R12 Oracle Financials Functional Migration Fundamentals...
Transcript of R12 Oracle Financials Functional Migration Fundamentals...
R12 Oracle Financials Functional Migration Fundamentals
Student Guide Volume 4
D49298GC10
Edition 1.0
July 2007
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Author
Richard Sears, Dee Fairbanks Simpson
Technical Contributors and Reviewers
David Barnacle, Melanie Featherstone, Wallace Gardipe, Theresa Hickman, Anant Iyer, Thierry
Javelle, Ruth Kukla, Robert Macisaac, Vic Mitchell, Christine Rudd, Kathryn Wohnoutka
This book was published using: oracletutor
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Table of Contents
Oracle Financials Overview............................................................................................................................1-1
Oracle Financials Overview ..........................................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Why R12?......................................................................................................................................................1-5
Architecture ...................................................................................................................................................1-6
Multi-Org Access Control (MOAC)..............................................................................................................1-8
Subledger Accounting ...................................................................................................................................1-9
Ledger............................................................................................................................................................1-11
Ledger Sets ....................................................................................................................................................1-12
Ledger Architecture.......................................................................................................................................1-13
Legal Organization ........................................................................................................................................1-14
Enhanced Legal Support................................................................................................................................1-15
Benefits of Legal Entities ..............................................................................................................................1-16
Oracle E-Business Tax ..................................................................................................................................1-17
Advanced Global Intercompany System .......................................................................................................1-18
Centralized Banking ......................................................................................................................................1-19
Bank Model Example ....................................................................................................................................1-20
Four Ways to Consolidate Information .........................................................................................................1-21
Multi-Dimensional Analysis & Reporting.....................................................................................................1-22
Financial Consolidation Hub .........................................................................................................................1-23
Data Management..........................................................................................................................................1-24
XML Publisher ..............................................................................................................................................1-25
New Standard Reports ...................................................................................................................................1-26
Other New Features .......................................................................................................................................1-27
Summary........................................................................................................................................................1-29
Multi-Org Access Control Overview..............................................................................................................2-1
Multi-Org Access Control Overview.............................................................................................................2-3
Objectives ......................................................................................................................................................2-4
Agenda...........................................................................................................................................................2-5
Multi-Org Access Control Description..........................................................................................................2-7
Multi-Org Access Control Benefits ..............................................................................................................2-9
Multi-Org Access Control Process Summary................................................................................................2-10
Multi-Org Access Control Setup ...................................................................................................................2-11
Multi-Org Access Control Setup – Create Operating Unit ............................................................................2-12
Multi-Org Access Control Setup – Define Security Profile ..........................................................................2-14
Multi-Org Access Control Setup – Run System List Maintenance ...............................................................2-15
Multi-Org Access Control Setup – Set Profile Options.................................................................................2-16
Implementation Considerations .....................................................................................................................2-17
Agenda...........................................................................................................................................................2-18
Multi-Org Preferences Description................................................................................................................2-19
Multi-Org Preferences Benefits .....................................................................................................................2-20
Multi-Org Preferences Process Summary.....................................................................................................2-21
Multi-Org Preferences Setup .........................................................................................................................2-22
Multi-Org Preferences Setup – Add to SubMenu..........................................................................................2-23
Multi-Org Preferences Setup – Set Preferences............................................................................................2-24
Agenda...........................................................................................................................................................2-25
Enhanced Multi-Org Reporting Description..................................................................................................2-26
Enhanced Multi-Org Reporting Benefits ......................................................................................................2-27
Enhanced Multi-Org Reporting Process ........................................................................................................2-28
Enhanced Multi-Org Reporting Process – Run Report.................................................................................2-29
Guided Demonstration 1 Overview: Using MOAC......................................................................................2-30
Guided Demonstration - Using MOAC .....................................................................................................2-31
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R12 Oracle Financials Functional Migration Fundamentals Table of Contents ii
Summary........................................................................................................................................................2-38
Subledger Accounting Overview ....................................................................................................................3-1
Subledger Accounting Overview...................................................................................................................3-3
Objectives ......................................................................................................................................................3-4
Agenda...........................................................................................................................................................3-5
Subledger Accounting ...................................................................................................................................3-7
Subledger Accounting Description................................................................................................................3-8
Agenda...........................................................................................................................................................3-10
Business Benefits...........................................................................................................................................3-11
Business Benefits – Global Example.............................................................................................................3-12
Business Benefits...........................................................................................................................................3-14
Business Benefits - Auditability ....................................................................................................................3-15
Business Benefits – Transaction Example.....................................................................................................3-16
Business Benefits...........................................................................................................................................3-17
Business Benefits - Accounting Reconciliation.............................................................................................3-18
Agenda...........................................................................................................................................................3-19
Key Concepts.................................................................................................................................................3-20
Event Classes.................................................................................................................................................3-21
Events ............................................................................................................................................................3-22
Transaction Objects and Sources...................................................................................................................3-23
Agenda...........................................................................................................................................................3-24
Major Features...............................................................................................................................................3-25
Accounting Methods Builder.........................................................................................................................3-27
Online Accounting.........................................................................................................................................3-31
Inquiries.........................................................................................................................................................3-32
Offline Accounting ........................................................................................................................................3-34
Standard Reports ...........................................................................................................................................3-35
Agenda...........................................................................................................................................................3-36
Setup..............................................................................................................................................................3-37
Setup - Journal Line Type..............................................................................................................................3-38
Setup – Journal Line Type.............................................................................................................................3-39
Setup - Journal Line Type..............................................................................................................................3-40
Guided Demonstration 1 Overview: Defining Journal Line Types for Payables..........................................3-41
Guided Demonstration - Defining Journal Line Types in Payables...........................................................3-42
Practice 1 Overview: Defining Journal Line Types for Payables .................................................................3-44
Practice - Defining Journal Line Types for Payables ................................................................................3-45
Solution – Defining Journal Line Types for Payables ...............................................................................3-47
Setup - Account Derivation Rule...................................................................................................................3-52
Setup – Account Derivation Rule ..................................................................................................................3-53
Setup - Account Derivation Rule...................................................................................................................3-54
Guided Demonstration 2 Overview: Defining Account Derivation Rules for Payables...............................3-55
Guided Demonstration - Defining Account Derivation Rules for Payables ..............................................3-56
Practice 2 Overview: Defining Account Derivation Rules for Payables ......................................................3-58
Practice - Defining Account Derivation Rules for Payables......................................................................3-59
Solution – Defining Account Derivation Rules for Payables ....................................................................3-61
Setup – Journal Entry Description.................................................................................................................3-69
Setup – Journal Line Definition.....................................................................................................................3-70
Setup - Journal Line Definition .....................................................................................................................3-71
Guided Demonstration 3 Overview: Defining Journal Lines Definitions for Payables................................3-72
Guided Demonstration - Defining Journal Lines Definitions for Payables ...............................................3-73
Practice 3 Overview: Defining Journal Lines Definitions for Payables .......................................................3-74
Practice - Defining Journal Lines Definitions for Payables.......................................................................3-75
Solution – Defining Journal Lines Definitions for Payables .....................................................................3-76
Setup – Application Accounting Definition ..................................................................................................3-80
Setup - Application Accounting Definition ...................................................................................................3-81
Setup – Subledger Accounting Method .........................................................................................................3-82
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Setup - Subledger Accounting Method..........................................................................................................3-83
Ledger Setup and SLAM Assignment ...........................................................................................................3-84
Setup – Set Key Profile Options....................................................................................................................3-86
Agenda...........................................................................................................................................................3-87
Implementation Considerations .....................................................................................................................3-88
Summary........................................................................................................................................................3-89
Oracle E-Business Tax Overview ...................................................................................................................4-1
Oracle E-Business Tax Overview..................................................................................................................4-3
Objectives ......................................................................................................................................................4-4
Agenda...........................................................................................................................................................4-5
What is Oracle E-Business Tax (eBTax) .......................................................................................................4-7
Agenda...........................................................................................................................................................4-8
Business Requirements Met by eBTax..........................................................................................................4-9
Business Needs Solutions ..............................................................................................................................4-11
Agenda...........................................................................................................................................................4-15
Key Concepts: Tax Authority........................................................................................................................4-16
Key Concepts: Tax Regime ...........................................................................................................................4-17
Key Concepts: Tax ........................................................................................................................................4-18
Key Concepts: Tax Jurisdiction.....................................................................................................................4-19
Agenda...........................................................................................................................................................4-20
Architecture Overview ..................................................................................................................................4-21
Agenda...........................................................................................................................................................4-22
Processing Taxes for Transactions ................................................................................................................4-23
Tax Determination Services Example ...........................................................................................................4-25
Agenda...........................................................................................................................................................4-29
User Interface ................................................................................................................................................4-30
Agenda...........................................................................................................................................................4-32
Upgraded and Redesigned Features...............................................................................................................4-33
Upgraded and Enhanced Features .................................................................................................................4-34
Tax Definition Hierarchy...............................................................................................................................4-35
Tax Configuration Ownership .......................................................................................................................4-37
Practice 1 Overview: Creating a Regime to Rate Tax Model.......................................................................4-38
Practice - Create a Regime to Rate Tax Model..........................................................................................4-39
Solution - Create a Regime to Rate Tax Model .........................................................................................4-45
Tax Defaulting Hierarchy..............................................................................................................................4-53
System Options for Tax.................................................................................................................................4-54
Tax Groups ....................................................................................................................................................4-55
Tax Jurisdiction Handling..............................................................................................................................4-56
Practice 2 Overview: Creating Tax Zones....................................................................................................4-58
Practice - Create Tax Zones.......................................................................................................................4-59
Solution – Create Tax Zones .....................................................................................................................4-61
Tax Compounding .........................................................................................................................................4-64
Tax Inclusiveness ..........................................................................................................................................4-65
Tax Recovery.................................................................................................................................................4-67
