Recruiting Solutions Job Aids - San Diego Unified School...
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Recruiting Solutions– Site Administrator Job Aids PeopleSoft Training - HCM October 2004 DISTRICT WIDE APPLICATIONS
Transcript of Recruiting Solutions Job Aids - San Diego Unified School...
Recruiting Solutions—Administrator Reports 1
Recruiting Solutions– Site Administrator
Job Aids
PeopleSoft Training - HCM
October 2004
DISTRICT WIDE APPLICATIONS
Recruiting Solutions—Administrator Reports 2
Location Alpha Report Site Administrators can run the Location Alpha report to see which employees at their site are requesting transfers through Post & Bid.
Step 1 Navigate to: Recruiting Reports Location Alpha Report
Step 2 2.1 Click the Add a New Value tab. 2.2 Enter a Run Control ID. (Use your initials,
or create a name for your report parameters.)
2.3 Click the button.
Step 3 3.1 Enter the Date Opened. This refers to the
Open Date field on the Job Posting page. All jobs for a certain recruitment period should have the same Open Date.
3.2 Enter the Location Code. This refers to the Location where the applicants’ current assignments exist.
3.3 Enter the Recruitment Template. Select CERT_POST_&_BID.
3.4 Select Sort By Alpha when running for Site Administrator use.
3.5 Click the button. Note: The Open Date will be posted under the Employment website www.sandi.net/personnel in the 'SDCS Hot Topics' area.
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Step 4 4.1 Select PSNT from the drop-down menu for
Server Name.
4.2 Click the button.
Step 5 5.1 Note your Process Instance number. 5.2 Click the Process Monitor link.
Step 6
6.1 Click the button to update the .
6.2 When the reads “Success”, click the Details link.
Step 7 Click the View Log/Trace link.
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Step 8 Click the .PDF link that contains the Process Instance number that you noted above.
Step 9 Your report will open in Adobe Acrobat. You can now view and/or print the report.
Note: If you receive a Protocol Error instead of the report shown above, close the window and keep trying to click on the Process Instance link (Step 8) until the report shows. Depending upon the system load at the time you are running the report, it may take a few tries to get the report to open up. If the Protocol Error continues, try running the report one more time before you call for assistance—PeopleSoft support line (858) 496-2117.
Recruiting Solutions—Administrator Reports 5
Routed Applicants Report The Routed Applicants Report shows all the applicants routed to the site administrator during Post & Bid for each Job Requisition.
Step 1
Navigate to: Recruiting Reports Routed Applicants Report
Step 2 2.1 Click the Add a New Value tab. 2.2 Enter a Run Control ID. (Use your initials,
or create a name for your report parameters.)
2.3 Click the button.
Step 3 3.1 Enter the Date Opened. This refers to the
Open Date field on the Job Posting page. All jobs for a certain recruitment period should have the same Open Date.
3.2 Enter the Location Code. This refers to the Location on the Job Requisition Information Page. Enter your site’s location code.
3.3 Enter the Project Template. Select CERT_POST_&_BID.
3.4 Click the button. Note: The Open Date will be posted under the Employment website www.sandi.net/personnel in the 'SDCS Hot Topics' area.
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Step 4 4.1 Select PSNT from the drop-down menu for
Server Name.
4.2 Click the button.
Step 5 5.1 Note your Process Instance number. 5.2 Click the Process Monitor link.
Step 6
6.1 Click the button to update the .
6.2 When the reads “Success”, click the Details link.
Step 7 Click the View Log/Trace link.
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Step 8 Click the .PDF link that contains the Process Instance number that you noted above.
Step 9 Your report will open in Adobe Acrobat. You can now view and/or print the report.
Note: If you receive a Protocol Error instead of the report shown above, close the window and keep trying to click on the Process Instance link (Step 8) until the report shows. Depending upon the system load at the time you are running the report, it may take a few tries to get the report to open up. If the Protocol Error continues, try running the report one more time before you call for assistance—PeopleSoft support line (858) 496-2117.
Recruiting Solutions—Administrator Reports 8
Selected Applicants Report The Selected Applicants Report shows a list of applicants selected at the end of the Post & Bid recruitment process by Job Requisition Number. The report will also serve as your list of Assignment Change PARS you need to create.
Step 1
Navigate to: Recruiting Reports Selected Applicants
Step 2 2.1 Click the Add a New Value tab. 2.2 Enter a Run Control ID. (Use your initials,
or create a name for your report parameters.)
