RDA in MARC - Louisiana Library Association · Brief review of FRBR and FRAD . 2. Major differences...

J O S E P H N I C H O L S O N

L S U L I B R A R I E S

RDA IN MARC

SUMMARY OF TOPICS COVERED

1. Brief review of FRBR and FRAD

2. Major differences between RDA and AACR2

3. ―Descriptive‖ portion of bibliographic record—title proper through series statement and notes

4. Works/expressions and access points

5. Headings for persons, families, corporate bodies

6. How to prepare for RDA

RDA = SPAWN OF CONCEPTS FROM FRBR, FRAD + RULES FROM AACR2 + NEW LANGUAGE

FRBR: FUNCTIONAL REQUIREMENTS FOR BIBLIOGRAPHIC REFERENCES

Takes database-inspired view of bibliographic data

Creates conceptual model that can be used as the basis for new cataloging codes

• FIND entities that correspond to user’s search criteria

• IDENTIFY the entity (confirm that entity found is the one

user sought)

• SELECT an entity from a resulting group appropriate to

user’s needs

• OBTAIN the selected entity

FRBR USER TASKS

REVIEW OF FRBR

FRBR: Functional Requirements for Bibliographic Records

Conceptual model of the bibliographic universe; uses entity-

relationship model for databases.

--------------------------------------------------------------------------------------------------------

Entities Attributes Relationships

Big “players” The data we record Entities have relation-

that we record about the entities ships with each other

data about

FRBR ENTITIES: 3 GROUPS

Group 1: The products of intellectual or artistic endeavor – the

stuff in libraries

* Work: a distinct intellectual or artistic creation

* Expression: the intellectual or artistic realization of a work in

some form (e.g. alpha-numeric, musical notation)

* Manifestation: the physical embodiment of an expression

(e.g. a print publication)

* Item: a copy of a manifestation

FRBR ENTITIES: 3 GROUPS

• Group 2: entities responsible for Group 1 entities

• Person

• Family

• Corporate body

• Group 3: entities that can be subjects of works

• Any group 1 or group 2 entity, and

• Concept

• Object

• Event

• Place

The folks responsible for writing, editing, translating, etc., the stuff in libraries

What the stuff in libraries is about

FRBR/FRAD ENTITIES HAVE ATTRIBUTES WE RECORD

ATTRIBUTES CALLED ELEMENTS IN RDA

Person: Name, Date associated with person, Title of person, etc.

Manifestation: Title, Statement of responsibility, Edition

statement, etc.

Corporate body: Name, Place associated with corporate body,

Date associated with corporate body, etc.

ENTITIES HAVE RELATIONSHIPS

Person creates work, person edits work, person translates work, corporate

body creates work, work continues another work that has ceased, work is a

parody of another work, etc.

Work

Expression

Manifestation

Item

is realized through

is embodied in

is exemplified by

recursive

one

many

FRBR

Group 1

GROUP 1 ENTITIES

• Work: a distinct intellectual or artistic creation

• Expression: the intellectual or artistic realization of a work in some form (e.g. alpha-numeric, musical notation)

• Manifestation: the physical embodiment of an expression (e.g. a print publication)

• Item: a copy of a manifestation

• Hamlet

• French translation of text of Hamlet by Gide

• Gide French translation of text of Hamlet published in 1946 by Gallimard—Manifestation

• Copy of this text owned by the LSU Libraries--Item

LC Control No. : 47023612

LCCN Permalink : http://lccn.loc.gov/47023612

Type of Material : Book (Print, Microform, Electronic, etc.)

Personal Name : Shakespeare, William, 1564-1616.

Main Title : ... Hamlet, traduit par

Gide.

Published/Created : [Paris] Gallimard [1946]

Description : 2 p. l., 7-237, [2] p. 17 cm.

CALL NUMBER : PR2779.H3 G5Copy 1

-- Request in : Jefferson or Adams Bldg General or

Area Studies Reading Rms

Shakespeare, William, 1564-1616. Hamlet. French.

http://lccn.loc.gov/47023612


http://catalog.loc.gov/cgi-bin/Pwebrecon.cgi?SC=Author&SEQ=20080513101540&PID=29879&SA=Shakespeare,+William,+1564-1616.





http://catalog.loc.gov/cgi-bin/Pwebrecon.cgi?SC=CallNumber&SEQ=20080513101540&PID=29879&SA=PR2779.H3











Gide.







Work



















Gide.







Expression



















Gide.







Manifestation



















Gide.







Item














CURRENT CATALOGS:

MANIFESTATION RECORDS ONLY

FUTURE – Hierarchical Displays of FRBR Group 1 Entities?

Source: Insights and Processes

from VTLS’s 8 Years of Experience with FRBR and RDA presentation

by John Espley and Vinod Chachra (2010)

TOMORROW‘S SYSTEMS?

Work record

Manifestation record

New types of displays; accelerated cataloging work

Expression record

RDA

MAJ OR DIF F ER EN CES F R OM AACR2

RDA: DIFFERENCES FROM AACR2:

STRUCTURE

AACR2

2 parts, 26 chapters

Part 1:

13 Chapters

Description

Part 2:

6 chapters

Access Points

RDA

2 Parts, 37 chapters

Part 1:

Chapters 1-16: Identifying attributes of entities (manifestations, items, works, expressions, persons, families, etc.)

Chapters 17-37 : Recording relationships between entities (between work, expression, manifestation and item; relationships to persons, families, corporate bodies, etc.)

RDA STRUCTURE: RDA TOOLKIT VIEW

Sections 1-4: Recording attributes of FRBR entities (recording data in cataloging and authority records)

Sections 5-10: Recording relationships between entities (access points, added entries)

RDA TOOLKIT TOOLS

RDA to MARC mapping correlates MARC fields and elements to RDA elements

Workflows allow staff to create cataloging directions for various tasks (e.g., cataloging a monograph). Workflows can contain links to RDA instructions.


Clicking on chapter opens up chapter sections

Elements


Clicking on element opens up directions for that element and its subelements.

Title element and

subelements


ELEMENTS (CORE, CORE IF, OPTIONAL)

AACR2

• 1st level description

• 2nd level description

• 3rd level description

RDA

• CORE elements: Elements that you must record to be minimally compliant with RDA

• CORE IF elements: Elements you must record if certain CORE elements are missing or if needed to distinguish

• Like AACR2: optional omissions, additions

CORE ELEMENTS

CORE IF ELEMENTS

Not Core Elements

Optional Omissions, Additions


TERMINLOGY

In general, record information as it is presented on resource

• Latin and AACR2 abbreviations: most gone

• Statements of responsibility: transcribed in full in many cases

• Publication information: given in full

• Enumeration and chronology:

presented as is

TAKE WHAT YOU SEE

TRANSCRIBED ELEMENTS: TAKE WHAT YOU

SEE

Elements that are transcribed will contain instruction referring you to 1.7, which gives guidelines for transcribed elements.

1.7 says: In general, record punctuation, abbreviations, inaccuracies, symbols, initials, numbering as they appear on source (but follow capitalization instructions in App. A)

RECORDED ELEMENTS

For recorded elements, sometimes the information recorded is based on what is found on the resource; sometimes the information is supplied by the cataloger. See RDA appendix B for the use of abbreviations in these elements.

Examples:

Use B.C. and A.D. when recording date in Christian calendar associated with a person, family, corporate body, work, or expression.

WHAT IS ABBREVIATED IN RDA

Some terms in dimensions, extent of storage space, duration, numbering of a part

Some elements for music and maps

Some places when used in headings for place names and in authority records recording places associated with persons, families, corporate bodies

See Appendix B.7

See Appendix B.11

WHAT’S DIFFERENT:

USER TASKS

Recording of cataloging data

tied to user tasks and users

throughout RDA

• Each chapter has functional

objectives and principles

section

• FIND IDENTIFY SELECT

OBTAIN language repeated

throughout

General Material Designations (GMDs) in 245 $h replaced by:

• Content type – Fundamental form of communication in which content is expressed (e.g., notated music, still image, text)= MARC 336

• Media type – General type of intermediation device required to play, run, view resource (e.g., microform, audio, unmediated, video)= MARC 337

• Carrier type – Format of storage medium: what‘s it on? (e.g., microfilm reel, slide, sheet, volume) = MARC 338

WHAT‘S DIFFERENT: CONTENT TYPE, MEDIA TYPE, CARRIER TYPE

RDA: DIFFERENCES FROM AACR2:CHANGES TO

ISBD PUNCTUATION (NOT RDA CHANGES)

Enclose each area requiring bracketing in separate set of brackets

AACR2

260 [Toronto : $b s.n., $c 2004?]

RDA

260 [Toronto] : $b [publisher not identified], $c

[2004?]

