Recruiting and Involving Volunteers in the School.

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Recruiting and Involving Volunteers in the School

Transcript of Recruiting and Involving Volunteers in the School.

Page 1: Recruiting and Involving Volunteers in the School.

Recruiting and Involving Volunteers in the School

Page 2: Recruiting and Involving Volunteers in the School.

Definition of Volunteering

‘Volunteering is the commitment of time and energy for the benefit of society and the community, the

environment, or individuals outside one’s immediate family. It is undertaken freely and

without concern for financial gain.’

Page 3: Recruiting and Involving Volunteers in the School.

Are there any volunteers out there?

282,067 formal volunteers 29,335 volunteers in public sector 10,678 volunteer in children’s

education/schools

It’s All About Time. Volunteering in Northern Ireland (2007)

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Reasons for getting involvedImprove things/help people

Cause was really important to me

Had time to spare

A need in my community

Religious belief or philosophy of life to help people

Chance to use my existing skills

Friends/family did it

Meet people/make friends

Connected with the needs of my family/friends

No-one else to do it

Give me a chance to learn new skills

Helps me get on in my career

Social or political principles

Chance to get recognised qualification

Had received voluntary help

To structure my day

It’s All About Time (2007)

50%

28%

24%

23%

23%

17%

12%

15%

12%1%

1%

2%

3%

3%

4%

5%

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Benefits

Satisfaction with results 74% Personal enjoyment 73% Meet people 63% Use skills/knowledge 63% Broaden experience 59% Learn new skills 46% Maintains health/activity 30% Improve employment prospects

24% It’s All About Time (2007)

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VOLUNTEER ORGANISATIONVOLUNTEERING

Worth

Fun Duty

Experie

nce

SatisfactionFriendship

Skills

Learning

Recognition

New servicesCommunityinvolvement Dedication

Time

FundingExpertise

Flexibility

Ideas

Diversity

Skill

Enthusiasm

Credibility Ideas

Time

Experience

Contacts

Welcome

Clear roles

Information

Expertise

InsuranceSupport

ResourcesManagement

Training

A different view of volunteering

SCHOOL

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What would make you volunteer?

36% if they became aware of a need in the community; 28% if new skills could be developed; 24% if they could meet new people; 24% if there was more information available; 24% if there was flexibility about timing of the

involvement; 21% if the group offered training and accreditation; 18% if the group offered to reimburse expenses.

Taken from ‘Its all about Time’ (2007)

17.5% of non-volunteers (1 in 6 individuals) said they would be willing to do some unpaid work if asked. Factors that would encourage non-volunteers to volunteer include:

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VOLUNTEER

RECRUITMENT PLAN

Recruitment plan for volunteers

SCHOOL

Remember - Avoid going public until the plan is done.

1. Why does your school want to involve volunteers?

2. What does your school want volunteers to do?

3. What qualities/skills does your school want the volunteers to have?

4. How will your school find volunteers?

5. How will your school select which volunteer they want?

6. How will your school manage the volunteer after selection?

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Recruitment plan for volunteers

ETHOS VALUE BASE

1.Why does your school want to involve volunteers?

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Benefits of involving volunteers

Adds extra range of skills, experience, fresh ideas that would not exist without

their involvement

Volunteers enhance the effectiveness of the

organisation

They provide a service that complements what employees can offer.

They are very committed, flexible and enthusiastic

Community involvement Try out new ways of working and innovative projects

Can increase service provision

100%100%

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Recruitment plan for volunteers

1. Why does the school want to involve volunteers?

2.What does the school want volunteers to do?

Clear roles determine :• who would be interested in volunteering,• who would be able/suitable to volunteer.

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Building a volunteer role

Why?

What will the volunteer be doing?

Where and when will the volunteer have to carry out the role?

With whom?

What supervision and support will be offered?

What’s in it for the volunteer?

Page 13: Recruiting and Involving Volunteers in the School.

