RECORDS OF THE FAMILY COURT - NYCOURTS.GOV · The following record series refer to the records of...

RECORDS RETENTION AND DISPOSITION SCHEDULE

RECORDS OF THE FAMILY COURT

DIVISION OF COURT OPERATIONS OFFICE OF RECORDS MANAGEMENT

Rev. MAY 2009

PLEASE NOTE

A RECORDS DISPOSITION REQUEST FORM mustbe submitted and approved prior to the disposal ofany records in accordance with the RecordsRetention and Disposition Schedules.

Records Disposition Request Forms can be obtained at:http://www.nycourts.gov/admin/recordsmanagement/too_forms.shtml

Return all completed forms to:N.Y.S. Office of Court AdministrationDivision of Court OperationsOffice of Records Management25 Beaver Street - Room 883New York, NY 10004TEL: 212- 428-2875FAX: 212- 428-2880E-mail: [email protected]

Please Note: This retention schedule is printed in a color format to facilitateidentification of purgable records.

Color Codes for Record Series Numbers and Titles:Red = Permanent Records Green = Purgable Records Orange = Both Permanent and Purgable Records

RECORDS RETENTION AND DISPOSITION SCHEDULERECORDS OF THE FAMILY COURT Rev. MAY 2009

TABLE OF CONTENTS

I. CASE FILESAdoption "A" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Adoption Certifications "AC" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Approval of Surrender "AS" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Commitment of Guardianship and Custody "B" Cases . . . . . . . . . . . . . 2Conciliation "C" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Juvenile Delinquency "D" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Designated Felony "E" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Support "F" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Guardianship of Minors "G" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Physically Handicapped "H" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Informal "I" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Foster Care Review "K" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Consent to Placement "L" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Consent to Marry "M" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Neglect and Child Abuse "N" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Family Offense "O" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Paternity "P" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Mentally Defective/Retarded Children "Q" Cases . . . . . . . . . . . . . . . . . . 6Referral "R" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Persons in Need of Supervision (PINS) "S" Cases . . . . . . . . . . . . . . . . . 6Uniform Support of Dependants "U" Cases . . . . . . . . . . . . . . . . . . . . . . 7Custody of Minors "V" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Material Witness "W" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Miscellaneous "Z" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Transferred Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

II. SUPPLEMENTAL CASE RECORDS

Court Reporter Notes and All Other Recordings of the Court Not Listed as a Separate Records Series Title . . . . . . . . . . . . . . . . . . . . . . . . 9

Court Reporter Transcripts and Transcripts of All Other Recordings Of the Court Not Listed as a Separate Records Series Title . . . . 9

Divorce Decrees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Hearing Examiner Tapes and Support Magistrates Recordings . . . . . 10Mental Health Evaluations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Remittiturs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11UCS Domestic Violence Registry Information Sheets . . . . . . . . . . . . . 11

RECORDS RETENTION AND DISPOSITION SCHEDULERECORDS OF THE FAMILY COURT Rev. MAY 2009-i-

III. CASE MANAGEMENT RECORDSAdoption Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Assigned Counsel Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Blood Grouping Test Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Calendars (Adoption Cases) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Calendars (Hearing Examiners) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Case Control Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Case Maintenance Aids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Designated Felony Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Disposition Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Divorce Decrees Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Divorce Decrees Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Follow-Up Report Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Hearing Examiner Appointment Log Books . . . . . . . . . . . . . . . . . . . . . 15Indexes: Adoption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Indexes: Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Juveniles Under Supervision Runaway Logs . . . . . . . . . . . . . . . . . . . . 17Log Books of Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Motion Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Order Recall Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Record of Court Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Record of Court Activity (Adoption) . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Return on Warrant Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Scheduling Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Served Respondents Address Files . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Statistical Reporting Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

lV. PREDECESSOR COURTS A. CHILDREN'S COURT Annual Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Docket Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Fine Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Judgment Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Orders and Petitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Record of Proceedings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Show Cause Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Support Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

RECORDS RETENTION AND DISPOSITION SCHEDULERECORDS OF THE FAMILY COURT Rev. MAY 2009-ii-

B. CITY MAGISTRATES COURT - GIRLS TERM Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Docket Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Petitions and Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