RDA: DIFFERENCES FROM AACR2: CONTENT

STANDARD VS. CONTENT AND DISPLAY

STANDARD

AACR2 = Content and

display standard (tells you

what data to record and

what order/style in which

data should be displayed)

RDA = Content standard

(no info in body of text

on how to display)

BUT

RDA Appendix D

provides ISBD syntaxes

for data presentation

RELATIONSHIPS: STRONGLY EMPHASIZED

Relationships between

•resources and persons, families, corporate bodies associated with it •works, expressions, manifestations, and items

Appendix I & J of RDA provide relationship designators that precisely

describe these relationships in bibliographic records.

― D E S C R I P T I O N ‖

CATALOGING WITH RDA

HOW TO IDENTIFY RDA

BIBLIOGRAPHIC AND AUTHORITY

RECORDS

Bibliographic:

Leader/18 value is “i” (ISBD)

040 = $a __ $e rda $c __

Authority:

008/10 value is “z” (other)

040 = $a __ $b eng $c __ $e rda

HOW TO FIND RDA RECORDS

LOCAL CATALOG AND WORLDCAT

Catalog search:

Search as keyword

rda {040}

OCLC:

Use command line search

dx:rda/2011/bks (or ser, vis, etc.)

RDA TOOLKIT: ELEMENTS

PREFERRED SOURCE

CHANGES FROM AACR2 AACR2 has complex instructions for determining the ―chief source‖ for various format types. RDA boils all resources—print and electronic—down to three basic groups and prescribes ―preferred source‖ for each.

RDA: Preferred source—3 choices (2.2)

1. Resources consisting of pages, leaves, sheets, cards or images thereof (e.g., books, periodicals):

Use title page, title sheet, title card (or image thereof). If no title page: Use as preferred source first in this list that bears title a. cover b. caption (OR IMAGES THEREOF) c. masthead d. colophon

Make 500 note if non-title page source used as preferred source for title.

SOURCES OF INFORMATION

CONTINUED

2. Resources consisting of moving images (e.g., film reel, videodisc, MPEG video file) (RDA 2.2.2.3) Use title frame(s), or title screen(s) ALTERNATIVE: Use eye-readable label permanently printed on or affixed to resource (not accompanying textual material or container) If no title frame/screen: use either • Label bearing title printed on or affixed to resource • Embedded metadata

SOURCES OF INFORMATION CONTINUED

3. Other resources

USE: Either

a. Label bearing title permanently printed on or affixed to resource (not accompanying material or container)

b. Embedded metadata in textual form that contains title

NOTE: Many elements can be taken from anywhere in the resource or from another source. Only those taken from outside resource must be bracketed.

SOURCES OF INFORMATION

CHANGES FROM AACR2

RDA is in general more flexible about sources of information for various elements. Because of this, AACR2 bracketing conventions will change in some places. See 2.2.4 for elements that must be bracketed if information comes from outside the resource.

E.g., statement of responsibility

STEPS IN CATALOGING

1. Determine which of those three categories your resource falls into and choose preferred source accordingly. RDA provides additional specific information about sources for each element.

2. Determine whether you are creating a comprehensive, an analytical, or hierarchical description (most often comprehensive); see RDA 1.5.

* comprehensive: resource described as single unit (e.g., book, serial, multipart monograph) * analytical: description of part (e.g., part of multipart monograph, single issue of serial, one image in a database) * hierarchical: comprehensive description for whole + analytical description for parts

Instructions for sources for statement of edition

―DESCRIPTIVE‖ PORTION OF RECORD

TITLE ELEMENTS: CORE ELEMENTS

CHANGES FROM AACR2

AACR2 2nd level description (1.0D2) requires:

• Title proper

• Parallel title

• Other title information

RDA: Only Title proper is CORE element

Other title, parallel title information can be recorded but is not required.

TITLE PROPER (CORE)

BASIC GUIDELINES

Title proper is a core element. Other title and parallel title are not core elements.

Title proper is a transcribed element. Follow directions in 1.7. Follow capitalization guidelines in Appendix A.4.1 (Capitalize first word in title; capitalize other words as specified in A.10 [names of persons, proper nouns]).

Source for title proper is the preferred source. For books or other resources consisting of pages, leaves, sheets, or cards (or images thereof), preferred source is title page, title card, title sheet. If title page lacking, choose sources specified in 2.2.2.2.

TITLE PROPER

CHANGES FROM AACR2

AACR2 1.1B1 says to indicate or correct inaccuracies in the title proper with ―[sic]‖ or ―[i.e. __].‖ In RDA title proper is a transcribed element (see 1.7), which means: don‘t correct found errors on monographs. Add corrected title in a 246.

Cover Title page

TITLE PROPER

245 00 Advocate of dialoge / $c …

246 1 $i Corrected title: $a Advocate of dialogue

RDA

245 00 Advocate of dialoge [sic] / $c …

AACR2

TITLE PROPER FOR SERIALS

BUT: DO correct inaccuracies/typographical errors for serials/integrating resources (see RDA 2.3.1.4: Exceptions). Give a 246 with the errant title.

245 00 Housing starts. 246 1 $i Source of information on v. 1, no. 1 reads: $a Housing sarts

PARALLEL TITLE (NOT CORE) (BUT PART OF LC‘S CORE ELEMENT SET FOR

TEST)

CHANGES FROM AACR2 AACR2 lists the title page as the chief source of information for parallel titles for books and some other resources. RDA 2.3.3.2 says to take parallel titles proper from any source within the resource. They do not have to be bracketed if not from same source as title proper, as in AACR2. Source of title: title page. Source of parallel title: cover. However, RDA 2.20.2.3 does say to make a note indicating source of parallel title if it comes from a different source than the title proper.

245 10 État de siège = $b State of siege. 500 Parallel title from cover.

OTHER TITLE (NOT CORE) (BUT PART OF LC‘S CORE ELEMENT SET FOR

TEST)

BASIC GUIDELINES

Other title is not a core element, but LC included it in its list of core + elements for the RDA test. Most libraries will likely follow this practice.

Other title is a transcribed element. Follow instructions in 1.7 on transcription.

Sources: Take other title information from same source as title proper.

OTHER TITLE (NOT CORE) (BUT PART OF LC‘S CORE ELEMENT SET FOR

TEST)

CHANGES FROM AACR2

AACR2 1.1E6 says to supply a brief addition as other title information if the title proper needs explanation. RDA does not use bracketed explanations of title proper in other title – EXCEPT in certain cases for cartographic (2.3.4.5) and moving image (2.3.4.6) resources

245 Conference on metal failure analysis : $b [proceedings].

No!

OTHER TITLE

For cartographic resources, do supply as other title information a brief phrase or word indicating area covered and—if applicable—the subject portrayed if the title proper doesn‘t indicate it (RDA 2.3.4.5).

For moving image resources, supply ―trailer‖ as other title information if resource is trailer containing extracts from a larger moving image resource (2.3.4.6) and title doesn‘t convey this.

245 Forest types : $b [in Slovenia] / $c …

245 A woman under the influence : $b [trailer] / $c …

STATEMENT OF RESPONSIBILITY (CORE)

BASIC GUIDELINES

Statement of responsibility relating to the title

proper is a core element; other statements of resp. aren‘t.

Statement of responsibility is a transcribed element. Follow directions in 1.7.

Sources: same source as the title proper, another source within resource, or one of other sources specified in 2.2.4

STATEMENT OF RESPONSIBILITY

CHANGES FROM AACR2

A 2nd level description in AACR2 (1.0D2) requires that all statements of responsibility be recorded. RDA 2.4 says that only the statement of responsibility relating to title proper is core. All others (e.g., parallel statement of responsibility relating to the title proper, statement of responsibility relating to the edition) are OPTIONAL.


CHANGES FROM AACR2

AACR2 1.1F1: Enclose in square brackets statements of responsibility from source other than chief source.

RDA 2.4.2.2: Sources for statement of responsibility have been expanded; only those from outside resource must be bracketed.

245 10 $a … / $c [by Jay Malarcher and George M. Frost]. 500 Statement of responsibility from cover.

245 10 $a … / $c by Jay Malarcher and George M. Frost.


CHANGES FROM AACR2

―Rule of three‖ (AACR2 1.1F5) says to omit all but the first group of persons or bodies when a single statement of responsibility names more than three persons or corporate bodies performing the same function. RDA 2.4.1.4 simply says to transcribe statement of responsibility in form in which it appears on source of information—as found.


245 00 $a … / $c Andrea Borgia … [et al.].

245 10 $a … / $c Andrea Borgia, René Gommes, Michele Bernardi, Hideki Kinemaru.

AACR2

RDA


NOTA BENE:

RDA 6.27.1.3 (Collaborative works—more later) indicates that for works for which two or more persons, etc., are responsible, work is ―entered‖ under first-named person or body.

