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RDA AND AUTHORITY CONTROL
Name: Hester Marais
Job Title: Authority Describer
Email: [email protected]
Tel: 012 429 3187
Your institution's
logo
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OBJECTIVE
• Not training
• Where are we coming from?
• Start of a journey to…?
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OUTLINE
• Introduction• FRBR and FRAD and their relationship• What is RDA?• Structure of RDA vs. AACR2• Authority control in RDA• Connecting the dots• Things to remember• Summary
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INTRODUCTION
• Resource Description and Access • Released 2009• Implemented 2010• Aim: consistent
flexible framework
extensible
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FRBR AND FRAD
What is FRBR?
• conceptual model• purpose:
- improve catalogue record (product)
- improve cataloging (process)
- improve the catalogue (technology)
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FRBR AND FRAD …
What is FRAD?
• conceptual model
• FRAR• purpose:
- provide understanding of functionality
of current authority files
- clarify underlying concepts for refining and
improving current practices
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FRBR AND FRAD …
RELATIONSHIP BETWEEN FRBR AND FRAD
• FRBR bibliographic entities• Relationships between and among entities• FRBR no rules to describe entities and relationships in
access points• FRAD construction of controlled access points
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WHAT IS RDA?
• content standard• set of instructions how to describe a resource• focus on information users needed (attributes)• description of relationships between related resources• description of relationships: resources persons,
corporate bodies, families responsible• packaged in bibliographic record, etc.
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STRUCTURE OF RDA
• AACR2 Part I (chapters 2-12) – description of different formats
Part II (chapters 20-26) – headings• RDA Divided into 10 sections
Each section into chapters
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AUTHORITY CONTROL IN RDA
Terminology
• Authority control Access point control
• Attribute – Is a property or characteristics. Information
about entities
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AUTHORITY CONTROL IN RDA …
Terminology
• Corporate body - Organization or group of persons identified by
particular name and that acts, as a unit
• Family – Two or more persons identified as a family unit
• Person – Human or non-human individual or an identity established
by an individual (alone or in collaboration with other
individuals)
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AUTHORITY CONTROL IN RDA …
Terminology
• Access point – Name, title, etc. under which information of a work or
expression, or person, family will be found
• Preferred access point – Standardized access point representing an
entity
• Variant access point – Alternative to the preferred access point
representing an entity
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AUTHORITY CONTROL IN RDA …
Functions of the authority file in RDA
• Document decisions
• Serves as a reference tool
• Control the forms of controlled access points
• Support access to the bibliographic file
• Link bibliographic and authority file
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AUTHORITY CONTROL IN RDA …
User tasks in authority records in RDA
• Find
• Identify
• Contextualize
• Justify
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AUTHORITY CONTROL IN RDA …
Significant changes between AACR2 and RDA
• No English language bias
• Pseudonyms and multiple bibliographic identities simplified
• Family names are new
• Uniform title rules are expanded
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AUTHORITY CONTROL IN RDA …
Significant changes between AACR2 and RDA
• “Rule of three” falls away
• Pseudonyms and multiple bibliographic identities simplified
• Terms of address, titles or associated terms part of name
• Terms to distinguish a person reviewed
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CONNECTING THE DOTS
• FRBR entity-relationships models
• No more “”Rule of three”
• RDA is a content standard
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CONNECTING THE DOTS …
Hypothetical RDA bibliographic record in MARC 21
100 $a Preferred name for the person $d Date of birth ¹240 $a Preferred title for the work $l Language of the expression²245 $a Title proper $c Statement of responsibility relating to title proper250 $a Designation of edition260 $a Place of publication $b Publisher's name $c Date of publication300 $a Extent500 $a Nature of content710 $a Preferred name of a corporate body ³730 $a Preferred title for the work $d Date of the work ¹¹740 $a Variant title
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CONNECTING THE DOTS …
Hypothetical RDA name authority record in MARC 21
100 $a Preferred name for the person $d Date of birth400 $a Variant name for the person $d Date of birth
Identifier for the person
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CONNECTING THE DOTS …
Hypothetical RDA name-title authority record in MARC 21
100 $a Preferred name for the person $d Date of birth $t Preferred title forthe work $l language of expression
530 $a Preferred title for the work $d Date of workIdentifier for the work
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CONNECTING THE DOTS …
Hypothetical RDA corporate name authority record in MARC 21
110 $a Preferred name for the corporate body410 $a Variant name for the corporate name410 $a Variant name for the corporate name
Identifier for the workIdentifier for the work
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THINGS TO CONSIDER
• Retrospective work
• MARC21 is changing
011 Work or expression record (NR)This field identifies whether the record represents a work or an expression.
Indicators
First – Undefined
Second- Undefined
Subfields
$a – Entity typeValues: work, expression, manifestation
$2 - Source of type terms
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THINGS TO CONSIDER …
• OCLC
• Budget
• Training
• Human factors
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SUMMARY
• Librarians are divided on RDA
• Adapt or die?
• What do catalogue records offer that electronic full text cannot?
• What elements in a catalogue record are not useful?
• “The highest principle for the construction of cataloguing codes
should be the convenience of the users of the catalogue”
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BIBLIOGRAPHY
• Calhoun, Karen. The changing nature of the catalog and its
integration with other discovery tools: final
report. Last accessed: July 1, 2009. Available:
http://www.loc.gov/catdir/calhoun- report-final.pdf
• Carlyle, Allyson. “Understanding FRBR as a conceptual model: FRBR
and the bibliographic universe,” Library resources &
technical services, 50, no 4 (Oct. 2006): 264-273
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BIBLIOGRAPHY …
• Coyle, Karen & Hillman, Dianne. “Resource Description and Access
(RDA): cataloguing rules for the 20th century, “ D- Lib
magazine 13, no. 1-2 (2007). Available:
http://dx.doi.org/10.1045/january2007-coyle
Last accessed: June 15, 2009
• Functional requirements for bibliographic data: final report. 1998.
Available: http://archive.ifla.org/VII/s13/frbr/frbr1.htm Last
accessed: June 15, 2009
• Functional requirements for authority data: final report. 1998. Available:
http://archive.ifla.org/VII/s13/frbr/frbr1.htm Last accessed: July
9, 2009
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BIBLIOGRAPHY …
• Gorman, Michael. “AACR3? Not!” in Future of descriptive cataloguing rules:
papers from ALCTS preconference, AACR2000. Chicago: ALA, 1998.
• Identifying work and expression records in the MARC21 bibliographic and authority
formats ... MARC proposal no. 2008-05/2. Available:
http://www.loc.gov/marc/marbi/2008/2008-05-2.html
Last accessed: July 9, 2009
• International Federation of Library Associations and Institutions. “Statement of
international cataloguing principles.” April 2008 draft. Available:
http://archive.ifla.org/VII/s13/icc/imeicc-statement_of_principles-2008.pdf
Last accessed: July 9, 2009
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BIBLIOGRAPHY …
•OCLC research activities and IFLA’s Functional requirements for bibliographic
records. 2009. Available: http://www.oclc.org/research/projects/frbr
Last accessed: July 9, 2009
• Patton, Glenn. An introduction to Functional Requirements for Authority Data
(FRAD), in Understanding FRBR: what it is and how it will affect
our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries
Unlimited, 2007
• Patton, Glenn. Understanding the relationship between FRBR and FRAD, in
Understanding FRBR: what it is and how it will affect our
retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries
Unlimited, 2007