C. COURT OF WAYWARD MINORS Adjourned Case Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Calendar Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Judgment Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

D. DOMESTIC RELATIONS COURT Docket Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Fine Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Marriage Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

E. SPECIAL TERM FAMILY & CHILDRENS' COURT Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

F. GENERAL PREDECESSOR COURT RECORDS Cash Control Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Commitment Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Commitment Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Probation Department Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Return on Cash Bail Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Warrant Receipt Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 NOTE: FISCAL RECORDS: see Records Retention Schedule for AdministrativeRecords - FISCAL RECORDS on the internet: http://www.courts.state.ny.us/admin/recordsmanagement/sch_admin_records.shtml

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

RECORDS RETENTION AND DISPOSITION SCHEDULERECORDS OF THE FAMILY COURT Rev. MAY 2009-iii-

NEW YORK STATE UNIFIED COURT SYSTEM


RECORDS RETENTION AND DISPOSITION SCHEDULE

The following record series refer to the records of the Family Court and topredecessor court records.

ALL RECORDS DATING PRIOR TO 1962 ARE TO BE RETAINED PERMANENTLY.

EXCEPTIONS TO THIS AND OTHER SAMPLING POLICIES WILL BEEVALUATED UPON INDIVIDUAL REQUEST.

CASE FILES

A case file contains petitions; motion papers; affidavits includingaffirmations; orders, including Orders of Protection (temporary and permanent);records of proceedings, sometimes called endorsement sheets, disposition sheets,or docket sheets; transcripts; summonses; notices; probation records; medical andsocial evaluations, including any kind of medical, psychiatric, psychological orfamily evaluations filed by public or private agencies; proofs of income, includingstatements of net worth, pay stubs, and tax returns. Case files are differentiated bytype. Note that some courts currently store some of the documents listed aboveseparately from the case file. These documents have been distinguished as separaterecord series in these schedules, but have the same retention requirements as therelated case file.

SERIES # RECORD SERIES RETENTION

40010. ADOPTION "A" CASES

Record of adoption caseproceedings.

Retain permanently.

RECORDS RETENTION AND DISPOSITION SCHEDULERECORDS OF THE FAMILY COURT Rev. MAY 2009-1-


40011. ADOPTION CERTIFICATIONS “AC” CASES

Case f i les created inaccordance with DomesticRelations Law Section 115 (d).

Retain permanently.

40012. APPROVAL OF SURRENDER “AS” CASES

Case f i les created inaccordance with Social ServiceLaw Section 383(c) forapproval of an instrument fororiginal and supplementalpetitions and orders whichseek the surrender of custodyand guardianship of a child infoster care to an authorizedagency for the purpose ofadoption.

Retain permanently.

40020. COMMITMENT OFGUARDIANSHIP ANDCUSTODY “B” CASES

Permanent termination ofparental rights to custody of achild.

Retain permanently.

40030. CONCILIATION "C" CASES

P r o c e e d i n g s i n v o l v i n gconciliation in marriages.

Retain permanently for research purposes.



40040. JUVENILE DELINQUENCY "D"CASES

Proceedings involving minorsalleged to have committed anoffense punishable as a crimeif committed by an adult.

Retain for twenty-five years afterdate of disposition, then destroy,except for a sample to beretained permanently forresearch purposes.

40050. DESIGNATED FELONY "E" CASES

Proceedings involving minorsalleged to have committed anoffense punishable as a felonyif committed by an adult.

Retain for twenty-five years afterdate of disposition, then destroy,except for a sample to beretained permanently forresearch purposes.

40060. SUPPORT "F" CASES

Proceedings to compel aperson to support thepetitioner as required by law.

a) Cases dealing with determination of legal responsibility for child care,e.g. paternity or custody,r e t a i n p e r m a n e n t l y .

b) Cases dealing with spousal s u p p o r t , r e t a i n f o rseventy-five years after dateof original order, thendestroy.

c) All other support cases, e.g.child support, retain for twenty-five years afterdisposition of last order, then destroy.



40070. GUARDIANSHIP OF MINORS"G" CASES

Proceedings involving theappointment of a guardian andthe establishment of custodyof a minor under thejurisdiction of the court.

