Rachel Edmondson – Adult Learner Analyst

Jaci Leonard, UIC Analyst

UIC Process

Changes for 2016 STARR◦ Reporting Year, submission window

◦ Data Element, Business Rule

◦ Data Quality

MI School Data◦ Postsecondary Reports

• What is a UIC

• IHE Request for UIC will remain open year round

• Obtaining UICs

• Resolving UICs

• Linking UICs

• Name Changes

A unique 10-digit number assigned to each student (can have leading zero).

Example: 3642519760

Enables CEPI to connect student mobility from pre-K to postsecondary

• IHE Request for UIC will remain open year round

The IHE Request for UIC Collection

UIC Submission Window

Open Date Close Date

Bulk File Upload On-going On-going

Student Search On-going On-going

State pays the cost. Save staff time & effort. Fast, simple process for districts, students, higher

ed. Transcripts can be sent electronically or by mail to

any destination worldwide. Students/alumni and schools can track status

online. Save money on paper, ink, and postage. Stop worrying about collecting payments. Students expect transcripts to be online.

CEPI E-TRANSCRIPT PAGEPARCHMENT EXCHANGE - TOOLKIT

• Obtaining UICs

• Obtaining UICs

• Resolving UICs

• Linking UICs

• Linking UICs

• Justification

Name Changes◦ CEPI is conducting an analysis to determine how

to streamline internal processes which will recognize student name-changes EX: Jane Smith, between K12 and College, got married.

Jane Smith is now Jane Doe

However, Jane Smith has a UIC

UIC system will use an algorithm to determine and connect Jane Doe and Jane Smith as possible matches

Both the IHE and CEPI administrator may still have to perform analysis to determine the individual is one-and-the-same

Presenter Contact Information:

◦ Jaci Leonard:

LeonardJ3@Michigan.gov

◦Help Desk

CEPI@Michigan.gov

◦CEPI IHE Website

Changes for 2016◦ STARR Reporting Year

◦ STARR Submission Window

◦ Data Element & Schema

◦ Business Rules

◦ STARR Application

◦ Data Quality

STARR Reporting Year◦ July 1 through June 30

Exception for the 2016 STARR

May 1, 2015 through June 30, 2016

STARR Submission Deadline◦ August 15 to October 14

Session Name◦ Added EarlySummer

Generally occurs from May 1 and ending June 30

◦ Added LateSummer

Generally begins July 1 and ends in August, but should also include courses which begin after May 1 but end after June 30 for overlapping parts of term

2015-16 School Year

Summer courses that START from May 1 and END by June 30◦ Session Name (Early Summer)

◦ Session Designator (2015-05)

◦ Report in the STARR 2016 Collection

2015-16 School Year

Summer courses that START from July 1 and END in August◦ Session Name (Late Summer)

◦ Session Designator (2015-07)

◦ Report in the STARR 2017 collection

2015-16 School Year

Summer courses that END after July 1 but START before July 1◦ Session Name (Late Summer)

◦ Session Designator (2015-06)

◦ Report in the STARR 2017 collection

Residency Status Code◦ Removed from Student Demographics

Not looking for the geographic location of the student

◦ Moved to the Session level

Looking for the residency for tuition purposes

High School Student◦ Required

◦ Added Not High School Student

Student Level Code◦ Changed 22 from Community College Transfer

Seeking Only to Seeking 4 Year Degree

IPEDS Code◦ Remove from Submitting Entity

Academic Year Designator◦ Remove from Schema - Academic Session

Removed Residency Status Code Business Rules

Program CIP Code

Program CIP Code

Degree CIP Code

Duplicate Courses

Duplicate Session no Primary Academic Level identified

Quality Review Process◦ Once Quality Review has finished you will receive an email

Checks resulting in E-mail◦ Entry Dates

◦ High School Student

◦ Session alignment

◦ Academic Award completeness

◦ Degree and Nondegree-Seeking students

◦ CTE Concentrator usage

◦ Compare total student count reported in IPEDS and previous STARR collections to current STARR

