Reconciling Scientists and Lawyers
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Transcript of Reconciling Scientists and Lawyers
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http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists & LawersWalking the Tightrope
Simon ColesCTO
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http://www.amphora-research.com/
My blog: http://elnblog.com
A copy of this presentation can be
downloaded from my blog
2
![Page 3: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/3.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
What we do
• We make Lawyer’s lives less stressful – we hope!
• Software & expertise• Which helps you to Create & Preserve evidence of
Scientific activity
• In a reliable, consistent manner
• Without stressing the scientists too much
• And without costing a fortune
• Organisations of all sizes, in many different industries, around the world
• Primary problem is US Patent Law but there’s lots of other considerations too
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Some of the people we help
![Page 5: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/5.jpg)
Some of the people we help
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![Page 6: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/6.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Two different worlds
• Scientists & IP Lawyers need each other
• But they live in very different worlds
• They have contrasting interests
• The relationship between the two can be a little stressful
• Especially under the US “First to Invent” system
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http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
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http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
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![Page 9: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/9.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
• Change
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![Page 10: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/10.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
• Change
• The science is the main event
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http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
• Change
• The science is the main event
• Record keeping for other people’s benefit is at best a sideshow
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http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
• Change
• The science is the main event
• Record keeping for other people’s benefit is at best a sideshow
• Little interest in the long term implications of their Notebooks
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![Page 13: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/13.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Scientists’ World
• Creativity
• Change
• The science is the main event
• Record keeping for other people’s benefit is at best a sideshow
• Little interest in the long term implications of their Notebooks
• Little interest in Legal Discovery implications of keeping everything forever
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![Page 14: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/14.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IP Lawyers’ World
7
![Page 15: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/15.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IP Lawyers’ World
• Charged with keeping the company out of trouble
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![Page 16: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/16.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IP Lawyers’ World
• Charged with keeping the company out of trouble
• And being able to profit from IP, often by Patents or Trade Secrets
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![Page 17: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/17.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IP Lawyers’ World
• Charged with keeping the company out of trouble
• And being able to profit from IP, often by Patents or Trade Secrets
• Defend the company when needed
7
![Page 18: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/18.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
What most lawyers need
• You need to know what they’ve actually invented!
• For US Patents• Good evidence of scientific activity
• Demonstrate a priority date of invention
• Conception, Reduction to Practice, Diligence
• For Governments, Auditors, Tax authorities• What your scientists did, where, and when
• Evidence to overcome concerns of Scientific Fraud
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http://www.amphora-research.com/
My blog: http://elnblog.com
US Patent Law
• In most cases US Patent concerns are why people are cautious about moving away from Paper Notebooks
• This concern is less of an issue, but you still need to be careful
• There are other more complex problems starting to bubble up
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![Page 20: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/20.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Electronic Evidence
• March 10 1998, Official Gazette
Admissibility of electronic records in interferences:Pursuant to 37 CFR 1.671, electronic records are admissible as evidence in interferences before the Board of Patent Appeals and Interferences to the same extent that electronic records are admissible under the Federal Rules of Evidence. The weight to be given any particular record necessarily must be determined on a case-by-case basis.
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http://www.amphora-research.com/
My blog: http://elnblog.com
US Patent Reform
• If it happens…
• Won’t remove the need to Create & Preserve detailed records of inventive activity• Requirement to demonstrate inventorship & date
• Could well cause other patenting authorities to require records too• Introduction of the one year “Grace Period” for
prior art
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http://www.amphora-research.com/
My blog: http://elnblog.com
The Problem
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http://www.amphora-research.com/
My blog: http://elnblog.com
The Problem
• Getting scientists to create good, reliable Lab Notebooks was hard enough before computers came along
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![Page 24: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/24.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
The Problem
• Getting scientists to create good, reliable Lab Notebooks was hard enough before computers came along
• In the modern lab, it is even harder• They’re working electronically
• Often with no regard for Records Management issues, Discovery implications etc.
12
![Page 25: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/25.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
The Problem
• Getting scientists to create good, reliable Lab Notebooks was hard enough before computers came along
• In the modern lab, it is even harder• They’re working electronically
• Often with no regard for Records Management issues, Discovery implications etc.
• They’re working electronically and their only notebook is a paper one!
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http://www.amphora-research.com/
My blog: http://elnblog.com
The Problem
• You need consistent practices across the organisation• For diverse scientific activity
• Even for every large companies
• You also need to deal with per-country niceties
• And all the other reasons you need notebooks
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![Page 27: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/27.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Discovery Problems, too
• Everyone knows Electronic records admissible and useful in US Patent disputes
• But if you end up in a fight, anything you’ve got to disclose everything you have• Unless you’ve got a really good records
management programme, there’s going to be a lot of stuff
• Most of the time this can’t help you, and might well hurt you
• And it will cost a fortune to find and disclose!