100 1 Borgia, Andrea. 245 10 $a … / $c Andrea Borgia, René Gommes, Michele Bernardi, Hideki Kinemaru.

In AACR2 this work would have been ―entered under title‖


OPTIONAL OMISSION (2.4.1.5): If single statement of responsibility names more than 3 persons, families, bodies performing same function, omit all but the first of each group. But don‘t use Latin abbreviations or mark of omission.

100 1 Borgia, Andrea. 245 10 $a … / $c Andrea Borgia [and three others].


CHANGES FROM AACR2

AACR2 1.1F7 says to omit titles of address, nobility, honor, etc., except in specific situations.

RDA 2.4.1.4 says to transcribe statement of resp. as found

RDA:

Would be omitted in

AACR2

245 10 $a … / $c by the late Dr. T.A.

Rennard.


BUT:

2.4.1.4 does allow optional omission if essential info isn‘t lost. DON‘T use mark of omission (…).

Can be omitted


RDA 2.4.2.3: If not all statements of responsibility are recorded, prefer those identifying creators of the intellectual or artistic content.

Could be omitted per RDA 2.4.2.3

245 10 $a … / $c by Edward McCutcheon and Jill Frasier ; edited by Jacques Hagenaard.

EDITION STATEMENT (CORE)

BASIC GUIDELINES

Designation of edition (RDA 2.5.2.1) and designation of named revision of edition (RDA 2.5.6) are CORE. Other elements (e.g., parallel designation of a named revision) are optional.

Designation of edition is a transcribed element. Follow directions in 1.7. RDA 1.7 for instructions about transcribed elements AND Appendix B.4, which says to use only those abbreviations found on sources of information.

Nota bene: Appendix A.5 says to capitalize only the first word of edition statement (but use capitalization conventions for languages like German; see A.10-A.55).

EDITION STATMENT

BASIC GUIDELINES Instruction for numbers expressed as numerals or as words in RDA 1.8 does not apply to the edition statement. Hence no substitutions—e.g., numerals for numbers expressed as words—are allowed in this element. Instruction in Appendix D.1.2.1 (ISBD punctuation) notes that when an element ends with an abbreviation + period and the punctuation following that element either is or begins with a period, then include that period. Source: 250 3rd ed.. 3rd ed.

EDITION STATEMENT EXAMPLES

CHANGES FROM AACR2 AACR2 requires abbreviations in Appendix B & C. In RDA, only abbreviations on source are used. Numbers are transcribed as they appear, whether in word or numeral form. AACR2 RDA 250 4th ed. 250 Fourth edition. (source of info reads: Fourth edition) AACR2 250 3 Aufl. 250 3 Aufl.. (source of info. reads: 3 Aufl.) BASIC POINT: TAKE WHAT YOU SEE.

Remember that designation of edition

closes with period.

Cover Title page

ANSWER: EXERCISE 1: TITLE PROPER THROUGH EDITION STATMENT

245 10 Essential of carbohydrate chemistry and

biochemistry / $c Thisbe K. Lindhorst.

246 1 $i Corrected title: $a Essentials of

carbohydrate chemistry and biochemistry

250 Third, completely revised and enlarged

edition.

PUBLICATION STATEMENT (CORE)

BASIC GUIDELINES

First place of publication, first publisher‘s name, and date of publication are core elements (but there are a number of CORE IF elements).

Places of publication and publishers‘ names are transcribed elements. Follow directions in 1.7.

Sources: see 2.8.2.2 for place of publication, 2.8.4.2 for publisher‘s name, and 2.8.6.2 for date of publication.

PUBLICATION INFORMATION: CORE IF ELEMENTS

If place of publication is not identified, place of distribution is core; if place of distribution also not identified, place of manufacture is core.

If publisher’s name is not identified, distributor’s name is core; if distributor‘s name also not identified, manufacturer’s name is core.

If date of publication is not identified, date of distribution is core; if date of distribution also not identified, copyright date is core; if copyright date also not identified, date of manufacture is core.

LESSON: TRY to supply probable place and probable date of publication if possible to avoid supplying other elements (not so easy with publisher‘s name).

PLACE OF PUBLICATION (CORE)

BASIC GUIDELINES

Place of publication is a core element, but if more than one appears on the source of information, only the first is required.

Place of publication is a transcribed element; follow directions on transcription in 1.7.

Sources are (in this order of preference) the same source as publisher‘s name, another source within resource, and one of the other sources specified in 2.2.4.

PLACE OF PUBLICATION

CHANGES FROM AACR2

If more than one place, only the first is required (2.8.2). The ―home country‖ provision in AACR2 1.4C5 is junked. 2.8.2.4 says to record place names in order indicated by sequence, layout, or typography.

Source of information reads: London Melbourne Boston

Option 1: Option 2:

260 London 260 London ; Melbourne ; Boston

AACR2: 260 London ; $a Boston :


CHANGES FROM AACR2 AACR2 says use abbreviations in App. B. RDA 2.8.1.4 says transcribe places of publication and publishers‘ name in form in which they appear on resource. RDA 2.8.2.3 says include local place name (city, town, etc.) and name of larger jurisdiction if present on resource. AACR2: 260 Minneapolis, Minn. : $b University of Minnesota Press RDA: 260 Minneapolis, Minnesota : $b University of Minnesota Press (on source: Minneapolis, Minnesota University of Minnesota Press) BASIC POINT: TAKE WHAT YOU SEE.

If source used abbreviation

―Minn.‖, use in 260


If place of publication is not identified in the resource, RDA 2.8.2.6 says to supply probable place of publication. If neither known nor probable local place or country, state, province or country can be determined, give [Place of publication not identified]

[Ottawa] – known place of pub.

[Chapel Hill?, North Carolina] – probable place pub.

[United States] – known country, state, province, etc.

[Italy?] – probable country, state, province, etc.

[Place of publication not identified]

Use brackets to show information is

supplied


TIP: TRY to give something in place publication; otherwise you have to hunt for CORE IF element place of distribution, and the CORE IF element place of manufacture if that‘s not present, etc.

(t.p. verso of source says distributor is McCourt Enterprises, Beckley, W.V.)

260 [Place of publication not identified] : $b Chalmers Press ; $a Beckley, W.V., $c 2003.


CHANGES FROM AACR2

Don‘t supply higher jurisdiction if you have just a city name. If you feel that further information is needed, give in a note.

260 Springfield [Mo.]

Rather (if cataloger feels it necessary to identify state):

260 Springfield

500 Published in Springfield, Missouri.

NO!

PUBLISHER (CORE)

BASIC GUIDELINES Publisher is a CORE element, but if more than one publisher‘s name appears on resource, only the first is required (same situation with Place of publication) – RDA 2.8 Publisher is a transcribed element. Follow directions in 1.7. regarding transcription. RDA 2.8.1.4 says to transcribe publisher‘s names in order in form in which they appear on source of publication. Sources are (in order of preference): same source as title proper, another source in resource itself, or one of sources specified in 2.2.4. If no publisher is named within the resource itself, and publisher can‘t be identified from other sources (see RDA 2.2.4), give: [publisher not identified].

PUBLISHER

CHANGES FROM AACR2 AACR2 1.4D2 says to give publisher in shortest form in which it can be understood. RDA 2.8.1.4 simply says to transcribe in form found on source—i.e., don‘t abbreviate unless source abbreviates. AACR2: 260 Portland, Or. : $b James, Kerns, & Abbott Pub. Co., $c 2001. RDA: 260 Portland, Oregon : $b James, Kerns, & Abbott Publishing Company, $c 2001.

Source: James, Kerns, & Abbott Publishing Company

Portland, Oregon

PUBLISHER

RDA 2.8.1.4: Optional omission says that levels in a corporate hierarchy that are not required to identify a publisher can be omitted.

260 Sydney : $b Macquarie University, Island Cultures

Research Center, $c 1999.

Source:

Macquarie University

Division of Humanities

Island Cultures Research Center

Can be omitted

PUBLISHER

CHANGES FROM AACR2 AACR2 1.4D4 says to record more than one publisher only in certain cases (e.g., when second-named publisher is in ―home country‖ of cataloging agency and first is not). RDA 2.8.4.5 simply says to record more than one publisher in order indicated by sequence, layout, typography. However, 2.8.4 notes that only the first publisher‘s name is CORE; listing other publishers is optional.