Tax Rounding ................................................................................................................................................4-69
Tax Overrides ................................................................................................................................................4-70
Offset Taxes...................................................................................................................................................4-72
Party Tax Attributes.......................................................................................................................................4-73
Practice 3 Overview: Creating a First Party Tax Profile ..............................................................................4-74
Practice - Create a First Party Tax Profile .................................................................................................4-75
Solution – Create a First Party Tax Profile ................................................................................................4-77
Multiple Tax Registrations ............................................................................................................................4-80
Tax Exemptions.............................................................................................................................................4-82
Tax Exceptions ..............................................................................................................................................4-84
Tax Formulas.................................................................................................................................................4-85
Global Descriptive Flexfields ........................................................................................................................4-87
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Transaction Tax Upgrade ..............................................................................................................................4-88
Practice 4 Overview: Creating Transactions with Applicable Tax...............................................................4-90
Practice - Create Transactions with Applicable Tax..................................................................................4-91
Solution – Create Transactions with Applicable Tax ................................................................................4-95
New Features .................................................................................................................................................4-100
Content and Services Subscription ................................................................................................................4-101
Events and Configuration Owner Options.....................................................................................................4-102
Tax Jurisdictions............................................................................................................................................4-104
Tax Rules.......................................................................................................................................................4-105
Practice 5 Overview: Setting Up Tax Rule Defaults ....................................................................................4-106
Practice - Set Up Tax Rule Defaults ..........................................................................................................4-107
Solution – Set Up Tax Rule Defaults.........................................................................................................4-108
Fiscal Classifications: Product.......................................................................................................................4-110
Fiscal Classifications: Party...........................................................................................................................4-111
Fiscal Classifications: Transaction ................................................................................................................4-113
Tax Repository ..............................................................................................................................................4-115
Practice 6 Overview: Creating Tax Accounts...............................................................................................4-116
Practice - Create Tax Accounts .................................................................................................................4-117
Solution – Create Tax Accounts ................................................................................................................4-118
Tax Simulator ................................................................................................................................................4-120
Practice 7 Overview: Reviewing Tax Configuration Results Using the Tax Simulator ...............................4-121
Practice - Review Tax Configuration Results Using the Tax Simulator....................................................4-122
Solution – Review Tax Configuration Results Using the Tax Simulator ..................................................4-126
Guided Configuration ....................................................................................................................................4-130
Profile Options for Tax..................................................................................................................................4-132
Upgrade Considerations ................................................................................................................................4-133
Implementation Information..........................................................................................................................4-134
Summary........................................................................................................................................................4-135
Oracle General Ledger....................................................................................................................................5-1
Oracle General Ledger...................................................................................................................................5-3
Objectives ......................................................................................................................................................5-4
Agenda – Part 1 .............................................................................................................................................5-5
Agenda – Part 2 .............................................................................................................................................5-6
Agenda – Part 1 .............................................................................................................................................5-7
Accounting Setup ..........................................................................................................................................5-8
Accounting Setup Benefits ............................................................................................................................5-11
Accounting Setup Manager ...........................................................................................................................5-12
Accounting Setup Manager Benefits .............................................................................................................5-14
Accounting Setup Process .............................................................................................................................5-15
Implementation Considerations .....................................................................................................................5-17
Practice 1 Overview - Define a Ledger .........................................................................................................5-18
Practice - Define a Ledger .........................................................................................................................5-19
Solution – Define a Ledger........................................................................................................................5-22
Agenda – Part 1 .............................................................................................................................................5-28
Multiple Currency Support For General Ledger Data From All Sources ......................................................5-29
Multiple Currency Support For General Ledger Data From All Sources Benefits........................................5-32
Multiple Currency Support For General Ledger Data From All Sources Process.........................................5-33
Implementation Considerations .....................................................................................................................5-34
Guided Demonstration 1 Overview: Create Accounting Setup ....................................................................5-35
Guided Demonstration - Create Accounting Setup....................................................................................5-36
Agenda – Part 1 .............................................................................................................................................5-43
Entered Currency Reporting and Analysis Description.................................................................................5-44
Entered Currency Reporting and Analysis Description................................................................................5-45
Entered Currency Reporting and Analysis Benefits .....................................................................................5-46
Entered Currency Reporting and Analysis Setup ..........................................................................................5-47
Agenda – Part 1 .............................................................................................................................................5-48
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Foreign Currency Recurring Journals Description .......................................................................................5-49
Foreign Currency Recurring Journals Benefits.............................................................................................5-50
Foreign Currency Recurring Journals Process...............................................................................................5-51
Implementation Considerations .....................................................................................................................5-52
Agenda – Part 1 .............................................................................................................................................5-53
Data Access to Multiple Legal Entities and Ledgers Description .................................................................5-54
Data Access to Multiple Legal Entities and Ledgers Benefits.......................................................................5-57
Data Access to Multiple Legal Entities and Ledgers Process.......................................................................5-58
Data Access to Multiple Legal Entities and Ledgers Setup..........................................................................5-59
Data Access to Multiple Legal Entities and Ledgers Setup – Assign Data Access Set .................................5-60
Guided Demonstration 2 Overview: Create Data Access Sets with Read/Write Access...............................5-61
Guided Demonstration - Create Data Access Sets with Read/Write Access .............................................5-62
Implementation Considerations .....................................................................................................................5-65
Agenda – Part 1 .............................................................................................................................................5-66
Multi-Ledger Processing Description............................................................................................................5-67
Multi-Ledger Processing Benefits ................................................................................................................5-69
Multi-Ledger Processing ...............................................................................................................................5-70
Guided Demonstration 3 Overview: Viewing Ledger Sets ..........................................................................5-71
Guided Demonstration - View Ledger Set.................................................................................................5-72
Multi-Ledger Processing Process – Simultaneous Opening and Closing of Periods.....................................5-73
Multi-Ledger Processing Process – Simultaneous Year-End Closing Journals.............................................5-74
Multi-Ledger Processing Process – Simultaneous Currency Translation.....................................................5-75
Multi-Ledger Processing Process – Financial Reporting Across Ledgers ..................................................5-76
Multi-Ledger Processing Setup ....................................................................................................................5-77
Guided Demonstration 4 Overview: Ledger Set Processing ........................................................................5-78
Guided Demonstration - Ledger Set Processing ........................................................................................5-79
Practice 2 Overview: Create a Ledger Set .....................................................................................................5-84
Practice - Create a Ledger Set....................................................................................................................5-85
Solution - Create a Ledger Set...................................................................................................................5-88
Agenda – Part 1 .............................................................................................................................................5-93
Financial Reports Across Ledgers Description.............................................................................................5-94
Financial Reports Across Ledgers Benefits..................................................................................................5-95
Financial Reports Across Ledgers Process ...................................................................................................5-96
Financial Reports Across Ledgers Setup ......................................................................................................5-97
Guided Demonstration 5 Overview FSG Reporting Using Ledger Sets.......................................................5-98
Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................5-99
Agenda – Part 1 .............................................................................................................................................5-101
Cross-Ledger and Foreign Currency Allocations Description.....................................................................5-102
Cross-Ledger and Foreign Currency Allocations Benefits ...........................................................................5-103
Cross-Ledger and Foreign Currency Allocations Setup and Process ...........................................................5-104
Agenda – Part 1 .............................................................................................................................................5-105
Streamlined Automatic Posting/Reversal Description...................................................................................5-106
Streamlined Automatic Posting/Reversal Benefits .......................................................................................5-107
Streamlined Automatic Posting/Reversal Setup and Process .......................................................................5-108
Agenda – Part 1 .............................................................................................................................................5-109
Integrated Web-based Spreadsheet Interface Description .............................................................................5-110
Integrated Web-based Spreadsheet Interface Benefits...................................................................................5-112
Integrated Web-based Spreadsheet Interface Setup and Process...................................................................5-113
Agenda – Part 1 .............................................................................................................................................5-114
Journal Copy Description ..............................................................................................................................5-115
Journal Copy Benefits ...................................................................................................................................5-116
Journal Copy Setup and Process....................................................................................................................5-117
Agenda – Part 2 .............................................................................................................................................5-118
Streamlined Consolidation Mappings Description .......................................................................................5-119
Streamlined Consolidation Mappings Benefits ............................................................................................5-122
Streamlined Consolidation Mappings Setup and Process.............................................................................5-123
Agenda – Part 2 .............................................................................................................................................5-124
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Replacement for Disabled Accounts Description .........................................................................................5-125
Replacement for Disabled Accounts Benefits ..............................................................................................5-126
Replacement for Disabled Accounts Setup and Process...............................................................................5-127
Agenda – Part 2 .............................................................................................................................................5-128
Management Reporting and Security Description........................................................................................5-129
Management Reporting and Security ............................................................................................................5-130
Management Reporting and Security Benefits .............................................................................................5-133
Management Reporting and Security Setup .................................................................................................5-134
Agenda – Part 2 .............................................................................................................................................5-135
Data Access Security for Legal Entities and Ledgers Description ................................................................5-136
Data Access Security for Legal Entities and Ledgers Description ...............................................................5-140
Data Access Security for Legal Entities and Ledgers Benefits......................................................................5-142
Data Access Security for Legal Entities and Ledgers Setup and Process.....................................................5-143
Guided Demonstration 6 Overview: Entering Journals Using Different Balancing Segment Values (BSVs)
.......................................................................................................................................................................5-145
Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)..................5-146
Agenda – Part 2 .............................................................................................................................................5-148
Journal Reversal Enhancements Description and Benefits...........................................................................5-149
Journal Reversal Enhancements Setup .........................................................................................................5-150
Agenda – Part 2 .............................................................................................................................................5-151
Control Accounts Description and Benefits ..................................................................................................5-152
Control Accounts Setup and Process .............................................................................................................5-153
Agenda – Part 2 .............................................................................................................................................5-154
Security for Definitions Description..............................................................................................................5-155
Security for Definitions .................................................................................................................................5-157
Security for Definitions - Example................................................................................................................5-158
Security for Definitions Benefits ..................................................................................................................5-159
Security for Definitions Setup and Process ..................................................................................................5-160
Guided Demonstration 7 Overview: Defining Definition Access Sets and Secure Definitions ....................5-161
Guided Demonstration - Define Definition Access Sets and Secure Definitions ......................................5-162
Agenda – Part 2 .............................................................................................................................................5-165
Accounting and Reporting Sequencing Description......................................................................................5-166
Accounting and Reporting Sequencing Benefits ..........................................................................................5-167
Accounting and Reporting Sequencing Setup and Process ..........................................................................5-168
Agenda – Part 2 .............................................................................................................................................5-169
Journal Line Reconciliation Description .......................................................................................................5-170
Journal Line Reconciliation Benefits............................................................................................................5-171
