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Rampion Offshore Wind Farm

Consultation Report – Appendix D2

E.ON Climate & Renewables Document 5.1.9

March 2013

Planning Act 2008, s37(7)

Revision A

E.ON Climate & Renewables UK Rampion Offshore Wind Limited

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22nd July 2011

Dear [xxx]

Re: Rampion Offshore Wind Farm Development

Statement of Community Consultation - Strategy meeting

As you are aware, in January 2010, E.ON were awarded the exclusive right by The

Crown Estate to seek consent to build a large-scale offshore wind farm off the

Sussex coast. This represents an exciting project for the area as we move towards

a future of secure energy supply from a range of sources, while tacking climate

change.

The project is in the early stages of development as we continue to collect environmental, geological and meteorological data to help inform the design of the scheme. However, I am pleased to inform you that we have now produced a draft Statement of Community Consultation (SOCC) and supporting strategy, which outlines how we intend to consult the local community in accordance with The Planning Act 2008 requirements, and our commitment to work with our stakeholders in the region.

Under Section 47 of the Planning Act (S74), the promoter/developer (E.ON) is

required to produce a SOCC in conjunction with local authorities and publish this

in advance of formal Consultations. The purpose of our meeting next week is to

set out E.ON’s strategy in association with the production of the SOCC and seek

your views on our consultation plans. Alongside the attached Preliminary

Environmental Information (PEI) it is designed to assist both the developer and

local authorities in agreeing a Consultation Plan and SOCC for publication.

My colleague, Andrea Sidford and I would like to discuss our proposed Statement

of Community Consultation (SOCC) and our approach to Community Consultation.

I enclose the draft Statement of Community Consultation and the supporting

strategy to facilitate discussions at the meeting [at xxx, on xxx].

E.ON Climate & Renewables UK Ltd

4th Floor

20 New Road

Brighton

East Sussex

BN1 1UF

www.eon-uk.com

Chris Tomlinson

Development Manager

T: 01273 603 721

M: 07815 141 008

E: [email protected]

www.eon-uk.com/rampion

[Local Authority xxx ] [ Address xxx] [Address xxx] [Address xxx] [Address xxx] [FAO xxx]

http://www.eon-uk.com/

mailto:[email protected]

http://www.eon-uk.com/rampion

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We will give a brief presentation introducing you to E.ON and the Rampion

project, the requirements of the new planning regime and the Statement of

Community Consultation. We have included some key questions in each section of

the Strategy to help steer our discussions.

Please also find attached our list of 2,000+ stakeholder organisations, which we

identified early in 2010. Please note this is a live spreadsheet divided into a

number of categories, which has been frequently amended as our knowledge

increases. I have recently consulted local authorities and county councils in the

region to provide comment and I am in the process of an update. Inevitably, the

data will become out of date almost as soon as it has been amended, but I would

be particularly interested in any organisations you feel have not been included.

Our SOCC and supporting strategy documents do not seek to examine the merits

of the project proposals, but rather the most effective and appropriate methods

and means of Consultation, and the identification of the community. Responses

to this document will form the basis for detailed communication and activity

plans, and the implementation of this strategy. We look forward to meeting you next week. In the meantime if you have any

queries please do not hesitate to contact me.

Yours sincerely

Chris Tomlinson

Development Manager - Rampion Offshore Wind

E.ON Climate and Renewables

Rampion Offshore Wind Proposed Development

Statement of Community Consultation (SoCC) July 2011

Local Authority Consultation

Agenda

1. Introductions

2. Background to E.ON and the Rampion project

3. Background to the Planning Act 2008 and requirements of the new planning regime

4. Introduction to the SOCC – purpose, roles and responsibilities

5. Objectives of the SOCC

6. Consultation of the SOCC

7. Venues for Consultation exhibitions and depositories

8. Timeline for Local Authority responses to the draft SOCC

9. AOB

Robin Rigg Offshore Wind Farm, Solway Firth. For illustrative purposes only.

Rampion Offshore Wind Farm

Statement of Community Consultation

Proposed Strategy - D R A F T

July 2011

Rampion Offshore Wind Farm – Draft Statement of Community Consultation document

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Contents Page

1. Glossary 3

2. Introduction 4

3. The Project 4

4. Key Requirements of The Planning Act 2008 6

5. The Aims of this Document 8

6. The Draft Statement of Community Consultation 10

7. The Scope of the Consultation 10

8. Identifying the Communities with Whom to Consult 12

9. How we Will Consult 14

10. Responses to Consultation 17

11. What are the Next Steps 18

12. Summary 19

13. Appendices 20

Appendix a) Draft SOCC for Discussion Appendix b) Preliminary Environmental Information – July 2011 Appendix c) Legislation and Guidance Appendix d) Stakeholder List Appendix e) Pre-application Activities and Timeline Appendix f) Contact details Appendix g) E.ON Data Protection Policy Statement Appendix h) E.ON H&S Policy Statement

Figure 1 Location of proposed wind farm Figure 2 Local Authorities location map Table 1 Zone Coordinates


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Glossary List of Acronyms and Abbreviations

DCLG Department for Communities and Local Government

DCO Development Consent Order

EIA Environmental Impact Assessment

E.ON E.ON Climate & Renewables UK Limited (also, the Promoter, Applicant

and Developer)

ES Environmental Statement

IPC Infrastructure Planning Commission

LA Local Authority

NGO Non Government Organization

NPS National Policy Statement

NSIP Nationally Significant Infrastructure Project

PEI Preliminary Environmental Information

PLG Project Liaison Group

SOCC Statement of Community Consultation

SCI Statement of Community Involvement

TCE The Crown Estate


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2. Introduction E.ON Climate & Renewables Rampion Offshore Wind Limited (E.ON) is proposing to develop an offshore wind farm, approximately 13km from the Sussex coast at its nearest point. Known as the Rampion Offshore Wind Farm, the project would have a rated power output up to 700MW1. As a Nationally Significant Infrastructure Project owing to its size and nature, the project falls under the auspices of the Planning Act 2008 (the Act). The Act and the Infrastructure Planning (Applications: Prescribed Forms and Procedures) Regulations 2009, set out the process for the application process itself and for the formal consultation process which needs to be undertaken in preparing the Application. In accordance with the Act and its regulations, an application for a Development Consent Order (DCO) for the project will be submitted to the Infrastructure Planning Commission (IPC). Subject to the findings of the consultation process for the Rampion proposal, E.ON plan to submit the DCO application for the project to the IPC in spring 2012. Under Section 47 of the Act, Promoters of projects (in other words the developers of NSIPs) such as E.ON are required to produce a Statement of Community Consultation (SOCC). This sets out how the Promoter proposes to consult the local community within the vicinity of the proposed development, identifying with whom, how, where and when the community consultations will take place. The Promoter must seek the views of the Local Authorities on the content of the SOCC and the robustness of the consultation approach. The SOCC produced by the Promoter in conjunction with Local Authorities must be published in advance of the formal community consultation period. The purpose of this document is to set out our consultation strategy in association with the production of the SOCC for the Rampion Offshore Wind Farm. Alongside the Preliminary Environmental Information (PEI), which sets out the baseline environmental information about the project, it is designed to assist E.ON and Local Authorities in agreeing a consultation plan and SOCC for publication. This will enable E.ON to produce its SOCC for publication, and this strategy will be updated and placed on the Rampion website. This document does not seek to examine the merits of the project proposals, but rather the most effective and appropriate methods and means of consultation, and the identification of the consultees. Responses to this document will form the basis for detailed communication and activity plans, the implementation of this strategy, as well as the formal SOCC which is published in advance of the Consultation.

3. The Project This section provides and overview of the proposed Rampion Offshore Wind Farm in order to enable the Local Authorities to understand the location of all elements of the project, and the nature of the development in order that they are able to identify the communities in the vicinity of the proposed development, and advise E.ON on the best approach to consultation. Following a competitive tendering process for Offshore Wind Zones in the UK Renewable Energy Zone, in January 2010 The Crown Estate (TCE) awarded E.ON development rights for a Zone, located 13-23 km off the Sussex coast in the south of England.

1 Following the survey work that we have undertaken to date, we have revised the capacity of the Zone to 700MW, form

the 665 that was previously stated


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We have identified a single wind farm project within the boundary of the Zone, to be known as the Rampion Offshore Wind Farm. This site has the potential to accommodate an installed electrical capacity of up to 700MW. The project comprises a maximum of 195 offshore wind turbines including their foundations, two offshore substations, an array of subsea cables between the turbines and offshore substations, and four export cables between the offshore substations and the shore. On land, associated works are an underground onshore cable corridor connecting the offshore elements to the National Grid at a new substation located in the vicinity of the existing Bolney substation in Mid Sussex. A map showing the location of the proposed offshore wind farm and its associated development is shown in Figure 1.

Figure 1


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Due to the size and nature of the project, we are undertaking an Environmental Impact Assessment for the project, in accordance with the Infrastructure Planning (Environmental Impact Assessment) regulations 2009. Details of our progress to date are included in the Preliminary Environmental Information document which accompanies this strategy document.

Q1. Are there any further aspects of the project which require clarification in order to inform the SOCC consultation strategy?

Q2. Does the Preliminary Environmental Information provide sufficient information to allow the Local Authority to provide its view on the SOCC at this stage?

4. Key Requirements of The Planning Act 2008 This section provides an overview of the legislative framework within which the Rampion Offshore wind farm is being developed. The Planning Act 2008 which provides the legal planning framework for Nationally Significant Infrastructure Projects (NSIPs). Rampion offshore wind farm is classed a NSIP because its electrical capacity would be greater than 100MW (megawatts). Under the current legislation an application for a Development Consent Order (DCO) would be made to the Infrastructure Planning Commission (IPC) to permit construction of the Rampion offshore wind farm. In December 2010, the Department for Communities and Local Government (DCLG) published its work plan for Major Infrastructure Planning reform. The work plan sets out the coalition government’s proposals for the planning regime for major infrastructure, setting out the steps that it is taking to abolish the IPC and relocate it within the planning inspectorate as the Major Infrastructure Planning Unit (MIPU). The IPC’s functions will be transferred to the Secretary of State (in the case of offshore wind farms, the Department of Energy and Climate Change (DECC) Secretary of State), and then delegated, other than decision making, to the MIPU. Despite any proposed changes to the governance of the Planning Act, it is assumed that the requirements of the pre-application process will remain unchanged, with a duty on the Promoter of an NSIP to consult those who would be directly affected by the proposals, people living within the vicinity of the land proposed for the development, the general public, Local Authorities and a range of statutory bodies and other consultees. Pre-application consultation is a particularly important element of the new planning system, and the IPC can refuse to accept an application if it believes that the pre application consultation has not been properly carried out by the Promoter. The following provides an overview of the key sections within the Act and its supporting regulations which relate to pre-application consultation, in order to put this document within the context of the requirements of the Act.

Sections 42 – 45 of the Act require the Promoter to consult a wide range of statutory consultees, landowners, occupiers, tenants and Local Authorities within whose jurisdiction the development is proposed, and Local Authorities whose jurisdiction adjoins the development. At least 28 days must be allowed for this consultation.

Section 46 requires the promoter to provide all consultation material to the IPC before carrying out consultation under section 42.


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Section 47 requires the Promoter to consult the local community. The Promoter must draw up a Statement of Community Consultation (SOCC) explaining how it intends to carry out consultation with the people who live in the vicinity of the land it wants to develop. The Promoter must consult the relevant Local Authorities and take account of responses it receives on the draft SOCC. It must then publish the finalised SOCC in a newspaper circulating within the vicinity of the proposed site before carrying out consultation in line with the SOCC.

Section 48 requires the Promoter to publicise the proposed application and set a deadline for the receipt of responses.

Section 49 requires the Promoter to have regard to relevant responses to all consultation and publicity undertaken under sections 42, 47 and 48. This will be important for the Promoter in deciding the final form of the proposal and the associated DCO application.

Section 37 includes a requirement for the Promoter to produce a ‘Consultation Report’ to accompany the DCO application. This document is required to set out what has been done to comply with sections 42, 47 and 48 in relation to the application for development consent, and will also set out how responses have been taken into account in shaping proposals.

This document is the strategy document produced to support the discussions with Local Authorities regarding the production of the SOCC as set out in Section 47 of the Act. Roles and responsibilities associated with the pre-application consultation are allocated as follows:

Local Authority Promoter (E.ON) IPC

Respond to the Consultation of the Promoter on the contents and approach of the SOCC. Respond to the Consultation of the Promoter on the project proposals. Respond to the IPC on the Adequacy of the Promoter’s Consultation

Notify the IPC and relevant Local Authorities of the proposal Consult relevant Local Authorities on SOCC and have regard to responses Publish the SOCC in newspapers within the vicinity of the proposal Undertake Community Consultation as per SOCC and have regard to responses (Section 47) Undertake Consultation with Landowners, Statutory Consultees and Local Authorities on the proposals, and have regard to responses (Section 42) Prepare and submit a

Set up the outreach programme with Local Authorities, including Inception meetings and stakeholder workshops. Provide advice on the consenting process to the Promoter. Examination of Applications.


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Consultation Report to the IPC. Prepare and submit the DCO application and supporting documents to the IPC.

Roles of the Promoter in relation to the Statement of Community Consultation

Produce the draft SOCC and associated information (in this case, this draft strategy document and Preliminary Environmental Information) for consultation with Local Authorities in line with the Act, associated legislation and guidance;

Consult with Local Authorities on the contents of the SOCC;

Publish the SOCC as agreed with the Local Authorities;

Carry out the community consultation in accordance with the published SOCC;

Produce a Consultation Report demonstrating how the responses to the community consultation have been incorporated into the final project design (the Consultation Report will also include details of the S42, S47 and S48 consultations). This document will accompany the application to the IPC, along with the draft Development Consent Order and Environmental Statement.

Roles of the Local Authority in relation to the Statement of Community Consultation

Review the SOCC in conjunction with this document and the Preliminary Environmental Information, providing advice where possible on consultees and methods for consultation. Under the Act this process the Local Authority is expected to respond to the Promoter within 28 days of the formal request.

It should be noted that the Local Authority will also be consulted directly and separately on the Project proposals, and any likely impacts or benefits that arise as a result of the development under Section 42 of the Act. This Consultation will be notified to the Local Authority by the Promoter. The IPC are able to provide advice and guidance in relation to the role of the Local Authority in relation to NSIPs. The IPC will shortly contact Local Authorities to invite them to an inception meeting to describe the process and responsibilities of the Local Authority, and the IPC also have provisions in place for an Outreach programme to provide support to Local Authorities. Following the submission of the DCO and consultation report by the Promoter, the IPC will request an Adequacy of Consultation Report from Local Authorities.

For more details visit the IPC website: http://infrastructure.independent.gov.uk/legislation-and-advice/

5. Aims of This Document

This section outlines the approach that E.ON is proposing to enable the Local Authorities to respond to our request to review our Statement of Community Consultation, and the proposed approach to the consultation.

http://infrastructure.independent.gov.uk/legislation-and-advice/

http://infrastructure.independent.gov.uk/legislation-and-advice/


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The IPC has emphasised its view on the importance of community consultation and its rationale for the assessment of applications with regards to consultation. In its guidance the IPC notes that it will place a high value on:

ensuring the local community and stakeholders have access to all relevant information, including the consultation process;

the Promoter seeking the advice of the Local Authority with regard to developing a consultation strategy;

ensuring all statutory consultees and other stakeholders have an opportunity to influence plans before they are submitted; and

a range of communication methods being used before and during consultation to ensure that the community is reached at an early stage.

