Ramco HCM Feature List v3

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Ramco HCM Suite: Feature List

Sim le. Intuitive. Productive


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©2014 Ramco Systems Ltd. All rights reserved. All trademarks acknowledged.

This document is published by Ramco Systems Ltd. without any warranty.

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical,

for any purpose without the written permission of Ramco Systems Limited.

Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or

improvements to software programs and/or equipment, may be made by Ramco Systems Limited, at any time and

without notice. Such changes will, however, be incorporated into new editions of this document. Any hard copies of

this document are to be regarded as temporary reference copies only.

Last Updated: May 2014

http://www.ramco.com/


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TABLE OF CONTENTS

RAMCO HCM SUITE ................................................................................................................................. 5

WorkSpaces .......................................................................................................................................... 5

Wizard Interface ................................................................................................................................... 7

Mobility .................................................................................................................................................. 7

Salient Features .................................................................................................................................... 8

HCM PRODUCT MAP ............................................................................................................................... 9

CORE HR ................................................................................................................................................ 10

ORGANIZATION STRUCTURE ........................................................................................................................... 10

EMPLOYEE RECORDS ..................................................................................................................................... 11

Self Service .......................................................................................................................................... 12

Sample Screenshots: WorkSpaces .................................................................................................... 13

Sample Screenshots: Mobile ............................................................................................................. 13

Reimbursement ................................................................................................................................... 14

Self Service .......................................................................................................................................... 14

Sample Screenshots: WorkSpaces ........................................................Error! Bookmark not defined.


TRAVELMANAGEMENT .................................................................................................................................. 15

Self Service .......................................................................................................................................... 16


TIME MANAGEMENT ............................................................................................................................. 16

LEAVE MANAGEMENT .................................................................................................................................... 16

Self Service .......................................................................................................................................... 18

Sample Screenshots: Workspaces ........................................................ Error! Bookmark not defined.

Sample Screenshots: Mobile .................................................................Error! Bookmark not defined.

TIME & ATTENDANCE .................................................................................................................................... 19

Self Service .......................................................................................................................................... 20


Sample Screenshots: Mobile .................................................................Error! Bookmark not defined.

PAYROLL ............................................................................................................................................... 20



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GLOBAL PAYROLL ......................................................................................................................................... 21


TALENT MANAGEMENT ........................................................................................................................ 23

CAREER PLANNING ........................................................................................................................................ 25

SUCCESSION PLANNING.................................................................................................................................. 26

TRAINING ADMINISTRATION ............................................................................................................................ 26

Self Service .......................................................................................................................................... 27

Self Service .......................................................................................................................................... 27



RECRUITMENT ....................................................................................................................................... 31

RECRUITMENT ADMINISTRATION ..................................................................................................................... 31

Self Service .......................................................................................................................................... 32



CANDIDATE PORTAL ...................................................................................................................................... 33


ONBOARDING ............................................................................................................................................... 34




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Ramco HCM Suite

Ramco HCM is a global talent management application that is designed to handle proliferating

employment, measurement, and wage models. Its flexible architecture paves the way for an

integrated HR services experience. Beyond its ability to address the needs of multiple industry

verticals, the product differentiates itself through MUSIC—Mobility, Usability, Social, In-memory

and Context Aware—which is the underlying product strategy of all Ramco products.

Advancements in technology and social channels necessitate business applications to leverage

these trends and engage with the new age workforce.

Ramco HCM understands the needs and challenges of a global workforce, the diversity in HR

policies, and it allows for adequate exceptions handling. Our global payroll covers 40+ countries

and is expanding rapidly. Subscribing organizations may choose from a variety of talent

management capabilities such as recruitment and on-boarding, training, performance

management, e-learning and payroll. It can be deployed on a multi-tenant cloud or offered as a

managed service. Organizations may deploy it process by process or draw from the benefits of its

integrated flow and subscribe to it fully. It is also capable of seamless integration, not only with

other legacy applications, but also with 3rd party social media, accounting, and jamming

platforms.

At Ramco, our focus on user interface makes our solutions simple, intuitive and engaging to use.

A smart blend of presentation, transaction and analytics, Ramco’s WorkSpaces frees users from a

maze of menus, and helps them manage information aesthetically. Wizard Interface enables

users to create custom wizards too.

Ramco HCM helps increase employee productivity by making key information available

anywhere, anytime. The employee can now manage multiple self-service transactions on the go.

Similarly, the Manager can complete multiple transactions pertaining to their teams, while away

from the desk including while commuting, traveling on work, at home or in a meeting.