Journal Line Reconciliation Setup and Process ............................................................................................5-172
Agenda – Part 2 .............................................................................................................................................5-173
Enhanced Intercompany Description.............................................................................................................5-174
Enhanced Intercompany Benefits ..................................................................................................................5-175
Enhanced Intercompany Accounting and Balancing Rules Process.............................................................5-176
Enhanced Balancing Process – Intracompany Journals ................................................................................5-177
Enhanced Intercompany Accounting and Balancing Rules Setup................................................................5-179
Implementation Considerations .....................................................................................................................5-180
Guided Demonstration 8 Overview: Advanced Intercompany Global System .............................................5-181
Guided Demonstration - Advanced Global Intercompany System............................................................5-182
Summary........................................................................................................................................................5-199
Oracle Fixed Assets .........................................................................................................................................6-1
Oracle Fixed Assets .......................................................................................................................................6-3
Objectives ......................................................................................................................................................6-4
Agenda...........................................................................................................................................................6-5
Subledger Accounting Architecture Description ...........................................................................................6-7
Subledger Accounting Architecture Benefits ................................................................................................6-8
Subledger Accounting Process ......................................................................................................................6-9
Subledger Accounting Architecture Summary ..............................................................................................6-10
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Guided Demonstration 1 Overview: Performing Asset Inquiries .................................................................6-11
Guided Demonstration -Perform Asset Inquiries.......................................................................................6-12
Practice 1 Overview: Performing Asset Inquiries ........................................................................................6-15
Practice - Perform Asset Inquiries .............................................................................................................6-16
Solution – Perform Asset Inquiries............................................................................................................6-18
Subledger Accounting Setup .........................................................................................................................6-24
Agenda...........................................................................................................................................................6-25
Enhanced Mass Additions for Legacy Conversions Description...................................................................6-26
Guided Demonstration 2 Overview: Adding Assets Using Web ADI..........................................................6-28
Guided Demonstration - Add Assets Using Web ADI ..............................................................................6-29
Practice 2 Overview: Adding Assets Using Web ADI (Optional)................................................................6-32
Practice - Add Assets Using Web ADI......................................................................................................6-33
Solution – Add Assets Using Web ADI ....................................................................................................6-36
Enhanced Mass Additions for Legacy Conversions Benefits ........................................................................6-39
Implementation Considerations .....................................................................................................................6-40
Agenda...........................................................................................................................................................6-41
Automatic Preparation of Mass Additions Description .................................................................................6-42
Automatic Preparation of Mass Additions Benefits ......................................................................................6-43
Automatic Preparation of Mass Additions Process.......................................................................................6-44
Automatic Preparation of Mass Additions Process .......................................................................................6-45
Guided Demonstration 3 Overview: Automatic Preparation of Mass Addition Lines .................................6-46
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................6-47
Automatic Preparation of Mass Additions Setup..........................................................................................6-56
Automatic Preparation of Mass Additions Setup Quickcodes......................................................................6-57
Agenda...........................................................................................................................................................6-58
Flexible Reporting Using XML Publisher Description .................................................................................6-59
Benefits..........................................................................................................................................................6-61
Flexible Reporting Using XML Publisher Setup...........................................................................................6-62
Flexible Reporting Using XML Publisher Example XML Output...............................................................6-63
Agenda...........................................................................................................................................................6-64
Automatic Depreciation Rollback Description..............................................................................................6-65
Automatic Depreciation Rollback Benefits ...................................................................................................6-66
Agenda...........................................................................................................................................................6-67
Enhanced Functionality for Energy Industry Description .............................................................................6-68
Practice 3 Overview: Setting Up Group Assets (Optional) ..........................................................................6-69
Practice - Set Up Group Assets..................................................................................................................6-70
Solution – Set Up Group Assets ................................................................................................................6-72
Summary........................................................................................................................................................6-74
Oracle Purchasing ...........................................................................................................................................7-1
Oracle Purchasing..........................................................................................................................................7-3
Objectives ......................................................................................................................................................7-4
Agenda Part 1 ................................................................................................................................................7-5
Agenda Part 2 ................................................................................................................................................7-6
Agenda Part 1 ................................................................................................................................................7-7
Professional Buyer's Work Center Description .............................................................................................7-8
Professional Buyer's Work Center Benefits...................................................................................................7-9
Professional Buyer's Work Center Overview ................................................................................................7-10
Professional Buyer's Work Center Requisition Management........................................................................7-11
Guided Demonstration 1 Overview: Using Professional Buyer's Work Center ...........................................7-13
Guided Demonstration - Using the Buyer's Work Center..........................................................................7-14
Practice 1 Overview: Creating a Purchase Order in the Buyer's Work Center ..............................................7-17
Practice - Create a Purchase Order in the Buyer's Work Center................................................................7-18
Solution - Create a Purchase Order in the Buyer's Work Center ...............................................................7-19
Professional Buyer's Work Center Requisition Management – Key Profile Options...................................7-22
Implementation Considerations .....................................................................................................................7-25
Agenda Part 1 ................................................................................................................................................7-26
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Enhanced Catalog Access Description ..........................................................................................................7-27
Enhanced Catalog Access Benefits................................................................................................................7-28
Enhanced Catalog Access Setup Preferences ................................................................................................7-29
Agenda Part 1 ................................................................................................................................................7-30
Document Styles Description ........................................................................................................................7-31
Document Styles Benefits .............................................................................................................................7-32
Document Styles Process – Source Document Reference .............................................................................7-33
Guided Demonstration 2 Overview: Creating and Using Document Styles .................................................7-34
Guided Demonstration - Using Document Styles......................................................................................7-35
Agenda Part 1 ................................................................................................................................................7-37
Procurement for Complex Services Description............................................................................................7-38
Procurement for Complex Services High Level Business Flow....................................................................7-39
Procurement for Complex Services New Purchasing Features.....................................................................7-40
Procurement for Complex Services Benefits................................................................................................7-42
Implementation Considerations .....................................................................................................................7-43
Agenda Part 1 ................................................................................................................................................7-46
Multi-Org Access Control Description..........................................................................................................7-47
Multi-Org Access Control Benefits ...............................................................................................................7-48
MOAC Effects – Forms and Pages................................................................................................................7-49
Multi-Org Access Control Public APIs ........................................................................................................7-50
Agenda Part 1 ................................................................................................................................................7-51
E-Business Tax Description .........................................................................................................................7-52
E-Business Tax Benefits................................................................................................................................7-53
E-Business Tax Process – Tax Calculation ..................................................................................................7-54
E-Business Tax Setup...................................................................................................................................7-55
Implementation Considerations .....................................................................................................................7-56
Agenda Part 1 ................................................................................................................................................7-57
Document Publishing Enhancements Description.........................................................................................7-58
Document Publishing Enhancements Benefits ..............................................................................................7-60
Document Publishing Enhancements Setup and Process .............................................................................7-61
Document Publishing Enhancements Setup – PDF Template ......................................................................7-62
Document Publishing Enhancements Setup – RTF Template ......................................................................7-63
Document Publishing Enhancements Setup – Upload Template..................................................................7-64
Document Publishing Enhancements Process – Printing in Procurement Flow...........................................7-65
Document Publishing Enhancements Process – Print Purchasing Document ..............................................7-66
Implementation Considerations .....................................................................................................................7-67
Agenda Part 1 ................................................................................................................................................7-68
Document Attachments Description.............................................................................................................7-69
Document Attachments Benefits ..................................................................................................................7-71
Document Attachments Process ...................................................................................................................7-72
Document Attachments Setup .......................................................................................................................7-73
Document Attachments Setup – Define Purchasing Options .......................................................................7-74
Agenda Part 1 ................................................................................................................................................7-75
Oracle Supplier Network Description............................................................................................................7-76
Transacting Over Oracle Supplier Network ..................................................................................................7-77
Oracle Supplier Network Support Transactions with Purchasing..................................................................7-78
Oracle Supplier Network Benefits.................................................................................................................7-79
Oracle Supplier Network New Features ........................................................................................................7-80
Implementation Considerations .....................................................................................................................7-81
Agenda Part 2 ................................................................................................................................................7-82
Maintain Sourcing Rules/ASLs for Agreement Items ...................................................................................7-83
Maintain Sourcing Rules/ASLs for Agreement Items Benefits.....................................................................7-84
Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant ...........................7-85
Agenda Part 2 ................................................................................................................................................7-87
Support for Contractor Purchasing Users Description...................................................................................7-88
Support for Contractor Purchasing Users Benefits ........................................................................................7-89
Support for Contractor Purchasing Users Setup ...........................................................................................7-90
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Support for Contractor Purchasing Users Setup – Set Profile Option ..........................................................7-91
Implementation Considerations .....................................................................................................................7-92
Agenda Part 2 ................................................................................................................................................7-93
Compliance to Packaging Constraints Description........................................................................................7-94
Compliance to Packaging Constraints Benefits .............................................................................................7-96
Compliance to Packaging Constraints Process Summary..............................................................................7-97
Compliance to Packaging Constraints Process – Apply Order Modifiers .....................................................7-98
Compliance to Packaging Constraints Process – Perform UOM Conversion ...............................................7-99
Compliance to Packaging Constraints Process – Perform Quantity Rounding..............................................7-100
Compliance to Packaging Constraints Setup and Process .............................................................................7-101
Implementation Considerations .....................................................................................................................7-103
Agenda Part 2 ................................................................................................................................................7-104
Auto-Approval Tolerances for Change Orders Description ..........................................................................7-105
Auto-Approval Tolerances for Change Orders Setup and Process................................................................7-106
Agenda Part 2 ................................................................................................................................................7-107
EAM Support for Services Procurement Description....................................................................................7-108
EAM Support for Services Procurement Setup and Process .........................................................................7-109
Additional Considerations .............................................................................................................................7-111
Implementation Considerations .....................................................................................................................7-112
Agenda Part 2 ................................................................................................................................................7-113
Model Complex Pricing for Blanket Line Items Description ........................................................................7-114
Model Complex Pricing for Blanket Line Items Benefits .............................................................................7-116
Model Complex Pricing for Blanket Line Items Setup and Process..............................................................7-117
Model Complex Pricing for Blanket Line Items Pricing Hierarchy ..............................................................7-118
Model Complex Pricing for Blanket Line Items Profile Options ..................................................................7-119
Implementation Considerations .....................................................................................................................7-123
Agenda Part 2 ................................................................................................................................................7-124
Mass Re-pricing of Purchasing Documents Description ...............................................................................7-125
Mass Re-pricing of Purchasing Documents Benefits ...................................................................................7-126
Mass Re-pricing of Purchasing Documents Process.....................................................................................7-127
Implementation Considerations .....................................................................................................................7-128