In addition, the DCLG Guidance has set out a number of principles for pre-application consultation. It notes, for example, that early involvement of local communities, Local Authorities and statutory consultees can bring the following benefits:

to allow members of the public to influence the way projects are developed;

to help local people understand better what a particular project means for them;

to obtain important information about the economic, social and environmental effect of the scheme from consultees;

to enable potential mitigating measures to be considered and, in some cases, built into the project before an application is submitted; and

to identify ways in which the project could, without significant costs to promoters, support wider strategic objectives.

This strategy document provides the basis to support the SOCC that is published for the Rampion Offshore Wind Farm and its associated development, and outlines E.ON’s approach to identifying the community and ensuring that our consultation is accessible to that community.

The following sections are designed as a tool for ensuring that Local Authorities are able to provide meaningful responses and guidance to E.ON on the best approach to consultation on the Rampion Offshore Wind Farm based on their local knowledge and experience,. The aim is to facilitate us in ensuring that our community consultation is as inclusive and all-encompassing as possible, meeting the aims of the IPC’s advice and most importantly giving the community the opportunity to understand and influence in the development of the Rampion Offshore Wind Farm where appropriate.

Paragraph 20 of the IPC guidance Note 1 on the pre-application stages (Chapter 2 of the Planning Act 2008, of 7th December 2009) is very clear on the reasons for involving Local Authorities in the content of the SOCC:

Local Authorities need to be consulted on the content of the SOCC (S47(2)). Their knowledge is key. For example, socio-economic, cultural, historical and other characteristics may influence decisions on the geographical extent of consultation and the methods that will be most effective in particular local circumstances. Local Authorities will also hold valuable information on community umbrella groups which could complement responses from the population generally.


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6. Draft SOCC This section describes the indicative draft SOCC which has been developed to date using the information that is available at the present time. Clearly by definition this is a draft for discussion and the SOCC will evolve based on the responses that we receive as a result of the Local Authorities’ input into the process. The draft SOCC is included in Appendix a) of this document. Draft Statement of Community Consultation The Draft Statement of Community Consultation for the Rampion Offshore Wind Farm has been produced in accordance with the requirements of the Planning Act, and in relation to the guidance included in IPC Guidance Note 1 on preparation of application documents under s37 of the Planning Act 2008 7th December 2009. The guidance specifies that the SOCC should include the following information:

Whether the Proposal is EIA development and how the Preliminary Environmental Information is to be consulted upon;

Sufficient information on the project and its impact on the community, referring to both the positive benefits to the local community and to the issues which could be considered negative elements of the NSIP so as to encourage participation in the process;

A succinct summary of the IPC’s role as examining authority and draw attention to the scope of the NPS;

If relevant the SOCC should take account of other consultation exercises being undertaken in the area, for example in relation to planning applications or development plans proceeding under different legislation;

A statement of how prior to application the Promoter intends to consult the community;

A statement providing detailed timetable for the consultation programme.

7. The Scope of the Consultation The proposed Rampion Offshore Wind Farm is a large and complex project, and has a number of elements, both onshore and offshore. We understand that individual elements of the project will have interest to, and potentially impact on, different communities. Therefore we will need to tailor the consultations to meet the expectations and requirements of each of these communities.

Q3. Having reviewed the draft SOCC for the Rampion Offshore Wind Farm, do you agree that these matters have been addressed in line with the guidance? Q4. Where the matter has not been fully addressed, and in conjunction with the other questions raised in this strategy document, are you able to provide expertise or knowledge in order for us to meet the requirements? Q5. Are there any other matters that you think should be included in the SOCC? Q6. Are you aware of any other consultations which are proposed within the area, if so please can you provide details in order that we can ensure that our consultation plans can take this into account?


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The project comprises a maximum of 195 offshore wind turbines including their foundations, two offshore substations, an array of subsea cables between the turbines and offshore substations, and four export cables between the offshore substations and the shore. On land, associated works are an underground onshore cable corridor connecting the offshore elements to the National Grid at a new substation located in the vicinity of the existing Bolney substation in Mid Sussex. It should be noted that there are some elements of the project which are considered to be firm, for example, as a result of The Crown Estate tendering process or supply / design of technology. Examples of the firm elements of the project include: the location of the Red line zone boundary; the general design of the wind turbines (i.e. three-blades). We will provide details of these elements during the consultation, it will be made clear to the community why these elements are firm, and provide the context for the proposed project. There are other aspects of the proposal which may have been agreed as a result of early engagement for example with landowners and statutory consultees. These aspects include the routing of the cable, or the location of the substation, or siting of the turbines due to environmental or engineering constraints. Again, we will provide information on the process which we have undertaken to arrive at these design outcomes, and the community will have their opportunity to review and comment on the process. There will remain a number of aspects for the project which will remain flexible and therefore will be the prime focus for the community consultation. Any options will be clearly communicated, and for each option there will be a range of supporting evidence to inform the community in order to facilitate the consultation process. In particular, the supporting information will provide details of any environmental, socio-economic, cultural and historical benefit or impacts that may arise as a result of each of the options, in order for the community to have their opportunity to assess the proposal and aspects which is of particular interest or concern. Elements of the project which are open to consultation are the envelope of the project in terms of the dimensions and arrangement of wind turbines, issues surrounding construction methodology and timings for both onshore and offshore elements and site restoration for the latter. In order for E.ON to demonstrate to the IPC that the consultation has been meaningful, the broadest community must have the opportunity to have their say. It is key that E.ON’s Consultation reaches as widely as possible, and that communities can influence the proposals in order to ensure that the views of the community are reflected in the final application. This means that the communities must understand the wider context of the proposals, before being asked for their views on specific issues.

Q7. Are you satisfied that there are some elements of the project which may be determined prior to consultation, that we will still be able to consult meaningfully on the project proposals? Q8. Are there any elements of the project which you feel strongly that we should consult with the community upon?


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8. Identifying the Communities with Whom to Consult

In the context of the SOCC, we have defined communities as individuals, groups or organisations with an interest in the project and living within the vicinity of the land where the Rampion Offshore Wind Farm and its associated development is being proposed.

In order to make community consultation effective, it is important that we understand the communities in the vicinity of the proposal and their broad aims, objectives, influences and concerns in order for us to effectively engage with them and ensure that our consultation methods are accessible to them. We started the process of stakeholder engagement by mapping the communities, political landscape, key stakeholders and local interest groups that may be affected by the development and to date we have engaged with Local Authorities, statutory consultees on both a national and regional level, local non-governmental organisations (NGOs), and local interest groups and associations in order to understand the local issues and concerns regarding the project. Initially, we used a national PR consultant with specific experience of wind farm development to compile an initial extensive list of stakeholders and community groups. Then, a local PR consultant was appointed, in order that we could benefit from their local knowledge and experience to review the list, and to categorise the stakeholders in terms of their influence and interest. The following Local Authorities, as well as the Marine Management Organisation2 are being consulted on this SOCC:

Adur District Council

Worthing Borough Council

Brighton & Hove City Council

Lewes District Council

Horsham District Council

East Sussex County Council

Mid Sussex District Council

West Sussex County Council

South Downs National Park Authority (SDNPA) Figure 2 shows the Local Authorities that we have identified as having the potential to be directly and indirectly impacted by the development of the Rampion Offshore Wind Farm and its associated development. The following Local Auithorities are being informed on the SOCC:

Arun

Chichester

Eastbourne

Wealden

2 MMO are being consulted as set out in the DCLG Guidance on Pre-application Consultation (paragraph 17, footnote 2)


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© Crown copyright and database right 2011. All rights reserved. Ordnance Survey Licence number 100027856.”

Figure 2 - Local Authorities Being Consulted and Informed on the Statement of Community Consultation

* 1. Adur District Council 2. Arun District Council 3. Brighton & Hove City Council 4. Chichester District Council 5. East Sussex County Council 6. Eastbourne Borough Council 7. Horsham District Council 8. Lewes District Council 9. Mid Sussex District Council 10. Wealden District Council 11. West Sussex County Council 12. Worthing Borough Council

A full list of the Stakeholders that we have identified to date is included in Appendix d).


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E.ON has reviewed the Statements of Community Involvement for each of the Local Authorities, and we are keen to ensure that the principles outlined in this strategy align with the work already undertaken by Local Authorities in identifying communities and organisations, in particular hard-to-reach groups.

9. How We Will Consult Strategy and Plan Due to the size and nature of the Rampion offshore wind farm and its associated development the project has the potential to impact upon a diverse community reaching over a large geographical area which covers a number of Local Authority areas. In order to meet the requirements of the Act we developed a comprehensive and robust approach to stakeholder engagement and consultation. In Spring 2010, we commissioned a national Public Relations company to help us to develop a Stakeholder Management Strategy for the Rampion offshore wind farm, to identify the stakeholder groups and organisations in the region, and the tools and mechanisms that we can employ in order to engage with communities across a range of interests, including any hard to-reach-groups. This Strategy helped us to develop our Communications Plan, which timetables a range of tools and activities tailored to different stakeholder groups. The Communications Plan is being continually reviewed and updated to ensure that our engagement activities are effective and meet the objectives as set out in the Stakeholder Management Strategy. This SOCC Strategy forms one part of the wider Stakeholder Management Strategy and this section provides a brief overview of engagement work undertaken to date and sets out our proposed approach for undertaking the formal consultation with the community. Early Engagement E.ON appointed a Development Manager who is based in our Brighton Office in April 2010. The role of the Development manager is to provide local contact point for the Rampion offshore wind farm project and to lead stakeholder engagement and communications within the community. We have sought to engage with the community and seek their input from the earliest opportunity. Shortly after being awarded Zone 6 we developed an initiative with local schools to find a suitable name for the wind farm project. In Summer 2010, schools throughout the local area were invited to submit their ideas for a name for the wind farm, form this we chose a shortlist of options, and following a poll in local newspapers, the public chose Rampion, (the county flower of Sussex), as the winning name. Considerable press coverage both preceded and followed the vote, building local interest in the project. We have written to over 2,000 stakeholder organisations throughout the region to introduce our company and our proposals for the Rampion offshore wind farm providing a link to Rampion project website and the Environmental Scoping Report which was issued in September 2010.

Q9. Have we identified the relevant local stakeholders, consultees and community groups within your area? Q10. We are committed to ensuring accessibility of the whole community to the consultation process. Are there any hard-to-reach groups that have not been included in our list of stakeholders?


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We have met with statutory organisations, non-statutory organisations and MPs, Council Leaders, Councillors and senior officials working in county councils and Local Authorities throughout the vicinity of the wind farm and its associated development. County councils and Local Authorities have a key role as advisors with local knowledge and experience, coupled with their ability to provide a conduit to stakeholder organisations and the wider community within their area. We are currently establishing Project Liaison Groups (PLGs) to provide a two-way information dissemination process for the following interest groups:

i) County Councils and Local Authorities ii) Business & Tourism iii) Environment, Conservation & Sustainability iv) Commercial Fishing v) Sea Users vi) Community (including hard to reach groups)

The PLGs will meet around five times over the next two years, including one meeting during the formal pre-application consultation period. Formal Consultation The aim of the Consultation process is to allow all sections of the community to have their say in the project, and we recognise that in order to ensure that the widest possible audience is reached, that E.ON must adopt a range of consultation methods in order to encourage participation. Making Information Available We will make information available from the outset of the Consultation period. A wide variety of documents and materials will be made available to the community in order to support the consultations.

We propose that the following information be made available:

Preliminary Environmental Information

Project Information Boards

Non-technical documents

Q&A sheets and FAQs

Fact Sheets

Photomontages

3D video images The information will be made available as follows:

Public Libraries and Town Halls In support of the community consultation, the preliminary environmental information, non-technical documents and fact sheets for the proposals will be made available online and in hard copy at local libraries and council offices / town halls.

Rampion Offshore Wind Farm website


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We will place the consultation documentation on our website www.eon-uk.com/rampion. This will include information about our proposal, the Preliminary Environmental Information and any other information that will enable the community to have their say.

Rampion Offshore Wind Farm Newsletter

A Project Newsletter will be distributed at the start of the Consultation period, with information regarding the project and the consultation events.

Telephone hotline A dedicated telephone number will be available offering a service to ensure people can leave a message or request a call back.

Public Exhibitions A number of Public Exhibition will be held in a variety of locations throughout during the consultation period. A range of information boards, and the other consultation material regarding the project proposals will be available for viewing, and Project team members will be on hand to answer any queries and provide any further information.

Opportunities to Respond

Rampion Offshore Wind Farm website We will have an online survey and feedback forms on our website www.eon-uk.com/rampion

Rampion Offshore Wind Farm Newsletter

The project newsletter will include a tear-off form which the community can return to us using a freepost address.

Telephone hotline Feedback received on the telephone answering service will be recorded.

Public Exhibitions Attendees of the public exhibitions will be invited to provide their responses to the consultation at the public exhibition events or via any of the other media outlined above.

Project Liaison Groups

Members of the PLGs will be given the opportunity to respond to the consultation via the PLG group meeting or through any of the other media outlined above.

Public Exhibitions

In order to ensure that Public Exhibitions are accessible to as much of the community as possible, we are proposing that we would hold public exhibitions in the following areas:




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Along the coastline we propose 5 locations:

Littlehampton

Eastbourne

Brighton and Hove

Newhaven

Worthing

Along the cable route we propose (in addition to Worthing) the following locations:

Bolney (substation location) General principles for the public exhibitions:

Easily accessible by public transport;

Flexible opening hours during the week and at weekends if required;

Accessible to Wheelchair users;

Making all materials accessible to those not able to attend in person e.g. docs/plans on website;

Advertising the Consultation The Consultation period will be published in the SOCC and additional advertising will be taken out in the local press, specifically, the Brighton & Hove Evening Argus, Shoreham & Worthing Herald, Adur Outlook, Chichester Observer, Crawley News, Horsham County Times, Lewes Sussex Express, Mid Sussex Times, Newhaven Sussex Express, West Sussex County Times, West Sussex Gazette and Fishing News. Where possible information will also be broadcast on local radio stations such as BBC Radio Sussex, Heart Sussex FM, Arrow FM, Bright FM, Splash FM and Spirit FM.

Consultation Period The Consultation period for the Rampion Offshore Wind Farm will be at least 28 days, and will be determined by the timetable for events that is agreed with the Local Authorities. We are keen to ensure that communities have adequate opportunity and time to respond, and we will ensure that the consultation period is widely publicised well in advance of the start of the consultation period. By providing the consultation material at a range of locations and via various media from the outset of the consultation period, we will maximise the opportunity for the community to have their say.

Q11. Do you agree with our proposed approach to community consultation? Q12. Are there any other methods of community consultation that you think that we should consider? Q13. Are there any other considerations that we should make in planning the public exhibitions?

10. Responses to Consultation This section describes how E.ON will use the responses to the community consultation and demonstrate how responses have been received and taken into consideration.


