RAAPS Reporting Infographic - Possibilities for Change · RAAPS e 3 Intro, Demographics, Outcomes...

RAAPS Reporting Infographic

- Instructions -

1

The RAAPS Reporting Infographic allows you to visually present

your organizations data in an accessible and customizable layout.

This can provide you a snapshot of risk factors within your

organization, delivering you an effective way to showcase

population risk data–- perfect for sharing your results with

stakeholders, applying for funding, and shaping programming.

• P4C recommends using Google Chrome as your web browser

• You must have an active P4C Login account to access the necessary information and data to populate the

infographic

• This Reference Guide is to be used in tandem with the “RAAPS Reporting Infographic” Template which can be

downloaded from your P4C Login blue menu panel under Resources for Professionals > RAAPS Reporting

Infographic. There are additional helpful resources located on the P4C Login Training & Support page that are

recommended; see the RAAPS Reporting Infographic – Training Video and Style Guide

• You will use this Reference Guide as instructions and populate your organization data directly into the

RAAPS Reporting Infographic Template downloaded from P4C Login

• The data included in the accompanying template is sample RAAPS data not specific to your organization. You

must follow the steps outlined on this guide to populate the infographic with data specific to your organization

• There are two options available in populating the infographic:

1. Page 1 only – A snapshot of your organizations data

2. Pages 1-4 – A deeper dive into your organizations data

• It is important to know, some reports required to populate the infographic may take a few minutes to download

from P4C Login. Do not refresh your screen while it is generating

• Do not modify the excel tables found within the infographic– doing so will effect the formatting. Be sure to only

enter data for your organization.

• Be sure to save your organizations completed RAAPS Reporting Infographic as a .pdf file to ensure and

maintain all qualities and formatting

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eGetting Started - Important Notes

Please read thoroughly

Populating your Infographic

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eIntro, Demographics, Outcomes – Infographic Page 1 - top half3

BEFORE YOU BEGIN, you will need to download and open the RAAPS Reporting Infographic Template located on P4C Login.

Follow the instructions in this Reference Guide to populate your organizations data directly into the template.

The top half of Page 1 will allow you to

customize the following:

1. Organization Name > Click your curser on the

word ‘(organization)’ and delete it. Add your

organization name

2. Organization Logo > Right click the P4C Logo>

Select “Change Image” >Select “From a File”>

Choose your organizations logo from your local

file

3. Year and number of youth included in data

>Determine the date range you are pulling data

for, enter it here

4. Demographic data including:

A. Age

B. Gender

C. Race *Directions on how to populate number of youth and

demographic data are located on slides 4 & 5

1 2

3

A

4

B C

Page 1 uses the following colors:

Heading Age Gender Race

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*For additional information regarding style, font, and colors–

see the RAAPS Reporting Infographic – Style Guide

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Demographics - Infographic Page 1 - top half

• In P4C Login, locate “Reports” on the blue menu panel

• Open the report titled “Student Demographics”

• Click the blue Choose Filters button

• Choose the necessary filters for your report:

1. Survey type (*if you use more than one survey in your organization)

2. Date Range

3. Location (*if you have more than one location using the P4C system in your organization)

• After selecting all necessary filters, click Submit

Once the report generates, Gender and Race populate at the top of the report, scroll down past

other demographics to locate Age.

This is the data you need to populate your infographic.

The number of youth who completed a RAAPS is located in the ‘Total’ column for Gender in the

Students Demographics Report. (*Reference page 3 bullet #3 for instructions on where to enter this

data)

*NOTE– this report may take a moment to generate. Do not refresh your screen while

it is generating.

4STEP 1

Downloading your report

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The steps above will fully auto-adjust the Age and Race

graphs for you. For the Gender graph, you will need to

manually enter the proper % values for each gender.

• Click the percentage value you would like to edit

• Delete the templated data

• Enter in your organizations data

*NOTE - You may need to remove/delete categories that

you are not reporting on.

