AIESEC Stockholm 2014-2015 Application Booklet

Dear Applicant,

It is never too late to be what you might have been! All our dreams can come true if we have the courage to pursue them and you have just taken the first step towards this life changing experience. Challenge yourself and join the AIESEC team, the world’s biggest student organisation which offers you the opportunity to lead, develop and improve as an individual. As Local Committee President I encourage you to apply for a leader or a member position and together we can make AIESEC a bigger, better and stronger organisation. Bring your ideas, your experience and your positive attitude to learn and let’s create together a future and legacy for generations to come. There are many hardships waiting and simultaneously even more rewards, because AIESEC is a nest for all of us members to flourish and be the best we can be. Motivation, support and guidance will be always present and our goal is to find you who is restless to make a change, excited to take on responsibilities and willing to learn. If you recognize yourself in any part of this then we welcome you to apply and let the fun begin! Anna Stefani Local Committee President – 2014/2015

Being an AIESEC Member!

We are a registered not-for-profit business organisation that is run by students. We recruit

members to work with us and help us make an impact on student leadership development by

organising internships and volunteering experiences. Then, for the AIESEC exchange network to

function, it takes many members, and a lot of individual and collective efforts.

We need members with all type of personalities and skills to take care of all organisational

activities (sales, HR, finance, external relations etc.). We usually recruit members for a full year

and who can work between 5 and 10 hours a week aside of their studies. Note that these are

volunteering positions only.

As a member, you will get hands-on experience in the area of your interest, you will receive

leadership training, you will grow your network, you will get the opportunity to join national and

international AIESEC conferences... And you will have fun doing so!

Application instructions:

It is very simple, send your CV to vptm@aiesec-stockholm.se by the 15th of September 2014 at

midnight and specify which position(s) you are applying to from the list provided in this booklet.

Our Talent Management team will get back to you with further instructions depending on the

application.

Both team member and team leaders applicants will be interviewed after the 15th of September.

Team leaders will have to be elected through a specific AIESEC process: Election night.

AIESEC Stockholm Local

Committee structure

Apply for one of our 23 positions available and get hands-on experience in the area of your interest!

More positions might open depending on demand so don't hesitate to suggest your own!

Department of Communication -

VisionThe vision of the communication team is simple: to become the best diverse support team within AIESEC Stockholm. Th is year the focus wi l l be on bu i ld ing more communications and visual channels like Facebook, Instagram, Youtube and campaigns.

In the AIESEC Stockholm communication team we work on maintaining the global brand of AIESEC and to raise awareness amongst students and companies. We want to make sure that the way AIESEC is exposed stays true to the organisation’s ideals and vision: peace and fulfilment of humankind’s potential. By making AIESEC attractive and visually appealing, we want to attract as many TM’s and EP’s as possible. We want to sustain the member’s database and to maintain a sustainable growth of AIESEC Stockholm into the future.

Main Responsibilities :

• Running marketing campaigns to support local and national projects

• Implementation of national initiatives on local level • Local platform maintenance: website, Facebook,

Twitter etc. • Material design and strategic implementation to

provide support for other department • Brand management

Sarah Tehranian VP of Communication – 2014/2015

Positions available in

Communication

*2

*2 *2

Department of Communication -

Job descriptions• The Design Team Managers:

The two design managers are individually responsible for creating visual support for the product marketing of OGX, ICX and ER. Their main focus is to create posters, adding labels, logos, texts on pictures. This team works closely with Local Platform Managers. The photography and video editing skill would be a bonus and very much appreciated but not necessary.

• Product Marketing Managers:

The main focus of this team is face-to-face communication with students at the time of campaigns. When there is no campaign this team will: 1. promote the recognition of AIESEC Stockholm through the given channels 2. Constant communication with other departments to discover their current needs for advertisement.

• Local Platforms/Social Media Managers:

The team is responsible for an on-going updates on social media, local platform maintenance and presence on the web. This team is responsible for many channels that we have like: blogging, Facebook, newsletters, platform maintenance (AIESEC, twitter, Linkedin) and website management. is done in cooperation between Design Team and Product Marketing Team. Each manager will take care of several channels.

• Communication Assistant:

This individual is responsible for the coordination between the three other teams and reports to the VPC. Namely: follow ups, reminders, checking the flow of updates on our many different online platforms. This person should be in close contact with VPC and report the problems and updates each month. Also he/she will help VPC at times of photo shooting and filming, the relevant knowledge of photography is appreciated but not necessary.

Department of Outgoing

Exchange - VisionThe OGX team is the team directly responsible for

taking care of local students (both members and

non-members) who wish to do an internship

t h r o u g h A I E S E C . T o g e t h e r w i t h t h e

Communication and Talent Management teams,

they work to reach out to, recruit, train, follow-up

with returning interns - simply providing the best

internship experience anywhere.

Main Responsibilities :

• Reviewing and selecting students who

applied for an internship via AIESEC

Stockholm.

• Coaching and following up on students

during their application periods.

• Handling relations with immigration and visa

authorities on the behalf of students who get

accepted for an internship.

• Receiving and caring for returning interns.