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Wizard Interface

Ramco's UI, called the Wizard Interface, works with the basic premise of 'fun with

intelligence', allowing the user to manage information aesthetically. The key drivers here

are: ERPs should be easy, plain and simple to learn, should remind the user when to do

what and reduce potential mistakes that happen while using it.

Wizards are a sequential arrangement of activities for a purpose. System wizards are

pre-packaged as a part of the solution while custom wizards are the ones that enable

users to build their own wizards. In simple terms, the wizard interface, makes sure that

the application is simple, hiding all the complexities behind, at the same time giving

access to it when needed.

Mobility

Availability of information anywhere anytime is critical to today’s business leaders as

they are always under pressure to meet business targets. Mobility is important to multi-

task and complete business priorities and deliverables on the go.

Mobility is also about ease of user experience. Ramco HCM solutions on the mobile

device have been designed with the philosophy, “If you can use your device, you can use

our solution”. This means that the usability of the solution lends itself to being used

without any training. Ramco HCM has been conceptualized and delivered with a

thorough understanding of the device’s capabilities, usage scenarios and the user’s skill

set. Native support is available for iPhone& iPad, and mobile web support is available for

all devices using HTML5.



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Salient Features

Ramco’s HCM application is

Self-aware, “out-of-the-box” with good understanding of global workforce location,

mobility, and diversity in HR policies

Capable of seamless integration with third party social media, accounting and

jamming platforms

Self Service (ESS and MSS) designed for mobile, allowing HR updations to be carried out

anytime anywhere

Intelligent application that understands usage patterns and reduces data entry

Flexibility in handling deviations, employee-wise exemptions and contingencies

An organically grown solution whose modules are integral to the core product



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HCM Product Map



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Core HR

Workforce Management allows you to match skills availability with demand. Processes

such as competency maps, time management and multiple employee assignment

capability, recruitment, & training enable users to get an opportunity to use a framework

of logically linked processes that bridge the gap between demand and supply of skilled

Human Resources.

Organization Structure

Maintain the organization

structure.

Support different employee

code series for different units.

Administration of Jobs,

Positions, Departments, Work

Locations, Grades and Bands.

Maintain multiple PayStructures – varying for each Location and Grade.

Define Organizational entities specific to operating units and its hierarchy.

Provision to maintain Competency master.

Data Security control configurable across Roles, Departments, Grades and Jobs

etc.as required for the business process



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Employee Records

An employee’s personal and work related information is captured under employee

records.

Provision to track Employment history.

Tracking changes in employee reporting relationships.

Handling employee movements (promotion, transfer, separation).

Provision for backdated promotions and change in remuneration.

Handling changes in salary bands on employee promotions.

Provision to maintain reason codes to be used to substantiate employee

movements.

Capability to handle employee rehire.

Maintain exit interview information.

Maintaining Employee Personal Information.

Employee Self-service for

Personal Information

Update.

Maintaining employee

compensation information.

Administering Employee

Rewards and Recognition.

Managing and measuring

actual competency

compared to competency

targets.

Registration of competency levels and experience.

Managing assets/properties issued to employees.

Provision to upload and maintain documents online.



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Administering movement checklists during transfer, promotion and separation

process.

Provision to track employee air travel eligibility.

Self Service

In self-service, both employees and managers are given provision to create and update

the relevant personal and work related information.

Provision to employee dashboard which is a summary view of the following:

o View Pending request

o To do list of tasks

o View team information

o Corporate announcements

o Summary of Time, Training, Internal Hire Request, Grievances, etc

o Quick link to tasks relevant for employee/manager

Provision for the employee to request for a change in his/her Personal Information. The Self-Service

user can request changes in the following areas of Personal Information:

o Basic Personal & Emergency contact details

o Family Member details

o Contact Information

o Qualification

o Work Experience

Provision to apply resignation

Provision to initiate employee movements, such as Promotion/Transfer through self-service.

Managers can be provided provision to initiate movements of subordinates.

Employee Manager



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Sample Screenshots:

Sample Screenshots: Mobile



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Reimbursement

Claims associated with medical benefits, annual leave claim, and other such eligibilities

can be easily processed. Claims are classified as groups with discrete items in them and

the reimbursed amount is paid through payroll or vouchers generated from a co-existing

Finance Application, such as Ramco Financials.

Capable of supporting user defined Claim Items according to organization policy.

Workflow support for routing

claims applications.

Support multiple levels of

authorization, escalations.