Source:

Source: New York / Schomberg Center for Research in Black Culture ~ Cambridge, Massachusetts

/ Harvard University Press

260 New York : $b Schomberg Center for Research in Black Culture, $c 2002. [core option; only 1st publisher given] 260 New York : $b Schomberg Center for Research in Black Culture ; $a Cambridge, Massachusetts : $b Harvard University Press, $c 2002. [all publishers listed]

PUBLISHER

CHANGES FROM AACR2 AACR2 1.4D6 says to give [s.n.] if publisher is unknown. RDA 2.8.4.7 says to record [publisher not identified] if publisher is not named within resource and publisher can‘t be identified from sources specified in 2.2.4. AACR2 260 [Toronto : $b s.n.], $c 1909. RDA 260 [Toronto] : $b [publisher not identified], $c 1909. Note: If no publisher given, RDA obliges you to record ―[publisher not identified]‖ and look for a distributor. If no distributor is given, RDA says look for a manufacturer. If none is present, simply give [publisher not identified].

Another change from AACR2: each element bracketed separately

PUBLICATION STATEMENT

Various situations with publication statement—missing elements Publisher missing; distributor present 260 Little Rock : $b [publisher not identified] ; $a New York : $b Perseus Distribution Services, $c 2007. Publisher missing; manufacturer present 260 Atlanta : $b [publisher not identified], $c 2003 $f (Victor Graphics Inc.)

LC recommends supplying place of distributor in this

situation, but technically it is not required

Not necessary to give place of

manufacture if place of publication is

known

DATE OF PUBLICATION (CORE)

BASIC GUIDELINES Date of publication is a core element Date of publication is a recorded element, not a transcribed element. Follow directions in 1.8 about numbers expressed as numerals or as words (substitute numerals for numbers expressed as words) and in 1.9 about dates when recording dates of publication or supplying a probable date. Sources are (in order of preference): same source as title proper, another source in resource itself, one of the sources specified in 2.2.4. If it‘s absolutely impossible to determine a date of publication, give ―[date of publication not identified].‖ If you don‘t supply a date of publication, RDA requires you to look for date of distribution, and then a date of copyright if date of distribution is not available, and then a date of manufacture if that date of copyright isn‘t available. Supplying a probable date saves you from that process.

DATE OF PUBLICATION

CHANGES FROM AACR2

AACR2 RDA

[ca. 1977] [1977?] or maybe

[between 1976 and 1978]

[19--] [between 1900 and 1999]

[184-] [between 1840 and 1849]

Other date possibilities in RDA:

[2001] – date is known [1985 or 1986] – either one of two years

[1974?] – probable year [between 1883 and 1890?] – probable range of years

[not after September 3, 1916] – latest possible date

[between January 5, 1925 and March 3, 1926] – earliest possible and latest possible dates known

COPYRIGHT DATE (CORE IF)

BASIC GUIDELINES Copyright element (RDA 2.11) is a separate element from the date of publication. Copyright date is a core element IF neither the date of publication nor the date of distribution is identified—BUT libraries have the option of giving it even if a date of publication or a supplied date of publication has been given. Copyright dates can be taken from any source. LC practice during RDA test and after has been to give the copyright date for a single-part monograph if found on resource in addition to publication date (see LCPS to 2.11). Other RDA testers seem to be following this policy too.

if

COPYRIGHT DATE

HOW TO GIVE (RDA 2.11.3)

Precede by copyright symbol (©) or with phonogram symbol (℗). If institution can‘t reproduce symbols, precede with ―copyright‖ or ―phonogram.‖

(Nota bene: if you use the third option, code ―DtSt‖ as ―t‖ in fixed field and give both publication date and copyright date in ―Dates‖

$c ©2011. no publication or distribution date $c 2011, ©2011. publication date given, but copyright date given as additional element $c [2011], ©2011. supplied publication date given; copyright date given as additional element

T.p. verso

PUBLICATION STATEMENT EXERCISE

260 [Lima, Peru] : $b [publisher not identified], $c

[2004]

EXTENT—300 FIELD $A (CORE IF)

BASIC GUIDELINES • RDA 3.4.1.3 gives general instruction to record extent by giving number of units + term from

controlled vocabulary list in 3.3.1.3. E.g.,

159 slides, 1 computer disc, 3 microfiches, 1 microfilm cassette ~BUT~ • There are special instructions—and special terms—for cartographic resources (3.4.2), notated

music (3.4.3), still images (3.4.4), text (3.4.5), and three-dimensional forms (3.4.6).

• Extent is a recorded element, not a transcribed element.

• Sources: evidence presented by resource itself (or by any accompanying material or container)

• For incomplete serial records, don‘t include extent in record.

Note: Duration, an attribute of the expression (RDA 7.22), is recorded with extent in 300 $a. Abbreviations for ―minutes‖ (min.) and ―hour‖ (hr.) are some of the few that are permissible in RDA and can be found in Appendix B.

IF resource is complete or full extent is known

CARRIER TYPES (RDA 3.3.1.3)

Audio carriers audio cartridge

audio cylinder

audio disc

audio roll

audiocassette

audiotape reel

sound-track reel

Computer carriers computer card

computer chip cartridge

computer disc

computer disc cartridge

computer tape cartridge

computer tape cassette

computer tape reel

online resource

Microform carriers aperture card

microfiche

microfiche cassette

microfilm cartridge

microfilm cassette

microfilm reel

microfilm roll

microfilm slip

microopaque

Projected image carriers film cartridge

film cassette

film reel

film roll

filmslip

filmstrip

filmstrip cartridge

overhead transparency

slide

Unmediated carriers card

flipchart

object

roll

sheet

volume

Video carriers video cartridge

videocassette

videodisc

videotape reel

Microscopic carriers microscope slide

Stereographic carriers stereograph card

stereograph disc

97

EXTENT

RDA 3.4.1.5 allows cataloging agencies to use ―term in common usage‖ as an alternative to 3.3.1.3 controlled vocabulary terms in certain situations:

a) if the carrier is in a newly developed format that is not yet covered in the list under 3.3.1.3

b) if none of the terms listed under 3.3.1.3 is appropriate

or

c)as an alternative to a term listed under 3.3.1.3 , if preferred by the agency preparing the description.

Example: 1 DVD

[rather than 1 videodisc]

http://access.rdatoolkit.org/document.php?id=rdachp3

TERMS FOR EXTENT OF OTHER RESOURCE TYPES

Cartographic resources (3.4.2.2): atlas, diagram, globe, map, model, etc.

Notated music (terms come from 7.20.1.3): score, vocal score, condensed score, etc.

Text (3.4.5.2): For single volumes, record extent in terms of pages, leaves, columns

These terms are not abbreviated!

EXTENT FOR TEXTS

CHANGES FROM AACR2

AACR2 2.5.B2 prescribes the use of abbreviations in Appendix B for pages and volumes. RDA doesn‘t prescribe abbreviations.

300 468 pages 300 xvi, 287 pages 300 79 pages, 38 leaves of plates 300 1 volume (loose-leaf)

EXTENT FOR TEXTS

CHANGES FROM AACR2

Don’t use: Use Instead

Bracketing for unnumbered pages ―unnumbered

pages‖

ca. ―approximately‖

i.e. ―that is‖

AACR2 2.5B1 prescribes bracketing for unnumbered pages, ―ca.‖ for approximated pages numbers, ―i.e.‖ for corrected pages

numbers. RDA doesn‘t, and dispenses with Latin abbreviations.

EXTENT EXAMPLES (TEXTS)

AACR2

xvii, 323 p.

[93] p.

ca. 600 p.

3 v. (1397 p.)

33, [31] leaves

329 [i.e. 392] p.

230 p., 25 leaves of plates

v. [e.g., an incomplete serial]

RDA

xvii, 323 pages

93 unnumbered pages

approximately 600 pages

3 volumes (1397 pages)

33 leaves, 31 unnumbered leaves

329, that is, 392 pages

230 pages, 25 leaves of plates

volumes

102

Note that alternative to 3.4.1.10 says don‘t record extent for incomplete resource. LC cataloging during test did not record

extent for serials not yet complete but did for multipart monographs

EXTENT—300 $A AND 300 $C: ABBREVIATIONS

Nota bene

Most terms for extent, illustrative content, and dimensions are not abbreviated in RDA.

However:

EXCEPTION: Appendix B prescribes abbreviations for duration (e.g., ―1 videodisc (75 min.)‖), numeric designation of musical works, terms for non-metric extent (―in.‖)—if you use them.

ILLUSTRATIVE CONTENT – 300 $B

CHANGES FROM AACR2

Instructions for recording illustrative content in RDA 7.15 are roughly similar to AACR2—BUT don‘t use abbreviations in most cases

Illustrations, portraits, photographs, sound, silent, color,

black and white

Source of terms: 7.15.1.3

DIMENSIONS (NOT CORE) (PART OF LC‘S CORE+ ELEMENTS FOR TEST)

BASIC GUIDELINES Dimensions (300 $c) is not a core element, but the element was part of LC‘s core+ elements for RDA test, and most libraries will likely include it in records. RDA 3.5.1.3 says to record dimensions in centimeters, but an alternative allows libraries to use other systems of measurement if they choose (e.g., ―inches‖ for videodiscs, etc.). See 3.5.1.4.14 for special instructions about recording extent for volumes. If using other measurement systems, abbreviate terms according to instructions in App. B. Dimensions is a recorded element, not a transcribed element. Sources: evidence presented by resource itself (or any accompanying material or container).

