Rachel WoodNationality: BritishEmail: rachelmwood21@gmail.comLinkedIn: www.linkedin.com/in/rachwood21

I would like to expand my experience and knowledge and to work in an interesting and challenging environment. I am a forward thinking individual, who thrives in a fast-paced environment and a multi-tasker who is very calm under pressure. I am an energetic and focused individual, organised, reliable, trustworthy and hard working. I have the ability to take responsibility for a number of tasks and to carry them out with accuracy. I am eager to learn new skills and I am a strong team player.

BDO LLP – Baker Street, London (May 2016 – Present)London Tax Group – International Tax Team – Senior PAMy role within this team was to provide assistance to the Head of the tax team, two Partners and one Principal

Provide a high level support to the Head of the team Arranging quarterly international webinars, preparing and organising invites using

Pure360 and taking control of the webinar on the day. Sound check and recording of the webinar.

Organising external events, researching locations/venues and drafting invites Organising external and internal meetings, diary management and monitor email

accounts Preparing PowerPoint presentations, Word documents and Excel spreadsheets

on projects as required

Booking domestic and international travel, processing expenses and manage the process of getting bills produced on time and liaise with the credit team about outstanding debts

Take phone calls to reduce workload e.g. by deferring, redirecting or actioning on their behalf

Onboarding new starters and ensuring the team documents are updated

Crown Solicitors Office, NSW Government – Martin Place, Sydney, Australia (January 2016 – February 2016)Criminal Department – Legal SecretaryMy role within Crown Solicitors was to provide Legal Secretary assistance to three Solicitors.

Provide accurate and timely secretarial support to solicitors in the preparation of legal documentation and correspondence using Crown Solicitors Office house style and standards to support the delivery of legal services

Undertake a range of administrative tasks, collating and distributing of legal documents, processing invoices, arranging couriers, travel and accommodation

Register all documents in the company’s personal management system, recording accurate and timely data and ensuring that electronic and files are organised. Prepare legal files for closure

Arrange appointments, prepare documentation for meetings and record all key dates ad information in the diary to support solicitors

1

Macquarie Bank – Martin Place, Sydney, Australia (November 2015 – December 2015)Real Estate Team in Macquarie Capital – Executive AssistantMy role within Macquarie Bank was to provide executive assistance to the Chairman, the Head of Real Estate and Government and the wider team.

Provide high-level administration support to the Chairman, the Head of Real Estate and Government and the wider team

Organising complex and intricate diary management in multiple time zones and office locations

Arranging domestic and international travel, accommodation and car transfers Processing expenses using Concur, consolidating all credit cards in various

currencies General administration including typing, arranging meetings, booking rooms,

managing diaries, prioritising and scheduling appointments Prepare various meeting documentation to include board meetings, research, co-

ordination of presentation material Liaise with internal/external contacts to agree suitable locations, dates and times, etc. Organising high levels of printing/scanning and binding Dealing with highly confidential and sensitive material

Barclays Bank – Canary Wharf (June 2005 – May 2015)Digital and Design Group – Personal AssistantPersonal Assistant for Programme Director and Director in the (Dec 2014 – May 2015)Personal Assistant for Director Customer Experience and Operational Excellence and Managing Director Insights, Innovation and Customer Planning (April 2013 – Dec 2014)

Onboarding new starters, provision of a BRID number, email address, building pass and induction, IT equipment, mobile phone if permanent

Ensuring the team OM is accurate and up to date – adding and removal of OM boxes for new starters and leavers via the MyHR Portal

Dealing with agency invoices, processing and creating Purchase Orders Keeping track of team holidays and sick leave Ordering team stationery Booking all travel, processing expenses, arranging meetings and booking rooms Efficient document and user management on Sharepoint/HighQ etc. Including

managing user permissions when on boarding/off boarding members of staff Organise team meetings at internal/external venues. Liaise with internal/external

contacts to agree suitable locations, dates and times etc. Arranging GIH programme workshops and external and internal events including

sending out reminders to those who are required to attend Arranging the submission of departmental Reporting to Design and Digital Chief of

Staff Office

Barclays Corporate Secretariat Department Team Secretary (June 2005 – 2010)Personal Assistant (2010-2013)

Managing diaries, prioritising and scheduling appointments Arranging all travel, accommodation, itineraries and where appropriate arranging

visas under own initiative

Organising a wide range of meetings, workshops and functions at internal/external venues

2

Preparing documents & reports, agendas and prepare briefs for team members as required

Undertake a wide variety of other administrative duties

Create and maintain records and filing systems including confidential/sensitive information

Prepare PowerPoint presentations, Word documents and Excel spreadsheets on projects as required

Review and prepare powers of attorney for internal and external clients and seal documents on behalf of the Bank; I have a good working relationship with the notary’s office

Update directors and company details on Blueprint and process reports for the team

Shareholder Relations - contacting shareholders whether this is taking messages or preparing letters to be sent to them. Prepare documents for our Annual General Meeting

The department had their own computer programs called Blueprint (company information site) and Worksite (electronic filing system), which I am fully trained on. I trained new individuals on the systems.

Kaslers Solicitors Maidstone, Kent (October 2004 to June 2005)Legal Secretary in the Divorce team

Qualifications and Skills

Office Administration Pitmans Qualifications

Grade

Business Communications First Class Pass (Distinction)Book Keeping and Accounts Pass (Pass)Spreadsheet Processing Techniques Essential

First Class Pass (Distinction)

Word Processing Techniques First Class Pass (Distinction)English for Office Skills First Class Pass (Distinction)

Ilex GradeLegal Word Processing DistinctionAdministration in the Legal Environment PassCommunication Skills in the Legal Environment

Merit

Touch Typing Speed – 70 words per minute

High level of computer literacy – advanced knowledge in all Microsoft Office packages including Word, Excel and Powerpoint. Audio typing, shorthand and minute taking. Other programs include, Trim, Lotus Notes, Blueprint, Worksite, E-Procurement and Concur.

EducationChapter School Mid Kent College

3

Carnation RoadStrood 1996 - 2002KentME2 2SX

City WayRochester 2002 - 2004KentME1 2AD

4