2.3 Click the button.
Step 3 3.1 Enter the Date Opened. This refers to the
Open Date field on the Job Posting page. All jobs for a certain recruitment period should have the same Open Date.
3.2 Enter the Location Code. This refers to the Location on the Job Requisition Information Page. Enter your site’s location code.
3.3 Enter the Requisition Template. Select CERT_POST_&_BID.
3.4 Select Requisition as the Sort Order. 3.5 DO NOT check the SDEA Use checkbox.
This is for Human Resources use only.
3.6 Click the button. Note: The Open Date will be posted under the Employment website www.sandi.net/personnel in the 'SDCS Hot Topics' area.
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Step 4 4.1 Select PSNT from the drop-down menu for
Server Name.
4.2 Click the button.
Step 5 5.1 Note your Process Instance number. 5.2 Click the Process Monitor link.
Step 6
6.1 Click the button to update the .
6.2 When the reads “Success”, click the Details link.
Step 7 Click the View Log/Trace link.
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Step 8 Click the .PDF link that contains the Process Instance number that you noted above.
Step 9 Your report will open in Adobe Acrobat. You can now view and/or print the report.
Note: If you receive a Protocol Error instead of the report shown above, close the window and keep trying to click on the Process Instance link (Step 8) until the report shows. Depending upon the system load at the time you are running the report, it may take a few tries to get the report to open up. If the Protocol Error continues, try running the report one more time before you call for assistance—PeopleSoft support line (858) 496-2117.
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S&I Summer and Intersession Selected Applicant Report Once the recruitment period has closed, the Site Administrators should generate the S&I Selected Applicants report. This will show all applicants staffed for Summer/Intersession assignments. The report includes the chosen applicants’ names, current locations, home phone numbers, and their new summer school assignment information. Only applicants in a status of ‘Ready to Hire’ or ‘Hired’ will be displayed. Positions determined after eRecruit close date must be reported by an Add a Concurrent Job PAR for documentation purposes.
Step 1
Navigation to: Recruiting Reports S&I Selected Applicant Rpt
Step 2 2.1 Click the Add a New Value tab. 2.2 Enter a Run Control ID. (Use your initials,
or create a name for your report parameters.)
2.3 Click the button.
Step 3 3.1 Enter the Date Opened. This refers to the
Open Date field on the Job Posting page. All jobs for a certain recruitment period should have the same Open Date.
3.2 Enter the Location Code. This refers to the Location on the Job Requisition Information Page. Enter your site’s location code.
3.3 Leave Print code description key checked.
3.4 Click the button. Note: The Open Date will be posted under the Employment website www.sandi.net/personnel in the 'SDCS Hot Topics' area.
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Step 4 4.1 Select PSNT from the drop-down menu for
Server Name.
4.2 Click the button.
Step 5 5.1 Note your Process Instance number. 5.2 Click the Process Monitor link.
Step 6
6.1 Click the button to update the .
6.2 When the reads “Success”, click the Details link.
Step 7 Click the View Log/Trace link.
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Step 8 Click the .PDF link that contains the Process Instance number that you noted above.
Step 9 Your report will open in Adobe Acrobat. You can now view and/or print the report.
Note: If you receive a Protocol Error instead of the report shown above, close the window and keep trying to click on the Process Instance link (Step 8) until the report shows. Depending upon the system load at the time you are running the report, it may take a few tries to get the report to open up. If the Protocol Error continues, try running the report one more time before you call for assistance—PeopleSoft support line (858) 496-2117.
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Reject or Select an Applicant The Applicant Activity – Applicant Detail page will be used to document the Site Administrator’s rejection or selection of the applicant as well. After interviewing routed applicants, the site administrator updates the applicant’s Disposition. Site Administrators must review all routed applicants in order to view Disposition Reason. Note: Site Administrators are only to make changes to requisitions that are for their site.
Step 1 1.1 Allow default of today’s date for Status Date. 1.2 Update the Disposition with either 110-
Reject or 078-Hire Decided. You should only indicate ‘078-Hire Decided’ for one applicant, for each opening.
1.3 If the applicant is rejected, the Reason should be documented. See below for rejection reasons.
When applicants are rejected for a specific reason, the Reason field should be populated.
If no specific Reason is indicated for the rejection, when the selected applicant is hired, the Reason will default to Another Applicant was Hired.
Rejection Reasons Applicant was hired Unable to make contact Interview standards not met Interview declined No show for interview Selected for other position Bid withdrawn Other Lacks Required Credentials Not selected Declined position Requisition cancelled No opening Another job Offer rejected Previous Yr Sum/Intersession
