RecordkeepingMODULE 8

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OSHA Information Resources

OSHA Recordkeeping page (cached) Forms (PDF and XLS)

Also in back of CFR book Recordkeeping Handbook

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29 CFR 1904.0 Purpose

“Require employers to record and report work-related fatalities, injuries and illnesses”

Data used to direct OSHA programs Data used in employer safety programs Aggregated in BLS Annual Survey of

Occupational Injuries and Illnesses

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Scope

1904.1 Exemption for 10 employees In entire company, at any time during year Unless OSHA or BLS requires in writing Must report fatality or 3 hospitalized

1904.2 Exemption for certain industries Low hazard industries by SIC code

1904.3 Records for 1 agency

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Definitions

1904.46 The Act Establishment Injury or illness Physician or Other Licensed Health

Care Professional You

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1904.4 Recording Criteria

Record each fatality, injury, or illness: Work related (1904.5) and New case (1904.6) and Meets criteria in 1904.7-12

Subtitles & TransitionsFOR EXAMPLE…

Did the employee experience an injury or illness?

Is the injury or illness work-related?

Is the injury or illness a new case?

Does the injury or illness meet the general criteriaor the application to specific cases?

RECORD THE INJURY OR ILLNESS

YES

YES

YES

YES

NO UPDATE PREVIOUS RECORD

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1904.5 Work-Relatedness

Basic requirement: (a) Implementation: (b)

Work environment? At work but not work-related? Significantly aggravated? Pre-existing condition? Travel status? Working at home?

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1904.6 New Cases

Basic requirement: No previously recorded similar case, or Recovered completely.

Implementation: Recurrence of chronic illness? First signs/symptoms? Physician advice?

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1904.7 Recording Criteria

Basic requirement: results in Death Days away from work Restricted work or job transfer Medical treatment beyond first aid Loss of consciousness Significant diagnosed injury or illness

Implementation / Questions

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1904.8 Needlesticks and Sharps

Record if contaminated with Blood or Potentially Infectious Material

Do not record employee’s name

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1904.9 Medical Removal

Record medical removals under other OSHA standards

Not if removed voluntarily before overexposure

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1904.10 Hearing Loss

Work-related STS in at least 1 ear Total hearing 25 dB above audiometric

zero in same ear(s)

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1904.29 Forms

300 Log, 300-A Summary, 301 Incident Report

Equivalent forms Privacy concern cases Voluntary disclosure

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1904.30 Multiple Business Establishments

Separate logs if in operation 1 year May combine short-term on one log May keep centrally if promptly updated

and available Each employee linked with an

establishment Record at location of occurrence

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1904.31 Covered Employees

All on payroll, any status Non-payroll employees if supervised

day to day Owner/partners not included

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1904.32 Annual Summary

Review at end of calendar year Certify and post annual summary 300-A or equivalent form

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1904.33 Retention and Updating

Save all forms for 5 years Update for new discoveries or changes

1904.34: Transfer to new owner

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1904.35 Employee Involvement

Inform each employee of how to report Provide employees limited access to

records

1904.36 Prohibition against discrimination

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Equivalent systems

1904.37 State recordkeeping regulations

1904.38 Variances from recordkeeping rule for alternative system

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1904.39 Reporting fatalities and multiple hospitalizations

Orally report within 8 hours of death or hospitalization of 3 employees

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Providing records to government

1904.40 Provide within 4 hours or authorized government representative request

1904.41 Return annual survey form if received

1904.42 Return BLS survey form if received