Agenda Part 2 ................................................................................................................................................7-129
New User Interface for Oracle Purchasing Setups Description .....................................................................7-130
New User Interface for Oracle Purchasing Setups Benefits .........................................................................7-132
Agenda Part 2 ................................................................................................................................................7-133
Advanced Approval Support for Requisitions Description ...........................................................................7-134
Advanced Approval Support for Requisitions Benefits.................................................................................7-135
Advanced Approval Support for Requisitions Parallel Approvals ...............................................................7-136
Advanced Approval Support for Requisitions Voting Method.....................................................................7-137
Advanced Approval Support for Requisitions Position Hierarchy Support .................................................7-138
Advanced Approval Support for Requisitions Setup and Process .................................................................7-139
Implementation Considerations .....................................................................................................................7-140
Summary........................................................................................................................................................7-141
Oracle Accounts Payable ................................................................................................................................8-1
Oracle Accounts Payable...............................................................................................................................8-3
Objectives ......................................................................................................................................................8-4
Practices 1, 2, and 3 Overview: Prerequisite Practices ..................................................................................8-5
Practice - Create a New Employee (Required) ..........................................................................................8-6
Solution - Create a New Employee (Required) .........................................................................................8-8
Practice - Create a New User.....................................................................................................................8-11
Solution - Create a New User ....................................................................................................................8-12
Practice - Set Yourself Up As a Buyer (Required) ....................................................................................8-14
Solution - Set Yourself Up As a Buyer......................................................................................................8-15
Agenda...........................................................................................................................................................8-17
Suppliers in the Trading Community Architecture (TCA) ...........................................................................8-19
TCA Security by Functional Areas................................................................................................................8-20
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Payment Banks, Branches, and Accounts......................................................................................................8-21
Supplier Bank Accounts ................................................................................................................................8-22
Collaboration with Suppliers to Resolve Disputes ........................................................................................8-23
Invoice Requests............................................................................................................................................8-24
Implementation Considerations .....................................................................................................................8-25
Practice 4 Overview: Creating a Supplier......................................................................................................8-26
Practice - Create a Supplier With Two Sites .............................................................................................8-27
Solution - Create a Supplier With Two Sites.............................................................................................8-30
Agenda...........................................................................................................................................................8-45
Deferred Recoverability ................................................................................................................................8-46
Deferred Recoverability Features ..................................................................................................................8-47
Deferred Recoverability Benefits ..................................................................................................................8-48
Deferred Recoverability Process Part 1: Set Up and Invoice .......................................................................8-49
Deferred Recoverability Process Part 2: Set Up and Payment .....................................................................8-50
Setup Taxes with Deferred Recoverability ....................................................................................................8-51
Implementation Considerations .....................................................................................................................8-52
Agenda...........................................................................................................................................................8-53
Enhanced Asset Tracking ..............................................................................................................................8-54
Enhanced Asset Tracking Benefits ................................................................................................................8-55
Enhanced Asset Tracking Process .................................................................................................................8-56
Invoice Lines .................................................................................................................................................8-57
Implementation Considerations .....................................................................................................................8-58
Practice 5 Overview: Matching to Purchase Order........................................................................................8-59
Practice - Match to Purchase Order ...........................................................................................................8-60
Solution - Match to Purchase Order ..........................................................................................................8-64
Agenda...........................................................................................................................................................8-71
Payment Requests Key Concepts ..................................................................................................................8-72
Payment Requests Description ......................................................................................................................8-73
Payment Requests Benefits............................................................................................................................8-75
Payment Requests Process.............................................................................................................................8-76
Oracle Receivables – Refund Example .........................................................................................................8-77
Funds Disbursement Process- Loans .............................................................................................................8-78
Payment Request – Additional Payables Actions..........................................................................................8-79
Payment Requests: Synchronizing Between Products..................................................................................8-80
Payment Requests Reporting.........................................................................................................................8-81
Payment Requests Optional Setup.................................................................................................................8-82
Payment Requests Miscellaneous Set up.......................................................................................................8-83
Implementation Considerations .....................................................................................................................8-84
Agenda...........................................................................................................................................................8-85
Payment Method Controls and Enhanced Payment Information...................................................................8-86
Key Concepts.................................................................................................................................................8-87
Evaluate Payment Choices – Reporting and Payment Instruction Requirements..........................................8-90
Enhanced Payment Method Controls Description.........................................................................................8-94
Enhanced Payment Method Controls Benefits ..............................................................................................8-95
Enhanced Payment Method Controls Process – Enter Payables Document ..................................................8-96
Expanded Payment Attribute Availability and Defaulting - Definition.........................................................8-99
Expanded Payment Attribute Availability and Defaulting Description.........................................................8-100
Expanded Payment Attribute Availability and Defaulting - Benefits............................................................8-101
Expanded Payment Attribute Availability and Defaulting – Enter Payables Document ...............................8-102
Expanded Payment Attribute Availability and Defaulting - Payment Attributes Defaulting ........................8-103
Expanded Payment Attribute Availability and Defaulting - UI.....................................................................8-104
Practice 6 Overview: Entering Quick Invoices..............................................................................................8-105
Practice - Enter Quick Invoices .................................................................................................................8-106
Solution - Enter Quick Invoices.................................................................................................................8-109
Configurable Payment Attribute Validation Description...............................................................................8-112
Configurable Payment Attribute Validation Benefits....................................................................................8-113
Configurable Payment Attribute Validation Invoice: Scheduled Payment Holds .........................................8-114
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Configurable Payment Attribute Validation Invoice: Invoice on Hold Report .............................................8-115
Practice 7 Overview: Running Hold Reports.................................................................................................8-116
Practice - Run Hold Reports ......................................................................................................................8-117
Solution – Run Hold Reports.....................................................................................................................8-118
Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-119
Practice 8 Overview: Create a Payment Process Request Template..............................................................8-121
Practice - Create a Payment Process Request Template ............................................................................8-122
Solution - Create a Payment Process Request Template ...........................................................................8-124
Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-127
Practice 9 Overview: Creating a Payment Process Request ..........................................................................8-129
Practice - Create a Payment Process Request with Straight-Through Processing for a Payment Method of Check
...................................................................................................................................................................8-130
Solution – Create a Payment Process Request with Straight-Through Processing for a Payment Method of
Check.........................................................................................................................................................8-134
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting - Benefits..............8-143
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting ..............................8-144
Payment Instruction Formats and Reporting XML Publisher Templates ......................................................8-145
Payment Instruction Formats & Reporting XML Publisher Templates.........................................................8-146
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting .............................8-147
Formats & Reporting Payment Process .........................................................................................................8-148
Formats and Reporting Payment Process ......................................................................................................8-149
Formats & Reporting Payment Process .........................................................................................................8-150
Formats and Reporting Payment Process ......................................................................................................8-151
Formats & Reporting Payment Process .........................................................................................................8-152
Setup Payment Method Controls and Enhanced Payment.............................................................................8-153
Configurable Payment Attribute Validation Setup .......................................................................................8-154
Configurable Payment Attribute Validation Setup Consideration................................................................8-155
Configurable Payment Attribute Validation Setup: View Available Validations..........................................8-157
Configurable Payment Attribute Validation Setup – Payment Methods .......................................................8-158
Configurable Payment Attribute Validation Setup: Payment Process Format ..............................................8-159
Configurable Payment Attribute Validation Setup: Payment Process Profile ...............................................8-160
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting Setup ....................8-161
Enhanced Payment Method Controls Setup ..................................................................................................8-162
Expanded Payment Attribute Availability and Defaulting - Setup................................................................8-163
Implementation Considerations .....................................................................................................................8-164
Agenda...........................................................................................................................................................8-165
Self Assessed Tax Description ......................................................................................................................8-166
Self Assessed Tax Features ...........................................................................................................................8-167
Self Assessed Tax Benefits............................................................................................................................8-168
Self Assessed Tax Predetermined Process.....................................................................................................8-169
Self Assessed Tax Process – 1. Predetermined..............................................................................................8-170
Self Assessed Tax: Predetermined Process – Invoice Entry..........................................................................8-171
Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-172
Self Assessed Tax: Predetermined Process – Calculate Tax Example .........................................................8-173
Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-174
Self Assessed Tax Process – Account ...........................................................................................................8-175
Self Assessed Tax Setup – Reporting Choices ..............................................................................................8-177
Self Assessed Tax Process – Report ..............................................................................................................8-179
Self Assessed Tax Manual Determination Process........................................................................................8-180
Self Assessed Tax Process – 2. Manual Determination.................................................................................8-181
Self Assessed Tax: Manual Determination Set Up - E-Business Tax Controls.............................................8-182
Self Assessed Tax: Manual Determination Process – Invoice Entry.............................................................8-183
Self Assessed Tax: Manual Determination Process – Calculate Tax ............................................................8-184
Self Assessed Tax: Manual Determination Process – Calculate Tax Example .............................................8-185
Setup Self Asessed Tax .................................................................................................................................8-187
Self Assessed Tax: Predetermined Set Up First Party, Party Tax Profile......................................................8-188
Self Assessed Tax: Predetermined Set Up – First Party, Party Tax Profile...................................................8-189
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Self Assessed Tax: Predetermined Set Up – Supplier Party Tax Profile .......................................................8-190
Implementation Considerations .....................................................................................................................8-191
Agenda...........................................................................................................................................................8-192
Oracle Payables For Complex Contract Terms .............................................................................................8-193
Oracle Payables for Complex Contract Terms Benefits ................................................................................8-194
Complex Contract Terms Key Concepts .......................................................................................................8-195
Oracle Procurement to Payables: High Level Business Flow.......................................................................8-197
Integrated Products: High Level Business Flow............................................................................................8-203
Oracle e-Business Tax Setup: Tax Configuration .........................................................................................8-204
Business Flow: Payables Distinction.............................................................................................................8-205
Contract Delivery Invoicing ..........................................................................................................................8-206
Invoice Workbench: Contract Delivery Invoices ..........................................................................................8-207
Oracle Payables: Ensure Billing Compliance ................................................................................................8-208
Oracle Payables: Tolerances and Holds.........................................................................................................8-209
Oracle Payables: Holds Notification Options ................................................................................................8-211
Practices 10 and 11 Overview: Placing and Releasing Holds.......................................................................8-212
Practice - Place a Hold on an Invoice ........................................................................................................8-213
Solution - Place a Hold on an Invoice .......................................................................................................8-214
Practice - Release Holds ............................................................................................................................8-215
Solution - Release Holds ...........................................................................................................................8-216
Oracle Payables for Complex Contract Terms Benefits ................................................................................8-217
Oracle Procurement to Payables: Setup Overview ........................................................................................8-218
Oracle Procurement Setup .............................................................................................................................8-219
Payables Setup: Financial Options ................................................................................................................8-221
Payables Setup – Payables Options ...............................................................................................................8-222
Payables Setup: Invoice Tolerances ..............................................................................................................8-223
Shared Setup: Supplier Terms & Controls ....................................................................................................8-224
Oracle Approvals Management Setup Approval Rules .................................................................................8-225
Oracle eBusiness Tax Setup: Tax Configuration...........................................................................................8-226
