RASHTRIYA MADHYAMIKSHIKSHA ABHIYAN

(Integrated RMSA & OtherSchemes)

LAKHADWEEP SARVA SHIKSHA ABHIYANSTATE MISSION AUTHORITY

AUDIT REPORT

01-04-2013 to 31-03-2014

Devassj & DevassyChartered AccountantsThiruvananthapuran

Tel :0471-2324104 / 2325104Mob : 9846110104 / 9447225699

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DEVASSY & DEVASSYCHARTERED ACCOUNTANTS

AUDITOR'S REPORT

We have audited the accompanying expenditure statements financial statements of theCentrally Sponsored Progranme of Integrated RMSA (Rashtriya MadhyamikShiksha Abhi'an) & Other Schemes. which is implemented by the LakshadweepSarva Shiksha AbloyNan State Mission Authority (LSSASMA), as on 31-03-2014 atthe State Mission Directorate at Kavarati Island and BRCs CRCs coming tunder theState Mission. These financial statements are the responsibility of the State MissionAuthoritN. Our responsibility is to express an opinion on these financial statements basedon our audit.

Our examination was made in accordance with generally accepted auditing and

accounting standards and with specific reference to Accounting Standard AS-12 of theInstitute of Chartered Accountants of India dealing with accounting for GovernmentGrants and International Accounting Standards - 20 dealing with accounting ofGovernment Grants and disclosure of Government assistance to the extent applicable.

Ah audit includes examininig, on a test basis, evidence supporting the amounts anddisclosures in the financial statements. An audit also includes assessing the accountingprinciples used and significant estimates made bv management. as well as evaluating theoverall financial statement presentation. We believe that our audit provides a reasonable

basis for our opinion.

In our opinion, the financial statements give a true and fair view of the Sources andApplication of the funds and the financial position of Integrated RMSA (RashttiyaMadhyamik Shiksha Abhiyan) & Other Schemes for the year ended March 31, 2014. andthe result of operations in the implementation of the Integrated RMSA & Other Schemesby the Lakshadweep Sarva Shiksha Abhivan State Mission Authority (LSSASMA) forthe year ended 31' March 2014 arc in accordance with the standards issued by theInstitute of Chartered Accountants of India subject to the notes attached as annexure tothis report.

TRIVANDRUM For Devassy & Devassy31-07-2014 Churtered Accountants

C. larold Devassy.R, FCA, DIS8APartner (M.N. 204549: FRN, 007!695)

MNRA-9, Abhaya, Malloor Nagar Vellayarnbalam-Vazhuthacaud Roal.Sasthainanga!jfm P.O., Thiruvananciapuram - 695 010

Tile: t471 - 2325104, 2324104. Mobile: 98461 10104 19447? 25699. e-mail: remadevassy@hotm ail com)

DEVASSY & DEVASSYCHARTERED ACCOUNTANTS

ANNEXURE TO AUDITOR'S REPORT

. Significant Accounting Policies:

a) Cash system ofaccounting is followed during the period 01-04-2013 1" 31-03-2014.

b) Inventories of consumables are not valued as on 31-3-2014, considerin thenegligible value of such items. Cost of these items are treated as expenditureand accounted on cash basis during the year.

c) There are no investments other than the balance maintained in the savingsaccounts of the banks.

d) Government Grants to the project are recognized on receipt basis.

e) The category wise Income and Expenditure Statement includes capital &revenue items of expenditure incurred under the different budgeted categoriesof the Integrated RMSA & Other Schemes.

f) Fixed Assets are valued at cost and included in Management cost and otherrespective intervention accounts. Depreciation is not charged on the FixedAssets as per guidelines issued.

2. The Consolidated Receipts and Payments accounts of the State MissionDirectorate at Kavaratti is prepared and enclosed along with our Report.

3. An amount of Rs 11,00,000/- has been sanctioned as state share by theAdministration of the Union Territory of Lakshadweep (Directorate of Education,Kavaratti) vide Order F. No 21/5/2012 - Edn /DP dated 01 -04-20 13.

4. An arnount of Rs. 60,042/- shown in receipts & payments accoutnt relates totravelling expenses of RMSA staff for attending AWP&B 2011-12 of RMSA paidby LSSASMA reimbursed to LSSASMA during the year.

