RBM Learning Module 1 - "Let's Play Football!" - Draft 8

Let’s Play Football!

An Introduction to Results-Based Management

for Community Development Practitioners

By Will Postma

& Dwayne Hodgson

http://www.savethechildren.ca/

http://www.learningcycle.ca/

Welcome & Overview

Welcome!

RBM: plan and explain a community project

Watch, listen, discuss and do!

Pencil or pen and some paper.

Work alone, with a partner or in a group.

Are you ready? Click or press the down arrow to continue.

Our learning objectives

In this session, you will:

Explore how planning a community project is like playing football;

Create a strategy of how you’ll achieve the different positive changes (results) your community wants to see;

Describe how you will know if you’ve been successful;

Predict the challenges that you might encounter in your project and how you might avoid or fix them;

Plan how you will share your successes with others;

Translate some key words into your local language.

You are already planners

Think of something important that you have accomplished in your life that required planning. It could be a house you’ve built, a wedding, planting a field, etc.

Name 2-3 actions you did to make it happen.

Name 2-3 changes that showed you that you were successful.

Write your answers on a piece of paper and save them for later.

What is RBM?

You already bring lots of personal experience in making plans.

When planning a community development project with other people, it can be helpful to organize your ideas in a way that helps others to understand what you want to do and the difference it will make for the community.

What is RBM?

“Results-Based Management” or “RBM” is one approach to organizing and explaining your community’s dreams and ideas.

RBM approaches can sometimes involve a lot of complex terms and complicated forms.

But at root, it is an approach to planning, monitoring and managing a project in which you “begin with the end in mind”.

Begin with the end in mind…

A

B

Imagine that you about to go on a long trip from point A to B.

Before you begin, you need to know where you are going, right?

In RBM, we call this the project’s “ultimate outcome.”

Then choose the best route

If you’ve chosen the destination, you then need to choose the best route to get there.

There are often many many routes that you can choose from.

There are no doubt different ways to arrive at your destination.

A

B

Then choose the roads

Once you know where you want to go, and the route you will take, you now need to choose the roads you will follow.

There are stops along the way that are similar to a project’s “outputs”, “immediate outcomes” or “intermediate outcomes.”

A

B

Choose the best way to travel

Now you need to decide how best to get there. There are always lots of options. You can…•Drive a car?•Sail a boat? •Ride a donkey? •Take the bus?

The way we “get there” in a community project is to do “Activities”.

A

B

Remember where you’re going!

We wouldn’t go on a trip just to “take the bus”.

We are always trying to get to our destination.

A

B

Similarly, in a project, we don’t do “activities” for their own sake. We’re always working towards achieving the ultimate outcome.

RBM: 6 questions

① What do we ultimately want to improve in our community? (ultimate outcome)

② How will we make that happen? What do we need to do in the short and medium term (activities, outputs, immediate and intermediate outcomes)?

③ What problems might we encounter as we go ? (risks, prevent and fix)

④ How will we know if we are successful? (monitoring plan)?

⑤ How will we change our strategy as we go? (If need be)

⑥ How will we share the story of our project?

Let’s play football!

Listen and watch this presentation that compares using RBM in a community development project to playing football.

Become Champions = Ultimate Outcome

Imagine that you are coaching a team that is about to begin a new football season.

Before the season begins, you all agree that you want to become the champions at the end of the season.

In a community project, we would call this the “ultimate outcome”.

Playing Better = Intermediate Outcome

In order to become league champions, however, the team needs to play better to win more games.

In a community project, this change in how well they play would be like a project’s “intermediate outcomes”.

Improved Skills = Immediate Outcomes

And in order to win a game, your team must first improve its knowledge and skills to play the game.

In a community project, we’d call an improvement in knowledge and/or skills the “immediate outcomes”.

Practice, Exercise, etc. = Activities

And in order to improve its knowledge and skills, your team must:

• practice

• study new plays

• exercise

• buy new footballs and shoes

In a community project, we call these “activities”.

Results & Activities

Results: the positive changes the community wants. These include:

• Better health• More income and savings• Less soil erosion

Activities: the actions to make changes happen.

These include:• Immunizing children• Creating savings groups and loan circles• Planting grass on hillsides

Activities vs. Outputs

Activities Outputs

What people do Completed activities, or their products (goods and services)

e.g. Practicing football Practices completed.

e.g. Buying new jerseys Jersey’s purchased

e.g. Creating strategies Strategy plans completed.

Some RBM approaches also distinguish between

Activities & Results Defined

Time

Activities Results

Results & Activities: An example

Time

Translation

Before we continue, take a few moments to translate the following words so that a neighbor in your community can understand them in their language.