Prepayments: Tax Configuration Example....................................................................................................8-227
Practice 12 Overview: Setting Up US Sales Tax..........................................................................................8-228
Practice - Set Up US Sales Tax .................................................................................................................8-229
Solution – Set Up US Sales Tax ................................................................................................................8-235
Practice 13 Overview: Entering an Invoice with US Sales Tax Lines...........................................................8-244
Practice - Enter an Invoice with US Sales Tax Lines ................................................................................8-245
Solution - Enter an Invoice with US Sales Tax Lines................................................................................8-246
Implementation Considerations .....................................................................................................................8-248
Agenda...........................................................................................................................................................8-250
Multi-Org Access Control in Payables Description.......................................................................................8-251
Multi-Org Access Control in Payables Benefits ............................................................................................8-254
Multi-Org Access Control Process ................................................................................................................8-255
Multi-Org Access Control Process, Invoice Entry ........................................................................................8-256
Multi-Org Access Control Process, Payment Templates...............................................................................8-258
Multi-Org Access Control Process, Controlling Payables Periods...............................................................8-259
Multi-Org Access Control Process, Submitting Concurrent Request ...........................................................8-260
Multi-Org Access Control Process, Submitting Standard Report..................................................................8-261
Multi-Org Access Control Process, Open Account Balances Listing Report................................................8-262
Multi-Org Access Control Setup ...................................................................................................................8-263
Multi-Org Access Control Payables Setup ....................................................................................................8-264
Implementation Considerations .....................................................................................................................8-265
Summary........................................................................................................................................................8-266
Oracle Receivables...........................................................................................................................................9-1
Oracle Receivables ........................................................................................................................................9-3
Objectives ......................................................................................................................................................9-4
Practice 1 Overview: Modify Your Responsibilities .....................................................................................9-5
Practice - Modify Your Responsibilities....................................................................................................9-6
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Solution - Modify Your Responsibilities...................................................................................................9-7
Agenda...........................................................................................................................................................9-8
New and Changed Features for Balance Forward Billing .............................................................................9-10
Balance Forward Billing Description ............................................................................................................9-11
Balance Forward Billing Benefits .................................................................................................................9-14
Balance Forward Billing Setup and Process..................................................................................................9-16
Balance Forward Billing Setup Define Billing Cycle....................................................................................9-18
Balance Forward Billing Setup Define Payment Term .................................................................................9-20
Balance Forward Billing Setup Customer Profile Class................................................................................9-22
Practice 2 Overview: Create a Customer Class Profile..................................................................................9-24
Practice - Create a Customer Profile Class ................................................................................................9-25
Solution - Create a Customer Profile Class ...............................................................................................9-26
Practices 3-7 Overview: Prerequisite Practices .............................................................................................9-27
Practice - Create a Customer Using the Customers Set of Pages...............................................................9-28
Solution - Create a Customer Using the Customers Set of Pages..............................................................9-30
Practice - Add Customer Details Using the Customers Set of Pages.........................................................9-32
Solution - Add Customer Details Using the Customers Set of Pages........................................................9-35
Practice - Add Account Details Using the Customers Set of Pages...........................................................9-38
Solution - Add Account Details Using the Customers Set of Pages..........................................................9-41
Practice - Add Account Site Details Using the Customers Set of Pages ...................................................9-45
Solution - Add Account Site Details Using the Customers Set of Pages...................................................9-49
Practice - Create a Customer Account Relationship ..................................................................................9-54
Solution - Create a Customer Account Relationship .................................................................................9-55
Balance Forward Billing Setup Account & Site Profile ................................................................................9-56
Balance Forward Billing Setup Account Level Bill Example .......................................................................9-58
Balance Forward Billing Setup Site Level Bill Example .............................................................................9-59
Oracle BPA Rules Setup................................................................................................................................9-60
Balance Forward Billing Process Enter Transaction ....................................................................................9-62
Balance Forward Billing Process Imported Transactions.............................................................................9-63
Balance Forward Billing Process Creating Bills ..........................................................................................9-64
Balance Forward Billing Process Generating Bill Logic..............................................................................9-65
Balance Forward Billing Use Cases ..............................................................................................................9-67
Balance Forward Billing Process Generate Bill Program.............................................................................9-68
Balance Forward Billing Process Confirm Bill .............................................................................................9-70
Summary Balance Forward Bill Example .....................................................................................................9-72
Detail Balance Forward Bill ..........................................................................................................................9-73
Balance Forward Billing Process BPA Print Program..................................................................................9-74
Balance Forward Billing Process Disable Payment Terms ...........................................................................9-76
Balance Forward Billing Process Change Payment Terms ..........................................................................9-77
Balance Forward Billing Dependencies and Interactions .............................................................................9-78
Balance Forward Billing Functional Upgrade Script....................................................................................9-79
Demo 1 Overview: Balance Forward Billing ................................................................................................9-82
Guided Demonstration - Balance Forward Billing ....................................................................................9-83
Practice 8: Overview Printing Balance Forward Bills ..................................................................................9-89
Practice - Print Balance Forward Bills.......................................................................................................9-90
Solution - Print Balance Forward Bills......................................................................................................9-92
Agenda...........................................................................................................................................................9-95
Credit Card Chargeback Description.............................................................................................................9-96
Credit Card Chargeback Benefits ..................................................................................................................9-98
Credit Card Chargeback Process ...................................................................................................................9-99
Credit Card Chargeback Process Receive Receipt .......................................................................................9-102
Credit Card Chargeback Process Record Credit Card Chargeback ..............................................................9-104
Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-105
Credit Card Chargeback Process Validate Credit Card Chargeback .............................................................9-106
Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-107
Credit Card Chargeback Setup ......................................................................................................................9-108
Practices 9-11 Overview: Applying and Updating a Receipt at Line Level ..................................................9-109
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Practice - Create an Invoice .......................................................................................................................9-110
Solution - Create an Invoice ......................................................................................................................9-111
Practice - Enter a Manual Receipt .............................................................................................................9-112
Solution - Enter a Manual Receipt.............................................................................................................9-113
Practice - Apply and Update Receipt at Line Level...................................................................................9-114
Solution - Apply and Update Receipt at Line Level..................................................................................9-115
Agenda...........................................................................................................................................................9-117
Legal Entity Background...............................................................................................................................9-118
Legal Entity Model........................................................................................................................................9-119
Legal Entity Background...............................................................................................................................9-120
Legal Entity Description................................................................................................................................9-121
Legal Entities and Accounting.......................................................................................................................9-122
Legal Entities and Shared Accounting...........................................................................................................9-123
Legal Entity Description Defaulting for Transactions...................................................................................9-124
Legal Entity Description Defaulting for Transactions..................................................................................9-125
Legal Entity Description Defaulting for Receipts ........................................................................................9-126
Legal Entity Benefits .....................................................................................................................................9-128
Legal Entity Setup and Automated Process...................................................................................................9-129
Legal Entity Setup Update Transaction Type...............................................................................................9-131
Legal Entity Setup Update Batch Source .....................................................................................................9-132
Legal Entity Process - AutoInvoice ...............................................................................................................9-133
Legal Entity Setup and Manual Process ........................................................................................................9-136
Legal Entity Process – Manual Transaction ..................................................................................................9-138
Legal Entity Process – On Account Credit Memos .......................................................................................9-139
Legal Entity Process – Bills Receivable ........................................................................................................9-140
Legal Entity Process - Receipts .....................................................................................................................9-141
Legal Entity Process – Claim LE Defaulting.................................................................................................9-142
Implementation Considerations .....................................................................................................................9-143
Agenda...........................................................................................................................................................9-144
E-Business Tax..............................................................................................................................................9-145
Receivables E-Business Tax Integration Key Benefits.................................................................................9-146
E-Business Suite Tax Prior to Release 12 .....................................................................................................9-148
E-Business Suite Tax Integration 12.0 ..........................................................................................................9-149
Architecture of a Tax Line in E-Business Tax...............................................................................................9-150
Example of US Sales Tax in 12.0..................................................................................................................9-152
Example of UK VAT Tax in 12.0 .................................................................................................................9-153
Migrating Taxes from 11.5 to 12.0 ................................................................................................................9-154
Migrating of Tax Codes and Tax Group Codes.............................................................................................9-156
Use of Tax Rate Codes in Receivables..........................................................................................................9-158
Use of Tax Classifications in Receivables.....................................................................................................9-159
Setting Up New Taxes in E-Business Tax.....................................................................................................9-160
Receivables Specific Tax Setups ...................................................................................................................9-162
System Options..............................................................................................................................................9-163
Customer Tax ................................................................................................................................................9-164
Transaction Type ...........................................................................................................................................9-165
Receivables Activity......................................................................................................................................9-166
Adjustments, Receipt Discounts, and Recoverable Tax ................................................................................9-167
Standard Memo Lines....................................................................................................................................9-168
Legal Entity and Ship To...............................................................................................................................9-169
Transactions and Migrated Taxes ..................................................................................................................9-171
Transactions and Migrated Taxes: Key Differences.....................................................................................9-172
Transactions and New Taxes .........................................................................................................................9-174
Transactions and Manual Taxes ....................................................................................................................9-175
Implementation Considerations .....................................................................................................................9-176
Agenda...........................................................................................................................................................9-177
Subledger Accounting Overview...................................................................................................................9-178
Subledger Accounting Benefits .....................................................................................................................9-179
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Subledger Accounting in Receivables Overview ..........................................................................................9-180
Subledger Accounting in Receivables Benefits .............................................................................................9-181
Subledger Accounting in Receivables Process Submit Accounting Program ...............................................9-182
Subledger Accounting in Receivables Process Create/View Accounting ....................................................9-183
Subledger Accounting in Receivables Process Online Create Accounting ...................................................9-184
Subledger Accounting in Receivables Setup .................................................................................................9-185
Subledger Accounting in Receivables Setup Ledgers and SLAMs ...............................................................9-186
Subledger Accounting in Receivables Setup Sources for Accounting Definitions........................................9-187
Subledger Accounting in Receivables Setup Predefined Event Classes/Types .............................................9-188
Subledger Accounting in Receivables Setup AR Predefined Event Classes/Types .....................................9-189
Subledger Accounting in Receivables Setup Anatomy of a Journal Entry....................................................9-190
Subledger Accounting in Receivables Setup Journal Line Types .................................................................9-191
Subledger Accounting in Receivables Setup Account Derivation Rule ........................................................9-192
Subledger Accounting in Receivables Setup Journal Line Definition of Invoices ........................................9-193
Subledger Accounting in Receivables Setup Assigning the JLD to the AAD...............................................9-194
Subledger Accounting in Receivables Setup Assigning the AAD to the SLAM...........................................9-195
Subledger Accounting in Receivables Setup Assigning the SLAM to the Ledger ........................................9-196
Subledger Accounting in Receivables Setup Predefined SLAMs ................................................................9-197
Subledger Accounting in Receivables Process Invoice Accounting..............................................................9-198
Subledger Accounting in Receivables Process Multi-Fund Receivables Accounting ...................................9-199
Subledger Accounting in Receivables Process Adjustment Accounting .......................................................9-200
Subledger Accounting in Receivables Process Receipt Application Accounting..........................................9-201
Implementation Considerations .....................................................................................................................9-203
Agenda...........................................................................................................................................................9-204
Obsolescence and Replacement of Features Description ..............................................................................9-205