Internal Checks◦ Remedial courses submitted

◦ Postsecondary Enrollment Type of FirstTime or TransferIn

◦ When reporting TransferIn is CourseAcademicGradeStatusCode TransferNoGrade

◦ Is Military Status being submitted

Post Data Quality◦ Last chance to be able to correct any data

◦ Opportunity to correct anomalies

Internal Checks◦ You could be contacted by phone or directly from

me via email

◦ Opportunity to correct anomalies

Current reports ◦ Enrollment

◦ Student Pathways

New reports◦ Progress

◦ Persistence

◦ Length of time it takes to complete a degree

Presenter Contact Information:

◦ Rachel Edmondson:

Edmondsonr2@Michigan.gov

◦Help Desk

CEPI@Michigan.gov

◦CEPI IHE Website

June 3, 2016

Presenter: Rachel Edmondson

CEPI and its Postsecondary Data

MI School Data Overview

Postsecondary Reporting on MI School Data

Student Pathways Aggregate

Enhancing our Customer Experience

Student Transcript and Academic Record Repository (STARR)

CEPI manages STARR, which currently collects data once a year from 46 Michigan colleges and universities:

43 publics

3 independents

STARR launched in Summer 2011 to fulfill ARRA grant requirements

Utilizes Michigan's Unique Identification Code (UIC) to uniquely identify students

Enables CEPI to connect to other state databases like K-12's Michigan Student Data System (MSDS)

Partners with E-Transcript to ensure that the UIC is on the high school transcript during sending and receiving

Contains enrollment and award data, including demographic information, courses, grades, and GPAs

National Student Clearinghouse StudentTracker (NSC StudentTracker)

CEPI works with the National Student Clearinghouse to obtain the NSC StudentTracker data twice a year for out-of-state colleges and universities along with other Michigan independents:

Once in late summer after STARR collection closes, submitting any high school graduates since 2007-2008, the most recent 8 high school senior classes who haven't graduated, and any student enrolled in a STARR-submitted school during the most recent enrollment year

Once in late fall, submitting the past year's high school graduates

CEPI's goal is to have fall data for the previous spring's high school graduates published in early January. This data is preliminary as some of Michigan's colleges and universities submit too late

CEPI submits students to NSC

NSC returns all matches to CEPI

NSC matches on students' names and birthdatesNote: Matches must be exact. There might also be students with the same information, so there may be false positive matching. This is one reason why CEPI also factors in gender when assigning UICs.

Combining our Postsecondary Data Collections for Reporting

Student DataCollect raw data in the STARR Submit students to NSC NSC returns matches

ETL ExtractTransformLoad

LDSPrepare for MI School Data

MI School DataReports posted for public consumption

CEPI and MI School Data

Both Point-In-Time and Trend

Views

TrendData Table

Postsecondary Outcomes By High School

• College Enrollment

• 24 College Credits

• College Remedial Coursework

• College Progression By Graduating Class

• Student Pathways Aggregate

• College Undergraduate Enrollment

• College Transfer

• K12 Data File

• College Data File

• Student Pathways

Launched in late summer 2015, College Progression by Graduating Class uses all postsecondary data to populate historical years

First MI School Data aggregate report to track degree attainment and overall progress in postsecondary education

College Progression by Graduating Class

Student Pathways Aggregate for H.S.

Community College

Degree-seeking students going down

Age 24 and Under going up a little

Nondegree-seeking going up

Universities

Degree-seeking students down a slight bit

Age 24 and over

College Transfer patterns, demographics, and performance data for students who transferred into or out of a MI college or university

Year to Year report

reflecting students who attend a IHE in one session and another in the subsequent session

Data from STARR and NSC

Individual-level data offering postsecondary enrollment, course, program, and award information

Limited high school and student testing data

Searchable by High School Graduation Year, High School Cohort Year, or UIC

Explore answers to questions like:

Did inviting College A to speak at our school influence more students to enroll in College A than previous graduation classes?

What are my former high school graduates studying in college?

How many of my former students are earning graduate-level degrees and certificates?

To measure student success using higher education data collected in Michigan.

Utilizing STARR and NSC StudentTracker, the postsecondary success rates show the number of students who enter a Michigan postsecondary institution to successful outcomes.

Starting with the 2009-10 enrollment class, the report calculates metrics for

Community Colleges for 2-6 years

Public Universities for 4-8 years

Success Rate and Comprehensive Success Rate.

