RDA Revisited

RDA Revisited

Emily Dust NimsakontCataloging Librarian

Nebraska Library CommissionSeptember 16, 2014

Agenda

• RDA Basics• RDA Updates Since Implementation• Real World RDA• RDA Copy Cataloging Exercise• Toolkit Problem Solving• Lunch• Record Creation• Changes for the Future

RDA Basics

AACR2:520 p. : col. ill.; 28 cm.

RDA: 520 pages : color illustrations; 28 cm

Fewer Abbreviations

Source: Third revised editionAACR2: 3rd rev. ed.RDA: Third revised edition

Source: 2nd enlarged ed., revisedAACR2: 2nd enl. ed., rev.RDA: 2nd enlarged ed., revised

Fewer Abbreviations

Rule of Three is GoneSource: by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson.

AACR2: by Susan Brown … [et al.].

RDA:by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson.

RDA allows:by Susan Brown [and four others].

Latin Terms are Gone

AACR2: [S.l. : s.n.], 2008.

RDA:[Place of publication not identified] : [Publisher not identified], 2008.

GMD is Gone

GMD (General Material Designation) = bracketed information in the title that conveys the type of

material

[electronic resource] [sound recording] [videorecording]

GMD is replaced by:

–Content type (text, performed music, spoken word, etc.) –Media type (audio, microform, video, etc.) –Carrier type (audio disc, online resource, videodisc, etc)

Terminology comes from lists in the RDA guidelines.

Photo credits:http://www.flickr.com/photos/heidigoseek/115581765/http://www.flickr.com/photos/58571789@N00/5802294925/

Content Type

Photo Credits: http://www.flickr.com/photos/77961177@N00/275256542/http://www.flickr.com/photos/57634636@N00/7185647878/

Media Type

Photo Credits: http://www.flickr.com/photos/77961177@N00/275256542/http://www.flickr.com/photos/57634636@N00/7185647878/

Carrier Type

Relationship Designators

RDA Updates

Photo credit: https://www.flickr.com/photos/kevandotorg/6229660191/

Process for updating RDA

• constituency proposals for changes in intent of existing instructions and addition of new instructions

• a “fast track” process for correction of typographical errors, addition or removal of examples, addition of terms to vocabularies, addition of references, clarification in wording, etc.

http://www.rda-jsc.org/rdaupdating.html

Updates since March 2013

• http://www.loc.gov/aba/rda/pdf/summary_rda_changes_2013.pdf

• http://www.loc.gov/aba/rda/pdf/summary_rda_changes_2014.pdf

Summary of Updates

• New instructions for sources of information for online resources

• Added wording about braille to font size• Additions to glossary• Additions to Appendix I - relationship

designators• Clarification of inclusion of core vs. non-core

elements

Real World RDA

Photo credit: https://www.flickr.com/photos/mniemand/3254191378/

Hybrid Records

Photo credit: https://www.flickr.com/photos/trevira1/8399552085/

OCLC Policy - Hybrid RecordsWhen editing and replacing master records in WorldCat, catalogers may choose to add some RDA elements to existing non-RDA records without re-cataloging the entire record according to RDA. Candidates for such editing include, but are not limited to:• Adding relator terms to access points• Spelling out non-transcribed abbreviations• Adding complete statements of responsibility in 245 (in place of "[et al.]")• Adding 336/337/338 fieldsWhen adding or editing one or more such elements in the master record without re-cataloging the record to RDA, do not code the record as RDA. OCLC will generally adhere to the PCC Guidelines on Hybrid Bibliographic Records and expects member libraries editing existing records to add selected RDA elements to follow these guidelines.

Hybrid Records?

OCLC Records

#812568978#871575262#785808898

Authority Control

Photo credit: https://www.flickr.com/photos/headinamilkbottle/1267959927/

Nebraska. Department of Roads. RDA heading

…

…

Nebraska. Dept. of Roads. AACR2 heading

Relationship Designators

Photo credit: https://www.flickr.com/photos/popoever/4247016365/

Doyle, Arthur Conan, 1859-1930.

Doyle, Arthur Conan, 1859-1930, author.

