RAND PARK HIGH Annual General Meeting 13 October 2011.
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Transcript of RAND PARK HIGH Annual General Meeting 13 October 2011.
RAND PARK HIGHAnnual General Meeting
13 October 2011
AGM 2011
Agenda
Welcome and Apologies Previous Minutes and matters arising Chairman’s Report Principal’s Report Finance Report Budget 2012 Resolutions General
AGM 2011
CHAIRMAN’S REPORT
Mr Garth Johnson
AGM 2011
PRINCIPAL’S REPORT
Mr Alan Wilke
AGM 2011
FINANCIAL REPORT
Mr Garth Johnson
AGM 2011
Financial
Audited Statements 20102011 Forecast2012 Budget
AGM 2011
Finance – 2010 Audited
Fees Income R 20 795 038
Other Income R 670 276
Expenses - R 19 203 095
Cap Ex - R 1 291 229
(Loss) / Profit R 970 990
AGM 2011
Finance – 2011 Forecast
Income R 24 215 282 Budget R 23 838 862
Expenditure R 24 737 975 Budget R 23 553 334
Operating Loss (522 693)Profit: Budget R285 528
AGM 2011
Review of 2011
Increasing maintenance costs due to age of school
Adjustment of Educator salaries in line with GDE increases
Expenses well controlled by budget holders
AGM 2011
BUDGETS
The budget covers the cost of maintaining the education offered to learners by the school
Governing body role is to review and support the budget proposal
Parent body approves budget
AGM 2011
Budget Objectives
Ensure quality of education maintained and improved
Need for expenditure to run school effectively Maintain a secure, safe and clean environment Offer a balanced range of learning and other
activities Income must exceed expenditure Ensure adequate equipment to meet school needs
AGM 2011
Budget setting for 2012
Remain a premium school in the area
Need to retain quality educators in the school and ensure
manageable class sizes
Continued lack of Government financial support
Compliance with School’s Act
AGM 2011
Budget key factors
Payment of fees – exemption and bad debt ratios No funding from the Government is received in respect of
these exemptions and bad debts, and thus the paying parents of the school are funding the shortfall created
Limited income from Government School fees to cover all essential educational expenses
such as admin, school requirements, maintenance, sport, catering, salaries and stationery
AGM 2011
School Enrolment
2010: 15142011: 1510
2012: 1510
AGM 2011
Staff summary
GDE SGB TOTAL
Principal 1 1
Deputy Principals 2 2 4
Heads of Department
9 2 11
Teachers 40 25 65
Administrative Staff
4 8 12
Support Staff 8 10 18
Total 64 47 111
AGM 2011
Expenditure 2011
Salaries budget is critical to pupil/educator ratio and distinguishes our school from many other schools
Cutting fees will result in a reduction in facilities, teaching staff, choice of subjects and extra-murals
Expenditure is limited to funds collected
AGM 2011
Expenditure summary
2011 Budget 2011 Forecast 2012 Budget
ADMINEDAIDSMAINTENANCEPRPRINTINGREQUIREMENTSSECURITYCOMPUTERSCULTURALSPORTSTRANSPORTCATERINGSALARIESCAPEX
R 897 260R 446 136R 1 664 000R 63 570R 854 721R 1 523 950R 1 219 125R 373 075R 80 550R 422 410R 492 400R 269 740R 14 546 897R 699 500
R 932 060R 446 136R 1 664 000R 63 570R 854 721R 1 523 950R 1 219 125R 421 725R 20 250R 423 222R 492 400R 269 740R 14 546 897R 1 860 179
R 984 290R 487 778R 1 821 902R 68 500R 897 456R 1 605 913R 1 388 318R 657 950R 57 550R 460 000R 535 200R 286 456R 15 710 590R 970 000
TOTALS R 23 553 334 R 24 737 975 R 25 931 903
AGM 2011
Expenditure
The proposed 2012 Budget’s Expenditure represents a 9% increase in comparison to the 2011 budget.
AGM 2011
Summary of 2012 Budget
School Fee Income R 24 989 780
Other Income R 1 068 673
Total Income R 26 058 453
Planned Expenditure R 25 931 903
Surplus R 126 550
AGM 2011
Capital Expenditure 2011
The main capex items were:
– Computer Equipment: R250 000
– Scrum Machine: R17 000
– Server Project: R220 000
– Refurbishment of bathrooms: R 630 000
– Decking: R400 000
– Educational Aids: R40 000
AGM 2011
Refurbishment of bathrooms
Before After
AGM 2011
Prefabs - Flooring
Before After
AGM 2011
Decking
Before After
AGM 2011
Capex 2012
Main Items:
Upgrading of Pool area - R700 000 White Boards - R120 000
AGM 2011
School Fees 2012
AGM 2011
School Fees
Historically our fees have fallen into the same general bracket as Northcliff, Bryanston, Fourways, Hyde Park and Parktown Girls.