Statewide by sector and individual IHEThe success rate:• represents a 2- or 4-year degree attainment.• includes broader population of college enrollees than other nationally-known

graduation rates.• calculates student-level data the same way, enabling apples-to-apples

comparisons across IHEs within a sector.

The comprehensive success rate:• includes the degree attainment and adds other paths to student success:

transfers, certificate completion and non-traditional degree attainment (e.g., an associate’s degree at a university)

• measures more of the possible paths to student success that aligns more to IHE mission/goal without limiting students solely to a 2- or 4-year degree attainment

• Uses different metrics for CCs and universities, attributing to each rate calculation the various successes a student can have within a sector.

• incorporates those other paths not typically included in other standard graduation-only rates.

Purpose? Showcase postsecondary student outcomes and provide public transparency showing the importance of the success of students in Michigan.

What is it? Starts with the 2009-10 enrollment class and calculates success metrics from 2-6 years for CCs and 4-8 years for public universities. Report has two rates: success rate and comprehensive success rate.

The success rate:

represents a 2- or 4-year degree attainment and 2-year transfers to 4-year institutions.

includes broader population of college enrollees than other nationally-known graduation rates.

Calculates metrics enabling comparisons across IHEs within a sector.

The comprehensive success rate:

includes the success rates successes and adds certificate completion and non-traditional degree attainment (e.g., an associate’s degree at a university).

measures success that aligns more to IHE mission/goal without limiting students solely to a 2- or 4-year degree attainment.

incorporates those other successes not typically included in other standard graduation-only rates.

CEPI strategically collaborated with a workgroup that included reps from the State Budget Office, the IHEs and higher education associations to define and design the calculation of the rates.

What did the workgroup do?

• Participated in requirements gathering sessions

• Created the methodology (CEPI refined into documents)

• Created business rules (CEPI refined into documents)

• Created a glossary of terms (CEPI refined into documents)

• Reviewed mock-ups and prototype reports created by CEPI

• Validated and tested rate results using testing packages created by CEPI

• Sub-members of the workgroup (association leadership) provided guidance on communication release plan.

What will the workgroup do?

• Reconvene after the report release to discuss preparation for next year’s calculation

Comprehensive success rates are greater than success rate.

• because it also includes those other paths to student success (certificate completion, non-traditional degree attainment)

When given additional years, a cohort of students attain significantly greatersuccess.

• Comprehensive success rates and success rates at year 3 for CCs overall are significantly greater than compared to year 2.

• Comprehensive success rates and success rates at year 5 for universities overall are significantly greater than compared to year 4.

Success rates are greater each year when only giving students 4 years at a university.

Some IHE’s rates (and therefore the statewide rates) may increase over time as focus on data quality of submitted data improves.

Early June: Informing the higher education committee and Governor’s office of the upcoming plans to release publically.

Early June: Sending statewide and individual IHE reports to all CCs and public universities for a 2 week preview window prior to public release.

Late June: Release publically on www.MISchoolData.org.

July: Meeting with workgroup members and any additional members who come forward after the preview window to discuss potential methodology enhancements for 2016 report

Early 2017: 2016 report release

What is included in the release communication materials?

• High-level methodology (information from the Report Overview and Re-Cap slide such as report purpose, enrollment years, 2 rates, differences between success rate and comprehensive rate)

• How our rates differ in methodology from other nationally-known rates

• Memos describing methodology and purpose at a high level

• Press release

Who will receive materials?

• IHEs

• IHE associations

• Higher education committee and Governor’s office

• Reporters

• P-20 Advisory Council

• Workgroup

• MI School Data keyholders

Working collaboratively with Workforce Development Agency

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Workforce Development Agency

◦ Phase 1 WLDS matched workforce program participants with their education and wage information

Reports on MI School Data

Labor Market Information partners answered core research questions

◦ Phase 2 WLDS expand the participant population to all records with linkable education and wage information

Enhance reporting and research results

Provide long requested outcome data

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Presenters’ Contact Information

Rachel Edmondson

Edmondsonr2@michigan.gov

Jaci Leonard

LeonardJ3@Michigan.gov

Help DeskCEPI@michigan.gov

CEPI IHE Website