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We will consider and evaluate the responses received from the consultation process. These will feed into the project design, and where necessary any potential changes to the Environmental impacts will be assessed. Should the responses of the consultation lead to material changes to the project that require further consultation, then we will initiate a second round of consultations. The final design and Environmental Assessment will then be included in the information submitted to the IPC in the form of the draft DCO and the associated Environmental Statement, along with the Consultation Report. Consultation Reporting The Consultation Report will be submitted to accompany the Development Consent Order (DCO) application. The report will outline the consultation that has taken place and illustrate how feedback obtained during the process has informed the design of the proposal and where changes have not been made, the rationale for this will be given. The Consultation Report will summarise the comments and views received during consultation. While there is no requirement to include raw data such as individual letters, feedback forms and meeting notes, this information can be requested by the IPC to check the validity of the Consultation Report and will therefore be retained whilst the examination of the application is in progress. We are developing a Stakeholder Relationship Management (SRM) system to record all communications with stakeholders including the activities undertaken, stakeholders targeted and the feedback obtained. This is a critical component of our strategy and we will ensure that all information is captured in a structured format that is easily accessible and comprehensive. The content of the SRM will be analysed to provide input into the Consultation Report. Data Protection All of the responses that we receive during the consultation period will be taken into consideration, and all of the responses will be recorded for the purposes of preparing our Consultation Report. Any comments may be published, however no personal data will be made public. Contact details and other relevant personal information from respondents will assist in the analysis of the responses that we receive from the community, however we take our responsibility for Data protection very seriously. To provide reassurance and transparency for those responding to our consultation, we will publish our Data Protection policy on the website, and it will be available at consultation events. For reference, the E.ON Data Protection Policy dated December 2010 can be found in Appendix g). The following statement will be incorporated into questionnaires, feedback forms and other consultation documents in order to reassure consultees:

IMPORTANT NOTICE – THE USE OF PERSONAL DATA “You have no obligation to submit your name and/or address with any written response

or review. However, we would encourage you to submit your name and address with your response as it will support the consultation process and help us to assess the

potential effect of the proposed development on specific communities”


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11. What are the Next Steps This section sets out the next steps in the process in order to get the Community Consultation underway. It includes a provisional timetable for the process, and shows the inputs that are required from Local Authorities in order to achieve the goal.

What When Who

Meetings to introduce the SOCC Consult on draft SOCC strategy and the draft SOCC

w/c 25th July 2011 E.ON and Local Authorities

Comment on draft SOCC strategy and the draft SOCC

28 days to respond to E.ON Deadline – 2nd September 2011

Local Authorities

Have regard to SCI’s and comments from Local Authorities Incorporate responses into the SOCC and strategy

August – September 2011 E.ON

Produce the final SOCC

September 2011 E.ON

Publish the SOCC (advertise) in local newspapers and Local Authority website

September / October 2011 E.ON

Undertake Community Consultation

October / November 2011 E.ON

Analysis of responses & incorporation into project proposals

November 2011 – January 2012

E.ON

Produce Consultation Report January - March 2012 E.ON

Q14. Do you believe the timetable for responding to our consultation on the SOCC and the SOCC strategy is reasonable and achievable?

12. Summary This SOCC draft strategy document has sought to set out E.ON’s approach to community consultation with regard to the Rampion offshore wind farm and its associated development.


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Throughout the document we have posed a number of questions which may help guide the Local Authority in forming its response to our consultation on the SOCC and the associated documentation. These questions are summarised below. Though these questions are designed to help enable the Local Authority to provide its response, E.ON would welcome any further comment on the SOCC, the strategy document, PEI, and any other information that may be relevant to the process.

Q1. Are there any further aspects of the project which require clarification in order to inform the SOCC consultation strategy?

Q2.

Does the Preliminary Environmental Information provide sufficient information to allow the Local Authority to provide its view on the SOCC at this stage?

Q3. Having reviewed the draft SOCC for the Rampion Offshore wind farm, do you agree that these matters have been addressed in line with the guidance?

Q4.

Where the matter has not been fully addressed, and in conjunction with the other questions raised in this strategy document, are you able to provide expertise or knowledge in order for us to meet the requirements?

Q5. Are there any other matters that you think should be included in the SOCC?

Q6.

Are you aware of any other consultations which are proposed within the area, if so please can you provide details in order that we can ensure that our consultation plans can take this into account?

Q7.

Are you satisfied that although there are some elements of the project which may be determined prior to consultation, that we will be able to consult meaningfully on the project proposals?

Q8.

Are there any elements of the project which you feel strongly that we should consult with the community upon?

Q9.

Have we identified the relevant local stakeholders, consultees and community groups within your area?

Q10.

We are committed to ensuring accessibility of the whole community to the consultation process. Are there any hard-to-reach groups that may not included in our stakeholders?

Q11. Do you agree with our proposed approach to community consultation?

Q12.

Are there any other methods of community consultation that you think that we should consider?

Q13. Are there any other considerations that we should make in planning the public exhibitions?

Q14. Do you agree with the timetable for responding to our consultation on the SOCC and the SOCC strategy?

13. APPENDICES (separate document)

Appendix a) Draft Statement of Community Consultation (for discussion) Appendix b) Preliminary Environmental Information – July 2011 Appendix c) Legislation and Guidance Appendix d) Stakeholder List Appendix e) Pre-application Activities and Timeline Appendix f) Contact details Appendix g) E.ON Data Protection Policy Statement Appendix h) E.ON HSSE Policy Statement

APPENDICES Appendix a) Draft Statement of Community Consultation Appendix b) Preliminary Environmental Information – July 2011 Appendix c) Legislation and Guidance Appendix d) Stakeholder List Appendix e) Pre-application Activities and Timeline Appendix f) Contact details Appendix g) E.ON Data Protection Policy Statement Appendix h) E.ON HSSE Policy Statement

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Appendix a) - Draft SOCC for discussion

STATEMENT OF COMMUNITY CONSULTATION (SOCC) (Published under Section 47(6) of the Planning Act 2008)

Rampion Offshore Wind Farm Introduction

In January 2010 The Crown Estate awarded E.ON the development rights for an Offshore wind Zone (Zone

6). This Statement of Community Consultation provides details of the project that we have identified within

the boundary of the Zone, to be known as the Rampion Offshore Wind Farm, and explains how we propose

to consult with the local community with regards to the Rampion Offshore Wind Farm proposal.

The Rampion Offshore Wind Farm lies 13km off the Sussex coast at its nearest point, and has a total area of

167Km2. Water depths at the site range between 19 and 50m, and the site has the potential to

accommodate an installed electrical capacity of up to 700MW.

The project comprises a maximum of 195 offshore wind turbines including their foundations, two offshore substations, an array of subsea cables between the turbines and offshore substations, and four export cables between the offshore substations and the shore. On land, associated works are an underground onshore cable corridor connecting the offshore elements to the National Grid at a new substation located in the vicinity of the existing Bolney substation in Mid Sussex. A map showing the location of the proposed wind farm and its associated development is shown in Figure 1.

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Figure 1 – location map of the proposed wind farm The Planning Process As a large wind farm with a capacity of over 100MW, the Rampion Offshore Wind Farm is considered to be a Nationally Significant Infrastructure Project, and therefore E.ON is required to submit an application for Development Consent Order to the Infrastructure Planning Commission (IPC), established under the Planning Act 2008. The IPC is currently the body set up to receive and examine applications for Nationally Significant Infrastructure Projects. However under the Government’s proposed Localism Bill, the IPC may be superseded by the Major Infrastructure Planning Unit (MIPU), with the Decision made by the Secretary of State. In considering the application, the IPC will have regard to relevant National Policy Statements, including the statement on Renewable Energy Infrastructure, which is expected to be adopted by Government in 2011. The IPC / MIPU will also take account of the pre-application consultation that has

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been undertaken when deciding whether to accept the application, and the responses to consultation in examining the application. Public and community participation in the pre-application consultation process is strongly encouraged, so that views can influence the proposals. Community responses will be summarised as part of a formal Consultation Report to be submitted with the application for DCO, The Consultation report will include responses that E.ON receive during the Community consultation, and we will be required to demonstrate how we have complied with the consultation requirements of the Planning Act, including Community Consultation. The purpose of Community Consultation The purpose of the Consultation outlined in this SOCC is to ensure that the communities local to the Rampion Offshore wind farm and its associated development:

have access to all relevant information about the project, including the consultation process;

have an opportunity to put forward their thoughts and ideas, and influence the proposal before the DCO is submitted;

have a clear understanding of the process of development, and know how they can have their say. We will consider all of the responses received during the community consultation period, along with comments from Statutory Bodies, landowners and Local Authorities, and will consider them when we are putting together the final scheme design. We will demonstrate how these responses have been incorporated into the final project proposal in the Consultation Report. It is important that we receive the community’s view on the proposals for the Rampion offshore wind farm and its associated development during the consultation period, and that we reach as many people as we can in order that they may have their say on the final project design. Details of the consultation are outlined below. What are we Consulting on? The proposed Rampion Offshore wind farm is a large and complex project, and has a number of elements, both onshore and offshore. E.ON understands that individual elements of the project will have differing interest to different communities, and may impact them in different ways. It should be noted that there are some elements of the project which are firm, for example, as a result of The Crown Estate tendering process or supply/ design of technology. Examples of the firm elements of the project include: the location of the Red line zone boundary; the design of the wind turbines (i.e. three-blades). Whilst E.ON will provide details of these elements during the consultation, it will be made clear to the community why these elements are firm, and provide the context for the proposed project. There are other aspects of the proposal which may have been agreed as a result of other formal consultations for example with landowners or Statutory Consultees. These aspects may include the routing of the cable, or the location of the substation, or siting of the turbines due to environmental or engineering constraints. Again, E.ON will provide clarification on the process which has been undertaken to arrive at these design outcomes, and the community will have their opportunity to review the process.

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There will remain a number of aspects for the project which will remain flexible and therefore will be the prime focus for the community consultation. Any options will be clearly communicated, and for each option there will be a range of supporting evidence to inform the community in order to facilitate the consultation process. In particular, the supporting information will provide details of any environmental, socio-economic, cultural and historical benefit or impacts that may arise as a result of each of the options, in order for the community to have their opportunity to assess the proposal and aspects which is of particular interest or concern. [This section will be updated to provide details of those elements of the project on which we are consulting] Environmental Information and Impacts We are currently undertaking an Environmental Impact Assessment for the Rampion Offshore Wind farm, and will be producing an Environmental Statement with the consent application. As we progress with the work, we are producing Preliminary Environmental information, which provides the latest information that we have at the time. This Preliminary Environmental Information will be available online and at [local viewing places: library, Town Hall xxx] during the Consultation Phase. At this stage details of the potential environmental impacts and benefits are outlined in the Scoping report and the Preliminary Environmental report, which are available on the [xx Local Authority website] and the Rampion website. Whilst the Environmental Impact Assessment is still being carried out, we have identified the following potential impacts and benefits on the local community that may arise as a result of the development of the Rampion Offshore wind farm: Onshore Landfall: Temporary impacts during construction

users excluded from area

noise, dust, air quality

visual impact due to construction equipment Cable route: Temporary impacts during construction

noise, dust and air quality

watercourses

disruption to traffic

disruption to farming operations

disruption to recreational users, walkers, cyclists

visual impact due to construction

ecological impact on the local flora and fauna Permanent or semi-permanent impacts during operation

visual impact due to chalk grassland disturbance

new access arrangements

disturbance to areas of archaeological interest Onshore Substation: Temporary impacts during construction

increased traffic

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noise, dust and air quality Permanent and semi-permanent impacts during operation

visual impacts

operational noise

new access requirements Offshore elements (wind turbines, foundations, substations, and inter-array and export cables) Temporary impacts during construction

disturbance of other users due to exclusion/safety zones

disturbance of sediments

noise

increased vessel traffic

visual impacts of construction vessels Permanent and semi permanent impacts during operation

exclusion of certain types of activities within wind farm site

regular movements of vessels to and from wind farm site

change to the seascape Potential benefits as a result of the scheme

creation of jobs during construction and operation

use of local services such as hotels, restaurants, shops by development team and construction team

tourist attraction

fish species may be attracted to site

reduction of CO2 emissions in the UK

contribution to the secure supply of energy in the UK Consultation Programme: [To be agreed with Local Authorities] Details of Consultation Events and Materials [The consultation events will be agreed with Local Authorities] Newsletters and the summary consultation document will be sent to those living within the vicinity or up to 1.5 kilometres from the site boundary and as agreed with Local Authorities. A variety of other key stakeholders including parish councils and various local groups will also receive information about the consultation and the various events. The Consultation Programme (information) will also be posted on the Rampion project website (details below), and details of the consultations and events will also be publicised on posters in appropriate areas and in a variety of public buildings suggested by Local Authorities. Details of the consultations will be advertised in local newspapers such as the Argus, Shoreham and Worthing Herald, on the local radio stations etc.

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Consultation Programme - provisional dates

When What Where

October 2011 Commence consultations. Public Exhibitions

Venues and information about the consultation events will be published in the community.

Consultation events will fully observe the Statement of Community Consultation (as agreed with the community and Local Authorities).