Recruitment plan for volunteers

1.Why does the school want to involve volunteers?

2.What does the school want volunteers to do?

3.What qualities/skills does the school want volunteers to have?

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Ideal volunteer

We want a volunteer with:

Good knowledge of schools

Previous relevant training

Great communication skills

Relevant previous work/volunteering experience

Friendly, reliable, enthusiastic, fun, dynamic personality

Available every afternoon from 1-3pm

WISH LIST

But what about me?

I’m keen to learn

Have a genuine caring nature

I’m only free on Tuesday 12 –2

Have not volunteered before

No previous experience but happy to attend any training required

Have basic skills but will develop with training/support

Page 15: Recruiting and Involving Volunteers in the School.

Recruitment plan for volunteers

1.Why does the school want to involve volunteers?

2.What does the school want volunteers to do?

3.What qualities/skills does the school want the volunteers to have?

4.How will the school find volunteers?

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Recruitment of volunteers - key principles

Schools must have a clear value base for involving volunteers

The image of the school in the community is important

A well thought through recruitment message is key

A clear role with full information about what is required is important

The needs of the school and the needs of the volunteer must be met

Schools should make it easy for people to volunteer

Page 17: Recruiting and Involving Volunteers in the School.

VOLUNTEER

RECRUITMENT PLAN

Recruitment plan for volunteers

SCHOOL

Remember - Avoid going public until the plan is done.

1. Why does the school want to involve volunteers?

2. What does the school want volunteers to do?

3. What qualities/skills does the school want the volunteers to have?

4. How will the school find volunteers?

5. How will the school select which volunteer they want?

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Matching ‘offers’ and ‘needs’

• Time• Experience• Skills• Qualities

Tasks done- in a particular way- to a particular

standard

• Role satisfaction • Support• Motivation fulfilled• Friendship

• Clearly defined work

• Opportunities• Challenge• Support

OFFERS

OFFERSNEEDS

NEEDS

Volunteer School

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Selection of volunteers - key principles

Having the wrong volunteers is worse than having no volunteers at all

Remember equality of opportunity for all - leave your prejudices at home

Inform all volunteers from the start that a selection procedure will be followed and that not all candidates will be successful

Selection procedures are necessary - but should be in keeping with the type of role(s)

Take all reasonable steps to ensure that unsuitable people are prevented from volunteering

All volunteers must go through the same selection procedure for the same role

Page 20: Recruiting and Involving Volunteers in the School.

VOLUNTEER

RECRUITMENT PLAN

Recruitment plan for volunteers

SCHOOL

Remember - Avoid going public until the plan is done.

1. Why does the school want to involve volunteers?

2. What does the school want volunteers to do?

3. What qualities/skills does the school want the volunteers to have?

4. How will the school find volunteers?

5. How will the school select which volunteer they want?

6. How will the school manage the volunteer after selection?

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Why I left……

Badly organised Changing work/home circumstances Organisation made unfair demands No-one thanked me I didn’t feel involved Badly organised Was only given menial tasks Got no satisfaction Was too much work Lack of training in my role Wasn’t what I was expecting Couldn’t afford bus fare No-one spoke to me

Volunteering in Northern Ireland 200170%

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Why develop a Volunteer Policy?

Sets out how volunteering will be promoted and managed within your school.

procedures or practices in working with volunteers

monitoring, reviewing and development of volunteering

Offers framework to develop:

VOLUNTEERS

Value

Role

Contribution

It highlights:

Page 23: Recruiting and Involving Volunteers in the School.

VOLUNTEER

RECRUITMENT PLAN

Recruitment plan for volunteers

SCHOOL

Remember - Avoid going public until the plan is done.

1. Why does the school want to involve volunteers?

2. What does the school want volunteers to do?

3. What qualities/skills does the school want volunteers to have?

4. How will the school find volunteers?

5. How will the school select which volunteer they want?

6. How will the school manage the volunteer after selection?