1. Right click ONCE on the chart you would like to edit in the infographic

2. Click > Edit Data > Edit Data

3. Insert your organizations numbers from the downloaded report into the table

*Once you have entered your data, close the table

STEP 2

Entering your data into the infographic

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eDemographics - Infographic Page 1 - top half

The bottom half of Page 1 will allow you to

customize the following:

1. The Number of Youth included in this data

2. The Date Range your data captures

3. Organization name

4. Top Risk Factors chart:

A. Top risks in your population

B. % of at risk youth

C. % of youth no longer at risk at follow up

D. Description of risk factors

**Directions on how to populate

this chart are located on pages 7-9

6

4

A

B C

D

31 2

**We have opted to spotlight the Top 10 Risk Factors in this example,

you may choose to do so or you may opt to report on factors that are more pertinent to your youth population. RA

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eDemographics - Infographic Page 1 - bottom half

A. Top risks in your population – pulled from P4C Login report

B. % of at risk youth – pulled from P4C Login report

C. % of improvement at follow up – pulled from P4C Login report

D. Description of risk factors – copied from ‘RAAPS Reporting

Infographic – Style Guide’ slide 3

**For this example, we have opted to spotlight the Top 10 Risk Factors,

you may choose to do so or you may opt to report on factors that are

more pertinent to your youth population.

**Directions on how to populate this chart are located in pages 8 & 9

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B CD

A B C

Positive Change in Risk Over Time table

*NOTE – To capture a change in risk, The Risk Over Time report only

pulls data on those youth who have completed more than one RAAPS

within a given period of time.

1

1. Number of youth who have completed RAAPS twice

1

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• In P4C Login, locate “Reports” on the blue menu

panel

• Open the report titled “Risk Over Time”


• Choose Date and select the range you would like

to capture

-Be sure to enable the date filter

• Click Submit

This is the data you need to populate the first three

columns of your infographic.

• Column A correlates to the ‘Question Title’

column in the P4C Login Risk Over Time Report

• Column B correlates to the ‘%Total Answered Risk’

column in the report

*Refer to slide 7 for reference

STEP 1


To enter “Top Risk Factor” title or

“At Risk” percentage – columns A & B

• Click the field you would like to edit



• Complete this process for all 10 Risk Factors

STEP 2

Populating your Data

To enter “Top Risk Factor” Icons – column A

*Icons necessary to populate this chart are located in the ‘RAAPS Reporting

Infographic – Style Guide’

• In the infographic, right click & delete the icon you would like to replace

• On slide 3 of the Style Guide, click on the desired icon

• Press Ctrl+C to copy the desired icon

• Go to the location within the infographic where you would like to place

the icon • Ctrl+P to paste the desired icon into your infographic

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A B

STEP 3


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STEP 2

Populating your Data

To enter Risk Improvement description – column D

*Descriptions necessary to populate this chart are located in the ‘RAAPS

Reporting Infographic – Style Guide’

• In the infographic, highlight and delete the description you would

like to replace

• On slide 3 of the Style Guide highlight the proper description and

Press Ctrl+C to copy the desired description

• Go to the location within the infographic where you would like to

place the description • Ctrl+P to paste the desired description into your infographic

To enter “Improvement in Identified At Risk Youth”

percentage – column C

• Click the data you would like to edit



• Complete this process for all 10 Risk Factors

Continue with the Risk Over Time Reported

downloaded from P4C Login

• Column C correlates to the green ‘% No

Longer Risk’ column in the P4C Login Risk

Over Time Report

• Column D provides description of the

improvement in identified at risk youth.

Further instructions provided in Step 2,

below.

*See page 7 for reference

C D

Infographic Page 1

Intro, Demographics, and Risk Over TimeBe sure to:

❑ Change your organization name in the title

❑ Insert your own logo

❑ Change number of youth completing RAAPS in the [#] spot in the intro

❑ Enter in the date range

❑ Edit Age Chart with your numbers

❑ Edit Gender Chart with your numbers

❑ Type in labels for the Gender %s (females, males, transgender)

❑ Edit Race Chart with your numbers

❑ Change number of youth completing RAAPS twice in the [#] spot

❑ Add in your organization name to Risk Outcome narrative

❑ Edit Top Risk Factors to be your list of Risk Factors

❑ Edit Top Risk Factors columns of ‘At Risk Initial’ and ‘Improvement in Identified At

Risk Youth’ to your organizations numbers

❑ Change the icons and risk improvement description for each risk factor to match the risk

factor described

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Checklist - Infographic Page 1

❑ Delete the instructional cover page - slide 1 – of the RAAPS Reporting Infographic -

TEMPLATE which is not part of the infographic

❑ Save file as a PDF

Before Printing

**Option 2**

You can continue on and complete pages 2-4

of the infographic. These pages provide detail

of top risk factors by age, gender, and race

along with subpopulation data within your

organization. You may choose to do all or only

one of the pages, whatever best suites the

needs of your organization.