Automatically update claims

balance on authorization.

Provision for employees to view

claims summary.

Self Service

Provision for employees to submit

reimbursement requests online (for self and

dependents)

Provision for employees to enroll

dependents for various reimbursements

Provision for supervisor to

authorize/reject claims

Employee Manager



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Travel Management

Provides employees with an end-to-end facility to manage their travel, right from the

time of planning to finally filing for reimbursement.

Maintains travel budget and travel eligibility.

Employee self-service for

travel request, advance

and booking preference.

Workflow support for

routing travel request.

Manager self-service for

Travel Request

authorization / rejection.



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Support multiple levels of authorization.

Provision for travel desk to update the booking details.

Employee self-service for travel claim request.

Manager self-service for Travel Claim authorization / rejection.

Provision for employees to view travel summary.

Provision for employees to view booking details.

Supports multiple travel advances and multiple settlements.

Self Service

Provision for employee to submit the travel

request.

Provision for employee to submit Travel

Claim Request.

Provision for employee to view Travel

Summary.

Provision for employees to view bookingdetails.

Provision for managers to approve travel

request

Provision for managers to approve travel

claims submitted

Time Management

Leave Management

Allows employees to holistically maintain leave data and information, apply for leave and

get approval from their managers online, through an extensive set of user-defined

parameters, available in the application.

Support for different public holidays in Holiday Master for different units.

Employee Manager



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Capable of supporting user defined leave types according to organization policy.

Accrue leave units on regular

frequency.

On exit, calculate the leave

balance for encashment.

Provision to carry forward leave

balance to the next calendar year.

Workflow support for rerouting

leave applications.

Support multiple levels of

authorization, escalations.

Automatically update leave

balance on authorization.

Provision for employees to view leave summary.

Provision for Leave Administrator to apply leave on employee behalf.

Provision for Leave Administrator to adjust leave balance.

Provision for Leave Administrator to regularize leave in lieu of adhoc holiday,

maintenance, etc.



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Self Service

Provision to submit Online Leave request

and view status of leave request

Provision to nominate a covering employee

during the leave period

Provision to request for leave encashment

Provision to view Leave Summary (Balance,

availed units, number. of units carried

forward etc)

Provision to alter/cancel leave request

Provision to view team leave summary before

authorize/reject leave applications

Provisions for manager to authorize/reject

leave applications

Provision for manager to enter a Leave

Application on behalf of other employees in an

Organization

Approval/Rejection can be performed by

replying to email alert by sending specific key

words like OK, Approved, Reject, etc

Employee Manager



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Time & Attendance

Helps manage employees' time

and attendance data,

effectively. Employees can keep

a tab with ESS and this data is

centrally recorded in the Human

Resource Management System.

Define Shifts, Shift

Patterns and Overtime

rules.

Map employee to shift

pattern and generate schedule.

Self-service to view employee schedule.

Provision to perform adhoc changes to shift and time.

Track Employee Shift and Time Deviation.

Attendance Tracking Automated.

Capable of interfacing with time tracking systems.

Route attendance for approval.



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Self Service

Provision to view shift schedule.

Provision to view actual attendance like

Presence, Absence, Leave, Time Deviation

and Shift Deviation.

Provision for time booking for both project

based and time clock based variations

Provision for manager to view employee

roster.

Provision for manager to approve/reject

timesheet booking of subordinates.

Provision for manager to view employee

level exceptions in timesheet booking

Payroll

Ramco's solution has a flexible, rule-driven, payroll engine that can deal with multi-

element, multi-decimal place, multi-currency, multi-payout Payroll. The key features

include:

Multiple Pay Runs for a Period (Regular, Bonus, Exit Payroll etc.)

Flexible Pay Periods (Monthly, Semi Monthly, Weekly, Daily etc.)

Payroll security can be defined for each payroll-payset

Retrospective Pay calculations including other and impacted computations

Proration based on

salary changes

Loans and advances

handling

Payroll Readiness checks

Employee Manager



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Provisions for overrides on system calculations

Multi-level Payroll Authorization

Rule based payroll calculator to configure client specific configuration

Global Payroll

Ramco HCM offers a unified payroll processing system that enables companies to run

their entire payroll on a single platform. Coupled with integrated HCM functions, this

eliminates the pains of distributed vendor management, data management and

consolidation. Designed with powerful capabilities on exception handling, the solution

allows configuration of policies, based on parameters that can be fine-tuned easily to

meet ever-changing business demands.

