Recruitment for Out-of-State Students & Scheduling

Faculty Senate Updates

Dr. Wendy Lin-CookMarch 28, 2019

Enrollment Funnel

March 28, 20193

Freshman – Prospect/Inquiry Stage

March 28, 20194

• Out-of-State Student Search– Purchase names of high-achieving high school students

• New Jersey – 37,644 (+23%)• Non New Jersey – 138,796 (+109%)

– New York, Pennsylvania, Connecticut, Maryland, Delaware, Washington DC, Virginia, Florida, California

• International – 1,524 (+10%)• Out of State/International Recruitment Travel

– High school visits and college fairs• New York, Pennsylvania, Connecticut, Maryland, Delaware, Washington DC,

Virginia, Florida, California and Texas• China, India, Taiwan, South Korea, Vietnam, Malaysia, Indonesia, Russia,

Ukraine, Colombia, Brazil– Recruitment literature

• Additional recruitment activities– Online Search Platforms such as Naviance, Niche– Digital and Traditional Advertising

Applicant/Admit Stage

March 28, 20195

• Overall Applications – 8,736 (Fall 2019) vs. 7,923 (Fall 2018)• Out-of-State Applications – 1,547 (Fall 2019) vs. 1,117 (Fall 2018)• International Applications – 639 (Fall 2019) vs. 548 (Fall 2018)

• Personalized Portal with personalized financial aid information• NJIT Experience Days (on-campus and virtual)• Virtual yield events• On-line math placement exams

Transfer Students

March 28, 20196

• Prospect Stage– Regional Transfer Scholarship– Purchase name

• Phi Theta Kappa– Recruitment Travel

• Community colleges in New Jersey and surrounding states– Advertising, posters combined with Digital marketing (geofencing) at

targeted NJ and neighboring community colleges

Graduate Students

March 28, 20197

• Prospect Stage– Purchase name

• GRE, GMAT, TOEFL– Outreach to NJIT students and alumni– Recruitment Travel

• Regional graduate fairs (NJ, NY, PA)• Professional conferences (NSBE, SWE, Grace Hopper, etc.)• International recruitment• Overseas agents

– Digital marketing• Google Ads • Social Media Ads

– Traditional advertising• Transit Ads• Billboards• Publications

Application Results

March 28, 20198

• Freshman Applications – Fall 2019– Out of State: +84%– International: +6%– New Jersey: +5%

• Transfer Applications – Fall 2019– International: +12%

• Graduate Applications – Fall 2019– International: +21%

Scheduling

Scheduling Models

• Academic department provides faculty data and Registrar creates schedule

• Ensures fairness and conflict free for all parties by taking all variables into holistic consideration at once

• Balanced classroom utilization• Less academic department

control

Decentralized Scheduling(Spring and Fall 2017 )

• Academic department admin has to coordinate among each other to develop schedule

• Room assignment happens at the end of the process create dispute for desirable time and space

• More academic department control

Centralized Scheduling(Fall 2008 to Fall 2016)

Current NJIT Scheduling ModelHybrid

( Spring 2018 to current)

• Centralized Freshmen Scheduling• Decentralized Upper level and Graduate courses• Disconnect between Freshmen and Upper Level

course• Insufficient time available to vet the schedule prior to

posting on the web

Schedule Modifications Requests

Chart1

Fall 2017Fall 2017Fall 2017

Fall 2018Fall 2018Fall 2018

Cancellations

Additions

Changes

Fall 2017, 2018

164

91

50

212

84

65

Sheet1

CancellationsAdditionsChanges

Fall 20171649150

Fall 20182128465

Chart1

Spring 2018Spring 2018Spring 2018

Spring 2019Spring 2019Spring 2019

Cancellations

Additions

Changes

Spring 2018, 2019

174

86

30

287

118

117

Sheet1

CancellationsAdditionsChanges

Spring 20181748630

Spring 2019287118117

Centralized Decentralized Hybrid ScheduleDecember

January

February

Registrar reviews submission and creates fall schedule (all population) taking into consideration all space limitations, curriculum conflict-free blocks and faculty avaibilities.

Registrar reviews submission and creates freshman fall schedule taking into consideration all space limitations, curriculum conflict-free blocks and faculty avaibilities.

March

Fall schedule is distributed to the academic department for review one month prior to April Registration

April

May to SeptemberNegotiation for space and conflict-free schedules among department continues until fall schedule opens.

Fall Schedule Timeline

Academic Department submit faculty and course information.

Academic Department creates schedules based on faculty and departmental needs.

Registrar takes department created schedules and assigns rooms. Department has to re-assgn faculty when rooms are not available. Departments negotiate among each other for available space. Fall schedule is distributed to the academic department for review two weeks prior to April Registration.

Academic Department submit freshman faculty and course information.

Academic Department create schedules based on faculty and departmental needs for upper level undergraduate and gradate level classes. Registrar takes department created schedules and assigns rooms. Department has to re-assgn faculty when room are not available. Departments negotiate among each other for available space. Fall schedule is distributed to the academic department for review two weeks prior to April Registration.

Negotiation for space and conflict-free schedules among department continues until fall schedule opens.

Limited changes as needed

Sheet1

Fall Schedule Timeline

Centralized Decentralized Hybrid Schedule

DecemberAcademic Department submit faculty and course information.Academic Department creates schedules based on faculty and departmental needs.Academic Department submit freshman faculty and course information.

January

FebruaryRegistrar reviews submission and creates fall schedule (all population) taking into consideration all space limitations, curriculum conflict-free blocks and faculty avaibilities.Registrar takes department created schedules and assigns rooms. Department has to re-assgn faculty when rooms are not available. Departments negotiate among each other for available space. Fall schedule is distributed to the academic department for review two weeks prior to April Registration.Registrar reviews submission and creates freshman fall schedule taking into consideration all space limitations, curriculum conflict-free blocks and faculty avaibilities.

MarchFall schedule is distributed to the academic department for review one month prior to April RegistrationAcademic Department create schedules based on faculty and departmental needs for upper level undergraduate and gradate level classes. Registrar takes department created schedules and assigns rooms. Department has to re-assgn faculty when room are not available. Departments negotiate among each other for available space. Fall schedule is distributed to the academic department for review two weeks prior to April Registration.

AprilLimited changes as neededNegotiation for space and conflict-free schedules among department continues until fall schedule opens.

May to SeptemberNegotiation for space and conflict-free schedules among department continues until fall schedule opens.

Slide Number 1Recruitment for Out-of-State Students & Scheduling�Faculty Senate Updates���Enrollment Funnel�Freshman – Prospect/Inquiry Stage�Applicant/Admit Stage�Transfer Students�Graduate Students�Application Results�SchedulingScheduling ModelsCurrent NJIT Scheduling Model�Hybrid�( Spring 2018 to current)�����Schedule Modifications Requests�Slide Number 13Slide Number 14Slide Number 15Slide Number 16Slide Number 17