DIMENSIONS—300 $C

CHANGES FROM AACR2

If your record has series statement in 490 cm.

If no series statement in record cm

The oddity of cm

In RDA, ―cm‖ is a symbol, not an abbreviation. According to ISBD punctuation guidelines in App. D, ―cm‖ does not end with a period UNLESS there is a 490 series statement that

follows the 300 field.

300 FIELD EXAMPLES

300 1 videodisc (1 hr.) : $b sound, color ; $c 4 ¾ in.

300 xi, 276 pages : $b illustrations ; $c 24 cm.

300 15 volumes ; $c 23 cm. 300 $b illustrations ; $c 25 cm 300 180 pages : $b chiefly illustrations (some color) ; $c 28 cm

300 253 pages, 16 pages of plates : $b illustrations ; $c 29 cm

Series statement follows

No series statement follows

Incomplete serial

CONTENT TYPE (CORE), MEDIA TYPE (NOT CORE), CARRIER TYPE (CORE): NEW ELEMENTS REPLACE

THE GMD

Element RDA Instruction MARC Field

Content type RDA 6.9 336 field

Media type RDA 3.2 337 field

Carrier type RDA 3.3 338 field

GMD? – GONE!

CONTENT TYPE, MEDIA TYPE, CARRIER TYPE

All elements use controlled vocabulary lists in RDA 6.9.1.3 (Content type), 3.2.1.3 (Media type), and 3.3.1.3 (Carrier type). If more than one term is appropriate: Give all, repeating subfield $a OR repeat MARC field OR Choose term that represents predominant or most substantial content, media, or carrier.

336 $a [term] $2 [source] $3 [materials specified] 337 $a [term] $2 [source] $3 [materials specified] 338 $a [term] $2 [source] $3 [materials specified]

MARC term RDA vocab

336 FIELD – CONTENT TYPE (CORE)

Categorization reflecting the fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived.

MARC field example:

336 $a text $2 rdacontent

Controlled vocabulary examples (source: 6.9.1.3) cartographic dataset, computer dataset, computer program, still

image, tactile notated music, text

MARC term

MEDIA TYPE (NOT CORE—BUT USUALLY GIVEN)

Categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource.

MARC field example:

337 $a video $2 rdamedia

Controlled vocabulary examples (source: 3.2.1.3) Audio, computer, microform, projected, projected,

unmediated

MARC term

CARRIER TYPE (CORE)

Categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource.

MARC field example:

338 $a volume $2 rdacarrier

Controlled vocabulary examples (source: 3.3.1.3; some in common with EXTENT, but not always the same)

Audio cartridge, audiotape reel, computer disc, online resource, microfiche, film cartridge, volume, videocassette

MARC term

336-338 EXAMPLES

Book:


337 $a unmediated $2 rdamedia

338 $a volume $2 rdacarrier

DVD:

336 $a two-dimensional moving image $2 rdacontent

337 $a video $2 rdamedia

338 $a videodisc $2 rdacarrier

336-338 EXAMPLES

Website with multiple content types


336 $a cartographic image $2 rdacontent

336 $a still image $2 rdacontent

337 $a computer $2 rdamedia

338 $a online resource $2 rdacarrier

OR

336 $a text $a cartographic image $a still image $2

rdacontent

Repeated MARC fields approach

Repeated MARC subfields approach

336-338 EXAMPLE FOR ACCOMPANYING MATERIAL

Book with accompanying CD-ROM

300 289 pages : $b illustrations ; $ 28 cm + $e 1 CD 336 $a text $2 rdacontent $3 book 336 $a spoken word $2 rdacontent $3 CD 337 $a unmediated $2 rdamedia $3 book 337 $a audio $2 rdamedia $3 CD 338 $a volume $2 rdacarrier $3 book 338 $a audio disc $2 rdacarrier $3 CD

SERIES TITLE (CORE) AND SERIES NUMBERING (CORE)

BASIC POINTS

Series title and numbering within series are transcribed elements, so follow guidelines on transcription in 1.7 (take what you see on source). 1.8 about numbers numbers expressed as numerals or as words applies to series numbering. Substitute numbers for numbers expressed as words.

If source reads: volume seventy-five

Transcribe as: volume 75 Note that numbering includes accompanying captions (volume, number, etc.). These are transcribed as found. 1.8.2 gives libraries the option of recording Roman numerals as Roman numerals or changing them to Arabic numerals.

Sources are series title page, another source within resource, one of the other sources specified in 2.2.4 – in this order of preference.

SERIES TITLE AND SERIES NUMBERING

BUT

RDA 2.12.9.3 says not to capitalize term that is part of series numbering unless instructions in Appendix A appropriate to language involved require capitalization (e.g., German nouns). Capitalize other words and alphabetic devices used as part of numbering system according to usage in resource.

―volume,‖ ―number‖ don‘t capitalize ―Heft,‖ ―Band‖ (and abbreviation ―Bd.‖) do capitalize as usual NSRDS-NBS 5 keep as is

SERIES TITLE AND SERIES NUMBERING: CHANGES FROM AACR2

AACR2

490 Acta horticulturae ; $v no. 885

490 Studies in the history of Christian traditions ; $v vol. 151

RDA

490 Acta horticulturae ; $v number 885

(source: Number 885)

490 Studies in the history of Christian traditions ; $v volume 151

(source: Volume 151)

SERIES TITLE AND SERIES NUMBERING: CHANGES FROM AACR2

AACR2

490 Innsbrucker

historische Studien ; $v

Bd. 26

490 Hampton Press

communiciation [sic.] series

RDA

490 Innsbrucker

historische Studien ; $v

Band 26

(source: Band 26)

490 Hampton Press

communiciation series

(source: … communiciation …)

TRACED SERIES TITLES IN 830

NOTE:

Traced series titles in 830 fields are entries for a related work—specifically for a larger work of which a part is a discrete component (see RDA 25.1). Consult authority records for series as usual and use that form in 830. Standardize numbering and captions as specified in authority records for filing purposes.

RDA calls for use of relationship designators (24.4) to indicate nature of relationship between part and larger work. In the case of members of a series, proper relationships designator would be ―in series (work)‖ (J.2.4)

NOTES

BASIC POINTS

Follow guidelines in capitalization in A.8. Capitalize the first word or abbreviation of a word in a note. Capitalize titles according to A.4 and words in other language according to A.10-A.55

For quoted notes, don‘t use AACR2 abbreviations when identifying sources. Also spell out ―pages‖ in notes about bibliographical references, etc.

―A textbook for 6th grade students‖—Preface.

Not abbreviated

NOTES

Do make notes on source from which title proper is taken if it is a source other than title page, title sheet, or title card (or image thereof) for resources consisting of multiple pages, leaves, sheets (or images thereof).

Examples:

Caption title.

Title from container.

24 cm

Last page of 1st sequence of pages

Last page of 2nd sequence of pages

The first of six pages of plates without numbers that aren‘t part of

pagination of rest of book; some plates are colored

300-490 field

exercise

Content type: text Media type: unmediated

Carrier type: volume

ANSWER

300 xiii, 343 pages, 6 unnumbered pages of plates : $b illustrations

(some color) ; $c 24 cm.

336 text $2 rdacontent

337 unmediated $2 rdamedia

338 volume $2 rdacarrier

490 Contributions to the study of music and dance ; $v number 62

W O R K S / E X P R E S S I O N S A N D A C C E S S P O I N T S

CATALOGING WITH RDA

ACCESS POINTS AND WORKS/EXPRESSIONS

CONSTRUCTING ACCESS POINTS FOR WORKS/EXPRESSIONS = DETERMINING ―MAIN

ENTRY‖

Chapter 21 in AACR2 provides rules for determining main entry and other access points; Chapter 25 deals with creating uniform titles. In RDA, these two concepts are combined in Chapter 6, Identifying Works and Expressions. 1st part = Choosing and recording preferred titles for works and recording other identifying attributes of work or expression. Translation: Creating what we used to call uniform title strings. 2nd part = Combining preferred titles for works + other attributes of work and/or expression with access points for creators to construct authorized access points representing works/expressions. Translation: Determining main entry and title entries.

