RAMMPP TOOL Eduardo L. Garcia. © 2015. RAMMPP is an easy-to-use chart that helps teams to recognize the ‘low hanging fruit’ in the clutter and inefficiency that sneaks into our daily activities and allows the

team to seize easy-to-do opportunities to help increase efficiency..

RAMMPP IS USED

To produce more time for people, teams and

departments in organizations

When burdensome bureaucracy and administration

occurs

To increase effectiveness and GET THINGS DONE.

ADVANTAGES

Easy-to-use yet very effective.

Creates necessary time for other matters.

Creates times for involved problem solving.

Team gets a feeling of a ‘quick win’.

PITFALLS

If ‘in department’ approach is adopted, ensure internal

customers are in the loop.

Staying in a ‘functional silo’. This technique helps

reduce waste across business processes.

PROCESS STEPS

1. Assemble a cross-sectional group of people from

different areas of your company. This is helpful because

people sometimes can't see the inefficiencies that their

process creates within another department. For example, the

custom report that I ask for might create extra, unintended

work for the people involved.

2. Before a meeting/occurrence ask people to think about

what they are accountable/responsible for in relation to

RAMMPP headings

3. Bring the team together and explain RAMMPP chart

4. Record the activities of the team, individual,

department, company or external (Maximum of 5 for each

individual to avoid overload)

5. Familiarize people with the six RAMMPP categories.

What do each of the categories represent to you? Give

examples.

BUREAUCRACY

SIX WASTES

1. Reports

2. Approvals

3. Meetings

4. Measures

5. Policies

6. Practices

“The RAMMPP Matrix

process is only the start of

an overall improvement

process. Once ideas have

been generated and

ranked, the team needs to

develop implementation

action plans and a process

for tracking and

measuring gains”

6. Populate the matrix

7. Work down the matrix, on row at a time, and explore with

the team what changes could be made to the way of doing

things at the moment (Use the rating scale below)

8. Review the typical methods for reducing clutter. A standard

list of questions to ask is listed to the right of the matrix

above.

9. Brainstorm ideas for each of the RAMMPP categories.

Consider each category at the different levels of the

organization where clutter accumulates. Although ideas can

be hand-written within the matrix, many teams use Post-it

Notes to stick ideas onto the grid.

10. Capture agreements and commitments as you work through

the matrix

11. Summarize and rate the ideas generated. At the end of the

brainstorming session, it can be helpful to have participants

individually rank (using colored markers) the top three to five

ideas worth pursuing. The best ideas to consider are

typically those with the greatest potential benefit and the

least cost to implement.

12. Summarize the actions and set up a review date.

RAMMPP MATRIX CHART

Areas Of Responsibility Could it be:

Self Team Dept. Company External 1. Eliminated 2. Partially

eliminated 3. Delegated 4. Done less

often 5. Done simpler 6. Done with

fewer people 7. Done with

technology 8. Other?

Reports

Approval

Meetings

Measures

Policies

Practices

COULD IT BE

1. Eliminated

2. Partially eliminated

3. Delegated

4. Done less often

5. Done simpler

6. Done with fewer people

7. Done with technology

8. Other…

When used on a

regular basis, this

tool can be a good

way to foster a

culture of

continuous

improvement.

With that in mind,

expect that ideas

generated during

the third and

fourth RAMMPP

Matrix Work-Out

will be better than

those generated

during the first

and second event.

It is often helpful to

have an outside,

unbiased person to

facilitate the process.

A person who is not

familiar with the

"way things have

always been done"

can sometimes

surface new ideas

during the process.