Ready Aim Fire Presentation
Transcript of Ready Aim Fire Presentation
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Ready, AIM, Fire!
Delivering a Winning Presentation
Rhonda A. Syler, PhD
Assistant Professor of Management, MIS
University of Arkansas at Little Rock
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Agenda
Presentation Strategy
Audience Analysis
Intent
Message
PowerPoint Tips
Presentation Polish
Considering the non-verbal message Controlling nerves
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PRESENTATION STRATEGY
DONT dive right into the content of your
presentation!
Thats like saying
READY FIRE!Without taking AIM first!
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You must first take AIM!
AIM*
MessageAudience
Intent
*Munter, M. & Russell, L. (2002). Guide to Presentations. Prentice Hall: NJ.
Analyze YourAudience
Clearly Identify the Intent of Your Presentation
Make yourMessage Stick
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PRESENTATION STRATEGY
FIRST.
Analyze YourAudience
AIM*
MessageAudienceAudience
Intent
*Munter, M. & Russell, L. (2002). Guide to Presentations. Prentice Hall: NJ.
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A:Analyze YourAudience
KNOWWHO THEYARE
Size
Work experience
Level of Education
Other Demographics age, gender, race,
culture, political affiliation
What is their familiarity with the jargon?
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A:Analyze YourAudience
DiscoveringWHO they are.
Gather secondary data (e.g., rosters,
registrations).
ASK them talk to people who will
actually be in the audience.
Talk to people who know the audience.
Visit groups or talk to people with similarcharacteristics (e.g., ROTARY ).
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A:Analyze YourAudience
KEY DECISION-MAKERS
Identify who has direct power or influence
Find out what makes them tick
Are they for or against your idea
Tailor your message accordingly
DONT IGNORE THE SECONDARY
AUDIENCE
Who else might hear or see this?
How will they react?
Is any information confidential?
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A:Analyze YourAudience
What do they know & expect? What do they know about you? Do they consider
you an expert?
How is your credibility with that audience? What are their expectations
Format of presentation
Time
Formality
What do they feel? Are they interested in your topic? If so, how
interested?
What is their attitude toward your topic?
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PRESENTATION STRATEGY
AIM*
MessageAudience
IntentIntent
*Munter, M. & Russell, L. (2002). Guide to Presentations. Prentice Hall: NJ.
Next Know your PURPOSE
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I: Determine Your Purpose (Intent)
Determine General Purpose INFORM
PERSUADE
ENTERTAIN
Develop Specific Purpose
To explain how to give a speech
Outline the Presentation Objective As a result of my presentation, the audience will gain
a clear understanding of how to develop apresentation strategy, how to design theirpresentation and how to add the final polishingtouches to their presentations.
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I: Determine Your Purpose (Intent) Once youve determined purpose &
objective
Critique your Objective; Is it
Specific
Measurable
Audience-centered
Refer to Audience Analysis Insight is your
objective
Attainable
Worthwhile
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Finally. Create a memorable message!
PRESENTATION STRATEGY
AIM
*
MessageMessageAudience
Intent
*Munter, M. & Russell, L. (2002). Guide to Presentations. Prentice Hall: NJ.
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Make Your Message Stick
Tell them what youre going to tellthem
TELL THEM
Tell them what you told them!
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INTRODUCTIONS R Critical!
Prepare an effective opening
Set the stage
Grab their attention
Paint a vivid picture Ask a question
Share a startling story
Provide the audience benefits for listening
Use humor with caution Include a preview
State your main points clearly
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CONCLUSIONS R Remembered
Prepare an effective closing
DONT be abrupt!!
Summarize your main points
Leave them with something memorable
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VISUALS Help it Stick!
Before Using Visuals Analyze
CONSTRAINTS
Audience size
Audience expectations
Equipment availability
Accessibility to outlets, etc.
Room size Lighting
Furniture; arrangement of furniture
Audio
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Designing Your Visuals
Use visuals, but dont over use them
Make sure they represent what you intend for
them to represent
Clearly label charts, figures, tables, etc.
Use color with a purpose
Use fonts large enough to be seen
Dont crowd or make it overly busy
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UsingPOWERPOINT
for Your Presentations
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Presentation Dos & Donts
DOpick a background (slide layout) that isappropriate
DOuse bullets
DOuse visuals, as appropriate DOmake it visually appealing
DOmake it easy to read; be consistent inyour formatting
DOcreate logical transitions
DOinsert blank slides when you know youwill pause
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Presentation Dos & Donts
DONTmake it too busy
DONTbe wordy
DONTuse visuals or animation just for the
sake of it (Spy Kids III arrgggg!)
DONTuse dark colored text on dark
backgrounds
DONTend abruptly
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PowerPoint Features
Ability to hyperlink to other pages in the
presentation, web sites, files, etc.
Ability to create builds for more effective
presentations
Ability to add graphics, pictures, video, and
audio easily
Ability to PACK
& GO!
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PRESENTATION POLISH
Understand NON-VERBALCommunication!!
Get Control of your Nerves!
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Understanding Non-Verbal
Communication
Non-verbals saymore!!
Begin practicing & analyze your Non-verbal
tendencies
Stance & movement
Gestures
Eye contact
Facial expression Vocal Traits
Volume * Rate * Inflection * Enunciation * Fillers
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Understanding Non-Verbal
Communication
IMPROVE your non-verbal delivery
PRACTICE!!
Speak from an outline (PPT)
PRACTICE!!
Check your timing
Watch yourself in the mirror or video
PRACTICE!! Familiarize yourself with equipment, visuals,
room, etc.
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Controlling Your Nerves
Be Audience-Centered
Be Prepared
The 6 Ps ---
Proper Prior Planning
Prevents Poor Performance!
If youre prepared. You will be moreconfident. More confidence = less nerves!
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Controlling Your Nerves
Identify your nervous symptoms
Techniques to calm nerves
Exercise
Breathing exercises Progressive relaxation exercises
Stretching/relaxing specific areas
Think positive!!
Self talk pep talk
Visual a calm scene
Connect with your audience
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Controlling Your Nerves
Tips for keeping your voice clear.
Get a good nights sleep & get up early
Take a hot shower
AVOID milk
Drink warm liquids (but avoid caffeine)
Hum
Breathe deeply Drink tap water (not cold!)
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In Summary
Develop your strategy based on audience
analysis and intent FIRST
Compose your presentation to be memorable
Add visuals
Add practice, practice, practice to refine non-
verbal delivery and calm your nerves
Questions?
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References
Gardner, T. (1998). http://www.tengrrl.com/tens/013.shtml
Munter, M. & Russell, L. (2002). Guide to Presentations.Prentice Hall: NJ.