5. The 5"' Governing Council Meeting of RMSA held on 25-03-2013. decided not totake tp any civil works under RMSA and surrender the amount sanctioned forcivil work. The State Project Director vide letter dated 31-08-2013 informed theMinistry about decision and the PAB advised the UT to surrentder the amountreleased by the Ministry in 2009-10 for civil work along with ierest. Theamount has not been surrTendered to Midstrv till audit date.

MNF A-9, Abhaya, Matloor Nagar, Vudayambalam-Vazhuta oadSasthae2 angalam P.O., Thiruv nantahapurant - 69s 010arete: 041 -23251t.i 2324104, MobPe7 98461 10104, 94472 25699, e-rniO remi. evas y ,tt.Pjhtmaittcom

6. A sepale lmanament Report covering our observations on the accountingssin, I apes of :iteirai! ontrol Procedures and errors and mistakes observed inthe course ofaudit is submintted separately.

7, As pan of our audit, we nad verified the procurement I purchase procedures alongith the \eification of supportin doeurnents and records o' the apph, ion of

RMSA funds durine the year 2013-2014 and found that GoodsV \oms andServices have been procured in accordance with relevant provisions of theproeurenient procedure prese-ihed lr the purpose, as per RMSA non.

. We have e j1mre I the vouchors and supporting document of tate MissionDiwctorate on a random K,:-- \\e have verilied the Receipts and PayfmentsaccnoI and Baiik Re Ini aton Statenent of State Mission Directorate subjeetto oir comimes i Managemen Report.

9. Previous year figures have been regrouped and rearranged wherever necessarv.

Trivandrum For Devassy & Devassy31-07-2014 Chartered Accountants

CA. Harold Devassy.R, FCA, DISAPartner (\1IN. 204549: FRN. 007169S)

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UTILISATION CERTIFICATEN1D RMSA FOR THE YEAR ENIDE) 31-03-2014

RASHTRIYA MADIYAMIK SHIKSHA ABHIYANLAKSHADWEIF SARVA SHIKSHA ABHIYAN STATE MISSION

AUTHORITYSI. Central Share State Share TotalNo

I Opening balance at the beginningof the financial Vear (as on 01-04- 1,79,16.083.75 1,55,77,616.87 334,93.700.622013)

2 Details of funds received duringthe year

21 Government of India

F und received vide sanction No.Nil Nil Nil

2.2 State Share

Fund received vide sanction No.Union Territory of lakshadw eep, IIO.000.00 1100,0000Directorate of Education,Kavaratti F.No. 21/5/2012EdnI dated 01-04-2013

S Total Fund received (SI.No. Nil 11,00,000.00 11,00,000002.1+2.2)

4 Other Receipts / Interest 12,72,564,77 12,72,564.77

5 Total fund available (SI. 1+3+4) 1,79,16,083.7, 1,79,50,181.64 3,58,66,265.39

6 Expenditure (Grant in aid 10,]1,585.75 3.37.195.25 13.48,781.00general)

7 Expenditure (Grants for creation Nil Nilof capital assets)

8 Total expenditure (SI.No. 6+7) 10,11,585.75 3,37,195.25 13,48,7810

9 aiance available SINo. 5-8) 1,69.04498.00 ,76,12,86C 3,45,17,484.39

L. Cctiified that out of 1S. 11,00,000/- ( Rupees elcvtn lakhs onlv) received during they'ear 2v'13-2014 as Stt share, Rs. 3,34,93,700/62 (R-jpees three crcie thirty four lakhis

nint lihre thouisand even hundred and paise six)., tw,%o only ) oln tcicount of unspentb - of the previ year, Rs.12,72.564/77 (upee twelve7i26s sevent two

1,9160375 ,95,8.4 35,6253

thousand five hundred and sixty four and paise seventy seven only) on account of bankinterest, totaling to Rs.3,58,66,265/39 (Rupees three crore fifty eight lakhs sixty sixthousand two hundred and sixty five and paise thirty nine only), a sum of Rs.13,48,781/-(Rupees thirteen lakh forty eight thousand seven hundred and eighty one only) had beenutilized for the purpose for which it was sanctioned and that a balance ofRs.3,45,17,484/39 (Rupees three crore forty five iakhs seventeen thousand four hundredand eighty four and paise thirty nine only) remaining unutilized at the end of the year willhe carried forwarded to the next year 2014-20 15.

