Record of Child Care Employee (RCCE) - Province of Manitoba · Record of Child Care Employee (RCCE)...

Record of Child Care Employee (RCCE) This module contains: •

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What is a Record of Child Care Employee (RCCE).

How to access the RCCE.

The RCCE Listing.

How to view an existing employee.

How to add new employees.

How to modify existing employees.

How to remove employees from the list.

How to view your proportion of trained staff.

How to Complete the online IA form.

A brief note about Classification forms.

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Record of Child Care Employee What is the Record of Child Care Employee (RCCE)? The online RCCE benefits centres by allowing them to:

Update/modify their employee record online; Online proportion of trained staff calculation results; Add new employees to their employee record online; Remove existing employees from their employee record online; and, Use the online RCCE to track their employees for their own records.

If you do not yet have access to the Internet and Child Care Online, you may use the new paper form to submit your changes to the RCCE listing. How to access Record of Child Care Employees

Select Record of Child Care Employee to enter the listing for your facility. If you are not logged on, the system will prompt you to do so.



Record of Child Care Employee The Employee listing The employee listing is broken into the following parts: Daycare is Fun, Inc (Facility No: XXXX)

Proportion of trained staff; The current List; Pending confirmation list; and The Historical List

Proportion of Trained Staff When accessing your RCCE, centres are able to view their proportion of trained staff. This will assist centres in ensuring that they are meeting their proportion of trained staff requirements. When adding an employee the changes are recorded immediately. When ending an employee, the employee is moved from the pending list to the historical list over night. Mary Director

Bob Staff Jim Staff Jerry Staff Flora Cook

Current List The current list has been confirmed by Child Day Care (CDC) staff, as such, the classification level listed after each person’s name is the level that CDC has on the person’s “Personal Information” on the Child Day Care system.

If you accidentally submit an add employee or modify employee submission with an error you must wait until it returns to the current list to make your changes. Do not create a new person to fix the

rror. e

If you see a discrepancy in the classification level for one of your employees, contact your Day Care Co-ordinator. If there is a discrepancy with the information in the system staff at the CDC office may not be able to find the correct person. (ie. Names, previous names, birthdates…etc) Often there is a defaulted birthdate of 1899/01/01 if the information is missing in the system.

Record of Child Care Employee The Employee listing, continued

Mary Director Bob Staff Jim Staff Jerry Staff Flora Cook

Daycare is Fun, Inc (Facility No: XXXX)

Pending Confirmation List The pending list is the list of employees that have been recently added or modified and are waiting to be confirmed by CDC staff. For people who have been modified, this will happen automatically overnight. For people who have been added, this may take 4 to 5 business days. Once CDC staff have confirmed an employee’s classification level, the employee’s name will show under the current list. View Historical List The view historical list provides the facilities with a list of all past employees allowing you to sort them by end date or classification.


Record of Child Care Employee How to view an existing employee To view employees select the person’s name



Daycare is Fun (Facility No: XXXX)

Director, Mary Jane

Director, Mary

From here you can select to: Print an IA Modify the record


Record of Child Care Employee How to add a new employee 1) Select Add Employee (doesn’t matter which one)

2) Complete all the preliminary questions. If you don’t know the answer to the question or it does not apply to your employee, select “No”.



3) Select Next Page


Record of Child Care Employee

Enter any different names the person uses including nichknames, previous married names, madien names, spelling variations, etc. This will help CFDC to find the person on the Child Care Online system.

Enter the first aid & CPR expiry dates if known If this training has not yet been completed, expiry dates can be added later.

Enter the employee start date.

Enter the employee position. You can select more than one.

How to add a new employee, continued 4) Complete the Add an Employee form

Enter the full, legal name of the person. Do not use initials.

Enter the employees Core & Additional hours, you must select at least “0” See the on screen help for more assistance in completing this part of the form.

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Record of Child Care Employee (RCCE) Facility Manual 200

Record of Child Care Employee How to add a new employee, continued 5) Select Submit. You will receive a successful submission scr 6) Select Return to Employee List to exit from this screen.

If you didn’t get this screen you may have missed a spot on thereview your Validation Errors. This will tell you what part of theincorrectly. Complete the missed sections and select Submit a

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een.

Depending on how you answered the preliminary questions you may be prompted to follow-up with some actions: View & Print an IA Request Classification Application Reissue Application, or Upgrade Application

Take note of the submission number; use this number if you have to ask Child Day Care about this submission.

If you are not ready to submit your form you may select the “Save as Working Copy” button and the form will be saved for up to 30 days

form. Scroll to the top of the screen to form you may have missed or completed gain.

Record of Child Care Employee (RCCE) Facility Manual

Record of Child Care Employee How to modify an existing employee

1. Select the Modify link for the employee you want to modify.

2. Make the necessary

modifications. 3. Select Submit.

1Mary Director Bob Staff Jim Staff Jerry Staff


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A person’s personal information, such as names and addresses cannot be updated busing this form If you need to changof employee information, please haemployee complete the Re-issue CCertificate application and submit itwith the appropriate documentation

If an employee is on a leave (ex. maternity), modify the employee’s hours to “0” and add the replacement staff.

y e this kind

ve the lassification to CDC .

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1. Select the Modify link for the

employee you want to remove. 2. Enter an End Date for the

employee. This can be a future date.

3. Select Submit.

Record of Child Care Employee How to remove an existing employee

1Mary Director Bob Staff Jim Staff Jerry Staff


If the employee’s end date is in the future, remember not to remove their hours. The employee will not be removed from your employee listing until the evening of the date you have specified.

Director, Mary

Director, Mary Jane

Daycare is Fun (Facility No: XXXX)

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Record of
Child Care Employee ( RCCE) Facility Manual 2003-05-22 of 13

Record of Child Care Employee How to complete the online IA form The online IA is a partially pre-populated, printable form for you to sign and submit by mail to the Child Day Care office. The benefit is a more accurate, complete legible form.

The IA cannot be completed without the RCCE being completed. We recommend sending both the RCCE and the IA at the same time.

There are two ways of accessing the pre-populated form: For existing employees:

1) Select to view their record. (See: How to view an existing employee) 2) Select the View & Print IA button from the bottom of the screen.

For new employees:

1) Select the View & Print IA link on the successful submission screen (if this link does

not show up on the confirmation screen, it is because you selected “Yes” to the IA question on the preliminary question screen. You can access it the same way you do for existing employees.)


Record of Child Care Employee How to complete the online IA form, continued

Complete the rest of the form: Employee type Current Address Previous Addresses (We now require 5

years worth of previous address history as part of new requirements.)

Select Printable Form. This will create a printable version of the IA form. Use your browser print button to print out the IA.

You still must provide the signatures and mail the form to the Child Day Care office.

If your employee will be working at more than one location, you may still submit only one IA and record all the appropriate facility numbers on the form.


Record of Child Care Employee A brief note about Classification forms If you let your employees use your computer to apply for classification online they will be required to log in using their own self-registered ID the same way a person who is applying for subsidy would.

These sections cannot be accessed using a Facility Logon ID.

You will be prompted to logon as a self-registered individual.

Select to access the four Classification Application forms.


Record of Child Care Employee (RCCE) - Province of Manitoba · Record of Child Care Employee (RCCE)...

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