Retain permanently.

40080. PHYSICALLY HANDICAPPED"H" CASES

Proceedings by whicheducational services areprovided by the State forchildren with handicaps.

Retain for five years from date of disposition, then destroy.

40085. INFORMAL “I” CASES

Cases which have not beendocketed and for which nopetition has been prepared. May include InformationSheets, Intake Reports andcorrespondence.

Retain for one year, then destroy.

40090. FOSTER CARE REVIEW "K" CASES

Review of cases in whichchildren have been placed infoster care for eighteenmonths. Review occurs aftereighteen months and everytwenty-four months thereafter.

Retain permanently.



40100. CONSENT TO PLACEMENT"L" CASES

Proceedings in which thecustody of a child istransferred to an authorizedagency.

Retain permanently.

40110. CONSENT TO MARRY "M" CASES

P r o c e e d i n g s g r a n t i n gpermission to marry in caseswhere the juvenile is betweenthe ages of fourteen andsixteen.

Retain permanently.

40120. NEGLECT AND CHILD ABUSE"N" CASES

Proceedings in which theState intervenes on behalf ofthe child to protect the childfrom alleged mistreatment.

Retain for fifty years from entryof original order, then destroy,except for a sample which willbe retained permanently forresearch purposes.

40130. FAMILY OFFENSE "O" CASES

P r o c e e d i n g s i n v o l v i n gdisputes between spouses,parents and children or othermembers of the same family orhousehold.

Retain for fifty years after finaldisposition, then destroy, exceptfor a sample to be retainedpermanently for researchpurposes.



40140. PATERNITY "P" CASES

Proceedings to establishpaternity and if paternityfinding is made, to ordersupport and provide forcustody and visitation.

Retain permanently.

40150. MENTALLYDEFECTIVE/RETARDEDCHILDREN "Q" CASES

Proceedings in which FamilyCourt may commit a child afterfinding that the child ismentally retarded.

Retain permanently.

40160. REFERRAL "R" CASES

Cases referred from SupremeCourt to decide issues ofcustody, support, visitationand/or maintenance ordistribution award in amatrimonial proceeding.

a) Retain support proceedingsaccording to Schedule for"F" Cases (see SERIES #40060).

b) Retain Habeas Corpusproceedings permanently.

40170. PERSONS IN NEED OFSUPERVISION (PINS) "S" CASES

Proceedings involving personsunder sixteen years old, whoare alleged to be truants,incorrigible, ungovernable andbeyond the lawful control ofparents or authority.

Retain for twenty-five years afterdisposition, then destroy, exceptfor a sample to be retainedpermanently for researchpurposes.



40180. UNIFORM SUPPORT OFDEPENDANTS "U" CASES

Support cases in which therespondent lives outside thepetitioner's county.

a) Cases dea l ing w i thdetermination of legalresponsibility for child care,e.g. paternity or custody,retain permanently.

b) Cases dealing with spousals u p p o r t , r e t a i n f o rseventy-five years, thendestroy.

c) All other support cases, e.g.child support, retain fortwenty-five years afterdisposition of last order,then destroy.

40190. CUSTODY OF MINORS "V" CASES

Proceedings to provide for thetemporary or permanentcustody of a child.

Retain permanently.

40200. MATERIAL WITNESS"W" CASES

Proceedings in which theFamily Court places a personunder sixteen years of age inprotective custody because thechild is a material witness.

Retain for two years after finaldisposition, then destroy.



40210. MISCELLANEOUS"Z" CASES

Proceedings for which theprocedure has not beenprescribed by provisions of theFamily Court Act, the DomesticRelations Law, or the SocialServices Law. Includes, but isnot limited to: proceedingsinvolving Consent to Marry,Interstate Compact onJuveniles and MaterialWitnesses.

Retain permanently.

40215. TRANSFERRED CASE FILES

Exact copies of f i lestransferred to another court for jurisdiction.



SUPPLEMENTAL CASE RECORDS


40220. COURT REPORTER NOTESand ALL OTHER RECORDINGSOF THE COURT NOT LISTEDAS A SEPARATE RECORDSSERIES TITLE

Stenographic tapes, pads,a u d i o t a p e s , o rmachine-readable systems thatrecord the proceedings of thecourt.