2. Certified that we have satisfied ourselves that the conditions on which the grant - in -aid was sanctioned have been duly fulfilled and that we have exercised the followingchecks to see that the money was actually utilized for the purpose for which it wassanctioned.

1. Audited Statement of Accounts2. Utiliztion Certificates3. Progress report

Date: State Mission i e4 (RMSA)

AUDITOR'S CERTIFICATE

We have verified the above statement with the books and records produced before us forour verification and found the same has been drawn in accordance therewith.

Trivandrum For Devassy & Devassy31-07-2014 N Chartered Accountants

CA. Harold Devassy.R, FCA, DISAPartner (M.N. 204549: FRN, 007169S)

DEVASSY & DEVASSYCHARTERED ACCOUNTANTS

RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN

LAKSHADWEEP SARVA SHIKSiHA ABHIYAN STATE MISSIONAUTHORITY

AUDIT CERTIFICATE IN RESPECT OF REVIEW OF THE PROCUREMENT/PURCHASE PROCEDURES OF RMSA ACCOUNTS LAKSHADWEEP FOR

THE YEAR 2013-2014

This is to certify that we have gone through the procurement procedure used for the State

fir RMSA and based on audit of the records for the year 2013-2014 for the RMSA

Lakshadweep accounts, we are satisfied that the procurement procedure prescribed in the

Manual on Financial Management and Procurement under RMSA has been followed.

Trivandrum For Devassy & Devassy31-07-2014 Cha Accountants

'CA. Hrold DevtassyR, FCA, DISAPartner (M.N. 204549: FRN. 0071695)

-6-MNRA-9, Abhaya, Malloor Nagar, Velayambalam-Vaznthacaud Road,

Sasthamangalam PO, Thiruvananthapuram - 635 010TeTe: 0471 - 232514 2324104, Mobile: 98461 10104 94472 25699. e-mail: remadevassy@hotmail.comn

RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA)LAKSHADWEEP RASHITRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI

UT OF LAKSHADWEEP, KAVARATTI - 682 555.

BALANCE SHEET AS ON 31-03-2014

LIABILITIES Schedule No. CURRENT YEAR PREVIOUS YEARAmount Rs Amount Rs

Capital FundExcess of income over expenditure 3,45,17,484,39 3,34,93,700 62

Current LiabilitiesSSA Lakshadweep - 60,042.00

Total 1 3,45,17,484.39 3,35,53,742.62

ASSETS Amount Rs Amount Rs

Current Assets

Cath & Bank BalanceCash in hand Nil NilCash at Bank 3,21,97,659.390 1,21 20,630.62

Un settled advances- Annexure 23,19,625.000 2,14,33 112.00

Total 3,45,17,48439 3,35,53,742.62

Vide our report of even date attachedFOR DEVASSY & DEVASSYCHARTERED ACCOUNTANTS

Place:Thiruvananlha pu ram CA H-AF<D DEVASSY.R, FCA, DISADate 31-07-2014 PARTNER (M N 204549. FRN. 007169S)

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RASHTRIYA MADYAMIK SHIKSHA ABHIYAN(RMSA)LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI

UT OF LAKSHADWEEP, KAVARATTI - 682 555.

ANNEXURE FORMING PART OF BALANCESHEET AS AT 31-03-2014

As on 31-03-2014Amount Rs

Advance for Expenses

Advance to Annual School Grant 11,10,000.00Advance to Minor Repair Grant 3,85,848.00Remedial Teaching 90,258.00Advance to Science Exhibition 1,29,650.00Advance to Social Community Residential Camp 4,27,062.00Advance to Guidance & Counselling programme 13,631.00Health Awareness Programme 1,63,176.00

TOTAI 23,19,625.00

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RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA)LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI,U.T.OF LAKSHADWEEP

CONSOLIDATED ANNUAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31-03-2014

State:UT of LakshadweepYear Ending : 31-03-2014SOURCE & APPLICATION (Rs in lakhs)

Opening Balance RMSA NPEGEL TOTAL

(a) Cash in Hand(b) Cash at Bank 121.21 121.21

Total 121.21 121.21Source (Receipt)

(a) Funds received from Government of India -(b) Funds received from Stale Govemment 11-00 11.00(c) Interest 12.72 1272(d) Refund 19544 195.44