Consultation Events The consultation programme will commence with a series of public exhibitions where the community are invited to view the plans, provide comments and discuss the proposal with the Rampion project development team. A more detailed background document ‘Rampion proposed Strategy for SOCC’ has been produced with more detailed information that has led to the production of this SOCC. Other Projects in Consultation During the consultation period it is not anticipated that there will be any other projects that are consulting local communities. [to be discussed with Local Authorities] Feedback Feedback is welcome throughout the consultation process. Respondents will be given at least 28 days to comment on the proposals. Respondents will be strongly encouraged to provide relevant information such as contact information to help in analysing and assessing feedback. Feedback can be provided through the Rampion project website, in hardcopy form via a freepost address, and at local events. Comments and feedback received will be recorded and taken into account. The information will be used to help influence or shape the final development proposals. In order to authenticate the feedback, valid contact details should be submitted. Comments will be recorded in order to prepare our Consultation Report, and may be made public. However, E.ON takes its responsibility of Data Protection seriously. Contact Details and Further Information Through the internet:

Website: www.eon-uk.com/rampion

Email: [email protected]

Post: Freepost xxxx, E.ON, Westwood Business Park, Westwood Way, Coventry, CV4 8LG

Telephone: xxx



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Appendix b) - Early Preliminary Environmental Information – July 2011

Robin Rigg Offshore Wind Farm, Solway Firth. For illustrative purposes only

Rampion Offshore Wind Farm Development

Early Preliminary Environmental Information

July 2011

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This document This document is early Preliminary Environmental Information (PEI) to support the Statement of Community Consultation (SOCC) for the Rampion Offshore Wind Farm. This early PEI provides an overview of the Environmental studies that E.ON have undertake to date, and is designed to provide sufficient information to the Local Authority to enable them to review the Statement of Community Consultation and the associated Draft Strategy for the Statement of Community Consultation. The early PEI does not provide any Environmental findings at this stage, since the work is still very much at the data gathering stage. A number of indicative impacts are detailed at the end of the document – however, these are not specific impacts that have been identified directly as a result of the work undertaken to date, but are based on E.ON’s experience of developing Offshore wind farms. The Local authorities are not being asked to comment on the merits of the scheme during this consultation, but on our approach to Community Consultation. We hope that this early PEI will help to set the scheme in the context of the Environmental work that is currently being undertaken, which in turn will provide specific information at the time of the Consultation itself. Overview of the Proposed Development On 4 June 2008, The Crown Estate (TCE) announced its proposal for the third round of offshore wind farm leasing. Following the earlier demonstration Round 1 and Round 2, which identified strategic search areas in the Greater Wash, Thames Estuary and Liverpool Bay areas, Round 3 opened up the potential for 25GW of offshore wind energy generation capacity in the UK Renewable Energy Zone and English and Welsh territorial waters. Nine zones were identified using The Crown Estate’s marine resource system (MaRS) and the government’s Offshore Energy Strategic Environmental Assessment, and developers were invited to bid for the zones. Following a competitive tendering process, in January 2010 The Crown Estate announced the successful bidders for each of the nine Round 3 offshore wind zones. E.ON secured the development rights for Zone 6 (‘the zone’), located off the Sussex coast in the south of England. The Zone is located in the English Channel, off the south coast of England and extends from approximately 13km to 25km offshore, occupying an irregular elongated area, approximately 28km in an east to west direction and approximately 10km in the north to south direction. The Zone has an overall area of 271km2. Figure 1 overleaf shows a location map of the zone and the zone coordinates are presented in Table 1. The nearest coastal ports are Brighton, Newhaven, Shoreham-by-Sea, Littlehampton and Worthing. Table 1 Zone coordinates (WGS84)

Longitude Latitude

0°21’55.857”W 50°41’11.354”N

0°13’45.701”W 50°42’24.827”N

0°04’26.231”W 50°40’39.195”N

0°03’08.190”E 50°37’46.941”N

0°06’01.051”W 50°35’02.086”N

0°20’10.654”W 50°35’44.110”N

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Figure 1 – Location of the Proposed Offshore Wind Farm At present, E.ON is proposing to develop a project wholly within the zone, which covers approximately 167km2 or around two-thirds of the total zone area. This area is identified as the Site Development Area in Figure 1.1. The area has been chosen given its relatively shallow water, and the fact that it is located away from navigation and shipping lanes. The project has been named the Rampion Offshore Wind Farm, following a competition held among local schools to choose a name. The provisions of E.ON’s agreement with The Crown Estate (require the developer to consider future development of the entire zone. Due to technological and economic constraints associated with deeper water areas of the site (beyond 50m water depth), these areas are not currently being considered for development. The baseline environmental data surveys have been undertaken across the entire zone, and should development become possible in the future as a result of technological advances, these would be subject to a completely new and separate EIA and Consenting application.

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The offshore elements of the Rampion Offshore Wind Farm cover the works from below mean high water mark. The offshore aspects of the project will comprise up to 195 offshore wind turbines and their foundations, 2 offshore substations, a number of subsea array cables between the turbines and offshore substations, and a maximum of 4 export cables between the offshore substations and the shore. The maximum wind farm power capacity will be 700MW. The onshore elements of the project relate to the works associated with the onshore electricity grid connection from mean high water mark to the connection with the national grid transmission system. It is intended that the Rampion Offshore Wind Farm will be connected to the terrestrial grid via alternating current (AC) technology to a new substation in the vicinity of the existing Bolney substation in Mid Sussex. Requirement for Environmental Impact Assessment The legislative framework for an EIA is set by European Directive 85/337/EEC for the assessment of the effects of certain public and private projects on the environment, as amended by Directive 97/11/EC and Directive 2003/35/EC. The directives include two annexes, which specify the types of proposal that should be subject to mandatory EIA (Annex I) and those for which the need for EIA should be determined by the relevant national competent authority (Annex II). Wind turbines are listed in Annex ll of the directive as ‘installations for the harnessing of wind power for energy production (wind farms)’. Requirement for Preliminary Environmental Information The interpretation of Preliminary Environmental Information (PEI) is set out in The Infrastructure Planning (Environmental Impact Assessment) Regulations 2009. “Preliminary Environmental Information” means information referred to in Part 1 of Schedule 4 which:

(a) Has been set out by the applicant; and (b) Is reasonably required to assess the environmental effects of the development (and of any

associated development); Part 1 of schedule 4 sets out the following: Information for inclusion in Environmental Statements 1. Description of the development, including in particular;

(a) A description of the physical characteristics of the whole development and the land-use requirements during the construction and operational phases:

(b) a description of the main characteristics of the production processes, for instance, nature and quantities of the materials used;

(c) an estimate, by type and quantity of expected residues and emissions (water, air and soil pollution, noise, vibration, light, heat, radiation, etc) resulting from the operation of the proposed development.

2. An outline of the main alternatives studied by the applicant and an indication of the main reasons for

the applicant’s choice taking into account the environmental effects. 3. A description of the aspects of the environment likely to be affected by the development, including, in

particular, population, fauna, flora, soil, water, air, climatic factors, material assets, including the architectural and archaeological heritage, landscape, and the interrelationship between the above factors.

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4. A description of the likely significant effects of the development on the environment, which should

cover the direct effects and any indirect, secondary, cumulative, short, medium and long-term, permanent and temporary, positive and negative effects of the development, resulting from:

(a) the existence of the development; (b) the use of natural resources; (c) the emissions of pollutants the creation of nuisances and the elimination of

waste and the description by the applicant of the forecasting methods used to assess the effects on the environment.

5. A description of the measures envisaged to prevent, reduce and where possible offset any significant

adverse effects on the environment. 6. A non-technical summary of the information provided under paragraphs 1-5 of this part. 7. An indication of any difficulties (technical deficiencies or lack of know how) encountered by the applicant in compiling the required information. At present we have not yet fully completed our Environmental Impact Assessment for the Rampion Offshore Wind Farm, however, this document provides a brief overview of the Scoping for EIA, the environmental surveys and information gathering that is currently being undertaken, and the next steps in terms of Environmental impact assessment. The Preliminary Environmental Information document is an evolving document and will be updated regularly in order to reflect the progress in the assessment work, until the point of submission, at which point the formal Environmental Statement for the project will be produced. Work to Date The Scoping Report for the Rampion Offshore wind farm project was submitted to the Infrastructure Planning Commission (IPC) in September 2010. The report is available to download on the Infrastructure Planning Commission’s website: http://infrastructure.independent.gov.uk/wp-content/ipc/uploads/projects/EN010032/1.%20Pre-Submission/EIA/Scoping/Scoping%20Request/100914 EN010032 Rampion%20Scoping%20Report%20Final%20Rev02%20 low%20res.pdf The Scoping Report was issued to Statutory Bodies and Local Authorities by the IPC, and this informed the scoping opinion which was issued by the IPC to E.ON in November 2010 which is also available for view on the IPC website. Data Gathering A number of surveys are being undertaken, both offshore and onshore, to determine the baseline conditions – that is to say to establish the existing biological and physical conditions of the site and to establish the uses of the area in terms of human activity. The survey methodologies have been agreed with the relevant statutory and nature conservation authorities. The data gathered during these surveys is being collated to inform the baseline assessment, and will then be assessed in terms of the potential impacts of the development of the Rampion Offshore wind farm.

http://infrastructure.independent.gov.uk/wp-content/ipc/uploads/projects/EN010032/1.%20Pre-Submission/EIA/Scoping/Scoping%20Request/100914_EN010032_Rampion%20Scoping%20Report%20Final%20Rev02%20_low%20res.pdf



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The survey work to date is briefly discussed in this section, to provide an overview of the work that is currently underway. Birds - Offshore We started undertaking monthly aerial and boat based surveys of the entire Zone, the export cable route and a 5km buffer zone, as agreed with Natural England, in March 2010. Following the first complete year of surveys, we have identified that there are certain times of the year where there are increased activity of certain species, and in order to better inform our assessment, additional boat-based surveys were commissioned for March, April, May and August, September and October 2012. Marine Mammals Whilst we are undertaking bird surveys, we also have marine mammal observers aboard the vessels looking out for marine mammals. Again, the scope of these surveys was agreed with Natural England. Benthic Surveys (seabed fauna and flora) We agreed the scope of the benthic surveys with the Marine Management Organisation (MMO), Natural England and Cefas (the Centre for fisheries and Aquacultural Science). We have been studying the fauna and flora of the seabed, in order to determine any potential impacts that may arise as a result of disturbing the seabed, and any constraints to development. Fish and Shellfish We are engaging with commercial and recreational fisheries in the area, and are also carrying out fish surveys to determine the presence and abundance of fish species in the area. This will enable us to assess any impact through potential loss or addition of habitat. The survey methodology will be agreed with the relevant statutory bodies. Geotechnical & Geophysical surveys We have undertaken extensive site investigations to understand the nature of the seabed and its bathymetry. The results of these surveys will inform our Coastal Processes Assessment, and feed into the design process for the wind farm. Ecological Surveys – onshore We have undertaken a range of ecological surveys along the cable route corridor. These include the phase 1 habitats survey, surveys for great crested newt, badgers, bats, reptiles, dormice and voles. We have also undertaken botanical surveys and gathered information on hedgerows, trees and other vegetation. Archaeological We are looking at the cultural heritage both on and offshore. Onshore we are discussing our proposals with the county archaeologist and English Heritage. Offshore, we are particularly focussed on identifying any potential wrecks in the wind farm site, and would mitigate against disturbing these in the design of the project.

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Visual Impact The turbines will be visible from shore, and our landscape architects are currently producing some indicative visualisations which will be used during the consultation period. We are working with Local Authorities and Natural England to identify which viewpoints should be used. Other Sea Users We are engaging with other sea users in and around the area whom may be affected by the development of the wind farm, including commercial fisheries, recreational users, commercial ports and the aggregates industry. We are undertaking radar surveys to identify the usage of the area, and will assess any potential impacts based on consultation responses and ongoing engagement. Potential Impacts As we progress the Environmental Impact Assessment we will identify the impacts, both negative and positive associated with the Rampion Offshore Wind Farm, and look at ways in which we can mitigate against any likely significant impacts. These will be discussed in detail in the draft Environmental Statement which we are currently producing, and in the documentation which will be produced for consultation. In the meantime, given our experience in developing schemes of this nature, we have identified some of the potential impacts that may arise as a result of the development of the Rampion Offshore Wind Farm. These are listed below, but it should be noted that these are indicative only at present, and the full site specific EIA will produce a definitive list in due course. Potential Onshore Impacts Landfall: Temporary impacts during construction

users excluded from the area and beach area

noise, dust, air quality, vibration

traffic disruption

visual impact due to construction equipment

time taken for restoration of vegetation to pre-construction baseline state Cable route: Temporary impacts during construction

noise, dust and air quality, vibration;

pollution to watercourses ;

disruption to general traffic;

traffic impacts from increased numbers of vehicles supplying cabling, plant & equipment to the project;

disruption to farming operations;

disruption to public recreational land in the vicinity of the landfall, walkers, cyclists;

visual impact due to construction;

ecological impact on the local flora and fauna Permanent or semi-permanent impacts during operation

visual impact due to chalk grassland disturbance;

new access arrangements;

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disturbance to areas of archaeological interest Onshore Substation Temporary impacts during construction

increased traffic;

noise, dust and air quality, vibration Permanent and semi-permanent impacts during operation

visual impacts;

operational noise;

new access requirements;

Potential Offshore Impacts Offshore elements (wind turbines, foundations, substations, and inter-array and export cables) Temporary impacts during construction

disturbance of other sea users due to exclusion/safety zones;

disturbance of sediments;

noise (transmitted by air to human receptors, subsea to marine mammals, fish, divers)

increased vessel traffic;

visual impacts of construction vessels Permanent and semi permanent impacts during operation

exclusion of certain types of activities within wind farm site

Exclusion zones within 50m from each wind turbine

regular movements of vessels to and from wind farm site

effect on shipping operations from local ports?

change to the seascape

potential affect on tourism (both positive and negative) Potential benefits as a result of the scheme:

reduction of CO2 emissions in the UK

supply equivalent of 400,000+ average homes annual electricity needs

creation of jobs during construction and operation

use of local services such as hotels, restaurants, shops by development team and construction team

tourist attraction

fish species may be attracted to site (natural reefing effect)

contribution to the secure supply of energy in the UK

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Appendix c) - List of Legislation and Guidance

The Planning Act 2008

Statutory Instrument 2009 No 1302. The Infrastructure Planning (National Policy Statement Consultation) Regulations 2009.

Statutory Instrument 2009 No 2263. The Infrastructure Planning (Environmental Effect Assessment) Regulations 2009

Statutory Instrument 2009 No 2264. The Infrastructure Planning (Applications: Prescribed Forms and Procedures) Regulations 2009

Statutory Instrument 2009 No 2265. The Infrastructure Planning (Model Provisions) (England and Wales) Order 2009

Statutory Instrument 2009 No 2438. The Conservation (Natural Habitats, &c.) (Amendment) (No. 2) Regulations 2009

Statutory Instrument 2009 No 490. The Conservation of Habitats and Species Regulations 2010

Statutory Instrument 2009 No 101 (C.11). The Planning Act 2008 (Commencement No.4 and Saving) Order 2010

Statutory Instrument 2009 No 102. The Infrastructure Planning (Interested Parties) Regulations 2010

Statutory Instrument 2009 No 103. The Infrastructure Planning (Examination Procedure) Rules 2010

Statutory Instrument 2009 No 104. The Infrastructure Planning (Compulsory Acquisition) Regulations 2010

Statutory Instrument 2009 No 105. The Infrastructure Planning (Miscellaneous Prescribed Provisions) Regulations 2010

Statutory Instrument 2009 No 106. The Infrastructure Planning (Fees) Regulations 2010

Statutory Instrument 2009 No 305. The Infrastructure Planning (Decisions) Regulations 2010

Department for Communities and Local Government (2009). Planning Act: Guidance on pre-application consultation.

Department for Communities and Local Government (2009). Planning Act 2008: Nationally significant infrastructure projects – Application form guidance

Department for Communities and Local Government (2009). Guidance on associated development: Applications to the Infrastructure Planning Commission

Department for Communities and Local Government (2010). Planning Act 2008: guidance for the examination of applications for development consent for nationally significant infrastructure projects

Department for Communities and Local Government (2010). Planning Act 2008: Guidance related to procedures for compulsory acquisition

Department for Communities and Local Government (2010). Planning Act 2008: The Infrastructure Planning (Fees) Regulations 2010 – Guidance

of 21

Appendix e) - Pre-application Activities and Timeline Pre-application Activities Date

1 EIA scoping opinion from IPC

(or notify IPC of intention to

publish ES)

Must be undertaken before

consultation under S42, S47 and

notification of a proposed Development

under S48.

COMPLETE

2 EIA scoping opinion from IPC

this is not mandatory, but

strongly recommended

This can take place as soon as

practicable. It may be undertaken

before or after s46 notification.

Screening opinion feeds into scoping

opinion.

COMPLETE

3 Notify IPC of proposed

application – S46(1)

This must be carried out on, or before

the start of consultation under S42.

NOTE: This notice to IPC must be

accompanied by copies of documents to be

used for S42 consultation

4 Duty to consult under S42

Formal consultation with

local authorities, statutory

consultees and affected land

owners.

Cannot take place before s46

notification or before a screening

opinion is received.

S42 Statutory Consultee Communication.

Consultations scheduled for Q4

2011.