Retain for five years from date of hearing, then destroy.

40230. C O U R T R E P O R T E RT R A N S C R I P T S a n dTRANSCRIPTS OF ALL OTHERRECORDINGS OF THE COURTNOT LISTED AS A SEPARATERECORDS SERIES TITLE

Transcripts of Court ReporterNotes and transcripts of allother recordings of the Courtnot listed as a separaterecords series title.

Considered part of the case file. File in case file. If maintainedseparately, retain for same lengthof time as the case file.



40240. DIVORCE DECREES

Copies of divorce decreeswhich have been handed downby the Supreme Court and arefiled with Family Courtpursuant to state law.

a) If decree results in a courtcase, retain for same lengthof time as the case file.

b) All others, retain for oneyear, then destroy.

40250. EXHIBITS

Exhibits presented as evidencein a case.

Return to party who introduced itimmediately after dispositionunless otherwise directed by thecourt. If not claimed, retain forninety days, then destroy,provided express notice hasbeen given.

40260. HEARING EXAMINER TAPESand SUPPORT MAGISTRATESRECORDINGS

Audio tapes and electronicrecordings of supportproceedings.

Retain for five years from thedate of hearing, then erase andreuse.

40270. MENTAL HEALTHEVALUATIONS

Reports of mental healthevaluations.

Considered part of the case file. File in case file. If maintainedseparately, retain for same lengthof time as case file.



40280. REMITTITURS

Copies of case files andevidence for cases on appeal. Files returned from theAppellate Division with a copyof the appeal decision.

File appellate decision in thecase file. Maintain for samelength of time as case file.

Destroy photocopy of originalcase file immediately uponreturn.

40290. SUBPOENAED RECORDS

Records which have beensubpoenaed from an outsideagency, organization orindividual.

Return to party who introduced itimmediately after dispositionunless otherwise directed by thecourt. If not claimed, retain forninety days, then destroy,provided express notice hasbeen given.

40295. UCS DOMESTIC VIOLENCEREGISTRY INFORMATIONSHEETS; (also known as F A M I L Y P R O T E C T I O NREGISTRY INFORMATIONSHEETS and INFORMATIONSHEETS); ADDENDUM TOINFORMATION SHEETS

Forms attached to the Ordersof Protection sent to theFamily Protection RegistryCenter for entry into the UCSDomestic Violence Registry. Contains pedigree and caseprocessing information.

Retain for one year,then destroy.


CASE MANAGEMENT RECORDS


40300. ADOPTION ORDER BOOKS

Chronological files of copies oforders of adoption issued byjudge. Maintained in additionto final orders found in casefile.

Retain for one year or until nolonger needed, whichever issooner, then destroy.

40310. ASSIGNED COUNSEL LOGBOOKS

Records of assignmentsarranged alphabetically bycounsel name. Includes date,judge, docket number andrespondent.


40320. BLOOD GROUPING TESTINDEX

Filing system used to checkthe status of paternity caseswith outstanding bloodgrouping tests.


40330. CALENDARS

Daily listing of cases to beheard. Includes respondentname, docket number, date ofpetition, petitioner name,attorney name, judge name,part, schedule date and type ofhearing or trial.




40340. CALENDARS (ADOPTION CASES)

Daily listings of adoptioncases to be heard. Includescase number, docket number, child name, adoptive parents,attorney, type, judge anddisposition.

Destroy immediately.

40350. CALENDARS (HEARING EXAMINERS) (SUPPORT MAGISTRATES)

Daily listings of cases to beheard by Hearing Examiners.


40360. CASE CONTROL CARDS (also known as COURTCARDS, CASE STATUSCARDS and CASE CONTROLFORMS)

Administrative devices fortracking the status of cases.Includes name of respondent,petitioner, parents (forjuveniles), law guardian,petitioner's attorney, parents'attorney (for juveniles),c o m p l e t e r e c o r d o fadjournments and disposition. May be used to update amanual docket book orcomputerized data base.




