R12_New Features in GL
Transcript of R12_New Features in GL
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New Features in General
Ledger R 12
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Agenda
1. Defining SOB, Legal entity in 11i
2. Accounting Set Up Manager
3. New Security Features
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Defining Set of Books 11i
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General Ledger Set Up in 11i
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Defining Legal Entity in 11i
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Accounting Setup Limitations in 11i
No Single place for defining the Accounting Set up
Set of Books
Legal Entities
Operating Units
MRC
Sequencing Intercompany Accounting
Setups are product centric.
No guided process to create setups
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Accounting Set Up Manager
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Agenda
1. Accounting Set Up Manager
2. Reporting Currencies
3. Secondary Ledgers
4. Sequencing
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Accounting Set Up Manager
Accounting Set Up Manager provides a central point ofcontrol meeting the objective of maintaining complexaccounting and reporting requirements while adhering tostatutory, corporate requirements and business needs.
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Accounting Set Up Manager in R 12
Create and Manage Legal entities, Ledgers,Accounting Representations
Set up common components for Oracle FinancialApplications from one location
Set up Transaction Processing controls for Subledger modules.
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Accounting Set Up Manager
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Accounting Setups in R 12
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Steps for Accounting Setup
1 Create Accounting Structure
2 Define Accounting Options
3 Complete Accounting Set Up
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Detailed Accounting Setup Steps
1. Creating &Assigning Legal
Entities
2. LedgerAttributes Primary &Secondary
3. AssignReporting
currencies Primary &Secondary,
4. Ledger OptionsCompletion,
Balancing Segmentvalues to Legal
Entity and Ledgers
5. Sub ledgerAccounting
Options
6. Define & AssignOU to Ledger
7. Inter companyaccounts & Intracompany Rules
8.Sequencingoptions
9. Complete set ups Secondary
Ledgers
Accounting Structure Accounting Options Accounting Options
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Creating Legal Entity
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Assigning Legal Entities
Assigning Legal Entities
Assigning the 4Cs to ledger.4 Cs comprise of COA, Currency,Calendar, Accounting Convention(Sub ledger Accounting Method)
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Accounting Representation Primary & Secondary
Assigning 4cs to the secondary ledger. The 4Csbeing assigned to secondary ledger could bedifferent from the Primary Ledger.
Assign a reportingcurrency to
primary ledger
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Review of Accounting Structure
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Accounting Options Prior to completion
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Updating Ledger Options
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Updating Ledger Options
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Updating Ledger Options
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Review of Ledger Options
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Assigned Reporting Currency prior to Update
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Updating Reporting Currency Options
Value picked fromPrimary Ledger
Mandatory Conversion Options
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Journal Conversion Options Reporting Currency
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Assigned Reporting Currency after Update
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Balancing Segment Options to Legal Entity
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Balancing Segment values to Ledger
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Sub ledger Options Primary Ledger
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Sub ledger Accounting Options
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Sub ledger System Options
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Defining and Assigning Operating Unit
Two ways of creatingOperating Unit
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Completing Operating Unit Option
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Updating Sequence Options
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Status of Accounting Options Primary Ledger
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Status of Secondary Ledger- Accounting Options
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Primary to Secondary Mapping
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Assigned Reporting Currency prior to Update
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Reporting Currency Options
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Sub ledger Options Secondary ledger
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Sub ledger Accounting Options Secondary ledger
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Status of Accounting Options Secondary Ledger
Review Accounting Options for primary &secondary ledger before completing them byclicking on Complete button
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Confirmation Messages
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Primary & Secondary ledger
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2. Reporting Currencies
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Reporting Currency Ledgers
Distinct Currency Conversion Levels
Sub ledger, Journal, Balance level PrimaryLedger
Journal, Balance Secondary Ledger
Share COA, Calendar , Accounting Method , Ledger processing Options
Primary Ledger options default toReporting Currency of Primary Ledger
Secondary ledger options default toReporting Currency of Secondary Ledger
Differ only in respect of Currency
Currency of Primary Ledger- USD Currency of Reporting Ledger- AED
Features of Reporting Currency Ledgers
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Reporting Currency Conversion levels
Sub Ledger Level : Currency representation of Sub Ledger Journals,GL Journal Entries and also balances.
Journal Level : Currency Representation of GL Journal Entries andbalances
Balance level: Currency Representation of Balances
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Reporting Currency Conversion Levels
Conversion Levels Sub ledger Journal Balance
Data Converted Sub ledger Journals,GL Journal Entries,
Balances
GL Journal Entries,Balances
Balances
SLA Enabled forPrimary Ledger
Enabling SLA isMandatory to use this
conversion level
Not Mandatory Not Mandatory
Conversion RulesDefinition
Sub ledger and Journalconversion Rules
Journal ConversionRules
Currency TranslationOptions
Usage of HistoricalData Conversion
Yes Yes No
Reporting Currencyfor Secondary Ledger
Not available forenabling
Available , Dependenton Secondary Ledger
Conversion Level.