CONSTRUCTING AUTHORIZED ACCESS POINTS FOR WORKS/EXPRESSIONS ALSO CALLED ―NAMING

THE WORK‖

Access point representing creator

(author)

Preferred title for work + other attributes for

work/expression

Access point representing work/expression

OR (in AACR2 speak) Main entry for author (1XX) + entry for

title (2XX)

(in MARC)

Note that collections of works by different persons or bodies will generally be ―entered under title. ―

DETERMINING ―MAIN ENTRY‖ AND TITLE ENTRIES IN RDA

Constructing the authorized access point representing works/expressions = (in AACR2 terms) figuring out what the particular author/title/uniform title combination you‘re going to have for the main entry + title.

100 + 245

130 + 245

245 solo

100 + 240 + 245

110 + 245

110 +240 + 245

111 + 245

etc.

Author + title proper or author + uniform title + title proper or uniform title + title proper or title proper alone?

DEFINING TERMS: PREFERRED TITLE (CORE)

Preferred title (6.2.2.1) = ―title or form of title chosen as basis for the authorized access point representing that work.‖

For MOST of what we catalog—works that are published once, or perhaps several times with the same title—title proper in 245 would be identical to the preferred title in MARC. Hence no 240.

100/110/111 [creator]

245 [title proper = preferred title]

Or: 245 0X [title proper=preferred title]

DEFINING TERMS: PREFERRED TITLE (CORE)

For other works (works that have been translated; many musical, Biblical, and legal works; many compilations; serials with same title proper as other serials, etc.), the ―preferred title‖ or ―name‖ of the work is often different from the titles proper of resources embodying it and will be recorded separately in a 130 or 240 field ( Uniform title situations)

100/110/111 [creator] 130 [preferred title]

240 [preferred title]* 245 [title proper]

245 [title proper] *‖uniform title‖

PREFERRED TITLES FOR WORKS

Choice of

• Works created prior to 1501 use modern reference sources (use modern, early editions, manuscript copies if evidence there is inconclusive).

• Works created after 1500 Choose as the preferred title the title in the original language by which the work has become known through use in resources embodying the work or in reference sources.

WORKS: OTHER ELEMENTS

―Core if‖ elements (form of work, date of work, place of origin of work, other distinguishing characteristic) are added to preferred title if needed to distinguish work from others.

Bulletin (New York State Museum : 1976)

Advocate (Nairobi, Kenya)

(Most commonly used with serials and motion pictures)

For other preferred titles, title is enough to distinguish: e.g., Scarlet letter.

Date and other distinguishing characteristic (issuing body) added

Place name added

EXPRESSIONS: OTHER ELEMENTS

When we want to identify a particular expression of a work, ―core if‖ expression elements are added to preferred title for work.

240 Scarlet letter. $l Chinese

240 Duineser Elegien. $l English

240 Nutcracker (Choreographic work : Baryshnikov)

240 Shakespeare, William, $d 1564-1616. $t Works. $f 2003. $s

Yale University Press

Underlined ―core if ―elements (language, date, other

distinguishing characteristic) indicate qualifying information added to identify a particular

expression of these works

CREATORS

CREATOR (19.2) = ―person, family, or corporate body responsible for the creation of a work.‖ Creator = author For works with creators, access point representing the work/expression will consist of authorized access point for creator + preferred title. IMPORTANT! – If there is more than one creator responsible for the work, only the creator having principal responsibility is required. If principal responsibility not indicated, only first-named creator is required.

If more than one, only the creator with

personal responsibility or the one named first is required

DETERMINING MAIN ENTRY AND OTHER ACCESS POINTS FOR CREATORS

1. Determine whether you have a ―creator‖ situation or a contributor situation. Consult 19.2 for creators (also for corporate bodies as creators) and 20.2 for contributors.

CORPORATE BODIES AS CREATORS

In RDA, AACR2 21.1B2 appears more or less verbatim as RDA 19.2.1.1.1.

CONTRIBUTORS (NOT CORE)

Contributors are not core elements. For the RDA test, LC determined that access points for illustrators of resources intended

for children and translators are part of its core elements set.

DETERMING MAIN ENTRY AND OTHER ACCESS POINTS FOR CREATORS

2. If creator situation, return to 6.27 and figure out which

person, corporate body, or family should be part of the

authorized access point representing the

work/expression—i.e., who should go in 100, 110, 111.

WORKS BY SINGLE CREATORS: DETERMINING ―MAIN ENTRY‖

Work is by one person, family, Put that person, family, or corporate

or corporate body body in 100, 110, 111 (6.27.1.2;

rough equivalent of AACR2 21.4)

COLLABORATIVE WORKS: DETERMINING ―MAIN ENTRY‖

Work is by more than one person, The one with principal responsibility

family, or corporate body, and goes in 100, 110, 111 (6.27.1.3;

principal responsibility equivalent of AACR2 21.6B)

attributed to one

More than one has principal The one named first goes in 100, 110, 111

responsibility (6.27.1.3)

More than one, but principal The one named first goes in 100, 110, 111

responsibility not indicated (6.27.1.3)

COLLABORATIVE WORKS: ACCESS POINTS FOR MULTIPLE CREATORS

CHANGES FROM AACR2

AACR2 21.6 gives precise instructions about what should be the main entry and what added entries should be given for works with shared responsibility.

RDA is more flexible. 19.2 states that ONLY the creator having principal responsibility named first is required. RDA 19.2.1.3 does not limit or restrict other access points for creators = CATALOGER‘S JUDGMENT.

Principal responsibility

indicated

PRINCIPAL RESPONSIBILITY INDICATED

100 1 Schefold, Karl.

240 10 Gotter- und Heldensagen der Griechen in

der spa tarchaischen Kunst. ǂl English

245 10 Gods and heroes in late archaic Greek art /

$c Karl Schefold with the assistance of Luca

Giuliani ; translated by Alan Griffiths.

700 1 Giuliani, Luca.*

700 1 Griffiths, Alan, $d 1926-* 700 access points optional (though LC policy is to make access points for translators).

Griffiths has a contributor role associated with the

expression.

COLLABORATIVE WORKS: DETERMINING MAIN ENTRY AND OTHER ACCESS POINTS

CHANGES FROM AACR2 – BIG ONE

AACR2 21.6C2 states that if principal responsibility is shared among more than three persons or corporate bodies and principal responsibility is not attributed to any one, two, or three, enter under title (―rule of three‖).

RDA 6.27.1.3 simply says that the authorized access point representing the work is constructed with the first-named person, family, or corporate body. Work is not entered under title. … [et al.] business? Gone.

―RULE OF THREE‖ CHANGE: PRINCIPAL RESPONSIBILITY NOT INDICATED

AACR2

245 00 What the army needs to know to align its

operational and institutional activities/ $c

Frank Camm … [et al.].

700 1 Camm, Frank A., $d 1949-

―RULE OF THREE‖ CHANGE: PRINCIPAL RESPONSIBILITY NOT INDICATED

RDA

100 1 Camm, Frank A., $d 1949-

245 10 What the army needs to know to align its operational and institutional

activities/ $c Frank Camm, Cynthia R. Cook, Ralph Masi, Anny

Wong.

700 1 Cook, Cynthia R, $d 1965-*

700 1 Masi, Ralph.*

700 1 Wong, Anny, $d 1968-*

*Optional access points in RDA.

Optional omission in 2.4.1.5 could result

in statement of responsibility: $c Frank Camm [and three others].

700 access points for other authors are optional.

NAMING COMPILATIONS

Sequence of decision-making steps

1. Make sure you have a compilation and not a collaborative work. If you have collaborative work (two or more persons, families, or corporate bodies are collaboratively responsible for creating a single work), follow instructions in 6.27.1.3.

2. If you have a compilation (collection of separate works created by the same or different creators), decide if it‘s a compilation of works by one creator or more than one.

3. If compilation of single creator, follow instructions in 6.2.2.10.

4. If you have compilation of works by different creators, following instructions in 6.27.1.4.

COMPILATIONS BY ONE CREATOR

SITUATION

Complete works

Complete works in single form

PREFERRED TITLE IN 240

―Works‖

Choose ―conventional title‖ term from list in 6.2.2.10.2 (e.g., ―Correspondence,‖ Essays,‖ ―Plays,‖ ―Poems,‖ etc.). Instruction allows for recording ―appropriate specific collective title‖ if supplied terms aren‘t suitable.

COMPILATIONS BY ONE CREATOR

SITUATION

Compilation of two or more but not all works in one form or two or more works in various forms

PREFERRED TITLE

TWO OPTIONS a. Record preferred title for each work in compilation (give 7XX name-title references for each) = 245 is ―main entry‖ OR (alternative in 6.2.2.10.3) b. Instead of or in addition to recording preferred title for each works in the compilation, record ―conventional‖ collective title as instructed in 6.2.2.10.1 or 6.2.2.10.2 followed by ―Selections.‖ E.g. ―Novels. Selections.‖

WORK MANIFESTED RULE

RDA 17.5 says that if you have more than one work manifested in a resource, then only the first or predominant work is core = only the first work has to be recorded in your cataloging record.