Ana Tasic VP of Ogx – 2014/2015

Positions available in Outgoing

Exchange

*2*2

Department of Outgoing

Exchange - Job descriptions

• The GIP/GCDP Managers:

The Global Internship Programme and the Global Community Development

Programme managers are responsible for organising these two programs

together with the Vice President of Outgoing Exchange,

• External Participants Managers:

The main responsibility of the EP managers will be to help the students going

abroad either on internship or volunteering with the necessary arrangements.

• Promoters:

The promoters will help promote the exchange programmes, recruit and select

students interested in internships and volunteering as well as educating these

students.

Department of Incoming

Exchange - VisionThe role of the ICX team is two-fold: on one hand

they handle relations with companies and

universities, cooperating with them in order to

create internship positions for students coming

from abroad. On the other hand, they select

candidates for local internship positions, and

provide care for students who are selected for

such internships.

Main Responsibilities :

• Raising and matching TN's (recruit

companies in Stockholm to host interns)

• P r e p a r a t i o n a f t e r m a t c h i n g T N

(documentation for companies)

• Evaluation of TN's (receive and provide

feedback to companies)

• Direct involvement in LC activities

• Integration and management of incoming

exchange

The position of VP of Icx

is vacant. Try your luck

and apply now!

Positions available in Incoming

Exchange

Department of Incoming

Exchange - Job descriptions

• The Sales manager:

The sales manager will typically collaborate with the Vice President of Incoming

Exchange to raise and match internship contract with Companies in Stockholm.

He will also contribute to develop strategies to ensure growth in quantity and

quality of the exchanges.

• The Talent recruiter:

The talent recruiter is the headhunter for incoming interns. He will be in charge of

attracting and suggesting potential candidates to Companies.

• The Realisation Manager:

The realisation manager will be helping out the incoming interns with

accommodation and visas, he is ensuring that the interns have a good time in

Stockholm and will also organise events such as after work drinks etc.

Department of External

Relations - VisionThe External Relations team is responsible for the

s takeho lder management inc lud ing the

representation of local chapter of AIESEC in

Sweden. Additionally, he/she is in charge of selling

activities, expanding accounts and  developing

new partnerships. 

Main Responsibilities :

• Maintaining company database

• Preparation and coordination of major

external events

• Press and Media management

• Promoting the local committee and AIESEC

to organisations in Stockholm

• Making Marketing campaigns/events

together with OGX and Communication

Andreea Panã VP of ER – 2014/2015

Positions available in External

Relations

Department of External

Relations - Job descriptions

• The Assistant VP:

The Assistant VP helps the VP when he/she is unable to attend/organise events,

Is responsible for informing members on their tasks after he/she is informed by

the VP on those tasks, Will constantly keep in touch with the VP, Acts as a VP and

is allowed access to the e-mail in case the VP is away.

• The Event Manager:

The event manager represents the backbone of the ER department’s activities,

He/she will be in charge of the actual organisation of the event, Guided by the VP

and Assistant VP, the Event Manager will ensure the venue of the conferences,

the food, drinks and other materials that are needed.

• The Event Manager Assistant:

The event manager assistant helps the EM when he/she is unable to attend/

organise events, Acts as an EM when the EM is away, Will be guided mainly by

the EM in the tasks that he/she has.

Department of Talent

Management - VisionThe department of Talent Management is responsible for all human resources processes at AIESEC Stockholm. TM staff is in charge of designing and implementing talent management programs and processes. Responsibilities of the TM department include selection and recruitment of members, performance and goals tracking, helping members to develop and fulfil their goals, promoting a positive and invigorating team spirit, organising meetings and more.

Main Responsibilities :

• Ensure members Motivation & Enjoyment

• Members Recruitment, select ion and education

• Organize Meetings

• Member training & development 

• Ensure Performance & Goal tracking

Arnaud Heroult VP of TM – 2014/2015

Positions available in Talent

Management

Department of Talent

Management - Job descriptions

• HR Manager:

The HR manager will be in charge of HR processes in collaboration with the Vice

President of TM. Especially, he or she will be contributing to the recruitment and

selection of members and will help organise all meetings. The HR manager will

be free and encouraged to start up new projects as well, depending on personal

interests. Remember, we are a leadership platform so don’t expect to just be an

assistant.

• Training & Development Manager:

The Training & Development Manager will assist the VP in the following tasks:

performance tracking/development & training/motivation & enjoyment. He or she

will be free and encouraged to start up new projects as well depending, on

personal interests.

Department of Finance - Vision

The role of the finance team is to oversee all

financial transactions within the Local Committee

(LC). The Finance team is responsible for book

keeping and preparing reports, setting up budgets

for projects and the LC as a whole, sending and

paying invoices, and everything else that involves

monetary transactions.

Main Responsibilities :

• Financial management (Budgeting)

• Accounting

• Office administration

• Leading, coaching, and coordinating

functional department

• direct involvement in LC activities

• Integration of interns

Grace Lundgren VP of Finance – 2014/2015

Position available in Finance

Department of Talent

Management - Job description

• The Finance Assistant:

The assistant will help plan the yearly budget, making sure accounting is in order

for the closure at the end of the budget year, as well as organise and collect

invoices.

Apply now!

Send your CV to vptm@aiesec-stockholm.se by the

15th of September 2014 at midnight and specify

which position(s) you are applying to from the list

provided in this booklet.

Thank you!

Good luck with your application!

Ask any question you may have to Arnaud:

vptm@aiesec-stockholm.se