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Transcript of Recording Transactions in a General Journal. Explain the first three steps in the accounting cycle....
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CHAPTER 6Recording Transactions in a
General Journal
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Explain the first three steps in the accounting cycle.
Give and describe several examples of source documents.
Explain the purpose of journalizing. Apply information from source documents. Describe the steps to make a general journal
entry. Make general journal entries. Correct errors in general journal entries. Define the accounting terms introduced in this
chapter.
OBJECTIVES
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WHY Recording Transactions in a General Journal is Important?
Every transaction you have with a business
is documented in some way.
Companies keep permanent records
of transactions.
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EXPLORING THE Real World
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1995 They were students at Stanford University when they met. (Web search technology)
1998 the company Google Inc. was started in a garage.◦ The site performed about 10,000 searches a day.◦ In 2 ½ yrs, it grew to 100 million.
Today, Google is the top Internet search engine. The company takes in billions of dollars in advertising
each year.◦ That means, they keep their accountants busy with the
business activities.
Larry Page Sergey Brin
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What do you think?
If you were just starting an Internet company, what types of financial information would you record?
Sell advertising Invests in computer equipment Pays software engineers
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Applying Your Accounting Knowledge
Have you every kept a daily journal of the things that happen during your day?
Diary?
Where are the daily financial happenings are recorded
General Journal
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WHAT IS THE MAIN IDEA?
The Steps in the accounting cycle
The accounting cycle is a series of steps done in each accounting period to keep records in an orderly fashion
The different types of accounting periods
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Accounting cycle Source document Invoice Receipt Memorandum
KEY TERMS
Check stub Journal Journalizing Fiscal year Calendar year
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The First 3 Steps
Step 1: Collect and verify source documents.
Step 2: Analyze each transaction.Step 3: Journalize each transaction.
SECTION 1Accounting Cycle: Steps of the Accounting
Cycle
The accounting period of a business that is separated into
activities.
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Invoice
Receipt Memorandum Check Stub
Step 1: Collect and Verify Source Documents
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Invoice
Receipt
Memorandum Check Stub
Step 1: Collect and Verify Source Documents
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Invoice Receipt
Memorandum
Check Stub
Step 1: Collect and Verify Source Documents
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Invoice Receipt Memorandum
Check Stub
Step 1: Collect and Verify Source Documents
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Analyze the information on the source documents to determine the debit and credit parts.
Step 2: Analyzing Business Transactions
What do you already know? Analyze business transactions using the
rules of debit and credit• You were given a description of each
transaction such as:
Roadrunner Delivery Service bought a computer system from Info-Systems Inc. for 43,000 and issued
Check 101.
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Step 3: Recording Business Transactions in a Journal Record the debit and credit amounts in the
Journal.
(Journalizing)
Journals are kept in chronological order, that is, the order in which the transactions occur.
A record of the transactions of a
business.The process of recording business transactions in
a journal
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ACCOUNTING PERIOD
Fiscal YearAn accounting
period of 12 months
Calendar YearBegins: January 1 Ends: December 31
TYPES OF ACCOUNTING PERIOD
•Accounting records are summarized for a certain period of time •Designated length of time such as a month, a quarter, or a year.
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Problem 6-1
1 What is the name of the company providing the service or merchandise?
Jaymax Office Supply
2 What is the name of the business receiving the service or merchandise?
Dario’s Accounting Services
3 What is the date of the invoice? April 9, 2012
4 What is the invoice number? 479
5 What item was sold? Fax Machine
6 What is the price for this item? $299.00
7 What are the payment terms? Payable in 30 days
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Problem 6-2
Step 1 Date of Transaction D
Step 2 Name of the Account Debited F
Step 3 Amount of the Debit E
Step 4 Name of the Account Credited B
Step 5 Amount of the Credit A
Step 6 Source Document Reference C
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Problem 6-3
Trans AccountAccount
ClassificationAccount General Journal
Increase Decrease Debit Credit
1Passenger Van Asset Cash in Bank Asset
2Utilities Expense Expense Cash in Bank Asset
3Cash in Bank Asset Day-Care Fees Revenue
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Problem 6-4
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Section 2: Recording Transactions in the General Journal
It is an all-purpose journal in which all of the transactions of a business may be recorded.
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#1 Date of transaction
GENERAL JOURNAL PAGE____ 1 2
DATE DESCRIPTION POST.REF. DEBIT CREDIT
1 Year
2 Month Day Account Name to be Debited 22 000 00
3 Account Name to be Credited 22 000 00
4 Explanation
5
#2 Name of the account to be Debited
#3 Debit Amount
#4 Name of the account to be Credited #6 Source document
reference or an explanation
#5 Credit Amount
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BUSINESS TRANSACTION ANALYSES: Steps to Success
1. Identify the accounts affected
2. Determine the amount of increase or decrease for each account
affected.
3. Which account is debited? For what amount?
4. Which account is credited? For what amount?
5. What is the complete entry in T-Account Form
6. Record in the General Journal Form.
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GENERAL JOURNAL PAGE __1__
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
2
3
4
Cash in Bank
Debit
25,000
Credit
Maria Sanchez, CapitalDebit Credit
25,000
Oct 1 Cash in BankMaria Sanchez, Capital
Memorandum 1
25000
0025 000 00
Roadrunner Delivery Service155 Gateway Blvd.
Sacramento, CA 94230
MEMORANDUM 1
TO: Accounting ClerkFROM: Maria SanchezDATE: October 1, 2012SUBJECT: Contributed Personal Funds to the Business
I have contributed $25,000.00 from my personal savings for a deposit to the business, Roadrunner Deliverly Service.