Batch AACR2-to-RDA Conversion

• Marcive http://home.marcive.com/marcive-rda-conversion-service-underway/

• Backstage Library Works http://www.bslw.com/faq/rda/

• MarcEdit http://marcedit.reeset.net/features

RDA Copy Cataloging

Photo credit: https://www.flickr.com/photos/bolobilly/2101966591/

How to Identify an RDA Record

• 040 $e = rda• Descriptive cataloging form = i

Data Elements to Check

• Title and statement of responsibility - MARC field 245

• Edition statement - MARC field 250• Publication information - MARC field 264• Physical Description - MARC field 300• Content, media & carrier types - MARC fields

336, 337 & 338

Title and statement of responsibility - MARC field 245

Ensure that RDA instructions have been followed:• Delete “[sic]” or “[i.e., ___].”• Remove $h if present. • Ensure the presence of the first statement of

responsibility.• In an existing statement of responsibility, replace

a supplied “[et al.]” with a full transcription of the statement as on the source, or record “[and ___ others]”

Edition statement - MARC field 250

Ensure that the edition statement has been recorded exactly as it appears on the resource:• Expand unauthorized abbreviations to the full

form• Record numerals as found on the resource

Publication information - MARC field 264

• Ensure that the field is tagged as a 264 field and use the appropriate 2nd indicator value based on the content of the field.

• Remember that there is no ‘home country’ requirement for either place or publisher

• Ensure that the data has been transcribed according to RDA instructions

Place of publication - 264 $a

• Ensure that the first place of the first publisher is transcribed as found in the resource.

• Include both the local place name and the larger jurisdiction, if present on the source

• Replace “[S.l.]” with a supplied place (preferable) or “[Place of publication not identified]”.

Publisher - 264 $b

• Ensure that the first publisher is transcribed as found in the resource

• Expand abbreviations as applicable, and add missing words in the name of the publisher.

• Add levels of hierarchy that have been omitted from the imported record

Date of publication - 264 $c

• Ensure that the date is transcribed as found on the resource

• Ensure that the date of publication is given even if it is a supplied date (e.g., it is often possible to supply a publication date, inferred from a copyright date)

• You may, additionally -- but are not required to -- record a copyright date in a separate 264 field, with a second indicator of “4”; if recorded, this field contains only $c and the must be used.

Physical Description - MARC field 300

• Expand abbreviations when applicable.

Content, media & carrier types - MARC fields 336, 337 & 338

• Ensure that $a contains the appropriate term from RDA for the resource in hand

Access Points to Check

• Creator - MARC field 1XX• Other creators, contributors & other entities -

MARC field 7XX

Creator - MARC field 1XX

• Ensure that the principal or first-named creator has been recorded in the 1XX field, for a work by a single creator or by a group of collaborators.

• Note, especially, situations with more than 3 entities in a single statement of responsibility, which would have been ‘title main entry’ according to AACR2; remove a 7XX incorrectly provided for the first creator in such cases.

Other creators, contributors & other entities - MARC field 7XX

• To the extent possible, accept the complement of 7XX fields in the imported record.

• Remember that the concept of “justification” is not present in RDA; an access point may be provided for an entity that is not recorded elsewhere in a descriptive element.

Copy Cataloging Using RDA training materials from Library of Congress

http://www.loc.gov/catworkshop/RDA%20training%20materials/



Should you convert AACR2 records to RDA records?

Photo credit: https://www.flickr.com/photos/dbdbrobot/140068142/

Copy Cataloging Exercise

Photo credit: https://www.flickr.com/photos/bolobilly/2101966591/

RDA Toolkit Problem Solving

Exercise

Scenario: Two resources by the same author. One uses accent marks in the name, one does not. There is no AAP in the authority file.

How should you record the name (i.e., with or without diacritic marks) in the 100 field?

Exercise

Scenario: Title page has Second edition; Spine has 2nd edition; CIP has 2nd ed.

What is the Preferred Source for Transcribing the Edition Statement?

Exercise

Scenario: You have a book with pages numbered 1-23, 1-200, and A1-A34. Find the information about irregular paging in the RDA Toolkit.

What does the RDA guideline say? Is there an associated LC PCC PS?

Exercise

Scenario: You are cataloging a book that is a compilation of 3 novellas (all by the same author), and you need to know how to record the title.

What does the RDA guideline say? Is there an associated LC PCC PS?