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http://www.amphora-research.com/
My blog: http://elnblog.com
This Presentation
15
• Typical issues
• Some of the basic lessons which seem to crop up time and again
• Some tools to help you explore some tricky issues
• Some of the common pitfalls
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http://www.amphora-research.com/
My blog: http://elnblog.com
Typical issues in the Notebook Process• Who keeps Notebooks
• What they put in them
• What they keep elsewhere
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![Page 30: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/30.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
People aren’t keeping notebooks properly
17
![Page 31: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/31.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
People aren’t keeping notebooks properly
• Typically in most larger organistions• 20% of the people who are laboriously creating
notebooks (fully witnessed) don’t need to because their work isn’t IP sensitive
• A fair number of the most prolific inventors aren’t keeping notebooks at all and there’s very little evidence of their work
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![Page 32: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/32.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
People aren’t keeping notebooks properly
• Typically in most larger organistions• 20% of the people who are laboriously creating
notebooks (fully witnessed) don’t need to because their work isn’t IP sensitive
• A fair number of the most prolific inventors aren’t keeping notebooks at all and there’s very little evidence of their work
• Most companies have a very low compliance with their paper process for signing & witnessing
17
![Page 33: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/33.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They’re writing the wrong stuff down
• Often very difficult for scientists to know what they should be writing up• Some think all that matters is data, when we
really care about what was going on in their brains
• Need simple guidance which can be applied in a variety of situations
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![Page 34: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/34.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
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![Page 35: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/35.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
• Most scientists view any data as valuable
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![Page 36: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/36.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
• Most scientists view any data as valuable
• So they keep everything• Generally anywhere
• With little indexing
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![Page 37: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/37.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
• Most scientists view any data as valuable
• So they keep everything• Generally anywhere
• With little indexing
• A nightmare when it comes to legal discovery
19
![Page 38: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/38.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
• Most scientists view any data as valuable
• So they keep everything• Generally anywhere
• With little indexing
• A nightmare when it comes to legal discovery
• Your Records Manager is your best friend• A well thought and consistent Records
Management process is your best asset
19
![Page 39: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/39.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
They keep too much stuff
• Most scientists view any data as valuable
• So they keep everything• Generally anywhere
• With little indexing
• A nightmare when it comes to legal discovery
• Your Records Manager is your best friend• A well thought and consistent Records
Management process is your best asset
• This isn’t really a Notebook problem – but it is your problem
19
![Page 40: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/40.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Some good news
20
![Page 41: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/41.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Some good news
• A properly designed Patent Evidence system will give you better more reliable records than the existing paper system• And save an awful lot of scientist time!
20
![Page 42: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/42.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Some good news
• A properly designed Patent Evidence system will give you better more reliable records than the existing paper system• And save an awful lot of scientist time!
• With an electronic system you get a much better idea of what’s really going on
20
![Page 43: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/43.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Some good news
• A properly designed Patent Evidence system will give you better more reliable records than the existing paper system• And save an awful lot of scientist time!
• With an electronic system you get a much better idea of what’s really going on
• You will get very high levels of compliance with your requirements• For example documents tend to be witnessed in
less than an hour compared to weeks
20
![Page 44: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/44.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
SOP design
• Most Standard Operating Procedures are• Too detailed & specific
• Too long
• Better to have a simple SOP which describes what you want• “All scientists should write up their experiments
in an approved Lab Notebook such that someone skilled in the art can reproduce their work”
• etc.
• Then have guidance documents for each area
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![Page 45: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/45.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Some tools for dealing with diversity
• Many projects get stuck on the sheer complexity of the scientific process• Especially in larger firms
• With many different spheres of activity
• Two frameworks which might help• Look at the diversity of activity and where to put
your attention
• Tease out what data is important and what isn’t
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![Page 46: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/46.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
![Page 47: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/47.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
![Page 48: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/48.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
![Page 49: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/49.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
Let them use whatever systems they want here
(because they will anyway)
![Page 50: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/50.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
Focus IP concerns here
Let them use whatever systems they want here
(because they will anyway)
![Page 51: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/51.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
Focus IP concerns here
Let them use whatever systems they want here
(because they will anyway)
Creati
ve C
haos
![Page 52: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/52.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Dealing with Diversity
23
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al C
hem
istr
y
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
Focus IP concerns here
Let them use whatever systems they want here
(because they will anyway)
Creati
ve C
haos
Discipl
ine, P
roce
ss,
Consis
tency
![Page 53: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/53.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Don’t be tempted
• Don’t be tempted to mix where the scientists work, and the record keeping system• We tried that with the paper notebook and that
didn’t work out well for anyone
• Creates lots of issues for introduction & ownership
• Also, don’t mix systems for IP protection and Regulatory Compliance• Different problems
• Very hard (impossible?) to do in one place
24
![Page 54: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/54.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
What’s Important
• Most scientific activity creates electronic “Stuff”
• Some of this is more useful than others
• Useful to look at things as a pyramid
25
Raw Data
Interpreted Data/Reports
Experiments
Projects
Programmes
![Page 55: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/55.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
What’s Important
• Most scientific activity creates electronic “Stuff”
• Some of this is more useful than others
• Useful to look at things as a pyramid
25
Raw Data
Interpreted Data/Reports
Experiments
Projects
Programmes
Not so interesting, Long TermHarder to preserve anyway
![Page 56: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/56.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
What goes in the notebook
26
Corporate aspects(Records, IP protection, Sharing)
Med
icin
al
Che
mis
try
Proc
ess
Che
mis
try
Mol
ecul
ar B
iolo
gy
Phar
mac
olog
y
Etc.