Translation:

If you have a compilation with multiple works, you only have to give the 1st work in a name-title 7XX reference. Other 7XX name-title access points are optional.

COMPILATIONS BY ONE CREATOR: TWO WORKS

CHANGES FROM AACR2

AACR2 25.7 says that if item consisting of two works is entered under personal and corporate heading, use the uniform title of the work that appears first. RDA includes no such instruction for items consisting of two authors. It simply says that for compilations of two or more works you should either record preferred title for each of the works in the compilation

OR

Using alternative provision, record ―conventional title‖ + ―Selections.‖

COMPILATIONS BY ONE CREATOR: TWO WORKS

CHANGES FROM AACR2

AACR2

100 1 Lopate, Phillip, $d 1943-

240 10 Stoic‘s marriage

245 10 Two marriages: $b novellas /$c Phillip Lopate.

505 0 The stoic‘s marriage – Eleanor, or, The second marriage.

700 12 Lopate, Phillip, $d 1943- $t Eleanor.

RDA

100 1 Lopate, Phillip, $d 1943-

240 10 Novellas. $k Selections

245 10 Two marriages : $b novellas / $c Phillip Lopate.

505 0 The stoic‘s marriage – Eleanor, or, The second marriage.

700 12 Lopate, Phillip, $d 1943- $t Stoic‘s marriage.

700 12 Lopate, Phillip, $d 1943- $t Eleanor.*

AACR2 25.7 uses title of first work to ―name‖ compilation in 240 uniform

title

In RDA, ―naming‖ compilation by first work is misrepresentation of the compilation;

instead, record preferred title for each title in compilation OR use alternative provision in 6.2.2.10.3, which is shown in this example (conventional collective title + selections)

*This access point for second work is optional

according to 17.8

COMPILATIONS BY ONE CREATOR: THREE OR MORE WORKS

CHANGES FROM AACR2 AACR2 25.9 says to use collective title ―Selections‖ (in 240) for items consisting of three or more works in various forms, or in one form if person created works in one form only. In RDA, ―Selections‖ is never used as the preferred title by itself—only used in combination with ―conventional title‖ terms in 6.2.2.10.1-2. 240 10 Novels. Selections Two or more but not all of the works of one person, family, or corporate body in a particular form—in this case novels 240 10 Works. Selections Two or more but not all the works of one person, family, or corporate body, in various forms

COMPILATIONS BY ONE CREATOR: COMPILATION OF THREE OR MORE WORKS IN DIFFERENT FORMS BY ONE CREATOR

CHANGES FROM AACR2 AACR2

100 1 Twain, Mark, $d 1835-1910. 240 10 Selections. $f 2001 245 10 Two novels and favorite essays / $c Mark Twain. 260 St. Louis : $b CJK Pub. Co., $c 2001. RDA 100 1 Twain, Mark, $d 1835-1910. 240 10 Works. $k Selections. $f 2001 245 10 Two novels and favorite essays / $c Mark Twain. 260 St. Louis : $b CJK Publishing Company, $c 2001. 505 0 Tom Sawyer -- Connecticut Yankee in King Arthur‘s court -- Selected essays. 700 12 Twain, Mark, $d 1835-1910. $t Adventures of Tom Sawyer.

―Selections‖ alone forbidden in RDA

RDA 17.8 (Work manifested) requires

that only first work in a compilation be given

Date refers to a

particular expression

COMPILATIONS BY DIFFERENT PERSONS, FAMILIES, OR CORPORATE BODIES

For compilations of works by different persons, families, or corporate bodies, construct authorized access point representing the work using the preferred title for the compilation (RDA 6.27.1.4)—if they have a collective title.

(In AACR2 terms enter under title.)

Follow instructions in 6.2.2. about how to formulate preferred title.

COMPILATIONS OF WORKS BY DIFFERENT CREATORS: COMPILATIONS LACKING A COLLECTIVE

TITLE

CHANGES FROM AACR2

AACR2 21.7C says to enter a compilation of works by different creators without a collective title under the first work. The other works are given name-title entries. RDA 6.27.1.4 says to construct separate access points for each work in the collection. An alternative allows for a devised title.


TITLE

AACR2

100 1 Steinbeck, John, $d 1902-1968.

240 10 Red pony

245 14 The red pony / $c John Steinbeck. The catcher in the rye / J.D.

Salinger.

700 12 Salinger, J. D. $q (Jerome David), $d 1919-

2010. $t Catcher in the rye.

RDA

245 04 The red pony / $c John Steinbeck. The catcher in the rye / J.D.

Salinger.

700 12 Steinbeck, John, $d 1902-1968. $t Red pony.


2010. $t Catcher in the rye.*

*This access point is optional per RDA 17.8 because only the

first work has to be given.


TITLE

Devised title option:

245 00 [Two novels about adolescence].

500 Title devised by cataloger.

505 The red pony / John Steinbeck – The catcher in

the rye / J.D. Salinger.

700 12 Steinbeck, John, $d 1902-1968. $t Red pony.


2010. $t Catcher in the rye.*

*This access point is optional

COMPILATIONS OF DIFFERENT EXPRESSIONS OF THE SAME WORK

CHANGES FROM AACR2

AACR2 25.5C1 says to name a compilation with different language versions (expressions) of the same work with the title of the work + the languages of the two versions in subfield $l. RDA 17.10 says to give access points for each version (expression), though only the access point for the first-named or predominant expression is required.

AACR2 combines the two expressions into 1 access point; RDA gives separate access points for both.

COMPILATIONS OF DIFFERENT EXPRESSIONS OF THE SAME WORK

AACR2 041 1 eng $a ita $h ita 100 1 Campiglia, Maddalena, $d 1553-1595. 240 10 Flori. $l English & Italian 245 10 Flori, a pastoral drama / $c … 546 English and Italian. RDA 041 1 eng $a ita $h ita 100 1 Campiglia, Maddalena, $d 1553-1595. 245 10 Flori, a pastoral drama / $c … 546 English and Italian. 700 12 Campiglia, Maddalena, $d 1553-1595. $t Flori. $l Italian 700 12 Campiglia, Maddalena, $d 1553-1595. $t Flori. $l English

PREFERRED TITLES: BIBLE PARTS

CHANGES FROM AACR2

AACR2 25.18 abbreviates Old Testament and New Testament as O.T. and N.T. RDA 6.30.2 specifies that Old Testament and New Testament are to be spelled out.

AACR2 25.18.A1 says to enter parts of the Bible as subheadings of the appropriate testament. RDA 6.30.2.2 indicates that Bible parts are to be entered directly under ―Bible.‖

PREFERRED TITLES: BIBLE PARTS

AACR2

130 0 Bible. $p N.T.

130 0 Bible. $p O.T.

130 0 Bible. $p O.T. $p Ezra

130 0 Bible. $p N.T. $p Luke

RDA

130 0 Bible. $p New Testament

130 0 Bible. $p Old Testament

130 0 Bible. $p Ezra

130 0 Bible. $p Luke

ANSWER: EXERCISE 4

100 1 Witham, Jack W.

245 12 A long-term study of an oak pine forest

ecosystem : $b techniques manual for the Holt

Research Forest / $c Jack W. Witham, Elizabeth

H. Moore, Malcolm L. Hunter, Jr., Alan J.

Kimball, Alan S. White.

700 1 Moore, Elizabeth H.*

700 1 Hunter, Malcolm L.*

700 1 Kimball, Alan J.*

700 1 White, Alan S.*

*Optional access points

ANSWER: EXERCISE 4: 2ND OPTION

100 1 Witham, Jack W.

245 12 A long-term study of an oak pine forest

ecosystem : $b techniques manual for the Holt Research Forest / $c Jack W. Witham [and four others].

CHANGES TO HEADINGS IN AUTHORITY FILE

CHANGES FROM AACR2

AACR2 contains instructions on how to formulate headings but is relatively mum about authority work. RDA contains explicit instructions about what pieces of data to record in an authority record. New MARC fields have been added to the MARC authority format to accommodate the new pieces of MARC information.

NEW FIELDS IN MARC AUTHORITY RECORDS

046: special coded dates 370: associated place 371: address 372: field of activity (Core if) 373: affiliation 374: occupation (Core if) 375: gender 376: family information 377: associated language 380: form of work 381: other distinguishing characteristics of work or expression 382: medium of performance 383: numeric designation of musical work 384: key

MARC AUTHORITY RECORD WITH NEW RDA FIELDS

PERSONAL NAMES

CHANGES FROM AACR2

AACR2 21.4C1 states that works that are fictitiously attributed to a person are entered under the ―actual‖ personal author. The person to whom the work is fictitiously attributed is given in an added entry—‖unless he or she is not a real person.‖

RDA 9.0 expands scope of persons to include fictitious entities—e.g., Flipper, Wile E. Coyote. They can author works and appear in access points for main entry.