Available, Dependenton Secondary Ledger
Conversion Level.able(Default Level)
Open or Close Periods Yes (To Enter Journals) Yes (To Enter Journals) Not Applicable
Journal Approval Applies to Manual
Journal Entries
Applies to Manual
Journal Entries
Not Applicable
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Considerations for Currency Conversions
Options Impact
Default Conversion Rates Would be used only when the rate atRetain transaction type is set to NO .
Retain Transaction Rate If set to YES , this would override the
default conversion type .
Missing Conversion Rates Reported as error or the defaultconversion rate type for number ofdays mentioned is picked.
Journal Source & category Journal Source & Category Rulesselected are converted to ReportingCurrency
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Reporting Currencies- Secondary Ledger
Available Currency ConversionMethods Journal , Balance.
For balance level conversion, balance
level reporting currency for primaryledger is automatically enabled
Reporting Currency Conversiondepends on the data conversion level
for Secondary Ledger.Data Conversion Level Currency Conversion Level
Balance Balance only
Journal Balance or Journal
Sub ledger Balance or Journal
Adjustments Only Balance only
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Impact of Disabling Reporting Currencies
Sub Ledger Level :
1. Conversion of data form primary can be disabled
2. Historical data can be viewed and manual entries can be made.
Journal Level :
1.Conversion of data from primary can only be disabled.
2.Historical data can be viewed and manual entries made.
Balance level:
1.Balancing currencies cannot be disabled.
2.Alternatively conversion can be stopped .
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Case Scenario Reporting Currency
1. Normal Journal import from Sub ledger
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Sub ledger Journal EntryScenario 1 Normal Journal Import
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Currency Conversion OptionsScenario 1 Normal Journal Import
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Journal In Primary LedgerScenario 1 Normal Journal Import
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Journal in Reporting CurrencyScenario 1 Normal Journal Import
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3. Secondary Ledgers
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Secondary LedgerSecondary Ledger is used for maintaining data of primary ledger withrespect to different Accounting Representations in one or more followingaspects:
1 Chart of Accounts
2 Currency
3 Calendar/ period Type
4 SLA or Ledger options
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Secondary LedgersSteps Primary Ledger Secondary Ledger Impact of
Difference
1. Name for Ledger Flex Riyadh -----------------
2. Chart of Accounts Operations Flex Accounting COA Mapping
3. Calendar Fiscal Calendar Calendar
Conversion
4. Currency USD AED Currency
Conversion Rules
5. SLA Accrual Cash *Enables usage of
Sub ledger level for
Data conversion +
Journal Conversion
rules
*SLA
enabled forPrimary
* SLA enabled
for Secondary
* Sub ledger
Level Dataconversion
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Data Conversion Levels
Sub Ledger Level : Additional accounting representation of the subledger journals, journal entries, and balances.
Journal Level : Additional accounting representation of the
primary ledger journal entries and balances
Balance level: Additional accounting representation of the
primary ledger balances
Adjustments Only : Accounting representation that holds manualadjustments or automatic adjustments
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Sub Ledger Data Conversion Levels
Conversion
Levels
Sub ledger Journal Balance Adjustments
Data Converted Sub ledger Journals, GLJournal Entries,
Balances
GL Journal Entries,
Balances
Balances Manual Adjustments,
Automatic Adjustments
created using SLA.
Prerequisites SLA enabled for Primary
and Secondary
No Pre- requisites No Pre- requisites Secondary Ledger
should use the sameCOA, Calendar, Currency
SLA enabled for
Primary &
secondary Ledger
Can be used Can be used Can be used Can be used
Reporting Currencyfor Secondary
Ledger
Not Available for use Can be used subject todata conversion level
for secondary ledger
Can be used subject todata conversion level
for secondary ledger
Not Available for use
Open or Close
Periods
Yes Yes No Yes
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Types of Currency Conversions Levels
1. One step conversion Primary Ledger to SecondaryLedger
2. Two step conversion Reporting currency of PrimaryLedger to Secondary Ledger
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One Step Conversion
Primary LedgerCurrency : INRTransaction Currency : AEDConversion Rate type used fortransaction : DAILY
Secondary LedgerCurrency : USDDefault Conversion Rate type used:CORPSource Representation : Primary Ledger
Retain Transaction Type
YesNo
Journal is converted fromAED to USD using DAILY
Journal is converted from
AED to USD using CORP
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Two Step ConversionPrimary Ledger
Currency : INR
Transaction Currency : AED
Conversion Rate type used for
transaction: DAILY
Reporting Ledger
Currency : GBPConversion Rate type used :CORP
Yes No
Journal is converted fromAED to GBP using DAILY
Journal is converted fromAED to GBP using CORP
Retain Transaction Type
Secondary Ledger
Currency : GBPConversion Rate type used :CORP
Source Representation : Reporting
Currency of Primary Ledger
GBP Journal is copied from
Reporting Ledger
GBP Journal is copied from
Reporting Ledger
Step 1
Step 2
Pre- requisites for Two way conversion
Data Conversion level for Secondary Ledger is Journal.