RDA Record CreationPhoto credit: https://www.flickr.com/photos/montagecomms/2692226959/

Book

Practical Cataloguing: AACR2, RDA and MARC21

DVD

Ice: Hawaii’s Crystal Meth Epidemic

CD

Rockabye Baby! Lullaby Renditions of Aerosmith

Kit

Train Theme Kit– 6 books– 4 miniature toy train cars

Online Resource

The Reporting of Supplement Use by Dental Patients on Their Medical History Questionnaire

http://hdl.handle.net/10156/4776

Electronic Serial

In the Library with the Lead Pipe

http://www.inthelibrarywiththeleadpipe.org/

RDA and the Future of Cataloging

Photo credit: https://www.flickr.com/photos/rofanator/190667304/

Record vs. Element Set

Elements vs. Areas of Description

• AACR2 - Publication area:

260 _ _ $a Chicago : $b American Library Association, $c c2005.

• RDA - Publication elements– Place of publication: Chicago– Publisher: American Library Association– Copyright date: 2005– Publication date: [2005]

In traditional cataloging, a record is one package.

Author

Title

Bibliographic Record


Records can be exchanged, but there is no way to exchange the individual pieces of information within a record.



Person

Is author of

Title


When RDA (and a method of encoding that recognizes its elements) is used, a bibliographic record is made up of many pieces of data.

And the relationships between these pieces of data are defined.

Person

Is author of

Title

Bibliographic RecordThe boundaries of the record can be dissolved…

Person

Is author of

Title


…and the data can interact with other information on the Web…

Person

Is author of

Title


…and make use of other data on the web.

What is an RDA Record?

http://www.slideshare.net/GordonDunsire/what-rda-record?

BIBFRAME

“The Bibliographic Framework Initiative (BIBFRAME) is an undertaking by the Library of Congress and the community to better accommodate future needs of the library community. A major focus of the initiative will be to determine a transition path for the MARC 21 exchange format to more Web based, Linked Data standards. Zepheira and The Library of Congress are working together to develop a Linked Data model, vocabulary and enabling tools / services for supporting this Initiative.”

- http://bibframe.org

What’s Wrong with MARC?

It’s meant for printing catalog cards.

Photo Credit: http://www.flickr.com/photos/28376044@N00/4350624388

It’s only used by libraries.


It’s not very specific.

245 $b

“Interpreting MARC: Where’s the Bibliographic Data?” Jason Thomale

http://journal.code4lib.org/articles/3832

We need data instead of records.

Photo Credit: http://www.contentdm.org/USC/training/2013/Lampert-Southwick-20131205.pdf

A History of BIBFRAME

Photo Credit: http://www.flickr.com/photos/37657778@N07/4867695239/

May 2011 – Bibliographic Framework Initiative announced by LCOctober 2011 – Bibliographic Framework Plan published – Linked Data model to be used

November 2012 – BIBFRAME Draft Model & Primer published

January 2013 – bibframe.org launched at ALA MidwinterAugust 2013 – discussion papers updated (use cases, annotations, resource types, authority)

BIBFRAME Model & Vocabulary

http://bibframe.org

Core Classes

• Work• Instance• Authority• Annotation

Work

“Resource reflecting a conceptual essence of the cataloging resource”

Instance

“Resource reflecting an individual, material embodiment of the Work”

Authority

“Resource reflecting key authority concepts that have defined relationships reflected in the Work and Instance”

Annotation

“Resource that asserts additional information about other BIBFRAME resource”

BIBFRAME & RDA

“RDA is an important source of elements in the vocabulary for BIBFRAME, even though it generally aims to be independent of any particular set of cataloging rules.”

http://www.loc.gov/bibframe/faqs/

http://www.niso.org/publications/isq/2013/v25no4

Chicken or Egg?


“The change in rules for metadata creation, represented by RDA, will also help library metadata to be more useful, though perhaps to a lesser extent than BIBFRAME.”

Jason W. Deanhttp://www.inthelibrarywiththeleadpipe.org/2013/charles-a-cutter-and-edward-tufte-coming-to-a-library-near-you-via-bibframe/

Practical Applications of BIBFRAME

Resources at Bibframe.org

• Use cases• Demonstrations• Tools

Use cases

http://bibframe.org/documentation/bibframe-usecases/



Demonstrations

http://bibframe.org/demos/

http://bibframe.org/demos/

Tools

http://bibframe.org/tools/

Comparison service

Transformation service



OpenCat

http://demo.cubicweb.org/opencatfresnes

http://demo.cubicweb.org/opencatfresnes

LibHubhttp://libhub.org

http://libhub.org/

Thank you!

Emily Dust Nimsakont800-307-2665

[email protected]

RDA Revisited

Education

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