Sets out the process for

consulting LA’s, statutory bodies

and others with an interest in

the land of the proposed

development.

5 Statement of Community

Consultation (SOCC) – S47(2)

SOCC is a document to set

out promoter’s proposed

approach for consultation,

particularly how to engage

with local community.

S47(2) - Promoter must

consult relevant local

authorities on the SOCC, and

then have regard to LA

comments, or explain why

approach is different.

SOCC needs to state if project is EIA

development, i.e. the outcome of IPC

screening opinion will be needed

before this step can take place.

Consultation under s42 (for local

authorities) and S47(2) can occur in

parallel.

S47 Community Consultation.

SOCC Consultations – scheduled

for August 2011

28 day period for responses.

SOCC publication – scheduled for

Sept 2011

6 Statement of Community

Consultation (SOCC) – S47(6)

SOCC must be published.

After SOCC Consultation in (local

newspapers/public viewing places)

EON / Rampion Team.

7 Publish notice of proposed

application – S48(1)

Published notice to inform

public and stakeholders of

To be published after SOCC published.

Helpful if response deadlines for

consultation under S42 and S47(7) are

as close as possible.

EON / Rampion Team.

S48 Publications Proposed

application

of 21

intention to submit an

application.

Marks the start of community

consultation.

Cannot take place before S46

notification or before a screening

opinion is received (or IPC notified of

the intention to publish an ES).

8 Consultation under S47(7)

Carrying out community

consultation in accordance

with SOCC.

Commence after S42 consultation, so

that early outcomes of S42 consultation

can inform community consultation

under S47(7).

Scheduled for Q4 2011

9 Prepare DCO application and

required documents;

including consultation report,

ES, book of reference etc.

Cannot be complete until consultation

tasks carried out, so there is

opportunity for consultation responses

to influence proposals (and all required

documents can be provided alongside

DCO application)

EON / Rampion Team.

of 21

Appendix f) - Contact Details

The Infrastructure Planning Commission Temple Quay House Temple Quay Bristol BS1 6PN

Email: [email protected] Telephone: 0303 4444 5000 Web: www.independent.gov.uk/infrastructure

E.ON Climate and Renewables 4th Floor 20 New Road Brighton East Sussex BN1 1UF

Email: [email protected] Telephone: 01273 603 721 Web: www.eon-uk.com/Rampion

Appendix g)

http://www.independent.gov.uk/infrastructure


http://www.eon-uk.com/Rampion

of 21

E.ON Data Protection Policy Statement

Appendix h)

of 21

E.ON Health, Safety, Security and Environment (HSSE) Statement

We aim to be a responsible developer in all areas where we develop. Safety at work is a core value at E.ON and an integral part of the whole project development process. Risk Assessments are carried our prior to public events and safety measures put in place should the need arise.

Statement of Community Consultation (SOCC) StrategyIn support of Section 47 of the Planning Act 2008

January 2012

Rampion Offshore Wind Farm proposal

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http://infrastructure.independent.gov.uk/

E.ON Climate & Renewables UK Rampion Offshore Wind Ltd (E.ON) is publishing this Statement of Community Consultation (SOCC) for the proposed Rampion Offshore Wind Farm and its associated infrastructure (the project). The Statement explains how we’ll consult on the project with the local community, residents, businesses, organisations and visitors to the area.

The community consultation will run for a period of 12 weeks, from Monday 13 February until Sunday 6 May.

The project has the potential to accommodate an installed electrical capacity of up to 700 megawatts (MW), generating sufficient electricity to meet the domestic needs of the equivalent of around 450,000 UK households each year (based on an average annual domestic household electricity consumption of 4,700KWh* (DECC) and wind speed data from our existing offshore wind farms in UK waters). That’s over two thirds of the households in the whole of Sussex (based on ONS census data), including the city of Brighton and Hove.

The project comprises a maximum of 195 wind turbines and their foundations, two offshore substations, array cables buried in the seabed to link the turbines to the substations, and four export cables to transmit the electricity generated by the turbines to the shore at the ‘landfall’. On land, associated works comprise an underground cable connecting to the National Grid at a new substation that will be located in the vicinity of an existing substation, around 2km south-west of Bolney village, Mid Sussex.

*This will be updated as Rampion site specific data is gathered.

Proposed development area of the project

The solid line boundary defines the site location for the offshore wind turbines. However, a potential additional development area (marked by a dotted line) coincides with an area over which The Crown Estate has granted an aggregates extraction option which is valid until 2013. For the purposes of the current stage of consultation, and in order that all issues can be addressed, consultees should therefore assume that a consent application for turbines within the area bound by the dotted line, may also be sought.

Infrastructure Planning Commission – consenting process

We will apply to the Infrastructure Planning Commission (IPC) for a Development Consent Order (DCO) under the requirements of the Planning Act 2008 (the Act). The IPC currently decides on applications for Nationally Significant Infrastructure Projects (NSIPs), including large offshore wind farms such as the Rampion project, within the framework of the relevant National Policy Statements (NPS), although the regime for authorising NSIPs is to be amended by the recently enacted Localism Act 2011. Under the revised provisions, the IPC (or its successor) will examine the application and recommend to the Secretary of State if it should be approved. The applicable Energy NPS’s for this project, which also deal with the need for the project, will be the Overarching Energy NPS (EN-1), the Renewable Energy Infrastructure NPS (EN-3) and the Electricity Networks Infrastructure NPS (EN-5), which were adopted in July 2011.

Under Section 47 of the Act, we are required to consult local communities so you can have your say and help to shape proposals which will affect your area. We are also required to submit a Consultation Report with the DCO application, detailing how we have taken into account the responses we have received to this and related consultations, and how the consultation requirements of the Act have been complied with.

Once the application is lodged with the IPC, all interested parties will have a further opportunity to comment on the proposals by contacting the IPC directly. More details regarding the IPC process are available from the IPC itself at infrastructure.independent.gov.uk or telephone 0303 444 5000

Environmental information

The project requires an Environmental Impact Assessment (EIA) to be undertaken and this will be documented within the Environmental Statement (ES) which will accompany our application to the IPC. The EIA process ensures that the potential significant environmental effects of the project are identified, assessed and managed. Preliminary Environmental Information (PEI) is included in the Community Consultation Document which supports the consultation, including a review of the likely potential impacts and benefits of the project.

Potential impacts and benefits of the project

It is anticipated that potential impacts and benefits of the project may include:

• temporary impacts offshore during construction and decommissioning, including disturbance to other sea users and the seabed, noise and visual impacts

• offshore impacts during the operation of the wind farm, including exclusion of certain activities within the wind farm, visual impacts and effects on marine birds

• temporary disturbance onshore during construction to users of the beach at the landfall, to traffic and Public Rights of Way along the cable route; and generally noise and visual impacts

• onshore impacts during operation, including visual impact of the substation and to chalk grassland on certain sections of the cable route

• benefits, including the creation of jobs during construction and operation, contribution to reducing carbon dioxide emissions and securing energy supplies.

The community consultation process

What will we consult on?

We will provide a Community Consultation Document, setting out the details of the project including Preliminary Environmental Information, on which we are seeking your views. A consultation questionnaire will accompany the Community Consultation Document and this will invite the public to comment on a range of onshore and offshore issues and help shape particular elements of the project.

The community consultation documents can also be downloaded from the Rampion webpages at eon-uk.com/Rampion or call 01273 694 876 to receive a paper or CD copy.

Who will we consult with?

For the purposes of this consultation ‘community’ is taken to mean those people who live or work in the vicinity of the project, and users or visitors to the area, both onshore and offshore, who may be directly or indirectly affected by the project.

However, all consultation responses will be taken into account, whether from people living in the immediate vicinity of the site or from those living outside the area.

Our SOCC Strategy document provides further background on the consultation catchment and consultation methods, and is available to download from our project webpages.

STATEMENT OF COMMUNITY CONSULTATION (SOCC)(Published under Section 47(6) of the Planning Act 2008)

Rampion Offshore Wind Farm proposal

Map not to scale and for illustrative purposes only.

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How can I find out more about the community consultation?

• Visit the project webpages eon-uk.com/rampion

• In public buildings – consultation documents will be deposited in libraries and Council buildings around the region. Please see details of these locations at the end of this notice.

• At public exhibitions – a series of 12 public exhibitions will allow the local community to view the proposals and talk with representatives from the project team. Details of the public exhibitions are listed below and will be advertised in local newspapers, on the Rampion webpages, on the Rampion Facebook page, and in a leaflet distributed to 390,000 homes in Sussex.

• Written communications – we’ll be promoting the consultation through a project newsletter and the distribution of information by email to stakeholder organisations and those individuals who have registered to receive further communications.

• Project Liaison Group meetings – we’ve set up six project liaison groups consisting of representatives from key stakeholder organisations across different interest areas. These groups will be encouraged to maximise the scope and reach of communications regarding the project to those sharing the same interest.

How can I respond to the consultation?

You can use one of the following methods to contact us and/or respond to the consultation:

• Attend one of the 12 public exhibitions where you’ll be able to view the project plans and images, speak to the project team and complete a consultation questionnaire.

• Complete the consultation questionnaire online at eon-uk.com/rampion

• Collect a questionnaire at one of the public viewing locations and post it to: FREEPOST RAMPION OFFSHORE WIND FARM (no stamp required).

• Email [email protected]

• Write to us at: FREEPOST RAMPION OFFSHORE WIND FARM (no stamp required).

• Call 01273 694 876 (9am to 5pm, Monday to Friday).

Details of the public exhibitions

Brighton Saturday 18 February, 10am - 6pm Brighton Unitarian Church and Hall, New Road BN1 1UF

Worthing Saturday 25 February, 10am - 6pm St Pauls (diagonally opposite library), Main Hall, Chapel Road BN11 1EE

Newhaven Monday 27 February, 12pm - 8pm Hillcrest Community Centre, Main Hall, Hillcrest Road BN9 9EA

Steyning Wednesday 29 February, 12pm - 8pm The Steyning Centre, Coombe Court, Fletcher’s Croft, off Vicarage Lane BN44 3XZ

Shoreham-by-Sea Monday 5 March, 12pm - 8pm Holmbush Shopping Centre, Main Atrium, Upper Shoreham Road BN43 6TD

Hove Saturday 10 March, 10am - 6pm St Andrew Old Church Hall, Church Road (in between George Street and Tesco) BN3 2AD

Seaford Monday 12 March, 12pm - 8pm The Clinton Centre, Clinton Hall, Clinton Place BN25 1NP

Albourne Saturday 17 March, 10am - 6pm Albourne Village Hall, Main Hall, The Street, Hassocks BN6 9DJ

Peacehaven Wednesday 21 March, 12pm - 8pm Community House, The Anzac Room, Meridian Centre BN10 8BB

Henfield Tuesday 27 March, 11am - 6:30pm Henfield Village Hall, Main Hall, Coopers Way, off High Street BN5 9DB (rear of Budgens)

Lancing Thursday 29 March, 12pm - 8pm Lancing Parish Hall, Jubilee Hall, South Street BN15 8AJ

Littlehampton Wednesday 4 April, 12pm - 8pm Manor House (council building), New Millennium Chamber, Church Street BN17 5EW

Details of the public viewing places

Consultation documents can be viewed or collected from the following public locations during the consultation period from Monday 13 February until Sunday 6 May 2012:

Adur District Adur District Council Office Civic Centre, Ham Road, Shoreham-by-Sea BN43 6PR

Lancing Library Penstone Park, Lancing BN15 9DL

Mobile Library Tel: 01243 642 111

Shoreham Library St Mary’s Road, Shoreham-by-Sea BN43 5ZA

Southwick Library Southdown Road, Southwick BN42 4FT

Steyning Library Church Street, Steyning BN44 3YB

Worthing Borough Mobile Library Tel: 01243 642 111

Town Hall Chapel Road, Worthing BN11 1HA

Worthing Borough Council Portland House, Richmond Road, Worthing BN11 1LF

Worthing Central Library Richmond Road, Worthing BN11 1HD

Brighton and Hove City Council Offices Bartholomew House, Bartholomew Square, Brighton BN1 1JA

Hove Library 182-186 Church Street, Hove BN3 2EG

Hove Town Hall Norton Road, Hove BN3 4AH

Jubilee Library Jubilee Street, Brighton BN1 1GE


Rottingdean Library The Grange, Rottingdean, Brighton BN2 7HA

Horsham DistrictBillinghurst Library Mill Lane, Billinghurst RH14 9JZ

Henfield Library Off High Street, Henfield BN5 9HN

Horsham Library Lower Tanbridge Way, Horsham RH12 1PJ


Planning and Town Hall Park House, North Street, Horsham RH12 1RL

Lewes DistrictCouncil Offices Southover House, Southover Road, Lewes BN7 1AB

Lewes Library Styles Field, Friars Walk, Lewes BN7 2LZ

Mid Sussex DistrictHaywards Heath Library 34 Boltro Road, Haywards Heath RH16 1BN

Planning Reception Oaklands Road, Hayward Heath RH16 1SS

East Sussex CountyCouncil Offices St Anne’s Crescent, Lewes BN7 1EU


Newhaven Library 16 High Street, Newhaven BN9 9PD

Peacehaven Library Meridian Centre, Peacehaven BN10 8BB

Ringmer Library Cecil Gates Room, Village Hall, Lewes BN8 5QH

Seaford Library (from 20 February) Elm Court, Blatchington Road, Seaford BN25 2AD

West Sussex CountyCouncil Offices West Street, Chichester PO19 1RQ

Ferring Library The Street, Ferring BN12 5HL

Hassocks Library Stafford House, Keymer Road, Hassocks BN6 8QJ

Hurstpierpoint Library Trinity Road, Hurstpierpoint, Hassocks BN6 9UY

Littlehampton Library Maltravers Road, Littlehampton BN17 5NA


Other expected IPC consultations

No other IPC projects in close proximity of the project are expected to be consulted on during the consultation period for the Rampion proposal.

In the wider area, Eneco is holding a number of public exhibitions during February and March 2012 for their proposed Navitus Bay Offshore Wind Farm to the west of the Isle of Wight.

IMPORTANT: This Statement confirms that the consultation begins on 13 February and ends on 6 May 2012. In order to be considered, your responses must be submitted on or before 6 May 2012.

E.ON Climate & Renewables UK Rampion Offshore Wind Ltd

Registered Office: Westwood Way, Westwood Business Park, Coventry CV4 8LG

Registered in England and Wales No. 7199847

February 2012

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E.ON Climate & Renewables UK Rampion Offshore Wind Ltd

Registered Office: Westwood Way Westwood Business Park Coventry CV4 8LGRegistered in England and Wales No. 7199847

eon-uk.com/rampion

Rampion OSW Development Lead Officer : James Appleton

and specific issues from meeting and via email

Q1. Are there any further aspects of the project

which require clarification in order to

inform the SOCC consultation strategy?

n/a

Q2. Does the Preliminary Environmental

Information provide sufficient information

to allow the Local Authority to provide its

view on the SOCC at this stage?

The PEI that was submitted to the Authority with the SOCC wasn’t complete.

This information isn’t considered necessary for the Authority to provide its view

on the SOCC at this stage, but it is considered essential information that will be

required for subsequent stages of consultation. A lot of the required

information listed under ‘Information for inclusion in Environmental

Statements’ on page 11 of the PEI is missing, notably points: 1 (b) and (c); 2; 5;

6; and 7.