Demo 2 Overview: Oracle Advanced Collections.........................................................................................9-206
Guided Demonstration - Oracle Advanced Collections.............................................................................9-207
Obsolescence and Replacement of Features Description ..............................................................................9-209
Practice 12 Overview: Using the New Customer Standard HTML Interface................................................9-215
Practice - Using the New Customer Standard HTML Interface ................................................................9-216
Solution - Using the New Customer Standard HTML Interface................................................................9-218
Obsolescence and Replacement of Features Description ..............................................................................9-222
Obsolescence and Replacement of Features Benefits....................................................................................9-223
Transition to New Features Collections Workbench ....................................................................................9-224
Transition to New Features Collections Workbench - Menu and Forms......................................................9-226
Transition to New Features Collections Workbench - Account Details .......................................................9-228
Transition to New Features Collections Workbench - Dunning Reprint ......................................................9-229
Transition to New Features Bills Receivable.................................................................................................9-230
Transition to New Features Trade Accounting..............................................................................................9-231
Transition to New Features Customer Standard Form..................................................................................9-232
Transition to New Features Tax Setup and Calculation ...............................................................................9-233
Transition to New Features Tax Reporting...................................................................................................9-234
Transition to New Features Subledger Accounting ......................................................................................9-235
Transition to New Features COGS and Revenue Matching .........................................................................9-236
Transition to New Features AR Customer Supplier Netting ........................................................................9-237
Transition to New Features On Account Credit Memo Refund ...................................................................9-238
Transition to New Features Consolidated Billing.........................................................................................9-239
Agenda...........................................................................................................................................................9-240
Centralized Payment Process Description .....................................................................................................9-241
Centralized Payment Process Setup and Process...........................................................................................9-244
Centralized Payment Process Setup Create Receipt Class/Method ...............................................................9-245
Centralized Payment Process Process Invoice Payment...............................................................................9-247
Centralized Payment Process Error Handling................................................................................................9-248
Centralized Payment Process Setup Customer's Payment Details.................................................................9-249
Implementation Considerations .....................................................................................................................9-250
Agenda...........................................................................................................................................................9-251
Automated Refunds Description....................................................................................................................9-252
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Automated Refunds Setup and Process .........................................................................................................9-253
Automated Refunds Setup Receivables Activity...........................................................................................9-254
Automated Refunds Setup Transaction Sources............................................................................................9-255
Automated Refunds Process Applications Form ...........................................................................................9-257
Automated Refunds Process New Refund Attributes Form ..........................................................................9-258
Automated Refunds Process View Refund Status .........................................................................................9-259
Implementation Considerations .....................................................................................................................9-260
Agenda...........................................................................................................................................................9-261
AP/AR Netting Description...........................................................................................................................9-262
AP/AR Netting Benefits ................................................................................................................................9-263
AP/AR Netting Process Access .....................................................................................................................9-264
AP/AR Netting Process Accessing................................................................................................................9-265
Demo 3 Overview: AP/AR Netting ...............................................................................................................9-266
Demo - AP/AR Netting .............................................................................................................................9-267
Agenda...........................................................................................................................................................9-272
Daily Revenue Description............................................................................................................................9-273
Daily Revenue Setup and Process .................................................................................................................9-278
Daily Revenue Setup Accounting Rules........................................................................................................9-279
Daily Revenue Process Create Invoice Line..................................................................................................9-280
Implementation Considerations .....................................................................................................................9-281
Agenda...........................................................................................................................................................9-282
Revenue Contingencies Overview.................................................................................................................9-283
Revenue Contingencies Description..............................................................................................................9-284
Revenue Contingencies Setup and Process....................................................................................................9-287
Revenue Contingencies Setup Policy Threshold ...........................................................................................9-288
Revenue Contingencies Setup Seeded Contingencies ..................................................................................9-289
Revenue Contingencies Setup Contingency Codes/ID..................................................................................9-290
Revenue Contingencies Setup Create Rules ..................................................................................................9-291
Revenue Contingencies Process Contingency Assignment ..........................................................................9-292
Revenue Contingency Process Manage Contingencies ................................................................................9-293
Implementation Considerations .....................................................................................................................9-294
Practice 13 Overview: Setting Up Revenue Contingencies..........................................................................9-295
Practice - Set Up Revenue Contingencies .................................................................................................9-296
Solution – Set Up Revenue Contingencies ................................................................................................9-298
Agenda...........................................................................................................................................................9-300
COGS and Revenue Matching Description ...................................................................................................9-301
COGS and Revenue Matching Benefits ........................................................................................................9-302
COGS and Revenue Matching Process COGS Recognition ........................................................................9-303
Implementation Considerations .....................................................................................................................9-304
Agenda...........................................................................................................................................................9-305
Multi-Org Access Control Description..........................................................................................................9-306
Multi-Org Access Control Benefits ...............................................................................................................9-308
Receivables & Multi-Org Access Control .....................................................................................................9-309
Multi-Org Access Control Process ................................................................................................................9-312
Multi-Org Access Control Reporting ............................................................................................................9-313
Multi-Org Access Control Reporting Process ...............................................................................................9-314
Summary........................................................................................................................................................9-316
Oracle Cash Management...............................................................................................................................10-1
Oracle Cash Management..............................................................................................................................10-3
Objectives ......................................................................................................................................................10-4
Agenda...........................................................................................................................................................10-5
Bank Account Model Definition ...................................................................................................................10-7
Bank Account Model Integration ..................................................................................................................10-8
Bank Account Model Benefits.......................................................................................................................10-9
Cash Management Security Components ......................................................................................................10-10
Bank Account Model Summary ....................................................................................................................10-12
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Practice 1 Overview: Creating a Bank Account ...........................................................................................10-13
Practice - Create a Bank Account ..............................................................................................................10-14
Solution - Create a Bank Account .............................................................................................................10-16
Bank Account Model Setup and Process.......................................................................................................10-19
Implementation Considerations .....................................................................................................................10-20
Agenda...........................................................................................................................................................10-21
Bank Account Balances and Interest Calculations Description.....................................................................10-22
Bank Account Balances and Interest Calculations Benefits ..........................................................................10-23
Bank Account Balances and Interest Calculations Maintenance..................................................................10-24
Bank Account Balances and Interest Calculations Summary .......................................................................10-25
Bank Account Balances and Interest Calculations Setup .............................................................................10-26
Implementation Considerations .....................................................................................................................10-27
Agenda...........................................................................................................................................................10-28
Bank Account Transfers Description............................................................................................................10-29
Bank Account Transfers Benefits .................................................................................................................10-31
Bank Account Transfers Process ...................................................................................................................10-32
Bank Account Transfers Dependencies and Interactions ..............................................................................10-33
Bank Account Transfers Summary................................................................................................................10-34
Bank Account Transfers Setup ......................................................................................................................10-35
Bank Account Transfers Setup – Set System Profile....................................................................................10-36
Practice 2 Overview: Setting Up Payment Templates ..................................................................................10-37
Practice - Create a Bank Transfer ..............................................................................................................10-38
Solution - Create a Bank Transfer .............................................................................................................10-39
Practice 3 Overview: Setting Up Bank Transfers .........................................................................................10-41
Practice - Create a Bank Transfer ..............................................................................................................10-42
Solution - Create a Bank Transfer .............................................................................................................10-43
Implementation Considerations .....................................................................................................................10-45
Agenda...........................................................................................................................................................10-46
Subledger Accounting Description...............................................................................................................10-47
Subledger Accounting Benefits ....................................................................................................................10-49
Subledger Accounting Key Concepts ............................................................................................................10-50
Subledger Accounting Key Concepts Flow..................................................................................................10-51
Subledger Accounting Summary...................................................................................................................10-52
Implementation Considerations .....................................................................................................................10-53
Agenda...........................................................................................................................................................10-54
Bank Statement Reconciliation Description ..................................................................................................10-55
Bank Statement Reconciliation Benefits ......................................................................................................10-56
Bank Statement Reconciliation Setup............................................................................................................10-57
Agenda...........................................................................................................................................................10-58
Multi-Org Access Control and Security Description....................................................................................10-59
Multi-Org Access Control and Security Benefits ..........................................................................................10-61
Guided Demonstration 1 Overview: Creating a Security Profile.................................................................10-62
Guided Demonstration - Create Security Profile .......................................................................................10-63
Guided Demonstration 2 Overview: Creating Security Grants.....................................................................10-66
Guided Demonstration - Create Security Grants .......................................................................................10-67
Multi-Org Access Control and Security Summary........................................................................................10-69
Implementation Considerations .....................................................................................................................10-70
Agenda...........................................................................................................................................................10-71
Cash Pooling Description ..............................................................................................................................10-72
Creating Cash Pools.......................................................................................................................................10-73
Viewing and Updating Cash Pools ................................................................................................................10-74
Practices 5 and 6 Overview: Creating Cash Pools........................................................................................10-75
Practice - Create Notional Cash Pool ........................................................................................................10-76
Solution - Create Notional Cash Pool........................................................................................................10-77
Practice - Create Physical Cash Pool .........................................................................................................10-78
Solution - Create Physical Cash Pool ........................................................................................................10-79
Implementation Considerations .....................................................................................................................10-80
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Summary........................................................................................................................................................10-81
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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xix
Preface
Profile
Before You Begin This Course
• Functional knowledge of Oracle General Ledger
• Functional knowledge of Oracle Payables
• Functional knowledge of Oracle Purchasing
• Functional knowledge of Oracle Receivables
• Functional knowledge of Oracle Cash Management
Prerequisites
• There are no prerequisites for this course.
How This Course Is Organized
This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.
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Related Publications
Additional Publications
• System release bulletins
• Installation and user’s guides
• Read-me files
• International Oracle User’s Group (IOUG) articles
• Oracle Magazine
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Typographic Conventions
Typographic Conventions in Text
Convention Element Example
Bold italic Glossary term (if
there is a glossary)
The algorithm inserts the new key.
Caps and
lowercase
Buttons,
check boxes,
triggers,
windows
Click the Executable button.
Select the Can’t Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Courier new,
case sensitive
(default is
lowercase)
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Code output: debug.set (‘I”, 300);Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projectsURL: Go to http://www.oracle.comUser input: Enter 300Username: Log on as scott
Initial cap Graphics labels
(unless the term is a
proper noun)
Customer address (but Oracle Payables)
Italic Emphasized words
and phrases,
titles of books and
courses,
variables
Do not save changes to the database.
For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter [email protected], where user_id is the
name of the user.
Quotation
marks
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in cross-
references
Select “Include a reusable module component” and click Finish.
This subject is covered in Unit II, Lesson 3, “Working with
Objects.”
Uppercase SQL column
names, commands,
functions, schemas,
table names
Use the SELECT command to view information stored in the
LAST_NAME
column of the EMP table.