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You’ve completed your RAAPS Reporting Infographic – Page 1!

What’s next?

You have 2 options:

Page 1 of the RAAPS Reporting

Infographic is a snapshot of your

organizations data including

demographics and risk outcomes.

This may be all you need.

**Option 1**

You can stop right here (if you

stop at page 1, be sure to delete

all other pages)

**OR**

Take a deeper dive

into your organizations data

uses the following colors:

*For additional information regarding

style, font, and colors– see the RAAPS

Reporting Infographic – Style Guide

15-17

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12-14

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panel

• Open the report titled “RAAPS Risk Questions”



1. Survey type (*if applicable in your

organization)

2. Date Range

3. Age (be sure to ‘enable’ the age filter)

4. Location (*if applicable in your organization)


This is the data you need to populate the top two

charts on Infographic page 2

*NOTE - you will need to download one report for each age range

We suggest using 12-14 and 15-17, but you may choose any ranges you

wish to highlight in your organization

Directions on how to populate this chart are located on page 13

**As detailed in upcoming instructions, you will need to refer back to

these steps when populating Infographic page 4

12STEP 1

Downloading your report for top risk factors

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eRisk Factors by Age - Infographic Page 2 – top half



3. Insert your organizations numbers from the downloaded report

*Once you have entered your data, simply close the table

STEP 2


1

2

3

*NOTE - Only 10 Risk Factors are included in the

infographic. You may choose to use the top 10 Risk

factors for your organization or you may opt to

choose a topic area your organization is looking to

improve, a current quality measure, or an area of

interest for current programming.

13

**As detailed in upcoming instructions,

you will need to refer back to these steps when populating Infographic Page 4

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eRisk Factors by Age - Infographic Page 2 – top half


panel

• Open the report titled “Subpopulation Risks”

• Click the blue “Choose Filters” button


1. Survey type (*if applicable in your

organization)

2. Date Range

3. Age (be sure to ‘enable’ the age filter)



• **Choose Impact Question of interest from the drop

down then click submit to run the report

There are many interesting trends to explore in your

data, and the examples in the template are just a

starting place. Consider choosing a topic area your

organization is looking to improve, a current quality

measure, or an area of interest for current

programming. You may be most interested in the

relationship between bullying and self-harm, or you

may want to look at the relationship between

unprotected sex and other risk factors. This is a

chance to explore your data, learn trends, and better

understand relationships between risks.

14STEP 1


*NOTE - you will need to download one report for each age range

Once you run the Impact Question, review the results to and compare them to

your ‘Top 10 Risk Factors By Age’ percentages and determine which differences

you find significant.

In our example, 12-14 year olds reporting bullying report a 61% rate of depression

compared to 22% of all 12-14 year olds in your ‘Top 10 Risk Factors By Age.’

**As detailed in upcoming instructions, you will need to refer back to these steps when

populating Infographic Page 4

**Choosing your Impact Question

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eSubpopulation Risks - Infographic Page 2 – bottom half

*NOTE - When entering data for the circle

graphs, enter the risk % populated in your

report in the “% risk factor” field, then

manually calculate and enter the remainder

in the “% not rf” field. *Example, if the reported risk is 60%, enter .40 for % not rf.

*NOTE - Be sure to update all text, percentages, and icons associated with the

featured risks by clicking, deleting templated data, and entering your organizations

data.

If your chosen impact question does not have an age difference, you may need to

adjust the title.

Icons are located on slide on slide 3 of the Style Guide. See Slide #8 for directions on

updating risk icons.

