
CE/ LM
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Engineering DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objective and TargetTarget
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective:
Ensure that all chemicals are handled
properly to minimise health/ safety/
environmental risks.
Target:
Ensure chemicals are labelled
properly and provide stainless steel
troughs for safe storage and delivery
of hazardous chemicals.
Director of Engineering:
Consider various ways to
minimise the health risks to
hotel staff.
Ensure that all chemicals are
handled properly and safely.
Chief Engineer:
Influence suppliers to label
and deliver chemicals
properly.
Duty Engineer:
Monitor the delivery, storage
and labelling of chemicals.
All staff:
1. Send the hotel’s chemical handling
requirements to suppliers.
2. Ensure all chemicals in stores are
labelled properly.
3. Order stainless steel troughs for
holding hazardous chemicals.
4. Final check.
CE
DE
CE
CE / DE /
DOE
EMS Manager/ Chief
Engineer shall review
and record progress
monthly.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Engineering DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Select the right chemical for
each specific purpose
according to the information
on the chemical label.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Engineering DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
Objectives and Target Target
Period/ Date
Responsibilities Environmental Management Programme Monitoring and
Measurement
Procedures
Implementation Programme Timescale Responsible
PersonFrom To
Objective:
Eliminate ozone depletion due to CFC
emissions.
Target:
Phase out the use of controlled
refrigerant (R-11) in existing chillers.
General Manager:
Consider and decide upon
appropriate practices to retrofit
or replace the existing chillers
in order to phase out the use of
controlled refrigerant (R-11)
Director of Engineering/ Chief
Engineer:
Source new technologies and
propose alternative measures
for management selection.
1. Sourcing new technologies and
chemicals for chiller and refrigerant
retrofit respectively.
2. Select and obtain quotations on
appropriate measures.
3. Present proposed alternative
actions for management approval.
4. Issue Purchase Order to supplier,
order processing and delivery.
5. Install new chillers or modify
existing chiller.
6. Check, review and test the
CE & DOE
CE & DOE
CE &DOE
CE & PM
CE &
technicians
CE &
Chief Engineer and
EMS Manager shall
review and record the
progress every six
months.
Environmental Objectives and Targets
Hotel Generic Hongkong
Document No.: EMP-AD-01 Department: Engineering DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:
operation of new/ modified chillers. technicians
Environmental Objectives and Targets