40370. CASE MAINTENANCE AIDS (also known as CALENDARBOOKS and CALENDARLOGS)

Chronological logs used tonote the status or specialneeds of the case or thelocation of the case file. I n c l u d e s r e c o r d s o fo u t s t a n d i n g w a r r a n t s ,interpreter requests, USDLPetitions incoming andoutgoing, supplemental or newpetitions, arrests, referralsfrom the Supreme Court, etc.


40380. DESIGNATED FELONY LOGBOOKS

Chronological logs of juvenileswho have been givendesignated felony status. Includes respondent name,docket number, date filed, factfinding date, date of birth,disposition date, allegation,p e t i t i o n e r n a m e a n ddisposition.


40390. DISPOSITION CALENDARS

Daily calendars which havebeen annotated to reflectdispositions.




40400. DIVORCE DECREES INDEX

Alphabetical name index todivorce decrees. Includesspouse name, divorce decreenumber, date of filing andindex number.


40410. DIVORCE DECREES LOGBOOKS

Chronological list recordingthe submission of copies ofdivorce decrees with FamilyCourt by Supreme Court.


40420. FOLLOW-UP REPORT LOGS

Chronological log listingcourt-ordered agency follow-up reports. Used to monitorreceipt of reports, reports dueand records requested.


40430. H E A R I N G E X A M I N E RAPPOINTMENT LOG BOOKS

Chronological log booksappointing Hearing Examinersto cases.




40440. INDEXES: ADOPTION

Any manual or machine-readable material whichprovides information onaccess to the case file. Includes child adoptive name,date, number, date finalized,and child's original name. Also date of birth, petitionername and address, judge,attorney, number and date oforder. Some courts may alsomaintain index by child name.

Retain permanently.

40450. INDEXES: CASE FILES

Any manual or machine-readable material whichprovides information onaccess to case files. Includesrespondent's name andaddress, docket number, dateof petition or initial documentfiled, name of petitioner andfor juveniles, name andaddress of parents, earliercases, date and f inaldisposition. Index may bedivided by case type, juvenileand adult, active and inactive.

Retain permanently.



40460. J U V E N I L E S U N D E RSUPERVISION RUNAWAYLOGS

Chronological logs of juvenileswho have absconded from asupervising agency.


40470. L O G B O O K S O FSUBPOENAED RECORDS

Chronological logs recordingthe receipt of records receivedfrom outside agencies.


40475. LOG OF ORDER NUMBERS (also known as UCS DOMESTIC VIOLENCEREGISTRY LOG OF ORDERNUMBERS)

Form listing order numbers forOrders of Protection which areentered into the UCS DomesticViolence Registry.


40480. MOTION LOGS

Chronological list of motionssubmitted.




40490. ORDER BOOKS (also known as FILE AND ENTRY BOOKS)

Chronological logs of allorders issued by the courts. Includes docket number, nameof respondent, order and date.


40500. ORDER RECALL BOOKS

Chronological files of allorders that have been recalled.


40510. RECORD OF COURT ACTIVITY(also known as DOCKET BOOKS, DOCKETLOGS and PETITION SHEETS)

Manual or machine-readablematerial containing a summaryof actions in a case. Includesnames of petitioner andrespondent, docket numberand date of assignment. Mayalso include age, warrant,judge, date of disposition anddisposition.

Retain permanently.



40520. RECORD OF COURTACTIVITY (ADOPTION)

Manual or machine-readablematerial containing a summaryof actions in a case. Includesdocket number, child name,agency, child date and place ofbirth, adoptive parents, nameof child after adoption, dateinvestigation is ordered, dateinvestigation received, judgename, date order signed anddisposition.

Retain permanently.

40530. RETURN ON WARRANT LOGBOOKS

Chronological logs of warrantswhich have been returned.


40540. SCHEDULING BOOKS(also known as LOG SHEETS)

Chronological logs by hearingdate, used to assist in thescheduling of cases for a courthearing.




40550. SERVED RESPONDENTSADDRESS FILES

Alphabetical files containingthe last known address ofrespondents who have beenserved a summons or for whom a warrant has beenissued.


40555. STATISTICAL REPORTINGFORMS

Forms which gather casestatistical data. Includes OCA/UCS 102, 103, 108, 110,111, and 112.



