Real Property Branch

Public Works and Government Services Canada

August 2012

Government of Canada Workplace 2.0 Fit-up Standards

Outline• Objective• Workplace 2.0• Pillars of Renewal• Space Standards Modernization • Tools• Tips• Accreditation Process• Key Contacts

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Objective

To provide you with an overview of Workplace 2.0 and the Government of Canada Workplace 2.0 Fit-up Standards, and present the tools you need to create a Workplace 2.0 environment.

Workplace 2.0

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• Workplace 2.0 was launched to modernize federal workplaces across Canada by creating flexible, open workplaces to enable public servants to work smarter, greener and healthier.

• Comprised of three pillars (the Workplace, the Back Office, and the Way We Work), Workplace 2.0 will allow public servants to work anywhere, anytime, break down barriers and avail of technologies that will allow them to connect across government more efficiently.

• Workplace 2.0 respects policy and legislative requirements pertaining to the provision of federal workspace, including relevant policies of the Treasury Board Secretariat.

Workplace 2.0 Pillars of Renewal

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Workplace 2.0 is moving the public servicefrom this… …to this.

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Demonstration sites include:

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191 Promenade du Portage, Gatineau, QC

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and L’Esplanade Laurier, Ottawa, ON

• In response to the federal budget’s Economic Action Plan, PWGSC will contribute to a more affordable public service by reducing accommodation costs through:

• Re-capture of surplus office space and

• The implementation of new space standards

• The revised Government of Canada Workplace 2.0 Fit-up Standards continue to provide for a consistent quantity and quality of workspace across the federal government.

• The Standards provide for maximum space allocations based on different functions (general office space, quasi-judicial space, call centres.)

• Space standards are revised and updated in response to current trends and feedback - they are "evergreen“.

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Space Standards Modernization

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Government of Canada Workplace 2.0

Support Space:• Meeting rooms• Quiet rooms• Kitchenettes• Shared equipment areas• Printer stations• Reception/waiting areas• Other undesignated

support space (hard-walled)- reduced approx. 50%

• Open collaborative space (minimum 5-10%)

Workstation Area

Support Area35%

Circulation Area

14 m² usable / FTE

Average space allocation limit

Circulation Area:• Corridors• Aisles• Access to

workstations

Workstationsand Enclosed Offices:• Open workstations

based on worker profiles

• Enclosed offices forexecutives and equivalents

Fit-up Standards: Space Allocation Breakdown

Revised Workstation and Office Allocations

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Worker profiles

12* These are sample positions only as technically, any position can be ‘free’ and/or ‘flex’ with the right technology.

10m² – 18.5m²

4.5m² 3.0m² 1.5m²

Leaders require privacy

In the office more than 60% of time

In the office less than 40% of time

Generally works off site

Director / Director General or higher

Administrative Assistant / Analyst

Account Executive / Auditor

Remote Worker / Consultant

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Space is now based on Worker Profiles as below:

Determining Worker Profiles

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• Good programming essential to defining worker profiles

• Interviews and discussions with clients will identify:• flexible work arrangements• part-time employees• consultants, students, visitors

• With alternative work arrangements, many employees can be flex workers

• Worker profile questionnaire is just one tool to assist; information from the questionnaire is combined with programming interviews

Government of Canada Workplace 2.0

• Collaborative space now mandatory • Sound masking provided as part of the fit-up standard “bundle of goods”.• Revised meeting room allocation which now includes large meeting room with

retractable partition for more flexibility. • Reduced height of furniture panels to 54”.• A variety of flexible storage solutions including personal storage towers are

envisioned• Glazed, perforated metal and veneer panels are now allowed.• New sample floor plans and workstation layouts are provided.• New section D – Call Centre Standards.

All changes are summarized under “What’s New in 2012”, Section A1 of the Government of Canada Workplace 2.0 Fit-up Standards.

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Fit-up Standards: Other Changes

What do these Standards mean to new projects?

• New occupancies will conform to both the Space Allocation Standards and the Government of Canada Workplace 2.0 Fit-up Standards.

• All accommodation and tenant service projects will conform to the Government of Canada Workplace 2.0 Fit-up Standards to provide for modern, flexible workspaces.

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What do these Standards mean to existing projects? Project strategies are being re-evaluated for:

• Projects that are currently underway;

• Projects that have already received approval; and

• All occupancies where a preliminary decision has been made to renew in the current location.

• A cost-benefit analysis will compare potential increased short-term costs (to achieve long term savings) against the original project strategy.

• Where proven economically beneficial to the Crown, project plans will be revised to incorporate the new standards.

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Tools • Government of Canada Workplace 2.0 Fit-up

Standards

• New space calculator to assist in determining space requirements, in line with the new Standards

• Worker Profile Questionnaire

• Questions and Answers Document

Coming Soon…..

• Workplace 2.0 Toolkit

• Change Management Guide and templates

• New Procurement Instruments

• Website

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Tips • Plan spaces using Worker Profiles space allocations

• Maximize light penetration through a mix of panel heights (maximum 54”) and finishes (glazed or mesh toppers)

• Create collaborative spaces with a variety of furniture to support client needs

• Use smaller collaborative areas to break up large runs of workstations

• Use a mix of layouts and furniture types to provide flexibility; avoid one-size-fits-all

• Carefully consider the quantity of general filing and storage required – make storage multi-task by topping with work surfaces or seating

• Develop furniture specifications as early as possible for procurement

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Accreditation Process

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• A Workplace 2.0 Accreditation Process is being designed to help everyone understand what makes a work environment ‘Workplace 2.0 and it also:

• Sets a standard of excellence

• Provides credibility, consistency, clarity, and

• Sets a benchmark

• Will be used to entrench Workplace 2.0 across government as clients, space designers, building architects, engineers, information technology specialists, policy experts and need to know what specific elements make an environment Workplace 2.0.

• This will be a self-assessment process.

• To be announced Fall 2012.

Key ContactsFor more information, please contact or visit:

• Workplace 2.0:

mt2.0-wp2.0@tpsgc-pwgsc.gc.ca

http://www.gcpedia.gc.ca/wiki/Workplace_2.0

• Government of Canada Workplace 2.0:Fit-up Standards and Space Calculator :

Fit-up-Amenagement@tpsgc-pwgsc.gc.ca

www.gcpedia.gc.ca/wiki/Fit-up_Standards

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Space Calculator Sample

Worksheets

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Government of Canada Workplace 2.0

Workstation Area

Support Area35%

Circulation Area

14 m² usable / FTE

Average space allocation limit

Fit-up Standards: Space Allocation Breakdown

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Step 1 – Space Allocation Standard

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Step 2 – Fit-up Standard

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Step 2 – Fit-up Standard

Step 2 – Fit-up Standard

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Step 2 – FUS Summary

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Summary Page