Radboud Summer School

How to organize a summer school – A case study

Agenda

• Reasons for Radboud Summer School (RSS)

• Profile

• Organisational model

• Planning

• RSS Team

• Marketing & Communication

• Practical matters & challenges

• Evaluation

• RSS2015

Reasons for Radboud Summer School

recruitmentpartner ship restore balance

reputation

window shop

Profile Radboud Summer School

• Broad profile in line with university profile

• High level of academic courses

• Courses from all faculties:

- Faculty of Science- Faculty of Social Sciences- Faculty of Medical Sciences- Faculty of Law- Faculty of Arts - Philosophy, Theology and Religion- Nijmegen School of Management

Organizational Model - Stand-alone

Profile & Corporate Identity

PR FIT

L SS

Integrated Model

Faculties• Determine target group• Determine content courses • Determine admission criteria• Bear financial risks course

Summer School

• Responsible overall profile & quality• Motivating Faculties to deliver courses• Provides services to participants• Provides services to faculties• Collects fees

Summer School

Faculty

Faculty

Faculty

Univ.

Students

Faculty

Faculty

Course leader

RSS – Integrated Model

• Contributing to Internationalisation policy Radboud University

• Offering a broad range of courses

• Full academic range - Bachelor to PhD courses

• Meeting several objectives of faculties / research groups

• Build on existing quality of staff and network faculties

• Shared responsability

Services Radboud Summer School

• Profile & Corporate Identity • General marketing & communication • Recruitment• Application & payment process• Social Programme• Classrooms & catering• Accommodation• Radboud Bikes • Overall support

…

Start RSS

• Internationalization policy Radboud University

• Approval Rector & convince stakeholders

• Call for course proposals

• Approval proposals Dean Faculty

• Discussing & fine tuning proposals

• Determining final programme

Overall planning RSS2014

Sep Call for course proposals

Oct-Nov Development & fine-tuning courses

Nov Building website

Dec Application and financial process

Dec Brochure and Poster

Jan Courses online and application open

Jan- Recruitment

April-May Detailed information about social programme

June-July Detailed information about welcoming Day and registration

July Rooms & Bikes assigned to participants

Aug Summer School

Aug-Sep Evaluation

Summer School Team

Different roles:

• Strategy, policy & networking

• Coordination

• Support

• Extra support during RSS

• Summer School Dean

Extra support

Support

Strategy &

Coordination

Marketing & Communication

RSS:- Marketing toolkit (RSS brochure, poster, templates)- Website- Portals- Mailing partner universities and network- Invitation to students and alumni- Information guide participants- Course leader guide

Faculty / Course leaders:- Course brochure & poster- informing network, colleagues, students, etc.- Course materials

Practical Matters - Challenges

• Application

• Accommodation

• Radboud Bikes

• Social programme

• Welcoming Day

Evaluation

30 courses on offer, 390 applications, 270 participated in 14 courses75% from abroad, mostly master/PhD students, age19-66

Overall Outcome: 8.2 Value for Money: 8.4Recommend course to others: 92%

+ Content and level of the courses - Wifi access+ Quality of lecturers - Payment process+ Professional organization/staff - Accommodation+ Friendly atmosphere - course information (more

detailed)+ Social programme

Lessons learnt• Provide more detailed information• Manage expectations• Be prepared, but expect the unexpected

RSS Edition 2015

• 35 courses• All faculties involved• Course offer online & application open Dec. 2014• substantial rise in applications• RSS Barometer

Future• More cooperation with partner universities• Combination of courses• Different types of accommodations

Questions?

Radboud Summer School 2014 experience

Testimonials Participants RSS2014