This is the early PEI – we will be producing more detailed

PEI to enable the consultation on the project itself. At the

moment we are gathering the baseline environmental data

– once we have done this we will be better placed to start

the impact assessment, and will be able to identify any

potential positive and negative impacts, and start looking

at the mitigation for these.

The PEI information was available for the S.47 consultation with

the local community and details were included in the

Community Consultation Document (February 2012). For the

consultation with statutory consultees and the wider public, to

which the local community could also respond, E.ON produced a

draft Environmental Statement and a Non-Technical

Environmental Statement.

Q3. Having reviewed the draft SOCC for the

Rampion Offshore wind farm, do you agree

that these matters have been addressed in

line with the guidance?

The information on the project and its impact on the community within both

the draft SOCC and PEI seemed fairly brief. When the applicants consult on the

proposed scheme, a much greater level of information will be required to

ensure that the community have the best opportunity to respond.

As above. See response above.

Q4. Where the matter has not been fully

addressed, and in conjunction with the

other questions raised in this strategy

document, are you able to provide

expertise or knowledge in order for us to

n/a

Q5. Are there any other matters that you think

should be included in the SOCC?

n/a

Q6. Are you aware of any other consultations

which are proposed within the area, if so

please can you provide details in order that

we can ensure that our consultation plans

n/a

Q7. Are you satisfied that although there are

some elements of the project which may be

determined prior to consultation, that we

will be able to consult meaningfully on the

project proposals?

Those elements which have been predetermined prior to consultation must be

clearly identified. It will be important that the consultation clearly details why

they have been predetermined. It will also be important for the consultation to

use non-technical language and be as logical and clearly displayed as possible.

Any predetermined elements will be explained in more

detail and non technical language will be used and clearly

displayed.

E.ON believes that it identified and explained the elements of its

proposals that had been predetermined and that the

information provided at its consultation events and in the

consultation material used non-technical language and was

displayed in a clear and logical way.

Q8. Are there any elements of the project

which you feel strongly that we should

consult with the community upon?

The routing of the cable, although a predetermined aspect of the development,

will need to be clearly explained and reasoned in the consultation. Visual

impacts will be of particular interest to the community including the wind farm

itself and what it will look like from the coast and the South Downs, as well as

details on what the landscape that the cable runs through will look like after it

has been laid. Information on how the land surrounding the route of the cable

will be assimilated back into the landscape will be part of this.

As Q7 - Viewing ponits are being discussed with SDNPA and

local authorities to enable both E.ON and the community

aware of potential visual impacts.

The consultation material explained the three cable routes considered

and clearly explained why the two alternative routes had been ruled

out (see page 21 of Community Consultation Document).

Photomontages from five key viewpoints were included in the

Community Consultation Document (pages 40-51) as well as an

indicative cross section of the onshore cable route (page 25).

Q9. Have we identified the relevant local

stakeholders, consultees and community

groups within your area?

Please see attached spreadsheet. These are the stakeholders that we would

consult with through the LDF process and should be applicable for the Rampion

Wind Farm consultation.

Thank you noted. We will cross check against our

stakeholder database.

Q10. We are committed to ensuring accessibility

of the whole community to the

consultation process. Are there any hard-

to-reach groups that may not included in

Please see attached spreadsheet. The hard to reach bodies are highlighted in

the ‘Hard to Reach’ column.

As Q9 above.

Responses on draft SoCC

Adur & Worthing E.ON resonse and comments

1 of 3


and specific issues from meeting and via email Responses on draft SoCC


Q11. Do you agree with our proposed approach

to community consultation?

Generally, other than the points raised in this response, the approach to

community consultation seems adequate. It is suggested that E.ON ask Equal

Opportunity questions (such as age, gender, ethnicity etc) as part of the

consultation in order to thoroughly analyse the responses, the aim being to

receive as wide a response from all members of the community as possible.

The experience from recent local consultations in Adur / Worthing has been

that an extremely high response rate is achieved from the elderly population

with much lower response rates from younger and working age populations.

In relation to the note on ‘The Use of Personal Data’ on page 18, it might be

worth considering adding wording to the effect that ‘personal information,

where submitted, will not be made public.’

Thank you noted. We will take your comments about age

and gender, etc into account. With regard to the response

rate this is certainly of interest and we will ensure we fully

consider how we can attract the younger and working age

groups. The use of personal data statements will be

reviewed we aim to reasure the public that personal

information or data will be used only by EON for the

Rampion development consultation.

E.ON considered including an Equal Opportunity question but felt this

might be considered too intrusive and discourage people from

responding at all. The wording was changed to: Comments may be

made available in due course to statutory authorities so your

comments can be noted. We will however request that your personal

details are not placed on the public record.

Q12. Are there any other methods of community

consultation that you think that we should

consider?

Adur Council has a viewpoint panel which may be of interest to E.ON. This is

often used by the planning team as a sounding board for consultations as it

consists of a cross section of interested members of the local community.

Thank you. This is interesting and will be discussed with

the Rampion development team and consider inviting a

member to join a PLG or liaise via council officer.

Adur and Worthing Council officers sit on the PLG [CT to

elaborate further]

Q13. Are there any other considerations that we

should make in planning the public

exhibitions?

To ensure local residents have the best opportunity to respond, it is

recommended that Shoreham/Southwick and Lancing are included in the list of

locations for public exhibitions. The proposed route for the cable is likely to

run just to the west of Lancing, skirting the built up area and around the north

of the settlement and is therefore considered an important location for an

exhibition as it is local residents that will be affected most by the development.

In addition, as the largest settlement in the district, it would be beneficial to

exhibit in Shoreham/Southwick to capture as many residents’ views as possible.

In relation to the general principles for the public exhibitions, visual graphics

for poorly sighted individuals would be welcomed, as would non-technical

information / summaries (as mentioned above). Adur Outlook is no longer

published as a council magazine - the Council’s website however could be a

good place to advertise the consultation with a link to the Rampion Wind

Farm’s dedicated site.

Thank you. We will hold consultations at either one or

two of these locations. Visual graphics will be made

available for visual impared people as well as offering

alternative languages and audio translations. The use of

the council's website is appreciated and we will advertise

the consultation and link with EON's Rampion website too.

E.ON included public exhibitions at Shoreham-by-Sea (5 March

2012) and Lancing (29 March 2012). Photomontages from five

key viewpoints were included in the public exhibition and

Community Consultation Document (pages 40-51) as well as an

indicative cross section of the onshore cable route (page 25).

The text on the display boards and in the Community

Consultation Document was in large print and in plain English. A

link to the Rampion project website detailing the public

consultation was place on Adur District Council’s website.

Q14. Do you agree with the timetable for

responding to our consultation on the SOCC

and the SOCC strategy?

n/a

Notes from meeting in July Response / Action

1 Include plans or maps of the cable route

(identifying landowners) at consultation

events and in consultation materials

Noted

2 Consult EO as to whether a joint response

to the SOCC is acceptable

Noted

3 Seek a response from the appropriate E.ON

colleague regarding small-scale renewables

on their Shoreham Harbour regeneration

development

CT to follow up and respond back?

Queries sent from A&W to E.ON via email Comments

2 of 3


and specific issues from meeting and via email Responses on draft SoCC


1 The PEI seemed pretty brief at the moment -

I assume this isn't finished - can you

confirm?

This is the early PEI – we will be producing more detailed PEI to enable the

consultation on the project itself. At the moment we are gathering the baseline

environmental data – once we have done this we will be better placed to start

the impact assessment, and will be able to identify any potential positive and

negative impacts, and start looking at the mitigation for these.

2 On p19 of the draft SOCC, you have a

timetable of 'next steps'. Where does the

development of the LIR that we should

produce fit here?

The IPC / MIPU will ask the Local Authorities to produce a LIR once the

application has been accepted, and the preliminary meeting has been held as

part of the examination period of the Application. However, it would be

prudent for Local Authorities to start thinking about any potential local

impacts, and as the consultation on the project itself is undertaken, these will

become more evident and quantifiable. There is more information on the

examination period on the IPC’s website:

http://infrastructure.independent.gov.uk/application-process/the-

process/examination/

3 Can consultees spreadsheet that you sent

us be sorted by Local Authority area? Its

quite hard to see which organisations are

relevant to Adur / Worthing.

Noted.

Invite CT to speak as a Shoreham Harbour

regeneration project leaders meeting

CT - Complete 09.08.11

Include plans or maps of the cable route

(identifying landowners) at consultation

events and in consultation materials

Noted - Team to address this issue

Consult EO as to whether a joint response

to SOCC is acceptable

Noted

Seek a response from the appropriate E.ON

colleague regarding small-scale renewables

on the Shoreham Harbour regeneration

CT to follow up and respond back to James Appleton

3 of 3

Q1. Are there any further aspects

of the project which require

clarification in order to inform

the SOCC consultation

strategy?

The paragraph outlining the planning process should make it

more explicit that E.ON has consulted Local Authorities (LA)

and County Councils for their assistance, local knowledge and

expertise, but that they will not be responsible for

determining the application. The role of the IPC and the role

of the Local Planning Authority (LPA) should be made clear

and perhaps could be summarised in table form or a diagram.

In addition, the unit of measurement (MW) may not be easily

interpreted by the public, therefore an explanation of what

the anticipated outputs equate to will help the public relate

more easily to the information, e.g. how many homes will

700MW provide and is this an annual figure?

Noted - Must be clear in informing the

community that E.ON is the applicant the

IPC is the examining body. Noted - MW

terminology to be explained in order to

avoid confusion. Consider using an example

to help.

In response, E.ON made clear the role of the

IPC in the SoCC and included a comparative

example of anticipated output to make it

more clearly understood by the public.

Details of E.ON’s consultation with local

authorities and county councils were included

in the Statement of Community Consultation

Strategy (pages 7-8).

Q2. Does the Preliminary

Environmental Information

provide sufficient information

to allow the Local Authority to

provide its view on the SOCC at

this stage?

As some details of the project are fixed, is there scope to

include some of the preliminary data from the PEI as a

summary in the SOCC?

Noted - see EO E.ON provided a summary of the potential

impacts and benefits of the project in the

SoCC.

Q3. Having reviewed the draft

SOCC for the Rampion

Offshore wind farm, do you

agree that these matters have

been addressed in line with the

guidance?

The document should specify that there are no other NSIP

being consulted simultaneously on in the vicinity, although

public are advised to check with LA whether other major

developments are being consulted on simultaneously. It may

be useful to show a more detailed table of the timeline of

events. A simplified version of appendix (e) would be

beneficial.

Noted - E.ON will continually check if any

other NSIP's are consulting in the area a the

same time, this will include reference to any

other development consultation too. Appx

(e) will be amended to address the

timetable of events.

A timeline of the process from the publication

of the SoCC until Autumn 2013 was included

in the Community Consultation Document

(Page 5)

The SoCC specified that no other NSIP was

being consulted on simultaneously. A

timeline was provided in the Community

Consultation Document (page 5).

Brighotn & Hove

Rampion OSW Development


E.ON response summary

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Brighotn & Hove




Q4. Where the matter has not

been fully addressed, and in

conjunction with the other

questions raised in this

strategy document, are you

able to provide expertise or

knowledge in order for us to

meet the requirements?

BHCC is satisfied that IPC Guidance Note 1 has been

addressed. BHCC Statement of Community Involvement (SCI)

should also be taken into account, particularly the suggested

methods of community consultation. As the Rampion Wind

farm is a strategic project, it is recognised that some methods

of consultation recommended in BHCC SCI would not sit

comfortably with a project of this size or nature. However,

BHCC are not clear whether design guidance has been sought,

such as the South East Regional Design Panel, regarding the

array of the wind turbines. Given the proximity to the South

Downs National Park, BHCC recommend that this aspect of

the project be consulted on specifically for comment.

Noted - Action AS to reviw SCI. Consider

consulting the SE regional design panel via

BH council. Follow up with team.

E.ON reviewed all the relevant local

authorities’ SCIs when drafting its SoCC and

consultation strategy and has used a variety

of consultation techniques in order to ensure

that people living and working in the local

vicinity of the proposals know about the

consultation and have every opportunity to

attend the events and have their say on the

proposals.

Q5. Are there any other matters

that you think should be

included in the SOCC?

· Mitigations - The public are likely to be concerned about

the potential negative impacts, particularly during

construction. It would be helpful if the public could be made

aware of any generic mitigation measures that are used in

strategic project to satisfy common concerns over issues

such as dust and traffic routes for haulage vehicles; • Views -

In presenting photomontages, consideration should be given

to various views of the possible array of turbines, particularly

in views from higher locations and from within the SDNP; •

Construction Waste - Waste from the construction process

has not been mentioned in the SOCC and could be included in

the benefits or impacts section. The information material at

the exhibition should address this issue. Whilst it is

acknowledged that the generation from wind power is a

sustainable source of energy, it is not clear how sustainable

the construction techniques and the technology used will be,

for example what is the life span of a turbine and does the

energy used in its production justify its outputs?

Noted - consider generic negative impacts

and convey positive note to the community

(most likely to be effected). Photomontage

should be made available with viewing

points fro m SDNP - a list of viewing points

to be discussed (RSK, LA, SDNP). A

Responsible developer - consider how we

convey postive messages and statements

about waste accumilated during the life

cycle of the project. Likewise turbine life

span.

Broad details of mitigation measures were

included in the Community Consultation

Document (pages 52-59). The view from

Devil’s Dyke on the South Downs was

included in the photomontages (pages 50-51).

Information about the life span of the Project

was included in the Community Consultation

Document (page 7).

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Q6. Are you aware of any other

consultations which are

proposed within the area, if so

please can you provide details

in order that we can ensure

that our consultation plans can

take this into account?

There are a number of consultation events listed on the

Consultation Portal on BHCC website - http://consult.brighton-

hove.gov.uk/portal. This should be examined from time to

time to determine whether there are any relevant

consultations which will conflict with the Rampion Project.

With the exception of the Royal Sussex County Hospital 3T’s

redevelopment proposal on Eastern Road, Brighton, which is

due for submission to the LPA in September 2011, no other

major projects are anticipated within Brighton & Hove.

Noted - monitor (see Q3 above)

Q7. Are you satisfied that although

there are some elements of

the project which may be

determined prior to

consultation, that we will be

able to consult meaningfully

on the project proposals?

Yes. It is understood and has been made clear in the SOCC

that certain elements of the project are fixed, such as the

principle, and that certain elements are able to be influenced

by the public through the consultation process. It is best to

ensure that supporting evidence and information is not overly

technical and that summaries of technical or lengthy

background information is summarised and easily accessible,

particularly those members of the public that have impaired

vision or who have poorer literacy levels. It should also be

made clear to the public that the consultation process is an

opportunity to assess and influence elements of the proposal

rather than simply assess and comment.

Noted - supporting evidence on pre-

determined elements should be easy to

understand and help with making informed

responses - reduce technical jargon. Also,

make consultation material / literature clear

and easy for visually impared people and to

encourage comments and responses.

E.ON’s Community Consultation Document

was written in concise non technnical manner

so it would be easily understood and

accessible.

Q8. Are there any elements of the

project which you feel strongly

that we should consult with

the community upon?