Arrow Menu paths Select File > Save.
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
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Typographic Conventions in Code
Convention Element Example
Caps and
lowercase
Oracle Forms
triggers
When-Validate-Item
Lowercase Column names,
table names
SELECT last_name FROM s_emp;
Passwords DROP USER scott IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))
Lowercase
italic
Syntax variables CREATE ROLE role
Uppercase SQL commands and
functions
SELECT userid FROM emp;
Typographic Conventions in Oracle Application Navigation Paths
This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
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Typographical Conventions in Oracle Application Help System Paths
This course uses a “navigation path” convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.
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Oracle Purchasing Chapter 7 - Page 1
Oracle Purchasing
Chapter 7
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Oracle Purchasing Chapter 7 - Page 3
Oracle Purchasing
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Oracle Purchasing Chapter 7 - Page 4
Objectives
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Agenda Part 1
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Agenda Part 2
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Agenda Part 1
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Professional Buyer’s Work Center Description
Professional Buyer’s Work Center – Description
The Professional Buyer’s Work Center speeds up daily purchasing tasks by providing buyers
with a central launch pad from where they can efficiently perform their daily tasks, such as:
• Viewing and acting upon requisition demand
• Creating and managing orders and agreements
• Managing contract deliverables
• Running negotiation events, including auctions and RFxs
• Managing supplier information
Note that the forms based interface for requisitions, orders, and agreements exist in release
12.0. Therefore, you have the option to either keep using the forms interface for their current
business interface, or migrate over to the web-based interface.
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Professional Buyer’s Work Center Benefits
Professional Buyer’s Work Center – Benefits.
There are several advantages to using the buyer’s work center.
First, purchasing departments that operate as shared service centers can take advantage of
accessing documents across the multiple operating units that they service without having to
switch responsibilities.
In addition, the web-based interface of the work center is designed to enable buyers to perform
their tasks easily and quickly. One of the ways that this is achieved is by reducing the number
of drilldowns buyers need to access to create purchasing documents.
The work center helps buyers prioritize their tasks through the use of views. Oracle
Purchasing provides several pre-seeded views, such as the ability to view all documents that
are incomplete or all schedules that are past due. However, buyers can also create their own
views based on their particular responsibilities.
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Professional Buyer’s Work Center Overview
Professional Buyer’s Work Center – Overview
• Responsibility: Purchasing
• Navigation: Buyer Work Center > Orders
The tab structure in the work center is:
• From the Requisitions tab, buyers can process requisition demand into purchase orders or
sourcing events. In addition, buyers can view existing requisitions that are in the system.
• Standard Purchase Orders are created and managed in the Orders tab, while Blanket and
Contract Purchase Agreements are created and managed in the Agreements tab.
• The Deliverables tab allows the buyer to manage deliverables from Procurement
Contracts.
• The Negotiations tab allows the buyer to quickly and easily access Oracle Sourcing.
• The Suppliers tab houses information about your supply base.
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Professional Buyer’s Work Center Requisition Management
Professional Buyer’s Work Center – Requisition Management
Professional Buyer’s Work Center offers requisition management capabilities similar to those
currently available via the AutoCreate and the requisition summary forms. Note that these
forms still exist in R12 and can be used. In 11i10+ the first release of requisition management
was released with Oracle Sourcing. The first release of requisition management did not support
all of the R12 features. Examples: Creating Purchase Orders, Splitting Requisition Lines, and
Integrating with the Catalog.
In R12 buyers can:
• Create a solicitation (auction/RFx) for bids (requires Oracle Sourcing), create a purchase
order, and add to an existing purchase order.
• Return requisitions to requesters to solicit additional information.
• Reassign requisition lines to other buyers including unassigned requisition lines.
• Split a requisition line in order to source from multiple suppliers.
• Replace requisition lines referencing a non-standard item with one or more items in the
catalog.
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• Use the requisition summary page to view unapproved, approved, and historical
requisition lines.
• Access the catalog and favorites lists.
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Guided Demonstration 1 Overview: Using Professional Buyer’s Work Center
Guided Demonstration 1 Overview: Using Professional Buyer’s Work Center
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Guided Demonstration - Using the Buyer's Work Center
Task 1: Create requisition
Responsibility: iProcurement (cbaker/welcome)
1. In the Main Store, search on DVD-B100.
2. Leave Quantity at 1. Click (B) Add to Cart.
3. (B) View Cart and Checkout
4. (B) Checkout
5. (B) Submit
This item will be automatically approved. Note the requisition number. At this point the
requisition will be visible in the Buyer’s Work Center.
6. (H) Home
Task 2: Demo Buyer’s Work Center
Responsibility: Purchasing, Vision Operations
7. (N) Buyer’s Work Center > (H) Requisitions. While on this page, point out:
• The different views available and the Personalize button to create customized views.
• The Operating Unit field in Document Builder. This shows up because MOAC is
enabled.
• Actions icons:
• Paper icon – punchout to Catalog
• Paper icon with star – punchout to Favorites list
• Split icon – split requisition line
8. (T) Orders. While on this page point out the following:
• Operating Unit column. With MOAC, the same buyer could see orders from multiple
operating units.
• (H) Order number. Drill down to show details of an order. Note that once on an order,
the Lines, Schedules, and Distribution tabs display additional information about that
order. Also point the Actions LOV values.
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• (H) Status for an order. Drill down to show the action history of this order.
• Create a personalized view for a particular supplier (Corporate Express Office Supply is
a good candidate).
• Note that the Pay Items tab is used for complex services.
9. (T) Agreements. While on this page point out the following:
• OU column
• Drill down on an agreement number to display details. Display the Actions LOV values
for the agreement.
10. (T) Deliverables. Note that this page is used to managing deliverables for Procurement
Contracts.
11. (T) Negotiations. Note that clicking the Negotiations tab, takes the user to the Oracle
Sourcing home page from which they can create and manage Sourcing events.
12. (T) Suppliers. Note that clicking the Suppliers tab allows the user to maintain the supplier
base.
Task 3: Demo creating a purchase order from a requisition
13. (T) Requisition.
14. In the OU field, choose Vision Operations.
15. Select the requisition you created.
16. (B) Add. The requisition is added into Document Builder.
17. (I) Supplier Magnifying Glass. Search and select Corporate Express Office Supply.
18. (B) Create.
19. (T) Lines.
20. Ensure Add Lines: LOV says From Catalog. (B) Go.
21. (B) Yes, when you receive message that order must be saved.
22. In Main Store, search for DVD-CR. Change the quantity to 10.
23. (B) Add to Document. (B) Complete
24. Pick the end of the month for the Need-By date.
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25. (B) Save.
26. (T) Schedules. (I) Split requisition line for the second line.
27. For the newly created line, set Location to M1-Seattle. Change the quantities for both
requisition two lines to 5.
28. (B) Save.
29. (B) Submit.
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Practice 1 Overview: Creating a Purchase Order in the Buyer’s Work Center
Practice 1 Overview: Creating a Purchase Order in the Buyer’s Work Center
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Practice - Create a Purchase Order in the Buyer’s Work Center
Overview
This practice provides an opportunity for you to create a purchase order in yet another way in
Oracle Purchasing, using the Buyer’s Work Center.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
• Logon to the system using the XXUSER you created earlier.
Tasks
Create a requisition in iProcurement
Create a purchase order from a requisition
.
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Solution - Create a Purchase Order in the Buyer’s Work Center
Create a requisition in iProcurement
IProcurement Responsibility
1. Log into iProcurement
• (N) iProcurement Home Page
2. Next to Search field, verify you are shopping in the Main Store.
3. Search for DVD-B100.
4. (B) Add to Cart
5. (B) View Cart and Checkout (in the Shopping Cart box)
Review the Shopping Cart.
6. (B) Checkout
7. (B) Submit
Get confirmation that you requisition has been submitted. Record the number here.
_________________
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8. (B) Continue Shopping
9. Return to main portal page.
At this point the requisition has been created and sent to the Buyer Work Center
Requisition Demand Workbench
Create a purchase order from a requisition
Purchasing, Vision Operations
10. Navigate to the Demand Workbench.
• (N) Buyer Work Center > Requisitions
11. In the Document Builder:
− Type = New Order
− OU = Vision Operations
12. Select the requisition you just created above.
13. (B) Add. The requisition is added into Document Builder.
14. (I) Supplier Magnifying Glass. Search and select Corporate Express Office Supply.
15. (B) Create (in the Document Builder).
16. (T) Lines
17. Ensure Add Lines: LOV says From Catalog.
18. (B) Go
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(B) Yes, when you receive message that order must be saved.
19. In Main Store, search for DVD-CR.
20. Change the quantity to 10.
21. (B) Add to Document
22. (B) Complete
23. Pick the end of the month for the Need-By date.
24. (B) Save.
25. (B) Submit.
26. Return to Navigator.
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Professional Buyer’s Work Center Requisition Management – Key Profile Options
Professional Buyer’s Work Center – Requisition Management Profile Options
• Responsibility: Human Resources
• Navigation: Security > Profile
The setup steps include defining values for 2 new profile options. The first step is:
PO: Document Builder Default Document Type – The document type that is defaulted into the
document builder region within the Demand Workbench.
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Professional Buyer’s Work Center Requisition Management – Key Profile Options
Professional Buyer’s Work Center – Requisition Management Profile Options
• Responsibility: Human Resources
• Navigation: Security > Profile
PO: Default Requisition Grouping – The value ‘Requisition’ or ‘Default’ indicates if the
default requisition grouping for requisition lines onto a Negotiation Document or Purchase
Order.
• For the value Default: You can combine requisition lines for the same item, revision, line
type, unit of measure, supplier item number, and transaction reason onto one purchase
order line. You can add need–by date or ship–to organization and location to the default
grouping by using the profiles PO: Use Need–by Date for Default Autocreate grouping or
PO: Use Ship–to Organization and Location for Default Autocreate grouping.
• For the value Requisition: You can create a document with one line for each requisition
line. Used only when you select lines on a single requisition.
Note: If Oracle Sourcing is implemented; requisition lines with the same item, revision,
description, line type, UOM, and ship–to (based on deliver–to) are grouped into individual
negotiation document lines.
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Note: If Oracle Services Procurement is implemented, only Requisition is supported for
fixed price with temp labor requisition.
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Implementation Considerations
Implementation Considerations
The Professional Buyer’s Work Center tightly weaves Oracle Purchasing with other products
in the procurement family, such as Oracle Sourcing, Oracle Procurement Contracts, and Oracle
Services Procurement. Buyers can now easily navigate from purchasing to sourcing
documents, and vice-versa, using a single, friendly user interface. The work center also
provides seamless integration with Procurement Contracts to add clauses and deliverables to
purchasing documents, as well as manage these deliverables. Using Services Procurement,
buyers can accurately capture complex contracts and manage the procurement activities for the
services covered by these contracts.