PREDECESSOR COURTS

The following list identifies the record series and recommended retention periodsfor courts which exercised jurisdiction over Family Court matters prior to the1962 Family Court Act.

CHILDRENS' COURT


40620. ANNUAL REPORTS

Annual reports of caseloadactivity in the court. Includes,monthly summaries of activity and breakdowns by sex, race,religion, and nativity. Reportmay also contain brief outlineof the cases, including thedefendant name, age, address,charge, complaint anddisposition.

Retain permanently.

40630. CASE FILES

Numerically arranged filescontaining all documentarypapers relative to a case. Thefiles may include, but are notl i m i t e d t o , p e t i t i o n s ,c o m p l a i n t s , o r d e r s ,dispositions, notices andreports.

Retain permanently.



40640. DOCKET BOOKS

Numerically arranged booksdesigned to regulate theassignment of docket numbersand to track the status of acase.

Retain permanently.

40650. FINE BOOKS

Chronological log of fines andpayments received byChildrens' Court.

Retain permanently.

40660. INDEXES

Any manual or machine-readable material whichprovides information onaccess to the case file.

Retain permanently.

40670. JUDGMENT BOOKS

Petitions and judgmentsissued by the Childrens' Court.

Retain permanently.

40680. ORDERS AND PETITIONS

Petitions and orders issued byChildrens' Court.

Retain permanently.

40690. RECORD OF PROCEEDINGS

Summary of case proceedingsincludes name of respondentand petitioner, witnesses,disposition, and commitment.

Retain permanently.



40700. SHOW CAUSE ORDERS

Copies of show cause ordersfor children.

Retain permanently.

40710. SUPPORT ORDERS

Copies of orders to compel aperson to support thepetitioner as required by law.

Retain permanently.


CITY MAGISTRATES COURT - GIRLS TERM


40720. CALENDARS

Daily logs of cases heard bythe court.

Retain permanently.

40730. CASE FILES

Numerically arranged filescontaining all documentarypapers relating to a case.

Retain permanently.

40740. DOCKET BOOKS

Numerical system used toregulate the assignment ofdocket numbers to a case andto track the status of a case.

Retain permanently.

40750. PETITIONS AND ORDERS

Petitions and orders issuedby the court.

Retain permanently.


COURT OF WAYWARD MINORS


40760. ADJOURNED CASE BOOKS

Chronological logs ofadjourned cases.

Retain permanently.

40770. CALENDAR BOOKS

Daily logs of cases heard inthe court.

Retain permanently.

40780. CASE FILES

Numerically arranged filescontaining all documentedpapers relative to a case.

Retain permanently.

40790. JUDGMENT BOOKS

Petitions and judgmentsissued by the court.

Retain permanently.


DOMESTIC RELATIONS COURT


40800. DOCKET BOOKS

Numerically arranged bookdesigned to regulate theassignment of docketnumbers and to track thestatus of a case.

Retain permanently.

40810. FINE BOOKS

Chronological log book of finepayments received by thecourt.

Retain permanently.

40820. MARRIAGE APPLICATIONS

Retain permanently.


SPECIAL TERM FAMILY & CHILDRENS' COURT


40830. CASE FILES

Numerically arranged filescontaining all documentarypapers relating to a case.

Retain permanently.


GENERAL PREDECESSOR COURT RECORDS


40840. CASH CONTROL BOOKS


40850. COMMITMENT BOOKS

Retain permanently.

40860. COMMITMENT INDEX

Retain permanently.

40870. PROBATION DEPARTMENTREPORTS

Statistical summary, usuallyissued monthly, detailingstatus of case before thecourt.