Currency Conversion Level for Reporting Currency of Primary Ledger isJournal.
Currency of Journal Level Reporting Currency must match with Currency ofSecondary Ledger
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Impact of Disabling Secondary ledger Conversions
Sub Ledger Level :
1. Conversion of data from primary ledger is disabled
2. Historical data can be viewed and manual entries can be made.
Journal Level :
1.Conversion of data from primary can only be disabled.
2.Historical data can be viewed and manual entries made.
Balance level:
1.Balancing currencies cannot be disabled.
2.Alternatively consolidation can be stopped .
Adjustments Only :
1. Cannot be disabled as adjustment entries are entered manually.
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4. Sequencing
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Steps for Sequencing
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Defining Sequence and Sequence Versions
Defining the Sequences
Sequence Versions
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Sequencing Context
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Sequence Assignment
Accounting & Reporting Sequences -Advantages
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Gapless SequenceNumbers
Sequentially
numberSub ledger
journal entries
Sequentially
numberGeneral
journal entries
Separatesequences forReporting
Currency ledger
Sequentially number
deferred
expense accounting
Sequencing Rulesin the context ofLedger &
Ledger CurrencyCombination
Reports basedon Sequences
Sequencing Journals
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Security Features in GL
Data Access Sets
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Data access sets control which ledgers can beaccessed by different responsibilities. Data accesssets can also limit a user from accessing certainbalancing segment values or managementsegment values or grant readonly or read andwrite access to data in a ledger. The ledgers andledger sets assigned to a data access set must sharethe same chart of accounts, calendar, and periodtype.
Data Access Sets
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Ledgers must share sameCOA/Calendar combination
Assign ledgers and/or ledgersets
Specify Read Only orRead/Write Access
Assigning Data Access Set to Profile
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g g f
Assign Data Access Setname to the Profile Option:GL: Data Access Setagainst the Responsibility
Example: Using Ledger Sets in Applications
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p g g pp
Select the LedgerSet in all the formsthrough which,multiple processexecution happensin a single screenfor all the Ledgersin the Ledger set
Perform the Following Across Ledgers
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Open/Close Periods
Create Journals
1. Allocations Across Ledgers2. Recurring Journals for All Ledgers3. Elimination Sets for All Ledgers
Translate and Revalue Balances View Information without Changing
Responsibilities View Journals and Account Balances Across
Ledgers Submit Standard Reports Create Financial Statements that Include
Data for Multiple Ledgers
f g g
Ledger Set Benefits
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g f
1. Shorter Close Process
Run month-end close processes across multiple ledgerssimultaneously
2. Greater flexibility to decentralize/centralize accountingfunctions The corporate office can control the period status for multiple
subsidiaries at once
3. Real-Time Enterprise-Wide Visibility Quickly report across the entire enterprise in real-time because no
transfer of data is required
Reported results are accurate and timely because they are based onthe transactional system, not a data warehouse
Definition Access Sets
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Definition Access Sets allows you to secure sharedGeneral Ledger definitions such as MassAllocations,Recurring Journal Formulas, and Financial StatementGenerator (FSG) components.
Definition Access Sets allow you to: Assign a user or group of users access to specificdefinitions.
Specify what actions can be performed on secureddefinitions for a user or group of users.
f
Definition Access Sets Features
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Grant one or more of the following privileges toresponsibilities
* View Access: Allows you to view or query a definition inthe Define form, but you cannot modify the definition
* Modify Access: Allows you to view and modify a
definition in the Define form. You can also change thedefinition access set security for that definition.
* Use Access: Allows you to use a definition.
Using Definition Access Sets you could limit users fromusing, viewing, and modifying definitions basing on theirrole
Define a Definition Access Set
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Assign Definition Access Sets to Responsibility
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Assign Definition Access Set to the Required ObjectDefinition
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f
Role Based Access
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Responsibility DefinitionAccess Set
Report DefinitionSecured
Privilege
GL Budget User Report Viewers Balance Sheet View
GL Report User Report Users Balance Sheet Use
GL Manager Reporting All Balance Sheet Modify
Basing on the Role, responsibilities will be assigned to the Personnel
to ensure Secured Definition Access.
Securable Definitions using Definition Access Sets
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Accounting Calendars AutoAllocations AutoPost Criteria Sets AutoReversal Criteria Sets Budget Formulas Budget Organizations Chart of Accounts Mappings Consolidation Definitions Consolidation Sets
Elimination Sets FSG Reports andcomponents
MassAllocations MassBudgets Rate Types Recurring Journals Revaluations Transaction
Calendars
New Architecture Summary
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Ledger & Ledger Set
Definition Access Set
Solution
Data Access Set
Reporting Across Entities Efficient Processing
Access to Multiple Ledgers
Setup & Maintenance
Definition Security
Entity Autonomy
Independent Open/Close
Read/Write Access
Access to Multiple Ledgers
Issue
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Thank You