TOTAL Receipts 219.16 21916

Application (Expenditure) Approved AWP&B Expenditiure Varianceincluding Spill over incurred(a) MMER 1.11 126 (0.15)(b) Annual School Grant 5.50 - 5.50(c) Minor Repair Grant 2.50 0.25 225(d) Science Exhibition 1.00 0.45 0.55(e) Social Community Residential Camp 7.36 2.31 5.05(f) Remedial Teaching 1.29 0.16 1.13(g) Health Awareness Programme 2.39 076 1.63

ITOTAL 21.15 .19 15.96

Vide our report of even date attachedFOR DEVASSY &DEVASSY /CHARTERED ACCOUNTANTS

STATE MSIi COR(RMSA) T

PlaceJhiiruvaanthapurann .HAROLD DEVASSY.R, FCA, DISADate: 31-07-2014 PARTNER (M.N. 204542, FRN. 007169S)

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RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA)LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI

CONSOLIDATED ANNUAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31-03-2014

State:UT of LakshadweepYear ending: 31-03-2014

( In Iakhs)ADVANCES

(0; Annual School Grant 4.50(L) Minor Repair Grant 1.75(C Social Community Residential Camp 3.46(d) Science Exhibition 0.36(F,) Health Awareness Programme 1.63(f) Remedal Teaching 0.90(9) SSA Lakshadweep advance refund 0.60

TOTAL 13.20

CLOSING BALANCE

(a) Cash in hand NIL(b) Cash at Bank 321.98

TOTAL 321.98

Vide our report of even date attachedFOR DEVASSY & DEVASSYCHART RED ACCOUNTANTS

Place:Thiruvanhapuram HAiO EVASSY.R, FCA, DISADate: 31-07-2014 PARTNER (M,N. 204549, FRN- 007169S)

*..0R T-r

DEVASSY & DEVASSYCHARTERED ACCOUNTANTS

RASHTRIYA MADHYAMIK SHIKSHA ABHIYANLAKSHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION

AUTHORITY

MANAGEMENT REPORT

We have completed the audit of the accounts maintained by the Rashtriya MadiyarnikShiksha Abhiyan (RMSA). %,hich is implemented by the Lakshadweep Sarva ShikshaAbhiyan State Mission Authority (LSSASMA), at the State Mission Directorate atKavaratli for the year ended 31-03-2014. and our observations are given below.

1. ACCOUNTING SYSTEM

I. Books of accounts are maintained under double entry system and cash basis ofaccounting is followed.

2. Journal Register was not maintained during the year.

3. Cash book is maintained on a daily basis and balanced properly.

4. Proper accounting procedures have to be implemented to ensure accuracy ofthe expenditures on the project activities and financial reporting.

2. FUND TRANSFER

The fund transferred from State Mission Directorate to BRCs are accounted andreconciled.

3. ADVANCES

I Advances paid for expenses which were not settled during the year was treated asadvances and not included in expenditure.

2 The advance shown at the end of the year is subject to reconciliation andconfi-nation.

3 Advance,s paid during 2010-11, 201 -12 & 2012-13 for expenses are still pendingfor set'Lrrent. Proper initiative is to be taken for settlini! such advances.

RA-9, Abhaya, Mailoor Nagar ,VenayambaIam-Va thacaud Road,Sasthamangalam P.O., Thi,uvananthapuramn- C35 010

Tete: 0471 - 23251I4. 2324104. Mobile: 98461 1010 ' 94472 256909 c-il remadevassy@hotmail.Cor!

4. INTERNAL CONTROL

We suggest a proper and effective regular internal audit system to be implementedin the initial stage itself for effective control of the utilization of the ftmd. All therelevant records should he verified and lapses if any should be rectified as aprocess of intenai audit.

5. FIXED ASSETS

The Fixed Assets purchased are included in relevant interventions under theproject. No depreciation has been provided for the fixed assets during the year.The Fixed Assets were physically verified by the authorities and the physicalverification report is available in records.

6. PROCUREMENT AND PURCHASE PROCEDURES

As part ofour audvi, we had verified the procurement / purchase procedures alongwith the verification of supporting documents and records of the application ofSSA funds during the year 2013-2014 and found that Goods, Works and Serviceshave been procured in accordance with relevant provisions of the procurementprocedure prescribed for the purpose, as per RMSA norms.

Trivandrum For Devassy & Devassy31-07-2014 Charlei-d Accountants

C d Devassv.R, FCA, DISAPartner (M.N. 204549: FRN. 007169S)