40880. RETURN ON CASH BAILBOOKS


40890. WARRANT RECEIPT BOOKS



INDEX

Adjourned Case Books (Court of Wayward Minors) . . . . . . . . . . . . . . . . . . . . . . . 25Adoption "A" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Adoption Certifications "AC" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Adoption Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Annual Reports (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Approval of Surrender "AS" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Assigned Counsel Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Blood Grouping Test Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Calendar Books: see Case Maintenance Aids . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Calendar Books (Court of Wayward Minors) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Calendar Logs: see Case Maintenance Aids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Calendars (Adoption Cases) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Calendars (City Magistrates Court - Girls Term) . . . . . . . . . . . . . . . . . . . . . . . . . . 24Calendars (Hearing Examiners) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Case Control Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Case Control Forms: see Case Control Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Case Files (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Case Files (City Magistrates Court - Girls Term) . . . . . . . . . . . . . . . . . . . . . . . . . . 24Case Files (Court of Wayward Minors) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Case Files (Special Term) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Case Maintenance Aids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Case Status Cards: see Case Control Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Cash Control Books (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Commitment Books (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Commitment Index (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Commitment of Guardianship and Custody "B" Cases . . . . . . . . . . . . . . . . . . . . . 2Conciliation "C" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Consent to Marry "M" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Consent to Placement "L" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Court Cards: see Case Control Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Court Reporter Notes and All Other Recordings of the Court

Not Listed as a Separate Records Series Title . . . . . . . . . . . . . . . . . . . . 9Court Reporter Transcripts and Transcripts of All Other Recordings

Of the Court Not Listed as a Separate Records Series Title . . . . . . . . . 9Custody of Minors "V" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Designated Felony "E" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Designated Felony Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Disposition Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14


Divorce Decrees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Divorce Decrees Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Divorce Decree Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Docket Books: see Record of Court Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Docket Books (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Docket Books (City Magistrates Court - Girls Term) . . . . . . . . . . . . . . . . . . . . . . . 24Docket Books (Domestic Relations Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Docket Logs: see Record of Court Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Domestic Violence Registry Log of Order Numbers:

see Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Family Offense "O" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Family Protection Registry Information Sheets:

see UCS Domestic Violence Registry Information Sheets . . . . . . . . . . . . . . 11File and Entry Books: see Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Fine Books (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Fine Books (Domestic Relations Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Follow-up Report Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Foster Care Review "K" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Guardianship of Minors "G" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Hearing Examiner Appointment Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Hearing Examiner Tapes and Support Magistrates Recordings . . . . . . . . . . . . . 10Indexes: Adoption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Indexes: Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Indexes (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Informal "I" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Information Sheets:

see UCS Domestic Violence Registry Information Sheets . . . . . . . . . . . . . . . 11Judgment Books (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Judgment Books (Court of Wayward Minors) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Juvenile Delinquency "D" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Juveniles Under Supervision Runaway Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Log Books of Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Log Sheets: see Scheduling Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Marriage Applications (Domestic Relations Court) . . . . . . . . . . . . . . . . . . . . . . . . 26Material Witness "W" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Mental Health Evaluations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Mentally Defective/Retarded Children "Q" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . 6Miscellaneous "Z" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Motion Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Neglect and Child Abuse "N" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18


Order Recall Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Orders and Petitions (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Paternity "P" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Persons in Need of Supervision (Pins) "S" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . 6Petition Sheets: see Record of Court Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Petitions (Children’s Court):

see Orders and Petitions (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . 22Petitions and Orders (City Magistrates Court - Girls Term) . . . . . . . . . . . . . . . . . 24Physically Handicapped "H" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Probation Department Reports (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . 28Record of Court Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Record of Court Activity (Adoption) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Record of Proceedings (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Referral "R" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Remittiturs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Return on Cash Bail Books (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . . . . 28Return on Warrant Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Scheduling Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Served Respondents Address Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Show Cause Orders (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Statistical Reporting Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Support "F" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Support Magistrates Recordings:

see Hearing Examiner Tapes and Support Magistrates Recordings . . . . . . . 10Support Orders (Children's Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Transferred Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8UCS 102, 103, 108, 110, 111 and 112: see Statistical Reporting Forms . . . . . . . 20UCS Domestic Violence Registry Information Sheets . . . . . . . . . . . . . . . . . . . . . . 11UCS Domestic Violence Registry Log of Order Numbers:

see Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Uniform Support of Defendants "U" Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Warrant Receipt Books (Predecessor Court) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28


RECORDS OF THE FAMILY COURT - NYCOURTS.GOV · The following record series refer to the records of...

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Transcript of RECORDS OF THE FAMILY COURT - NYCOURTS.GOV · The following record series refer to the records of...