Raising SOFIA Student Outcomes for Faculty Inquiry and Analysis
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RAISING SOFIASTUDENT OUTCOMES FORFACULTY INQUIRY AND ANALYSIS
RP Group ConferenceApril 2, 2013
Craig Hayward, PhDTerra MorrisVinod Verma
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Overview
3 queries: Success and Completion Retention Student Progress and Achievement (SPAR)
Features: Data on Demand Cohort Tracking Student demographics & special
populations Export to Excel, CSV, text
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SUCCESS & COMPLETION RATE
Chair of Engineering department:
What is the success rate for Latino/a and white students in engineering for the 2011-12 academic year?
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Export to Excel
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RETENTION RATE
VP of Instruction:
What is the retention rate for first time credit students from Fall 2010 through Fall 2012? Does the rate differ by ethnicity?
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STUDENT PROGRESS ANDATTAINMENT REPORT (SPAR)
Director of Puente learning community:
How many Puente students from the Fall 2006 cohort have graduated and/or transferred? How many were EOPS students?
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DATA ON DEMAND
2 features:1) Learning Community Cohort Management
• Power users only2) Personal Cohorts
• All users• Maximum of 99 cohorts per user
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Importance of proceeding according to the “faculty inquiry ethic”
Data principles document for review & guidance
SOFIA data is more secure and confidential
MyEdu.com, for example
Data sharing principles
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Standard software and infrastructure requirements
Designed from the beginning to be replicable
Supports faculty inquiry, program review
Extensible
Nuts & bolts
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SOFIA: Tech specs
Data flow – MIS and ERP (Datatel) extracts
What kind of databases are used? SQL server Web server ASP.NET
Application/interface development ASP.net controls (DevXpress)
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Budget
Activities Costs Hardware
Virtual server
Software ASP.NET (TV) Kourier (75% IT, 25% TV)
Development (IT) SQL DW (TV) SOFIA interface Tweaks/tech support
$10,000 (Title V)
$25,000
$120,000+ (IT) $25,000 (TV) $75,000 (TV) $20,000 (TV)
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Skills/Personnel required New/External Personnel costs – hire consultants, external experts
Vinod ($35,000) Eight months Web based development/Web apps Connecting queries to development Uploading CO MIS files to SQL db Vinod,
Kevin ($35,000) Infrastructure set up for web application Created SQL Server Created Web Server Proper permissions
Kourier Services ($25,000) Extraction from ERP into SQL
Software costs ASP.net controls (DevXpress) $1500 SQL Server licenses (already included in College license) Visual studio for development ASP.net web server
Hardware costs New server $10,000 No storage costs because plenty of storage on college’s new SAN
Grant Personnel Dean (5%) 0 oversight Title V Activities Coordinator (20%) – budget management, project management, faculty focus groups Title V Research Analyst (10%) – involvement ramped up over the first year
Existing Personnel/Opportunity Director Planning & Research (15%) Director of IT (10%) IT Applications Manager (10%)
Other ($65,000) Faculty stipends Future development & refinement SQL training
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Title V/SOFIA timeline
Grant received late 2009 Groundwork was laid for a year as
team was hired Faculty focus groups in Fall 2010 Research analyst hired in February
2011 Kourier implementation in Fall 2011 Around two years from focus group
to completion of SOFIA Beta (Sept 2012)