Raw Data
Interpreted Data/Reports
Experiments
Projects
Programmes
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http://www.amphora-research.com/
My blog: http://elnblog.com
What goes in the notebook
• Nothing need change from the paper notebook process• Just because you can dump loads of raw data in,
doesn’t mean you need to
• Scientists will often need specific guidance on what to put in for different circumstances• Often what’s currently happening isn’t what you
need
• One advantage of an electronic system is you can sample what they’re doing and offer gentle assistance
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http://www.amphora-research.com/
My blog: http://elnblog.com
Diversity
• Doesn’t have to be a killer problem
• Moving to an electronic system will make things a lot easier• However you will uncover issues which have
remained hidden
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http://www.amphora-research.com/
My blog: http://elnblog.com
Pitfalls for the unwary
• Communication gaps
• IT departments
• Records Management
• Commercial issues
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http://www.amphora-research.com/
My blog: http://elnblog.com
Communication Gaps
• The general Patent Evidence problem bridges many departments• Legal, Scientists, Management, Business Development,
Quality, Librarians etc.
• In most companies the conversation that created the current process happened generations ago
• When you try to modernise this process for the electronic world• You need to re-have that conversation with new
assumptions
• And you now have to involve a new player, IT!
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http://www.amphora-research.com/
My blog: http://elnblog.com
Communication Gaps
• It seems that there’s precious little common ground between some of these groups
• A surprising amount of our time is spent helping these groups talk with each other
• One powerful tool is the “Fire Drill”• Take a notebook record “Into court”
• “Depose” the scientist
• Then start asking difficult questions of IT
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http://www.amphora-research.com/
My blog: http://elnblog.com
Fire Drill outcomes
• Everyone finds them very useful
• Scientists often had no idea what would happen• Radically change how they write things up
• IT had no idea what happens when a bunch of lawyers start asking questions
• Everyone now understands the fuller picture
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http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
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http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
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http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
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![Page 66: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/66.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
• There are plenty of times where optimising for low IT costs
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![Page 67: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/67.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
• There are plenty of times where optimising for low IT costs• Increases legal costs
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![Page 68: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/68.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
• There are plenty of times where optimising for low IT costs• Increases legal costs
• Increases legal risk
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![Page 69: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/69.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
• There are plenty of times where optimising for low IT costs• Increases legal costs
• Increases legal risk
• Could completely imperil the evidence you’ve created
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![Page 70: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/70.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
IT Departments
• IT is unfortunately generally charged with keeping costs low
• Unfortunately this means “IT costs”
• There are plenty of times where optimising for low IT costs• Increases legal costs
• Increases legal risk
• Could completely imperil the evidence you’ve created
• Most IT groups need a fire drill to internalise this
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![Page 71: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/71.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Records Management
• The unsung heros of organisations
• Make sure you nominate a Custodian of every IP-critical system you have, at the outset
• Most IT tools have well-meaning features which are really nasty from a records perspective• e.g. regulatory systems which create masses of
unhelpful detailed data with no way of purging it
• Few IT tools are built with long term records involved• It really isn’t in the vendor’s interest to worry
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http://www.amphora-research.com/
My blog: http://elnblog.com
Commercial Issues
• Most industrial organisations work with partners & governments
• Those contracts contain clauses around confidentiality, “Chinese Walls”, records retention etc.
• Few IT tools deal gracefully with these issues
• Worse, few organisations have an efficient and reliable process for getting the Information required to implement these contracts
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![Page 73: Reconciling Scientists and Lawyers](https://reader030.fdocuments.in/reader030/viewer/2022032514/55d53585bb61eb335f8b472a/html5/thumbnails/73.jpg)
http://www.amphora-research.com/
My blog: http://elnblog.com
Summary
• IP concerns are often not really something a scientist worries about
• The situation in most organisations could certainly do with some improvement
• An Electronic system can really help improve IP protection, and make scientists happy
• But it does need a little care
• We’d love to talk further…
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