Recent IDIS Changes BasedontheHOME CommitmentInterim Rule ... · Session1. Agenda • Introductions...
Transcript of Recent IDIS Changes BasedontheHOME CommitmentInterim Rule ... · Session1. Agenda • Introductions...
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Recent IDIS ChangesBased on the HOMECommitment Interim
Rule: Session 1
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Agenda
• Introductions
• Briefly recap HOME Interim Rule
• Examine calculations on new deadline compliance screens
• Review new and enhanced HOME reports
• Resources
• Questions
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Who Are We? • Vashawn Banks, Director, CPD, Office of AffordableHousing Programs (OAHP), Financial andInformation Services Division (FISD)
• Jessica Suimanjaya, Affordable Housing Specialist,CPD, Office of Affordable Housing Programs(OAHP), Financial and Information ServicesDivision (FISD)
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Who Are You?
Which answer best describes your role in the HOMEProgram?a. Staff member of a State or local participatingjurisdiction (PJ)
b. State recipient or subrecipient of HOME funds c. Community Housing DevelopmentOrganization (CHDO) employee
d. HUD Employeee. Consultant/TA provider f. A concerned citizen who enjoys listening toIDIS calls on a randomweekday
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Poll Question
Howwould you describe your level of experiencewith using IDIS for the HOME Program?
a. Beginner with less than one of experience b. Intermediate user with 1-‐‑3 years of experiencec. Proficient user with more than 3 years ofexperience
d. Expert user who should be facilitating thiswebinar
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HOME Commitment Rule
• Interim rule – Published December 2, 2016
– Effective January 3, 2017
– Changes method HUD uses to determinePJs’ compliance with HOME commitment& disbursement requirements
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What Did Not Change: Deadline Compliance for FYs 1992-‐‑2014
1. Cumulative commitment & CHDO reservation requirement
2. Cumulative 5-‐‑year expenditure requirement
3. IDIS commits & disburses pre-‐‑2015 funds using FIFO
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What Did Change: Deadline Compliance for FY 1992-‐‑2014 Grants1. Cumulative version of the PR49 DCSR no longer in
IDIS‒ Monthly report posted on HUD Exchange
2. Removed 5-‐‑year CHDO disbursement deadline 3. Cumulative commitment deadline in 2017 based on
obligation date of 2015 HOME grant4. FY 2015 & 2016 commitments and draws not
included in totals 5. IDIS commits and disburses FY 2015+ grants using
grant-‐‑specific method6. OAHP blocks grants when funds uncommitted after
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Deadline Compliance for FY 2015+ Grants
• Grant-‐‑specific deadlines now enforced– 24-‐‑month commitment requirement– 24-‐‑month CHDO reservation requirement– 36-‐‑month SU commitment requirement– 9-‐‑year expiration of grant requirement– 24-‐‑month local receipt fund commitment requirement
• HOME Deadline Compliance screen in IDIS
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Bottom Line for 2017• Cumulative Requirements
– Commitment (1992-‐‑2014)– CHDO reservation (1992-‐‑2014)– Expenditure (1992-‐‑2012)
• Grant Specific Requirements – Commitment (2015)– CHDO Reservation (2015)
• Any funds not meeting deadlines or supported by documentation will be deobligated
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Slide 11
Searching for HOME Grants
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Slide 12
Enhanced Grant Screen
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Deadline Compliance Calculations Cheat Sheet
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Deadline Compliance Screens: Scenario 1
• Before Deadline Date Has Lapsed…– Adams County, CO received a FY 2015
HOME allocation of $821K – Has Committed $397K to date – Current shortfall is $424K– Commitment Deadline is 7/31/2017
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Scenario 1 (cont.)
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Scenario 1 (cont.)
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Scenario 1 (cont.)
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Deadline Compliance Screens: Scenario 2
• After Deadline Date Has Lapsed… o IDIS shows County met deadline on 7/31/2017o County uncommits $21,632 on 9/20/2017
• IDIS captures reduction • System prevents new commitments from grant, except
AD & PA • HUD sends letter to County requesting agreements
o County submits agreements that are reviewed & $10K approved
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Scenario 2 (cont.)