Please see response to question 5. In addition, it would be

useful for the public to understand the distribution of

power/energy through the national grid as it is anticipated

that there may be questions about how local communities

can directly benefit from the generation of power from the

Rampion project e.g. cheaper energy tariffs.

Noted - NG could be invited to consultation

events or invited to provide information for

the public to understand its network, how it

operates and what constraints have steered

E.ON to a specific substation.

Q9. Have we identified the

relevant local stakeholders,

consultees and community


The list looks fairly comprehensive but as a precaution BHCC

has appended a list of local community organisations from

the Local Development Framework database for E.ON to

cross check.

Noted - Action to cross ref (NPR to assist).

Also note additional stakeholders suggested

via email from KR, 8th Sept (see email for

list)

Incorporated into stakeholder database

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Q10. We are committed to ensuring

accessibility of the whole

community to the consultation

process. Are there any hard-to-

reach groups that may not

included in our stakeholders?

Broad cross-section. There seemed to be a broad cross-

section of community groups including black & minority

ethnic, disability, access, gender, LGBT, environmental,

sustainability, transport etc. organisations that have been

captured in the consultee spreadsheets. BHCC have not been

able to identify any additional hard-to-reach groups. Hard-to-

reach groups. However, whilst hard-to-reach groups have

been identified, it is not clear how hard to reach groups will

be contacted or engaged and encouraged to participate.

Planning Liaison Groups. It is noted that there will be one

pre-application meeting for PLGs and there is a concern that

hard-to-reach groups may be hard to engage. BHCC query

how the format of pre-application consultation will engage

community groups and whether their wide ranging views can

be represented in one meeting.

Noted

Q11. Do you agree with our

proposed approach to

community consultation?

Yes. The consultation approach is thorough and detailed.

From previous experience, it is useful to hold consultation

exhibitions in a place that attracts high pedestrian footfall to

capture people walking past. Exhibition spaces that are

tucked away or in out of the way positions tend to be less

well patronised. There is a concern that some groups may

not engage as effectively with the public exhibition technique

of consultation. Therefore, other more interactive methods of

consultation should be considered, particularly for

community groups.

Noted - E.ON to consider face to face

meetings

A central Brighton venue was chosen that was

easy to reach and fully accessible and on a

busy thoroughfare. E.ON also attended

community organisations and groups, on

request, to provide information on the

project and discuss the proposals.

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Q12. Are there any other methods

of community consultation

that you think that we should

consider?

• In terms of reaching as wide an audience as possible, E.ON

may like to consider placing notices in the Brighton & Hove

Leader, which is freely and widely distributed to householders

throughout the city. BHCC also place the weekly list of

planning applications in this paper, therefore the public are

accustomed to looking here for localised public notices; •

Social networking sites are useful to engage a broad spectrum

of the community and members of the public with varying

interests; • BHCC also suggest that E.ON request through

each political party that notices of the project are posted at

local councillor surgeries; • BHCC can assist the public with

finding consultation information by placing a link to E.ONs

website on the web homepage of BHCC; • As addressed in

question 4, E.ON may like to consider consulting a specific

design or architecture panel.

Noted - BHCC website used to notify the

community in advance of formal

consultation.

E.ON published the SoCC in the Brighton &

Hove Leader on 9 February 2012. Facebook

was used to promote the Pre-Application

Community Consultation, providing details of

the community consultation events and

encouraging people to respond formally via

the questionnaire, and a link to the Rampion

Project page was placed on BHCC’s website.

(See response to question 4 above.)

Q13. Are there any other

considerations that we should

make in planning the public

exhibitions?

Opportunities. Ensure there are a wide variety of

opportunities for the public to comment in different ways,

including focussed questions sheets to enable ‘snappy’

responses and opportunities for longer more detailed

responses; • Exhibition boards. Visual material should

consider the visually impaired or those with lower levels of

literacy to include larger print, clear and uncluttered images,

bullet pointed information and shorter paragraphs; • Timings.

Ensure the exhibitions are open at times during the day and

evening to ensure working people and those that commute

out of Brighton have an opportunity to engage.

Noted Respondents were able to feed back their

views on comments on the proposals by

emailing, writing to a FREEPOST address,

telephoning the community number or

completing the questionnaire that had a mix

of tick boxes and comments boxes (either

online or in hard copy). E.ON also ensured

the exhibition boards displayed the

information in a format that was easy to read

and understand. The majority of the public

exhibitions were open during the day and

until 8pm on weekdays to enable those with

work or family commitments to visit.

Henfield was an exception and was open until

6.30pm due to other regular pre-booked

meetings.

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Q14. Do you agree with the

timetable for responding to

our consultation on the SOCC


The strategy is reasonable and achievable. BHCC believe the

timing of the strategy requires some adjustment

Noted - increase the consultation period E.ON adjusted the timing of the process,

extending the community consultation to 12

weeks.

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Lead: Sue Buxton - Comms Manager

East Sussex E.ON response summary


which require clarification in order to inform

the SOCC consultation strategy?

Is there a minimum number of turbines that will be put in place?

[page 5, para 2]

The number of turbines required for each of the options

E.ON was consulting on were clearly set out in the SoCC and

Community Consultation Document.


Information provide sufficient information to

allow the Local Authority to provide its view

on the SOCC at this stage?






addressed, and in conjunction with the other

questions raised in this strategy document,

are you able to provide expertise or

knowledge in order for us to meet the

requirements?






we can ensure that our consultation plans can

take this into account?

Q7. Are you satisfied that although there are

some elements of the project which may be

determined prior to consultation, that we will

be able to consult meaningfully on the project

proposals?

Q8. Are there any elements of the project which

you feel strongly that we should consult with

the community upon?


stakeholders, consultees and community


Q10. We are committed to ensuring accessibility of

the whole community to the consultation

process. Are there any hard-to-reach groups

that may not included in our stakeholders?

Q11. Do you agree with our proposed approach to



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Lead: Sue Buxton - Comms Manager

East Sussex E.ON response summary




consider?

YOU ALSO NEED TO CONSIDER HOW YOU WILL MANAGE

CONSULTEES EXPECTATIONS AND BE CLEAR ABOUT WHAT THEY CAN

CANNOT HAVE A SAY OR INFLUENCE OVER [page 15 para 1]

As well as explaining E.ON’s proposals and the elements on

which the Company was consulting in the Community

Consultation Document, the questionnaire (that was widely

available at the S.47 consultation stage) outlined the

elements that could be influenced. This was available at

exhibitions and on the project website.


should make in planning the public

exhibitions?

WHAT ARE YOU PLANNING TO ASK ABOUT? [page 16 Opportunity to

Respond]; WHAT ARE YOU PLANNING TO ASK ABOUT? [page 16 –

Newsletter]; WHAT FEEDBACK ARE YOU EXPECTING?; [page 16 –

Telephone Advice Line]; NEED TO CONSIDER LANGUAGE USED NOT

JUST TRANSLATIONS BUT ENSURING THINGS ARE IN PLAIN ENGLISH

AND LARGE PRINT TO MAKE SURE THEY ARE ACCESIBLE - [page 17 –

General Principles for Public Exhibitions - Making all materials

accessible to those not able to attend in person e.g. docs/plans on

website]. Please find attached my comments on the draft and below

the standard text that we use for providing things in other formats

on our surveys. “Please contact [enter name] by phone [enter

number] or by email [enter address] if you have any queries about

this survey or you need a copy of it in a different format such as large

print, Braille or in a different language”.

The questionnaire asked respondents their views and

comments on various elements contained in the Community

Consultation Document, including offshore layout, onshore

aspects and mitigation. E.ON ensured that all community

consultation documentation and exhibition material was in

plain English and was available on the project website for

those unable to attend.

Q14. Do you agree with the timetable for

responding to our consultation on the SOCC


As discussed at the meeting this isn’t a long enough period of

consultation. Be good if you considered the terms of our COMPACT

as some of your stakeholders will be from the VCS. Look at this link

for more info

http://www.eastsussex.gov.uk/community/partnerships/downloadc

ompact.htm. [page 6 – consultation]

The period of consultation was extended from 4 weeks as per

the draft SoCC to 12 weeks.

meeting on draft SOCC strategy in July Response / Action

Provide a list of local libraries Refer to SCI page 32-33

Amend our map in the SOCC Strategy to swap

around east and west Sussex

Completed for final version

2 or 2


E.ON response E.ON Summary response

Q1. Are there any further aspects of the project which

require clarification in order to inform the SOCC

consultation strategy?

We would however like to make the following comments in

relation to who to consult and hard to reach groups in our

District (Questions 9 and 10 in the draft documentation). In

addition to the Horsham District Council Community

Partnership, there are other smaller community partnerships

operating in the area of search for the pipeline who we

would wish to see consulted. These are Henfield Community

Partnership (contact Tony Jackson, e-mail

[email protected]) and Steyning Community

Partnership (contact Reina Alston, e-mail

[email protected]). We also consider that it

would be useful to contact both the Senior persons council

and Hyper (younger persons Council), as set out in

paragraphs 3.18 and 3.22 of the Councils draft Statement of

Community Involvement, which we attach for your

information. (This document will be formally adopted in

September 2011). The SCI also identifies gypsies and

Contact was made with John Loxley xxxx with regard to

contacting gypsies and travellers as a ‘hard to reach

group’ however the proposed cable route

E.ON ensured HYPER was included on their stakeholder

database in order that they received project updates as

well as the newsletter. E.ON liaised with the Gypsy

and Travellers Liaison Officer at Horsham District

Council on 3 May 2012 to explore how the proposals

may impact on those living at Small Dole Upper

Breeding and how consultation could be undertaken.

Through these conversations, it was mutually decided

that there was not a need to consult directly with these

families on the Rampion project as there would not be

a direct impact on them. It was also confirmed that the

families had a postal address and would therefore

receive the postal flyers.

Q2. Does the Preliminary Environmental Information

provide sufficient information to allow the Local

Authority to provide its view on the SOCC at this

Q3. Having reviewed the draft SOCC for the Rampion

Offshore wind farm, do you agree that these

matters have been addressed in line with the

Q4. Where the matter has not been fully addressed,

and in conjunction with the other questions

raised in this strategy document, are you able to

provide expertise or knowledge in order for us to

Q5. Are there any other matters that you think should

be included in the SOCC?

Q6. Are you aware of any other consultations which

are proposed within the area, if so please can you

provide details in order that we can ensure that

our consultation plans can take this into account?

Q7. Are you satisfied that although there are some

elements of the project which may be determined

prior to consultation, that we will be able to

Q8. Are there any elements of the project which you

feel strongly that we should consult with the


stakeholders, consultees and community groups

Q10. We are committed to ensuring accessibility of the

whole community to the consultation process.

Are there any hard-to-reach groups that may not


Horsham























should make in planning the public exhibitions?

Q14. Do you agree with the timetable for responding

to our consultation on the SOCC and the SOCC

Other

Steyning Village Hall/community centre (the

parish council is based here)

Henfield Village Hall/community centre (The

parish council is based here)

The Henfield option is located close to the town

centre, is close to Bolney substation and includes

The West Sussex County Times

The West Sussex Gazette

Suggested venues and locations for public exhibitions were :

Suggested publications - where to advertise

Mid Sussex E.ON Response







stage?

As explained at the meeting I am unable to comment fully on the PEI as the route

of the cable and impact of the proposed substation are unknown at present. One

small observation on the PEI is that the website link to the Scoping Report on p.12

is way too long to ask people to sensibly use it (from a hard copy). Perhaps the

heart of the matter is to provide all documentation submitted to third parties by

EON in one place (such as on the Rampion website, with an easier link to type into

a browser.

Noted - resolved. E.ON made all project documentation

including the Scoping Report, available on the project

website. A link to the project website was created, www.eon-

uk.com/rampion




guidance?


and in conjunction with the other questions raised

in this strategy document, are you able to provide

expertise or knowledge in order for us to meet the

requirements?


be included in the SOCC?





Q6 - We are proposing to consult on our District Plan November 2011. Should

there be any slippage in your timetable that may clash with these dates please

contact the Council to discuss.

Noted.




consult meaningfully on the project proposals?

Q7/Q8 – The scope for consultation would appear a limited for Mid Sussex given

the route of the cable appears to be fixed as does the location of the substation.

However, if there was any flexibility in the location of the cable or location or

design of the substations (and its impacts) then it would be more meaningful.

Noted. Further information will be available to qualify and

explain the technical detail.



community upon?

Q9. Have we identified the relevant local stakeholders,

consultees and community groups within your

area?

Q9–I refer you to our list of key contacts available at

www.midsussex.gov.uk/sci<http://www.midsussex.gov.uk/sci> for consideration.

Noted










Q10–As discussed at the meeting I would urge you to undertake an Equality

Assessment to fully explore this issue.

A standalone Equalities Impact Assessment was not produced

as E.ON’s consultation strategy had already identified a large

and diverse community and adopted a range of tools and

methods designed to reach all including hard-to reach

groups.



Q11/12/13– It was useful to discuss this matter in outline and the potential

arrangements for consultation events and potential publicity / consultation

methods at our meeting. It was discussed to include and use as a resource Parish

Councils (including their notice boards), local libraries (including the mobile library)

and the local press (and including Mid Sussex Matters). It is noted that two events

are proposed near the Bolney sub-station and it was discussed that Hickstead,

Sayers Common or Albourne may be able to provide a suitable venue. I urge you

to carefully consider the timings of these exhibitions to allow all sections of the

community to attend. I refer you to the adopted MSDC Statement of Community

Involvement and also the draft Statement of Community Involvement currently out

to consultation as an example of emerging practice that the District Council would

encourage to be employed.

www.midsussex.gov.uk/sci<http://www.midsussex.gov.uk/sci>

Noted, isuess were addressed. Project documentation was

displayed at libraries in the vicinity of the proposals (as listed

in the final SoCC), however, despite agreeing that the

documentation be available in mobile libraries, due to a lack

of space on these facilities, the project information could not

be accommodated. E.ON advertised the community

consultation in the Mid Sussex Matters. A public exhibition

was held at Albourne Village Hall on 17 March 2012 and the

majority of the exhibitions were held during the day and open

until 8pm to enable those with commitments to be able to

attend. E.ON reviewed the Mid-Sussex District Council’s SCI

when drafting its SoCC and consultation approach to ensure it

was in line with the Council’s requirements and best practice.



consider?

Q13. Are there any other considerations that we should

make in planning the public exhibitions?

LA Actions from meeting on draft SOCC strategy

in July

Response / Action

Forward a presentation on how to undertake an

Equalities Impact Assessment

Complete - sent presentation on SCI on 12.09.11

LA Actions from meeting on draft SOCC strategy

in July - specific

Response / Action

Investigate websites regarding equalities

legislation, which was updated in 2010

Noted

Confirm whether the substation is planned within

the existing substation site

Noted




Confirm whether an assessment has been done /

will be carried out on the impact of the substation

on individual properties, e.g. noise, visual

Noted

Brief Natural PR about possible venues for the PIEs Noted

Go out to people rather than expecting them to

come to you, e.g. Supermarkets, railway stations,

retail parks

Noted


E.ON response




No further clarification required. N/A




stage?

Yes the information provided is sufficient. N/A




guidance?

Yes. N/A


and in conjunction with the other questions raised

in this strategy document, are you able to provide

expertise or knowledge in order for us to meet

the requirements?