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
4
5
6
7
Office EquipmentDebit
400.00
CreditMaria Sanchez, Capital
Debit Credit
400.00
2 Office EquipmentMaria Sanchez, Capital
400 00
400 00
Memorandum 2Roadrunner Delivery Service
155 Gateway Blvd.Sacramento, CA 94230
MEMORANDUM 2
TO: Accounting ClerkFROM: Maria SanchezDATE: October 2, 2012SUBJECT: Contributed Personal Phones
I have contributed two telephones from my home to the business. The phones are valued at $200 each. Total contribution = $400.
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
4
8
9
10
Computer EquipmentDebit
3,000.00
CreditCash in Bank
Debit Credit
3,000.00
4 Computer EquipmentCash in Bank
Check 101$ 3,000.00 No. 101
Date October 4, 2012To Info-Systems Inc.For Computer
Dollars Cents
Balance brought forward 25,000 00Add deposits
Total 25,000 00Less this check 3,000 00Balance carried forward 22,000 00
3 00000
3 000 00
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
10
11
12
13
Delivery EquipmentDebit
12,000.00
CreditAccounts Payable – North Shore Auto
Debit Credit
13,000.00
9 Delivery Equipment
Accts. Pay—North Shore AutoInvoice 200
12 00000
12 000 00
North Shore Auto440 Lake Drive
Sacramento, CA 94230
INVOICE NO. 200
TO: Roadrunner Delivery Service155 Gateway Blvd.Sacramento, CA 94230
DATE:ORDER NO:SHIPPED BY:TERMS:
October 9, 201299674n/aInstallment
QTY ITEM UNIT PRICE TOTAL
1 Dodge Truck Used $ 12,000.00 $ 12,000.00
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
13
14
15
16
Accounts Receivable—Green CompanyDebit
200.00
CreditOffice Equipment
Debit Credit
200.00
11 Accts. Rec.—Green Company
Office EquipmentMemorandum 3
200 00200 00
Roadrunner Delivery Service155 Gateway Blvd.
Sacramento, CA 94230
MEMORANDUM 3
TO: Accounting ClerkFROM: Maria SanchezDATE: October 11, 2012SUBJECT: Sold Telephone
Sold one telephone on account to Green Company for $200.00.
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
16
17
18
19
Accounts Payable—North Shore AutoDebit
350.00
CreditCash in Bank
Debit Credit
350.00
12 Accts. Pay.—North Shore AutoCash in Bank
Check 102$ 350.00 No. 102
Date October 12, 2012To North Shore AutoFor Installment on Truck
Dollars Cents
Balance brought forward 22,000 00Add deposits
Total 22,000 00Less this check 350 00Balance carried forward 21,650 00
35000
350 00
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
22
23
24
25
Cash in BankDebit
200.00
CreditAccts. Rec.—Green CompanyDebit Credit
200.00
14 Cash in BankAccts. Rec.—Green Company
Receipt 1
20000
200 00
Roadrunner Delivery Service155 Gateway Blvd.
Sacramento, CA 94230
RECEIPTNo. 1
October 14, 2012
RECEIVED FROM Green Company
$200.00
Two hundred and no/100 ------------------------------------------------------------ DOLLARS
RECEIVED BY __Maria Sanchez___
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
22
23
24
25
Cash in BankDebit
1,200.00
CreditDelivery Revenue
Debit Credit
1,200.00
15 Cash in BankDelivery Revenue
Receipt 2
1 20000
1 200 00
Roadrunner Delivery Service155 Gateway Blvd.
Sacramento, CA 94230
RECEIPTNo. 2
October 15, 2012
RECEIVED FROM Sims Corporation
$ 1,200.00
One thousand two hundred and no/100 ------------------------------------------------- DOLLARS
RECEIVED BY __Maria Sanchez___
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
25
26
27
28
Rent ExpenseDebit
700.00
CreditCash in Bank
Debit Credit
700.00
16 Rent ExpenseCash in Bank
Check 103$ 700.00 No. 103
Date October 16, 2012To Tooley & C0. ManagementFor Rent
Dollars Cents
Balance brought forward 21,650 00Add deposits 10/14 200 00 10/15 1,200 00Total 23,050 00Less this check 700 00Balance carried forward 22,350 00
70000
700 00
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
28
29
30
31
Advertising ExpenseDebit
75.00
CreditAccounts Payable – Beacon Advertising
Debit Credit
75.00
18 Advertising Expense
Accts. Pay—Beacon AdvertisingInvoice 129
7500
75 00
Beacon Advertising10200 Prairie ParkwaySacramento, CA 94230
INVOICE NO. 129
TO: Roadrunner Delivery Service155 Gateway Blvd.Sacramento, CA 94230
DATE:ORDER NO:SHIPPED BY:TERMS:
October 18, 2012699n/aPayable in 30 days
QTY ITEM UNIT PRICE TOTAL
1 PrintAd $ 75.00 $ 75.00
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GENERAL JOURNAL PAGE 1
1 2
DATE DESCRIPTION POST.
REF. DEBIT CREDIT
1 2012
31
32
33
34
Accounts Receivable—City NewsDebit
1,450.00
CreditDelivery Revenue
Debit Credit
1,450.00
20 Accts. Rec.—City News
Delivery RevenueSales Invoice 1
1 45000
1 450 00
Roadrunner Delivery Service155 Gateway Blvd.
Sacramento, CA 94230
SALES INVOICE NO. 1
TO: City News10900 Main StreeSacramento, CA 94230
DATE:ORDER NO:SHIPPED BY:TERMS:
October 20, 2012300n/aPayable in 30 days
QTY ITEM UNIT PRICE TOTAL
1 Delivery Services $ 1,450.00 $ 1,450.00