Note any words that are difficult to explain or translate.

Activity

Result

Output

Outcomes

Immediate Outcomes

Intermediate Outcomes

Ultimate Outcome

Your turn

With your paper and pen, rewrite the following results in the order they would occur in time. (Our answer is on the next slide).

Decrease in HIV/AIDS in community

Youth practice safer sex

Workshop held for youth on how

to prevent HIV/AIDS

Youth know how to prevent spread of HIV/AIDS

Our answer

Decrease in HIV/AIDS levels in community

More youth practice safer sex

Workshop held for youth on how

to prevent HIV/AIDS

Youth know how to prevent spread of HIV/AIDS

Time

Creating a Game Plan for Success

A Plan for Success: Outputs

Outputs

Farmers trained on sustainable crop production

Seed exchanges amongst farmers supported

Marketing cooperative for farmers created

A Plan for Success: Immediate Outcomes

Outputs Immediate Outcomes


Farmers able to apply sustainable crop production techniques on own land.


Farmers have access to diverse and resilient seeds


Farmers able to market crops collectively.

A Plan for Success: Intermediate Outcomes





Increased sustainable crop harvest.Seed

exchanges amongst farmers supported




Better price for cash crops.

A Plan for Success: Ultimate Outcome



Ultimate Outcome



Increased sustainable crop harvest.

Improved food security and income.






A Plan for Success: Complete



Ultimate Outcome










Your turn

Our answers

Anticipating problems

Anticipating Problems



Ultimate Outcome

Farmers educated on sustainable crop production











Ultimate Outcome

Farmers educated on sustainable crop production









Planning to avoid problems

Tracking Our Progress

We can look at:• the number of games we won, • the number of goals our team has scored, or • the number of red and yellow cards we’ve

received

We can also describe:• the amazing corner kick in the first half• what it felt like to play each game, • the sense of team spirit that we have,• the reaction of our fans when we win or

lose

Numbers

Conversations, Discussions and Story-Telling


Indicator What We’ll Do How Often We’ll Do It

What We’ll Need

Who Will Do It

Ultimate OutcomeStories of how food security and income have changed for families.

Group story telling circle.

5 years after project starts.

Food to celebrate, a pen and paper to record.

Community animators and project participants.

Intermediate OutcomePercentage change in crop yields after 3 years.

Measure crop yields from new methods vs. old methods.

After 3 years of use.

Measuring device, log book and pen.

Community animators and NGO staff.

Immediate Outcome# of farmers who apply sustainable crop production techniques on land.

Count number of farmers applying methods.

Planting season after workshop, and at monthly visits

Project log book and pen.

Community animators.

Outputs# of farmers who complete the workshop

Count the farmers who complete each workshop

At the end of each workshop.

Note paper and pen.

Workshop trainer.


Steps from Immediate to Intermediate Outcome

Q1 Q2 Q3 Q4 Q5

5. 29

4. 13

3. 15

2. 5

1. 0

Immediate Outcome: Farmers able to apply sustainable crop production techniques on land.

Intermediate Outcome: Improved and sustainable crop yields

Outcome ScorecardOutcome Scorecard

Translation Time

Before we continue, take a few moments to translate the following words so that a neighbor in your community can understand them in their language.

Note any words that are difficult to explain or translate.

Indicators

Target

Measurement

Others….

Coaching for Success

Review & Conclusion

• Create a game plan that shows our desired positive changes in terms of Ultimate, Intermediate and Immediate Outcomes, and the Activities and Outputs that will make these happen.

• Predict the problems that might come up during the season and how you can avoid or fix them.

In planning a community project using RBM you:

Review & Conclusion

• Name the indicators – both quantitative (numbers) and qualitative (what we can learn from conversations, discussion and story-telling) -

• Create a plan for sharing your numbers and stories with others so they can celebrate your victories too.

Your turn

On a piece of paper, note the following:

• What did you learn in this session that was similar to what you knew before about planning a project?

• What was a new thing that you learned?

• What questions do you have about community project planning and RBM?

Share your answers with your colleagues.

Thank-you & “Have a good game!”

Thank-you for taking the time to work

through this presentation.

We’d love to hear your comments and suggestions for improving this

module….

Please contact us @

Will Postma [email protected]

Dwayne [email protected]

mailto:[email protected]


mailto:[email protected]




RBM Learning Module 1 - "Let's Play Football!" - Draft 8

Education

Transcript of RBM Learning Module 1 - "Let's Play Football!" - Draft 8