N/A N/A


be included in the SOCC? Overall the project description seems sufficient. However, the MMO

would advise it may be worth including some detail on the size/range

of turbines. The MMO has no other amendments to suggest.

Noted.





The MMO is not aware of any other relevant consultations currently

ongoing. However, we would recommend contacting The Crown

Estate as they may be aware of consultatons which have not yet been

brought to the attention of the MMO.

Noted.




consult meaningfully on the project proposals?

Yes. N/A



community upon?

None that have not been outlined in the SoCC. N/A


stakeholders, consultees and community groups

within your area?

The list provided seems to be very comprehensive. However, the

MMO notes that under table 1 of the Rampion Stakeholder

Organisations spreadsheet, all statutory consultees are named along

with what cases they will be consulted on. However, for the MMO it

shows our PO Box number. The MMO should be consulted on all IPC

cases below Mean High Water Springs in English waters or in Welsh

waters outside 12 nautical miles. The National Air Traffic Services also

appears to be lacking detail on what cases would be consulted on.

Noted and stakeholder database

updated.


Marine Management Organisation

1 of 2


E.ON response


Marine Management Organisation





None that the MMO is aware of. However, consideration should be

given to consulting other EU member states equivalent government

organisations and fishing organisations.

Noted. E.ON consulted Comité

National des Pêches Maritimes et des

Elevages Marins in 2012.



The MMO has no objections or additions to the proposed approach. N/A



consider?

It is worth considering the posting of public notices in local ports and

harbours. This should ensure that all regular marine users will be

aware of the project, even if they do not live in the local vicinity.

Noted. Also, discussed at the Sea

Users PLG meetings.

Q13. Are there any other considerations that we should

make in planning the public exhibitions?

The MMO is concerned that there is no exhibition planned in the

Shoreham/Southwick area. These areas are some of the most heavily

effected and the nearest exhibitions may be too far away for

everyone to be fully consulted. The MMO recommends you consider

another exhibition in the Shoreham/Southwick area.

Noted. Public Exhibition planned along

the coastal route, Shoreham-by-Sea,

Seaford, Peacehaven, and Newhaven.

Q14. Do you agree with the timetable for responding to

our consultation on the SOCC and the SOCC

strategy?

The MMO agrees to the timetable for consultation. N/A

2 of 2


E.ON response sumary


which require clarification in order to

inform the SOCC consultation strategy?

From RT - I have not a detailed look through the document and do not

intend to answer the all the detail questions. I do believe that the

approach you are intending to adopt to consultation looks

comprehensive and well thought through. A couple of points I would

like to make, which I think I made in the meeting we had, is that it

would be worthwhile to write to the main stakeholders and advertise

publicly a few weeks before critical consultation periods, to give

people an early alert to expect to a consultation, and that as a

minimum I would recommend six weeks as the period for a

consultation. Parish Council sometimes have meetings bi-monthly,

which could mean that they might have a meeting within the

consultation period, and lead-ins for local authority committee

meetings can be lengthy, so I would always recommend as long as

possible (up to a couple of months) for a consultation.

Noted. EON are meeting with SDN, local authorities and our EIA

consultant to discuss viewing points in more detail. Chris Fairbrother

from SDNP is attending representing view of the area managers. Local

authorities and MPs were invited to a launch event in advance of the

consultation period. All other key stakeholders were contacted at the

start of the consultation period giving them advance notice of the public

exhibitions. The consultation with the local community ran for 12

weeks and there was a further opportunity to comment during the

consultation with statutory consultees and the wider public. The public

exhibitions were advertised in the local media and through poster

advertising in the area in advance to give sufficient notice of the

consultation events.


Information provide sufficient information

to allow the Local Authority to provide its

view on the SOCC at this stage?






addressed, and in conjunction with the

other questions raised in this strategy

document, are you able to provide

expertise or knowledge in order for us to

meet the requirements?






we can ensure that our consultation plans

can take this into account?


South Downs NPA

1 of 2


Q1. Are there any further aspects of

the project which require

clarification in order to inform

the SOCC consultation strategy?

The routing of the onshore cabling and details of transport access

routes for construction and maintenance should inform the SOCC

consultation strategy because this information will help to identify

individuals, communities or aspects of the built and physical

environment that will potentially be affected by the project.

For the purpose of the pre-application consultation, E.ON

defined the ‘local community’ as those who live or work in the

vicinity of the project, and users or visitors to the area, both

onshore and offshore, who may be directly or indirectly

affected by the project; this included the onshore cabling route

and transport access routes for construction and maintenance.

Further information will be sought from public exhibitions and

PLGs during the course of the year.

Q2. Does the Preliminary

Environmental Information

provide sufficient information to

allow the Local Authority to

provide its view on the SOCC at

this stage?

The information presented in the SOCC so far, provides very brief

information about the likely environmental impacts, sufficient for

inclusion in the SOCC, however more detailed information about

specific impacts on the built and natural environment (ecology,

archaeology & landscape) will be required in order to provide the

County Council's formal view on the development.

The purpose of the SoCC is not to provide detail of

environmental impacts or project specific informatoin. More

environmental information would be available during the

consultation with the local community and provided in the

draft Environmental Statement.

Q3. Having reviewed the draft SOCC

for the Rampion Offshore wind

farm, do you agree that these

matters have been addressed in


The information provided in the Draft SOCC is very brief. Given that

some impacts on the community will be highly site-specific,

particularly those associated with the cable route and

construction, in order to fully meet the guidance, the SOCC may

need to include precise information about site-specific impacts in

order for the community to assess whether or not to participate in

the consultation process.

Noted. However, project specific information will be made

available at public exhibition and in due course in respect of the

draft Environmental Statement, the public and wider

community will then have a further opportunity to comment or

respond. PEI information would be made available for the S.47

consultation with the local community and details incorporated

in the Community Consultation Document (February 2012).

E.ON will produce a draft Environmental Statement and a Non-

Technical Environmental Statement in Q3 2012.



West Sussex

Q4. Where the matter has not been

fully addressed, and in

conjunction with the other

questions raised in this strategy

document, are you able to

provide expertise or knowledge

in order for us to meet the

requirements?

The County Council operates a scheme of charging for pre-

application advice for significant developments or project work

which would include the Rampion development. This includes

advice for highways & transport and environment & heritage

matters which would help meet the requirements. Further details

of the service are available on our website

(http://www2.westsussex.gov.uk/roadsandtransport/development

control/ChargingV2.pdf).

Noted. E.ON to follow up with WSCC in advance of any pre-

application charges.

Q5. Are there any other matters that

you think should be included in

the SOCC?

No, the matters included within the Draft SOCC are appropriate, if

brief at this stage.

N/A

Q6. Are you aware of any other

consultations which are

proposed within the area, if so

please can you provide details in

order that we can ensure that

our consultation plans can take

this into account?

The County Council is aware of other consultations which will or

may take place in the area at the time of the proposed Rampion

consultation. Details of live consultations being carried out by the

County Council and some partner organisations such as some

district and borough councils are provided on our website

(http://www.bmgsystems.co.uk/westsussex/kms/dmart.aspx?noip

=1&filter_status=1). However, the County Council does not

consider that these consultations should prevent consultation on

the Rampion Wind Farm development from taking place.

Noted. E.ON to monitor.

Q7. Are you satisfied that although

there are some elements of the

project which may be

determined prior to consultation,

that we will be able to consult

meaningfully on the project

proposals?

From reading the Draft SOCC, it appears that the consultation will

not include options for the cable route as this will already have

been predetermined. The County Council is of the view that the

cable route, which could have potentially negative impacts on

individuals, communities and the built and natural environment,

should not be predetermined as this does not represent a

meaningful consultation. From reading the Draft SOCC, it appears

that the consultation will not include options for the cable route as

this will already have been predetermined. The County Council is of

the view that the cable route, which could have potentially

negative impacts on individuals, communities and the built and

natural environment, should not be predetermined as this does

not represent a meaningful consultation.

However, if some elements of the project must be

predetermined, the County Council requests that the consultation

clearly justifies why these elements have been predetermined.

The consultation should also outline the alternatives considered

and information about the likely impacts of these alternatives

along with a clear explanation as to why alternative options have

not been selected.

The Community Consultation Document detailed the options

considered for the substation and landfall and the reasons for

selecting the preferred option. It also provides an overview of

the onshore cable route, explaining potential impacts where

relevant (please see pages 21-22 of the CCD).

Q8. Are there any elements of the

project which you feel strongly

that we should consult with the

community upon?

The onshore cabling route should be consulted on as this has the

potential to negatively affect individuals, communities, the built,

natural and historic environment. The way the cable route is

constructed and the way that landscapes and habitats are restored

following construction of the route is likely to be of particular

interest given the sensitive area through which the cable will need

to travel. Unless impacts are fully mitigated to the satisfaction of

communities and stakeholders, there is potential for the chosen

route to be highly contentious. Some level of choice over the

routing of the cable, perhaps for some parts of the route, would

provide the community with a clear opportunity to engage with

the project and may prevent the need for further consultation to

be carried out. The visual impact on communities, in particular

aspects from locations along the shoreline and South Downs will

undoubtedly be of interest to the local community and as far as

practicable the community should be consulted on these aspects.

Responses were encouraged to provide feedback on any

mitigation measures regarding construction of the cable route

in the questionnaire.

Photomontages of views from Birling Gap, Brighton, Worthing

and Bognor Regis seafronts were included in the Community

Consultation Document, in addition to the view from Devil’s

Dyke on the South Downs (pages 40-51) and available at public

exhibitions.

Q9. Have we identified the relevant

local stakeholders, consultees

and community groups within

your area?

The County Council has reviewed the consultation spreadsheet

which includes a wide range of different stakeholders and

community groups and have sought to identify errors or additional

groups where possible. The attached version of the spreadsheet

includes a number of highlighted suggestions following this review.

The responses provided to questions 11, 12, 13 and 14 below are

also intended to ensure that any groups that may have been

unintentionally missed are made aware of the consultation

through publicity and are able to respond in a way which meets

their needs.

Noted.

Q10. We are committed to ensuring

accessibility of the whole

community to the consultation

process. Are there any hard-to-

reach groups that may not


The groups identified in the consultation list are appropriate,

however it is worth noting that hard-to-reach groups sometimes

require information which is tailored to suit their needs, for

example information made available in alternative languages in

order to engagement fully in consultation. The developer should be

mindful of these needs and offer to consult in ways which meet

the needs of hard-to-reach groups.

E.ON’s consultation strategy had already identified a large and

diverse community and adopted a range of tools and methods

designed to reach all including hard-to reach groups.

Q11. Do you agree with our proposed

approach to community

consultation?

A consultation period of 28 days would provide very little time for

consultees to respond, particularly stakeholders and umbrella

groups who may constitutionally require a formal response to be

approved as part of a pre-arranged schedule. It is recommended

that to avoid this occurring, and the inevitable criticism that this

would generate, that the consultation period is extended to 8

weeks. To ensure transparency through the consultation process,

consideration should be given to making consultation responses

publicly available via the website, ensuring that appropriate steps

are taken to ensure anonymity. The data protection policy

presented in appendix g currently provides insufficient information

about how information will be stored securely and the purposes

for which it will be used. It is recommended that plans for the use

and storage of personal information in accordance with the data

protection principles included in the Data Protection Act 1998 be

included in the SOCC. Consequently the statement regarding use of

personal data should also be updated to reflect how the

information will be stored and used in accordance with the

The community consultation period was extended to 12 weeks

and ran from 13 February 2012 until 6 May 2012. E.ON's

Consultation Report (post all formal consulataion) will

incorporate responses which will be availbale on teh PINS

website later in the year. EON will adhere to the Data

Protection Act 1998, see page 19 of the SoCC Strategy and page

6 of the Community Consultation Document and follow best

practice as set out in EON's Data Protection Policy.

Q12. Are there any other methods of

community consultation that you

think that we should consider?

A range of opportunities to respond to the consultation are

presented in the Draft SOCC and the County Council is of the view

that they are broadly appropriate for the proposal. However, at

this stage, there are no details about the information that will be

presented about the impacts of the development on which to

comment. The County Council requests that information is

provided in plain English, includes non-technical information and is

tailored to suit a range of audiences. This may include offering to

make information available in alternative languages and offering

face-to-face meetings should hard-to-reach groups prefer this in

order to meet their needs; however in the County Council’s

experience take up of this offer is usually very limited. The County

Council also suggests that advertising in the local press should

additionally include the Littlehampton Gazette and Bognor Regis

Observer.

The Community Consultation Document will provide details of

the the proposals for the Rampion project in a concise, easy to

read format to ensure accessibility. This will be made available

to all members of the community, please see SoCC Notice for

futher details.

Both the Littlehampton Gazette and Bognor Regis Observer

were used to advertise and publish project information and

notices.

Q13. Are there any other

considerations that we should

make in planning the public

exhibitions?

Consideration should be given to including an additional public

exhibition in the Shoreham area as this is a distinct town from

those currently listed and we would have thought this necessary

given the potential impacts on the Shoreham area. In keeping with

the general principles for public exhibitions in the Draft SOCC, the

County Council suggests that consideration be given to holding a

public exhibition at the Adur Civic Centre or a similar suitable

venue in Shoreham. Depending on the precise route of the cable

and the scale of the impact on local communities, there may also

be some benefit in undertaking additional public exhibitions along

the route, particularly in locations where the local community will

potentially be most affected by the development. Our comms

people have informed me that we have missed the opportunity to

publish something in West Sussex Connections (the County Council

paper). They have said that they will be happy to use the news

banners on the County Council website to publicise the

consultation - you may find the District & Borough Councils are

also willing to do this but you'll need to contact them direct.

Noted - a public exhibition took place at Holmbush Shopping

centre in Shoreham-on-Sea on 5 March 2012. Web links will be

put in place.

Q14. Do you agree with the timetable

for responding to our

consultation on the SOCC and the

SOCC strategy?

A consultation period of 28 days would provide very little time for

consultees to respond, particularly stakeholders and umbrella

groups who may constitutionally require a formal response to be

approved as part of a pre-arranged schedule. It is recommended

that to avoid this occurring, and the inevitable criticism that this

would generate, that the consultation period is extended to 8

weeks.

The community consultation period was extended to 12 weeks

and ran from 13 February 2012 until 6 May 2012.

Respond to the stakeholder list Complete - see email 2nd and 10th Sept

Clarify whether WSCC is a

landowner on the cable route

Noted

Inform Darryl of those members

we have spoken to

Noted - respond in due course.

Add a West Sussex Connections

article to the communications

planner

Noted - complete

Send sufficient copies of the

complete SOCC pack and poster

to the library who may be able to

courier all the other libraries in

West Sussex

Noted (NPR to assist with distribution?)

Include an additional public

exhibition in Shoreham town

centre (Adur District Council Civic

Centre or Shoreham Community

Centre would be appropriate

venues)

Noted - add to the list of consultation locations

Consult CSG on surveys being

held in libraries, town halls and

tourist information centres

possibly with a tear off slip and

freepost option to avoid criticism

of omitting those without online

Noted - add to the consultation methods list

Consult CSG on a leaflet drop

within a certain distance from

the cable route/transport route,

for anyone who is directly

affected by the development.

Noted - this will form part of the consultation communication

exercise

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