Exception riders can be set up by company, department, position, employee type and

other organizational attributes, thereby automating complex payroll calculations. Ramco

Global Payroll comes with the option of in-memory capabilities using Ramco Minnal— a

path-breaking optimization engine. Using in-memory processing and advanced

optimization techniques, the processing time for thousands of employees are reduced

from hours to a few minutes, saving precious computing costs and improving the payroll

cycle time.

Ramco HCM also understands the needs and challenges of a global workforce and the

diversity in HR policies, and allows adequately for exceptions handling. Our global payroll

covers over 40+ countries with new countries being added rapidly. Subscribing

organizations can choose from a variety of Talent Management capabilities such as

recruitment and on-boarding, training, performance management, e-learning and

payroll. The flexible and configurable architecture of Ramco HCM allows organizations to

set up their global organization structures with ease.

Local Statutory Tax/ Funds computations and reporting

Pre-built Payroll engine for 21 countries



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* US – Symmetry Tax Engine; UK – ADP, Ceridian Tax Engine

Provision to pay-slips.

Provision to tax working sheets (as applicable for the country)


Employee Manager



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Talent Management

Talent Management functions like Performance and Development Management are an

integral part of the Ramco HCM offering. The content can be split into three distinctive

parts: Objectives-based Assessment, 360 Degree Appraisals, and Potential Appraisals. As

businesses experience increasing economic flux, including quicker time to market,

increasing revenues or even growing the market reach, there is a need to dynamically

organize the global workforce and assess them on parameters relevant to the business

context. The underlying systems must support this need and should be easily

configurable, based on market stimulus. Organizations aim to improve the granularity of

their assessment systems and shorten the assessment time period.

Employee Tagging and Talent Pool

In addition to supporting a mature 3-tier competency model, Ramco HCM lets customers

use a simple social concept to a greater effect. Tags are an additional, simpler, social and

personal means to identify an employee’s capabilities. These can complement the

organization’s existing methods of classifying talent. A powerful adjective used as a tag

can sometimes convey clearer, more powerful picture of an employee’s capabilities than

a detailed competency model.

Tags can be tuned to an organization’s geography, industry, business line and its

priorities. And since they are simple and easy to maintain, they stay relevant to an

organization’s current context.

A tag cloud provides a quick insight into an organization’s talent - capabilities that are

abundant and those that are scarce. This view enables an organization to make the

necessary talent interventions to improve its capabilities in areas which are required for

its present as well as future well-being.



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The 9 Box

Ramco HCM supports 9 Box chart, which is a visual aid that enables Talent Managers to

compare an employee’s potential with his/her actual level of performance. The

predominant idea behind 9 Box is that the organization should be able to create role

models out of their star employees—employees with high potential and high

performance—for others to follow/emulate.

Behavioral Model

The employee’s standard of business conduct can define the customer’s experience with

the company. A behavior is normally understood as a set of actions that employees

follow at work. When this is consciously defined by the organization and imparted

through training programs, employees are able to perform consistently. For instance,

this may include the manner in which employees greet and elicit business requests at a

services desk. Ramco HCM enables the definition of critical business behaviors (conduct)

for key positions and the measurement of adherence through surprise checks or formal

audits. The results of “good” behavior are usually a cash reward or “gamified” rewards.

The process ties into Ramco Training and Payroll.

Perspective Model

This process permits Talent Managers and business leaders to set targets for employees

through four parameters – financial, learning, process and customer. The idea is that

profit center heads and key position holders optimize what they do from every

perspective and be rewarded for doing so; for instance, cutting costs alone would not be

an achievement when it means lower customer satisfaction levels. To an extent, this

process is successful in an environment where actions are traceable to their end fromvarious perspectives. Thus, it complements granular accounting process, audits that

check process compliance, employee training and a credible process to measure

customer satisfaction. The process permits subscribers to achieve a greater level of



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optimality when they are tied to employee KPI as failure in performance can be traced to

failure in funding, learning, compliance or customer handling.

Talent Score Card

Ramco HCM helps in getting a holistic view of an employee’s data through the Talent

Score Card, which represents key information about an employee. This can be used

during a review process or in general and includes:

Employee Profile

Compensation in relation to others in the same grade

Position on the 9-box

Current fit into the position they’re holding and a view into the future

Rewards and bonuses earned in the past

Pattern of absenteeism

Grievances reported

Disciplinary actions taken

The information is presented as a visual aid, whereby Talent Managers may inter-relate

disparate information to arrive at business conclusions.