We are typically more expensive than schools like Allen Glen, Ferndale and Roosevelt.
Our fees are significantly lower than private schools like Trinity, Aurora and St Stithians.
No school can operate successfully if inadequately funded. The
primary reason for deteriorating standards in some schools is the relatively low level of funding to these schools.
AGM 2011
Local School Fees
2011 2012
Allen GlenFerndaleRooseveltFourways
RAND PARKParktown GirlsBryanstonNorthcliffHyde ParkGreensideParktown BoysTrinityAuroraSt Stithians
R 13 500 R 12 600R 13 959R 19 950
R 20 960R 20 716R 22 680R 23 550R 22 230R 22 150R 26 100R 55 350R 47 364R 74 909
R 14 850 (10% increase)R 13 860 (10% increase)R 15000 (7.5% increase)R 22 144 (11% increase)
??????????R 23 201 (12% increase)R 24 948 (10% increase)R 25 434 (8% increase)R 24 008 (8% increase)R 24 365 (10% increase)R 28 840 (10.5% increase)R 60 331 (9% increase)R 53 652 (13% increase)R 82 400 (10% increase)
AGM 2011
Proposed Fee Structure
School fees proposed as R22 742– 8.5% increase
Incentives for early payment Debit order arrangement
AGM 2011
Fees and Exemption Policy
Fees levied in terms of Act guidelines Exemptions available to qualifying parents
applying in the first term Qualification for exemption based on both parents
incomes Commitment by parents to timeous and ongoing
payment of fees Exemptions applications due by end of first term Exemptions are funded out of school funds
AGM 2011
Payment Methods
Core Principle
– ALL FEES ARE DUE AND PAYABLE AT THE BEGINNING OF THE SCHOOL YEAR
Incentive for doing so
– Payment by 31 January 2011 – R20 468 (discount of 10%)
Alternative payment plans
– Payment monthly on debit orders of R2 274 per month from January 2011 to October 2011
– Any other payment method = R22 742 for year (i.e. in full)
AGM 2011
Payment Methods
HOWEVER
– Should commitments fail to be met or adhered to at ANY stage
– FULL FEE WILL BECOME DUE AND PAYABLE IMMEDIATELY
– SCHOOL FEES ARE STATUTORY DEBT WHICH IS PRESCRIBED BY LAW AND MAY NOT BE REFERRED TO A DEBT COUNCELLOR FOR DEBT REVIEW UNDER SECTION 129 OF THE NATIONAL CREDIT ACT.
AGM 2011
Approval of Budget
Budget as tabled proposed by School Governing Body
To be approved by this meeting
AGM 2011
Resolutions of the Parent Body present at the AGM
AGM 2011
Resolution 1
That Rand Park High will be a fee paying public school
AGM 2011
Resolution 2
Rand Park High will offer the following education programmes.
• Grade 8 & 9 will follow the General Education and Training programme
• Grade 10, 11 & 12 will follow the Further Education and Training programme
These programmes include the following:
• All relevant learning area information and core notes
• All relevant educational speakers with relevant information to the academic core syllabi
cont…
AGM 2011
Resolution 2 cont
• Educational trips where specified as a compulsory element of the specific learning area
• Transport for pupils selected to represent RPHS for the extra-curricular programme
Excluded from the programme are the following:• Text books• Stationery• All tours offered by the school outside the compulsory excursion
as stipulated by the curriculum• School uniform• Sports equipment and sports uniform
AGM 2011
Resolution 3
The annual school fees for Rand Park High for the year 2012 shall be R22 742 per learner
AGM 2011
Resolution 4
That certain extended payment dispensations will be allowed, as presented and approved by the finance committee, subject to the clear understanding that should extended term payment commitments fail to be met, all school fees will become immediately due and payable
AGM 2011
Resolution 5
The criteria and procedures to be applied for the total, partial or conditional exemption from the requirement to pay school fees, will be based on the South African Schools Act
AGM 2011
Resolution 6
That the Financial Budget for 2012 be accepted as presented
AGM 2011
Resolution 7
That M Kruger Auditing Incorporated be reappointed as the auditors for Rand Park High School for 2011
AGM 2011
Resolution 8
That the Governing Body be authorised to make adjustments to planned expenditure – of both an operating and a capital nature – in order to meet the needs of the School as they may arise from time to time without needing to refer such adjustments back to the Parent Body of the School for prior approval
AGM 2011
Resolution 9
The SGB is empowered to pay additional remuneration to state employees to attract and / or retain the best educators and staff and this amount is included in the Budget for 2012 and is to be submitted for approval by the Department of Education in terms of Section 38a of the South African Schools Act.
AGM 2011
Resolution 10
In the case of tours, if the school fee account is in arrears any money paid towards the tour will first be directed to the outstanding school fee account as this is regarded as a preferred creditor.
AGM 2011
General
AGM 2011
Thank you for coming