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Slide 20
Scenario 2 (cont.)
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Slide 21
Scenario 2: (cont.)
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Deadline Compliance Screens: Scenario 3
• HUD deobligates $11,632
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Scenario 3 (cont.)
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Scenario 3 (cont.)
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Scenario 3 (cont.)
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Summary Screen
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CHDO Reservations
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SU Commitments
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Expenditure
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Quiz Question #1On the following screen, which field represents the amount subject to deobligation?
a. Ab. Bc. Cd. D
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Quiz Question #1
A B
CD
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C
Quiz Question #1
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Quiz Question #1
Refer to Deadline Compliance Cheat Sheet. This field equals:
Current [COMMITMENT REQUIREMENT] -‐‑ [MAXIMUM ALLOWABLE AMOUNT
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Tracking Tools/Reports • Deadline Compliance reports
– PR49: Grant Specific Deadline Compliance Status Report
– Cumulative Deadline Compliance Status Report– Grant Specific Deadline Compliance Status Report
• PR40: HOME Funds Uncommitted After Deadline
• PR44: Expiring Funds Report34
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Footer
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PR49: Grant Specific Deadline Compliance Status Report
Footer
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Pittsburgh Example• Cumulative Requirements
– Commitment shortfall = $785,403.05– CHDO reservation shortfall = $0– Expenditure = $0
• Grant Specific Requirements – Commitment Shortfall = $325,518.80– CHDO Reservation = $245,419.80– Expenditure Shortfall: deadline in 2023
• Total subject to deobligation = $1,110,921.85– Of which $245,419.80 are CHDO funds
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Deadline Compliance***Significant increase in shortfall amount this year: $428M (2016) vs.
$595M (2017)***
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PR40: HOME Funds Uncommitted After Deadline
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Quiz Question #2
How can funds become uncommitted after a deadline?
a. Activities completed for less than the Funded Amountb. Reducing the AD subfund after the 24 month
commitment deadlinec. Reducing an SU subgrant after the 24 month
commitment deadlined. Reducing activity fundinge. Cancelling a funded activityf. All of the above
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Quiz Question #2
How can funds become uncommitted after a deadline?
e. All of the above
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Quiz Question #3
How many years do PJs have to fully disburse their FY 2015 and FY 2016 HOME grants?
a. 4 years from the initial funding dateb. 5 years from the date of obligationc. 8 years from the beginning of the federal fiscal year.
d. 9 years from the beginning of the federal fiscal year.
e. These grants do not expire
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Quiz Question #3
How many years do PJs have to fully disburse their FY 2015 and FY 2016 HOME grants?
d. 9 years from the beginning of the federal fiscal year.
The HOME Interim Final Rule eliminated the 5-‐‑year expenditure requirement for FY 2015 and subsequent grants and instead references the National Defense Authorization Act. NDAA requires that US Treasury recapture any funds not disbursed 9 years from the beginning of the federal fiscal year in which the funds were appropriated.
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PR44: Expiring Funds Report
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Auto-‐‑Cancellation
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• IDIS auto-‐‑cancellation feature & flags removed – Prevents accidental loss of funds if activity auto-‐‑cancelled after 24-‐‑month deadline
• PR21 HOME Auto Cancel Report will include no new activities– Field Offices received list of activities auto-‐‑cancelled between 1/3-‐‑3/25
– PJs MUST receive commitment credit if these are active projects
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IDIS Resources
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Representative in local HUD Field e
1. CPDOffic
2. HUD Exchange Ask A Question https://www.hudexchange.info/program-‐‑support/my-‐‑question/
3. HOME IDIS Training Manual for PJs4. HOME reports, HOME Facts, CPD Notices, and HOMEfires https://www.hudexchange.info/programs/home/
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U.S. Department of Urban DevelopmentHousing and 48
Questions?