Career Planning

Career Planning leads a user through a series of career models implemented for an

organization in Ramco HCM. Depending upon the employee’s competency an

appropriate career model may be selected. Ramco HCM facilitates an organization to

define the growth path of its employees and the different growth opportunities available

to them. Through a self-service feature, it enables employees to record their career

aspirations. The career paths available are accompanied by development programs at

each stage, enabling employees to move up in their chosen career path. Career Planning,

supported by Ramco HCM, serves as a useful input for the organization’s succession

plans.



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Succession Planning

Ramco HCM allows you to select employees to succeed retiring/existing personnel on

the basis of a competency match. The selection can be made on the basis of multiple

decision support parameters such as experience, employee preference, and employee

performance among others.

Ramco HCM enables Talent Mangers to calibrate, evaluate and rank both internal and

external talent for a given key position, so as to have a clear idea of the top 5 or 10

candidates who are best fitted to succeed. The feature enables the organization to

predict employee churn and movements at key positions, mobilize talent in advance to

balance the churn, and thus, minimize the risk of leadership discontinuity.

Training Administration

Training needs are identified by

matching (upon finding

mismatches) job requirements

with an incumbent's

competencies. Qualification gaps

are also a basis for training. Ramco

HCM can plan and administer

training needs and help enrich an

employee with the right skills.



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Self Service

Provision to set Goals/KRAs for the Appraisal

period.

Provision to perform Self-Appraisal.

Provision to view history of performance

ratings.

Provision to view and accept the final

ratings.

Provision for appraiser to review and accept

Goals/KRAs set for appraise.

Provision for Managers to perform appraisal for

subordinates / peers based on setup.

Provision to recommend for promotion, transfer,

probation extension, confirmation.

Provision to suggest training requirements.

Provision to 9-box rating (performance vs.

potential) for employees

Provision to view Talent Score Card of an employee

Provision to normalize performance ratings.

Self Service

Provision request For Training.

Employees can request for a general course or for

a specific course scheduled in the Training

Calendar.

Provision to view the status of the Training

Requests.

Provision to view the ’Training Summary’. This

would include the list of training activities that an

employee has undergone and the performance in

the same.

Provision for the Manager to sponsor the Training

requests raised by the team members.

Provision for the Manager to nominate training for team

members.

Employee Manager

Employee Manager



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Sample Screenshots: WorkSpaces



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Recruitment

Recruitment Administration

Ramco HCM’s end-to-end recruiting functions enable you to quickly find the right talent

and build long-term relationships with current and potential employees at far lesser

costs. You can capture staffing requirements, collaborate with recruitment agencies,

enter and shortlist profiles of potential candidates, schedule interviews, and rate &

select applicants. The self service features allows users to capture staffing requirements,

apply for internal vacancies, etc.

Provision to raise Hire Requests.

Specify Qualification and experience expected.

Provision to set workflow path for authorizing hire requests.

Assign sources to hire requests – to attract applications.

Posts vacancy for internal job applications/referral.

Self-service for internal applicants and referral.

Maintain unique evaluation set-up for each hire request.

Screen resume based on evaluation criteria.

Schedule applicant evaluation.

Record evaluation scores.

Screen applicants based on

scores.

Record applicant status.

Select applicants.

Record salary fitment.

Record Applicant Joining

Formalities.

Perform joining and post

resume data to employee

information.



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Self Service

Employees can view details of job openings

and refer candidates

Provision to apply for internal vacancy and

view status of application

Applicant self-service to create, review, and

update resumes online

Provision for Managers to approve

internal vacancy request from team

members

Provision for Managers to record and

modify hire requests

Provision for Managers to track and

manage open requisitions

Provision for Managers to screen resume

at next level

Provision for Interviewer to update

feedback on candidates


Employee Manager



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Candidate Portal

Candidate portal provides access to external candidates to register and apply for open vacancies in the company.

Provision for new candidates to register with their personal email ids

Provision for returning candidate to login and check the status of their applications

Provision for candidate to upload their word / pdf resumes which will be parsed and updated into their profile

information

Candidate can view and apply for open job vacancies

Candidate



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OnboardingOnboarding feature enables new recruits and employees to acquire necessary knowledge, skills, behaviors, conduct,

and pre joining & post joining formalities in a paperless manner.

New Recruit



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Provision for new recruits to verify and confirm the details provided in resume

Complete joining formalities by uploading soft copies of relevant documents required like qualification,

relieving certificate etc.

Provision for new recruit to view induction videos

Provision for new recruit to view and network with the new manager, mentor, team members and peers




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