Recruitment & Absenteeism · 7/26/2018 · INSIGHTS: In Minnesota, there was an average of 7 fewer...
Transcript of Recruitment & Absenteeism · 7/26/2018 · INSIGHTS: In Minnesota, there was an average of 7 fewer...
July 27, 2018©2018 Frontline Education Confidential & Proprietary
Cydney Mil ler, SPHR, SHRM -SCP- Sr. Human Capital Management
Solutions Consultant
DATE: July 26, 2018
Recruitment & AbsenteeismA Frontline Research & Learning Institute Research Project
Minnesota Data Benchmarked Against National Averages for the 2017-18 School Year
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Getting to Know YOU
What are we seeking to learn?
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Using actionable insights to make impactful changes
Teacher Prep Enrollment: Minnesota & Surrounding States
State Decline in
Teacher Prep
Enrollment
Enrollment in
2010
Enrollment
in 2015
Loss in
Enrollment
Minnesota 24% 10,403 7,871 2,532
Wisconsin 32.5% 11,780 7,956 3,824
Iowa 26% 9,336 6,913 2,423
Michigan 39.7% 18,402 11,099 7,303
Ohio 52.7% 31,332 14,829 16,503
Illinois 57.5% 32,433 13,797 18,636
According to Title II federal data, the national teacher prep enrollment, on average, declined 30%
between 2010-2015.
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• Greening of the workforce (Boomers to Millennials)
• Retention challenges (>50% leave in 5 years)
• Low professional prestige
• Low pay
• Demanding work
• Significantly fewer “traditional” education Grads
Why does it matter?
It’s a Teachers’ Market
Educator Shortage
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Theory of Action
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Access to resources
Set goals &
priorities
Identify changes
to practice
Measure & refine
goals
Visualize benchmark
data
Gain insights, take action & improve
outcomes
Benchmarked local results
Data Driven
Research
Recruiting & Hiring-The Data
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Minnesota figures based on data from 66 school districts.
National figures based on data from 1,361 school districts.
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Questions to Think About:
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How does Minnesota’s volume of applications submitted per job posting compare to the national volume?
Where are our applicants coming from in terms of referral sources? Is this what we would have expected?
How can we decrease the amount of days it takes to fill a teaching vacancy, thus decreasing lost instructional time?
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How many jobs are posted per district?
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INSIGHT:
In Minnesota, districts posted more jobs on average (194) compared to the national benchmark (167). Approximately 34.2% of jobs posted were for teaching positions.
194
67
167
60
0
50
100
150
200
250
All Positions Teaching Positions
Jobs Posted per District
MN National
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What is the volume of applications submitted per job posting? Does it differ for teaching positions?
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INSIGHTS:
In Minnesota, there was an average of 7 fewer submitted applications per job posting when compared to the national average.
However, the # of applications submitted per job posting in Minnesota is closer to the national average when looking at teaching positions only.
1. Are you surprised to see fewer applications submitted per job posting for your state?
2. What about for teaching positions?
13
1920 21
0
5
10
15
20
25
All Positions Teaching Positions
Applications Submitted per Job Posting
MN National
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Where are applicants being referred from?
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16%0%
36%
1%2%
13%
18%
1%14%
Percent of Applicants by Referral Source: Minnesota
Commercial Job Board
Conference
District/School
Job Fair
Local Sources
Other Referral Source Listed
Referral/Word of Mouth
Social Media
State/Regional
INSIGHTS:
Districts and schools are the largest source of applicant referrals, though it is a large piece of the pie in Minnesota. Referrals by word of mouth and through commercial job boards appear to be slightly greater sources at the national level.
17%
0%
28%
2%1%
17%
20%
1%13%
Percent of Applicants by Referral Source: National
Commercial Job Board
Conference
District/School
Job Fair
Local Sources
Other Referral Source Listed
Referral/Word of Mouth
Social Media
State/Regional
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How long does it take to fill a position?
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INSIGHT:
In Minnesota, it takes 28%
less time to fill a teaching
position than the national
average.