PERSONAL NAMES: FICTITIOUS ENTITIES

AACR2

100 1 Beard, Henry.

245 10 Miss Piggy‘s guide to life / $c by Miss Piggy as

told to Henry Beard.

RDA

100 0 Miss Piggy.

245 10 Miss Piggy‘s guide to life / $c by Miss Piggy as

told to Henry Beard.

700 1 Beard, Henry.

PERSONS: DATES

AACR2

13th cent.

ca. 1875-ca. 1889

fl. 1635-1655

b. 1856

d. 1964

RDA

13th century

approximately 1837- approximately 1889

flourished 1635-1655

born 1856 (or 1856-)

died 1964 (or -1964)

CHANGES FROM AACR2

PERSONS: TITLES AND TERMS

CHANGES FROM AACR2

AACR2 22.15C says not to add titles or other terms associated with names (e.g., Jr., Sr.) unless they are needed to distinguish one name from another. RDA 9.2.2.9.5 simply says to record such terms following person‘s forename or forenames.

AACR2

100 1 King, Martin Luther, $d 1929-1968.

RDA

100 1 King, Martin Luther, $c Jr., $d 1929-1968

A WORD OF CAUTION RE: NAMES

RDA testers added RDA forms of names to 7XX field on authority records created according to RDA rules.

A WORD OF CAUTION RE: NAMES

When creating RDA bibliographic records in OCLC, institutions are using the RDA 7XX forms. Authority control problems may result. Libraries may legitimately decide to use AACR2 forms in such records for the time being.

FAMILY NAMES: CAN BE CREATORS AND CONTRIBUTORS

CHANGES FROM AACR2

AACR2 does not address families. They only appear as subjects in non-archival records in AACR2. RDA Chapter 10 recognizes families as creators and contributors.

Nota bene: LC applies Chapter 10 to ―distinctive family entities‖ only. Subject-only authority records for ―general family groupings‖ will continue to be made in the LAC/NACO authority file. Meanwhile, new authority records for access points for ―distinctive family groupings‖ will also be made.

Definition: Two or more persons related by birth, marriage, adoption,

civil union, or similar legal status, or who otherwise present themselves as a family

FAMILIES: ATTRIBUTES

Element RDA Instruction Core or Core if

Preferred name 10.2.2 Core

Variant name 10.2.3

Type of family 10.3 Core

Date associated with family 10.4 Core

Place associated with family 10.5 Core if

Prominent member of family 10.6 Core if

Hereditary title 10.7

Family history 10.8

-----------------------------------------------------------------------------------

Basic practice: Core elements are assembled; core if elements are then added if family name needs to be distinguished from another.

FAMILIES: EXAMPLES

Family name with ―type‖ added

Donald (Clan)

Middleton (Family)

Family names with ―type‖ plus date and place

Pahlavi (Dynasty : 1925-1979)

Jennings (Family : Greenville, S.C.)

Family name with type plus name of prominent person

Peale (Family : Peale, Norman Vincent, 1898-1993)

CORPORATE BODIES

AACR2

24.7A1 omits indications of number, frequency, years of convocation, etc., from names of conferences.

24.8B1 allows for addition of year of convocation of exhibition, fair, or festival

24.7B4 says not to record the location of a conference as part of qualifier if it is part of the name of the conference

RDA

11.2.2.11 omits indications of number of year(s) of convocation but allows addition of frequency

11.2.2.11 omits year of convocation from name of an exhibition, fair, or festival (but include if resource not cataloged as serial)

11.2.2.11 gives no such instruction; record location as part of qualifier

CORPORATE BODIES

AACR2

Conference on Co-ordination of Galactic Research $n (1st : $ d 1989 : $c Rome, Italy)

Expo 79 (Ottawa, Ont.)

Oslo Conference on Freedom of Religion and Belief $d (1998)

RDA

Biennial Conference on Co-ordination of Galactic Research $n (1st : $d 1989 : $c Rome, Italy)

Expo $d (1979 : $c Ottawa, Ont.)

Oslo Conference on Freedom of Religion and Belief $d (1998 : $c Oslo, Norway)

RDA TIMELINE

January – March 2011

3 national libraries (LOC, National Agriculture Library, and National Library of Medicine) evaluate the results of the RDA test.

June 2011

Decision will be made about national implementation of RDA. Evaluation of test results may produce suggestions about how RDA should be revised.

HOW TO PREPARE

• Acquaint yourself with FRBR concepts; read FRBR!

• Subscribe to RDA toolkit if possible

• Create RDA records and submit to OCLC if possible

• Review available training materials and documentation (see list at end of preconference slides)

DECISIONS FOR LIBRARIES IF ADOPTING

1. What element set will you choose (i.e., what non-core elements will you include in your records)? What set of optional omissions/additions will you employ? Many libraries will choose to follow LC (see LC‘s choices for RDA test at http://www.loc.gov/catdir/cpso/RDAtest/rdatraining2.html).

2. What policy will you create for RDA copy? Accept records without changes? Add elements? If so, which ones?

http://www.loc.gov/catdir/cpso/RDAtest/rdatraining2.html





DECISIONS FOR LIBRARIES: IF ADOPTING

3. Communicate with IT staff and vendor to make sure

that new MARC fields (both for authority records and bibliographic records) can be used in your bibliographic utility.

4. Decide whether and how to display new fields (336-338, etc.) in OPAC; if displaying, educate public services staff and users about them.

5. Practice creating records.

6. Create training materials and workflows.

DECISIONS FOR LIBRARIES IF NOT ADOPTING

1. Determine how you will treat RDA records arriving in your library‘s catalog as copy.

* Revise to AACR2?

* Leave as is, with some changes?

APPENDIX: NEW MARC FIELDS

New MARC Fields for Bibliographic Records

033: Time, place, and date of event

336: Content type

337: Media type

338: Carrier type

380-384: [elements for Works/expressions]

Some new values in 007 and 008


New MARC Fields for Authority Records for Works/Expressions

046: Special coded dates

370: Associated place

380: Form of work

381: Other distinguishing characteristic

382: Medium of performance

383: Numeric designation of musical work

384: Key


New MARC Fields for Authority Records for Persons



371: Address

372: Field of activity

373: Affiliation

374: Occupation

375: Gender

377: Associated language


New MARC Fields for Authority Records for Corporate Bodies



371: Address

377: Associated language


New MARC Fields for Authority Records for Families



376: Family information

Title page

Cover Book ‗s height is 23 centimeters

Content type: text

Media type: unmediated Carrier type: volume

Exercise 5: p. 1

T.p. verso

Last page in 1st sequence

Last page in 2nd sequence

Typical illustration (several in book); none in color

Book has index

Exercise 5: p. 2

ANSWER: EXERCISE 5

Title page

T.p. verso

Book‘s height is

29 centimeters

Includes bibliographical references on pages 46-49

Exercise 6: p. 1 Content type: text Media type: unmediated

Carrier type: volume

Last page #

Typical illustration; some

(but not all) in color

1 of several maps

Exercise 6: p. 2

EXERCISE 6: ANSWER

ANSWERS TO QUESTIONS ASKED DURING PRECONFERENCE

1. If the 300 field ends with a non-metric abbreviated term (e.g., ―in.‖), and record includes a 490, should the abbreviation be followed by a second period?

ANSWER: Technically yes, as silly as that may seem. E.g., 300 $a … $b … $c in.. 2. Should ―Dr.‖ and other terms of address be included in

statements of responsibility in 245 $c? ANSWER: Yes. RDA has no instruction equivalent to AACR2 1.1F7. RDA 2.4.1.4 simply says to transcribe a statement of responsibility in the form in which it appears on the resource. Include titles of address, honor, etc.

ANSWERS TO QUESTIONS ASKED DURING PRECONFERENCE

3. Should the ―cm‖ in 300 $c in the example of a book + CD in slide 115 have a period after it?

ANSWER: No, because ―cm‖ is a symbol in RDA, not an abbreviation, and it should not

be followed by punctuation unless the next area of description is preceded by a full stop and ―cm‖ is the last term in the 300 field (in other words, if there is a 490 in your record). The slide has been corrected to reflect this.

RDA in MARC - Louisiana Library Association · Brief review of FRBR and FRAD . 2. Major differences...

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Transcript of RDA in MARC - Louisiana Library Association · Brief review of FRBR and FRAD . 2. Major differences...