**As detailed in upcoming instructions, you will need to refer back to these steps when populating

Infographic Page 4

STEP 2




3. Insert your organizations numbers from the downloaded report

*Once you have entered your data, simply close the table

1 2 3

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Subpopulation Risks - Infographic Page 2 – bottom half

Infographic Page 2

Risk Factors by Age

Be sure to:

❑ Edit ‘12-14’ Chart to include your organizations numbers

❑ Choose a sub-population and pick risk factors to look at within

‘12-14’

❑ Change text to include risk factor within ‘12-14’

❑ Change icons for each risk factor within ‘12-14’

❑ Edit ‘12-14’ Risk Factor Charts with your data and manually type

in % in the center of the graph

❑ Repeat the above steps for ‘15-17’

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Checklist - Infographic Page 2

uses the following colors:

**For additional information regarding style,

font, and colors– see the RAAPS Reporting

Infographic – Style Guide

Girls

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Boys

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The layout of Infographic Page 3, directly mirrors the layout of

Infographic Page 2

Considering the above:

**Follow the steps outlined on pages 12-15 to populate your

organizations data for Infographic page 3

• Downloading your report for top risk factors

*Remember to:

• Filter the report by gender

-You will need to run a report for each gender

• Download your report for subpopulation risks

• Entering your data into the infographic

*NOTE - For reporting significance, largest gender populations

are featured, but you may choose whichever genders you wish

to highlight for your organization.

STEP 1

Downloading & populating data

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Risk Factors by Gender - Infographic Page 3

Checklist – Infographic Page 3

Infographic Page 3

Risk Factors by Gender

Be sure to:

❑ Edit ‘Girls’ Chart to include your numbers

❑ Choose a sub-population and pick risk factors to look at within ‘Girls’

❑ Change text to include risk factor within ‘Girls’

❑ Change icons for each risk factor within ‘Girls’

❑ Edit ‘Girls’ Risk Factor Charts with your data and hand-type in %

❑ Repeat the above steps for ‘Boys’

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Risk Factors by Race - Infographic Page 4

Page 3 uses the following colors:

Race 2 Race 3 Race 4Race 1

87

124138

45

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128185

***For additional information regarding style, font, and colors–

see the RAAPS Reporting Infographic – Style Guide

• In P4C Login, locate “Reports” on the blue menu panel

• Open the report titled “RAAPS Risk Questions”



1. Survey type (*if applicable in your organization)

2. Date Range

3. Race (be sure to ‘enable’ the Race filter)



• Directions on how to populate this chart are located

on pages 12-13

• Be sure to update the footer with your organizations

information

STEP 1

Downloading your reports

*NOTE - you will need to download one report for each race

You may choose any majority races you wish to highlight in your

organization.

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• Right click ONCE on the chart you would like to edit in the infographic

• Click > Edit Data > Edit Data

• Insert your organizations numbers from the downloaded report

• Once you have entered your data, simply close the tableBe sure to:

❑ Check the sample size for each racial

category – do you have at least 50 responses

per race (*This is a statistical guideline)

❑ Choose the top 4 races you reported in the

intro page and type the categories into the

sub-titles

❑ Edit Race Chart data for each race to include

your numbers

❑ Update the titles with the top risk factors

❑ Edit footer text to include your organization

name, and contact information

STEP 2


*NOTE: The steps above will auto adjust the graphs for you. You will need

to manually update the titles.

**Instructions detailing these steps are located on page 13

Infographic Page 4

Risk Factors by Race

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e20 Risk Factory by Race & Checklist - Infographic Page 4

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e21 You’ve completed your RAAPS Reporting Infographic

What’s next?

Printing

Be sure to:

❑ Delete slides not part of the infographic

❑ Save file as a PDF

You’ve completed the RAAPS

Reporting Infographic for your

organization. You can now provide a

snap-shot of the risk factors youth are

experiencing and how those factors

change over time and vary by

demographics.

The infographic can communicate this

information quickly and easily,

engage audiences, or identify trends.

You may consider using your

organizations RAAPS Reporting

Infographic in various ways such as to

provide support data in a risk area

your organization is looking to

improve, to bolster current

programming, or to apply for grant

funding.

RAAPS Reporting Infographic - Possibilities for Change · RAAPS e 3 Intro, Demographics, Outcomes...

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