1. What about in your organization?
2. What could be done to improve the process and ultimately shorten the timeline for hiring teachers?
3026
3936
0
5
10
15
20
25
30
35
40
45
All Positions Teaching Positions
Average Days* to Fill
MN National
*Calendar Days
Absenteeism-The Data
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Minnesota figures based on data from 211 school districts
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Questions to Think About:
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What percentage of our absences are caused or approved by our district?
How does our percentage of professionally related absences compare to other districts?
How can we decrease absences we have control over to reduce costs and increase instructional time?
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Absences from an employee's regular responsibilities that are directed or approved by the district or school. Unlike personal absences (sick, bereavement, etc.), the individual's absence reasons and dates are directly controlled, or approved, by district or school-level leaders.
• Athletics
• Field Trip
• Professional Development
• School Business
• Union Business
What are Professionally Related Absences?
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What percentage of absences are professionally related?
9% 8%
17%15%
National MN
Percentage of Absences That Are Professionally Related
All Professionally Related Absences
Professional Development Only
INSIGHT:
The average for Minnesota districts is 2% BELOW the national average.
1. Are these results what we would expect?
2. Do we understand which of our absence reasons are professionally related and why?
3. What other professional learning structures can we support to minimize release time while maintaining or increasing PD effectiveness?
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What does this look like on a per employee basis?
1. What do these results mean to our district?
2. Do we understand who is absent for professionally related reasons and how often?
3. Is release-time necessary for all of these activities?
2.97
2.58
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
Employees Requiring A Sub
Ave
rage
# o
f D
ays
Ab
sen
t
National MN
INSIGHT:
Minnesota employees have fewer professionally related absences (2.58 days) compared to the national average (2.97 days).
Average Number of Professionally Related Absence Days per Employee
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What’s the lead time on these absences? How does that impact fill rates?
1. Are you surprised to see the percentage of professionally related absences reported within four days of the event?
2. What is attributing to the delay in reporting these absences?
32%68%
26%
74%
0%
50%
100%
4 days or less More than 4 days
Professionally Related Absences that
Require a Sub by Lead Time
National MN
82%
94%89%
97%
70%
80%
90%
100%
4 days or less More than 4 days
Fill Rate by Absence Lead Time for
Professionally Related Absences
National MN
INSIGHTS:
In Minnesota, 26% of professionally-related absences are reported within 4 days or less of the absence: 6% lower than the national average.
Fill rates rise when professionally related absences are reported more than 4 days in advance.
July 27, 2018
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The cost of professionally related absences
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$32,135,275 By decreasing professionally related absences by:
$341,352
1% 2% 3% 4% 5%
$682,705 $1,024,058 $1,365,411 $1,706,763
*2017-18 school year, based upon average daily substitute pay of $110.
we would save:
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Estimated loss in instructional time for professionally related absences
20*Based on an average of 60 students/teacher – considering the average between elementary & secondary teachers
95%Average fill rate
15,516Classrooms unfilled by a substitute
930,960Student days in unfilled classrooms
Potential Solutions
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How can you lessen the impact of professional related absences?
Get Social
Keys to Recruiting Millennials
Personalize the
Experience .
Focus on Fit & Culture
Benefits Over
Paycheck
Career Opportunities
Responsive and Timely
Provide Feedback
Be Mobile
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Cross-departmental collaboration
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A national survey was conducted
KEY FINDING: A lack of collaboration and common understanding across the Human Resources and Curriculum & Instruction teams may exacerbate the impact of professionally related absences
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Survey: Do the HR & Instructional departments collaborate on managing professionally-related absences?
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INSIGHT:
Over 80% are not
intentionally collaborating
in managing professionally
related absences.
1. What about in your organization?
2. How could collaboration lessen the impact, cost and lost instructional time?
• Understand the impact of your professionally related absences
• Intentionally collaborate on professionally related absences
• Leverage technology to ensure professionally related absences are identified early-on for maximum fill rates
• Consider best-practice professional learning opportunities that don’t require release time
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Strategies for Lessening the Impact of Professionally Related Absences
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www.frontlineinstitute.com
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• Institute Report: A Leak in the Pipeline
• Other Institute Reports– Monthly Absence
– Bridging the Gap
– Professionally Related Absences
• Case Study: Renton School District
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Additional Resources
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White paper: The Impact of Professional Development on Employee AbsencesCase study: Atlanta Public Schools