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Agenda Part 1
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Enhanced Catalog Access Description
Enhanced Catalog Access – Description
• Responsibility: Purchasing
• Navigation: Buyer Work Center > Requisitions
Release 12.0 of Oracle Purchasing builds on the popularity of Oracle iProcurement’s search
capabilities by offering professional buyers a similar search interface to easily find the items
they need to procure.
From the Demand Workbench, buyers can access the catalog and favorites to find negotiated
alternatives to non-catalog requests.
While authoring orders and agreements, buyers can use the catalog or favorites to quickly add
items, thereby accelerating the document creation process.
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Enhanced Catalog Access Benefits
Enhanced Catalog Access – Benefits
The enhanced catalog access provides easy access to pre-negotiated items. This reduces
spending by leveraging negotiated pricing. Also, user productivity is increased due to the
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Enhanced Catalog Access Setup Preferences
Enhanced Catalog Access – Setup Preferences
You have the option to customize your catalog access by modifying your preferences. Using
the Shopping Purchasing Preferences you can define your view into the catalog including your
default store, search results per page, and your search results layout. Using the Favorites Lists
Preferences you can default your default favorites list.
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Agenda Part 1
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Document Styles Description
Document Styles - Description
Document Styles is a new feature in R12. It allows buying organizations to control the look
and feel of the application to match the needs of different purchasing documents. Through
reusable document styles, deploying organizations can enable or disable various Oracle
Purchasing features, thereby simplifying the user interface.
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Document Styles Benefits
Document Styles - Benefits
There are several benefits of using document styles.
• Document styles provide the ability to appropriately name purchasing documents to align
more closely with the naming conventions of the deploying organization’s business. The
same purchasing document type (e.g. Standard Purchase Order) can assume different
names based on the style applied.
• Some features on the purchasing document, such as price breaks in global agreements or
services line types, can be enabled or disabled as part of the style setup.
• When a purchasing document is created using a style, disabled features are hidden to
simplify the user interface. For example, organizations can create a document style for a
specific commodity, such as temporary labor. This document style optimizes field labels
and display for that commodity, simplifying purchase order entry by hiding
regions/attributes that are only relevant for goods purchases.
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Document Styles Process – Source Document Reference
Document Styles – Process Source Document Reference
• Responsibility: Purchasing
• Navigation: Setup > Purchasing > Document Styles
Style of the source document should be taken into account when selecting a source document
for a requisition line, otherwise a mismatch can occur. For example, a requisition line for
services should not be sourced from contracts for Goods purchases.
Similarly, a purchase document should have the same style as its source document; for
example: a Standard Purchase Order created as an execution document of a Global Blanket
Agreement should have the same style as the agreement.
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Guided Demonstration 2 Overview: Creating and Using Document Styles
Guided Demonstration 2 Overview: Creating and Using Document Styles
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Guided Demonstration - Using Document Styles
Responsibility: Purchasing (cbaker/welcome)
Create Document Style
1. (N) Setup: Purchasing > Document Styles
2. (B) Create
3. Enter a style name and description for standard purchase orders.
4. In the Document Type field, enter a Display Name.
5. In the Commodities field, deselect Goods and select Services. This will create a document
style that only allows services lines.
6. (B) Apply
7. (H) Home
Create a Purchase Order Using the Document Style
8. (N) Buyers Work Center > (T) Orders
9. From the Create menu, select your document style, and click Go.
10. Note that the document style is used in the page title (Create document style name).
11. Choose Vision Operations as the Operating Unit.
12. (T) Lines
13. Click Go to add lines from the default option, the Catalog.
14. Save your work if prompted.
15. Search for “blue pen” from the Main Store.
16. (B) Go
17. Add 100 blue pens the line of the purchase order.
18. (B) Add to Document.
19. (B) Complete
20. You should receive an error that you’re trying to add a line that isn’t supported by the
document style you are using.
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21. Select the Standard PO document style. You should receive no error and can continue
creating the PO.
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Agenda Part 1
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Procurement for Complex Services Description
Procurement for Complex Services - Description
Complex Services Procurement is an integrated solution for Oracle Services Procurement used
to model complex work contracts that involve advanced payment terms. These contracts tend
to have high dollar values, often running into several millions of dollars. They also tend to be
long lead time contracts, sometimes extending over multiple years. These contracts are
characterized by progress payments that are governed by the complex payment terms, and
which are released based on completion of work. Additionally, complex work contracts can
also have provisions for Contract Financing.
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Procurement for Complex Services High Level Business Flow
Procurement for Complex Services – High Level Business Flow
This is the high level business flow that the Complex Services Procurement solution
encompasses. The business flow can originate with a services request which the buying
organization determines needs complex payment terms to manage and fulfill. The sourcing
process allows negotiation of the complex payment terms and these are carried forward to the
Contract after the award.
The Contract, once approved and signed off by the involved parties is now in a state ready for
execution. The Supplier can report progress on the work specified on the Contract, which the
buying organization can certify as complete. Subsequently, payments can be processed for the
progress made on the contract. The payment terms specified on the contract are used to
compute the payment due to the supplier.
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Procurement for Complex Services New Purchasing Features
Procurement for Complex Services – New Purchasing Features
To support complex services, several features have been added to the Purchasing application.
• You can define a Document Style for procurement of complex services. Using the
Document Style, the available functionality on the contract can be configured to best suit
the business need, such as making provisions for advances, contract financing, or
retainage.
Responsibility: Purchasing
Navigation: Setup : Purchasing > Document Styles
• You can create a contract with or without a requisition, define a progress payment
schedule for the work to be completed, define complex payment terms such as retainage,
and make provisions for advances and contract financing.
Responsibility: Purchasing
Navigation: Buyer Work Center > Agreements > Create (Choose agreement type) >
(B) Go
• Monitoring and tracking progress on the contract is essential to minimize delays.
Purchasing and iSupplier Portal provide both the Buyer and the Supplier complete
visibility to the current status and progress on the Contract. Suppliers can submit Work
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Confirmations to report progress made on the contract. These can be approved by
representatives from the Buying Organization before payments can be released.
Responsibility: Purchasing
Navigation: Buyer Work Center > Agreements > View (Choose agreement status) >
(B) Go
• The ability to manage change with ease is critical for complex services contracts since
these contracts extend over a long period of time and changes to project schedules and
budgets can happen in that duration. Change requests can be created by both Suppliers and
Buyers as necessary and these are included in the contract upon approval.
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Procurement for Complex Services Benefits
Procurement for Complex Services - Benefits
The end-to-end Complex Services Procurement feature gives you a competitive edge by
bringing the Services Procurement Spend category under the purview of automated, online
processes. Leveraging this integrated online flow reduces errors and delays associated with
paper-based processes.
It provides the capability to ensure compliance to the contract and the project budgets by
giving the Contracting Organization 360 degree visibility to all aspects of the Contract
Lifecycle. Project Managers can see the impact of these contracts on the project via
commitment and actuals reporting.
Project Managers, Buyers, Contractors, Architects, Field Engineers can collaborate seamlessly
to ensure smooth execution through the contract lifecycle – from negotiation to completion.
The ability to manage, control, and track these contracts keeps lead times and costs in check,
and prevents project cost overruns. This is crucial in such high dollar value contracts.
There are significant acquisition risks associated with such high dollar value contracts. By
using negotiated payment terms such as retainage, the buying organization can mitigate these
risks.
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Implementation Considerations
Implementation Considerations
Oracle Purchasing and Oracle Services Procurement are required for the majority of the
functionality to work. Oracle Purchasing provides the functions that allow you to author, track
execution of the complex services contract, and create and submit work confirmations. Note
that only buyers can create and submit work confirmations using Oracle Purchasing.
Oracle Services Procurement is required for the use of the fixed price services and temp labor
line types, as well as their associated functionality.
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Implementation Considerations
Implementation Considerations
The following products are optional:
• Oracle Payables
- Create and submit invoices for progress payments, Advances and financing, retainage
release
• Oracle Sourcing
- Negotiate with suppliers on payment terms and payment schedule
• Oracle Procurement Contracts
- Use clauses and deliverables on contract
• Oracle iProcurement
- Create Service Requests
- Create Work Confirmations (Project Manager)
• Oracle iSupplier Portal
- Track Execution of Contract
- Create Work Confirmations (Contractor)
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• Oracle E-Tax
- Tax Engine with rules for tax calculation on Payment Schedule, Advances, and
Contract Financing
• Oracle Enterprise Asset Management
- Carry Work Order Reference on Requisition
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Agenda Part 1
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Multi-Org Access Control Description
Multi-Org Access Control - Description
Multi-Org Access Control, or MOAC, enables you to access multiple operating units from a
single application responsibility.
MOAC allows companies that want to implement a shared services model to efficiently
process business transactions because users are allowed to enter, process, view, and report on
data for an unlimited number of operating units from a single responsibility.
Operating unit security is preserved such that companies can effectively implement security
and shared services at the same time.
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Multi-Org Access Control Benefits
Multi-Org Access Control - Benefits
MOAC streamlines Shared Service Center Operations. This feature enables the user to access,
process and report on data for multiple operating units from within a single application
responsibility. This would have required switching responsibilities in prior releases.
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MOAC Effects – Forms and Pages
MOAC Effects – Forms and Pages
The effect of having MOAC implemented is that there is a new Operating Unit field on many
pages and forms. Buyers can use this field to select an operating unit from the list that is
approved for their responsibility. For example:
• Responsibility: Purchasing
• Navigation: Buyer Work Center > Orders > Create (Select type of Purchase Order)
> (B) Go > (T) Header > Operating Unit
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Multi-Org Access Control Public APIs
Multi-Org Access Controls – Public APIs
Public APIs take Operating Unit as a parameter. Operating Unit is an optional parameter. If it
is not provided, the default operating unit from setup is used to set the desired context.
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E-Business Tax Description
E-Business Tax –Description
• Oracle E-Business Tax is a new infrastructure for tax knowledge management and
delivery using a global system architecture that is configurable and scalable for adding
country specific tax content.
• As the single point solution for managing transaction-based tax, Oracle E-Business Tax
delivers tax services uniformly to Oracle E-Business Suite business flows through one
application interface.
• Oracle E-Business Tax provides a comprehensive solution to configure, maintain, manage,
and access transaction-based taxes. Organizations will have the ability to effectively
address multiple tax needs, from global tax requirements to local compliance.
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E-Business Tax Benefits
E-Business Tax - Benefits
Oracle E-Business Tax significantly enhances the tax solution within the Procure to Pay
business flow. Previously, only basic tax code and tax group based tax computation capabilities
were supported. By integrating with Oracle E-Business Tax, the Procure to Pay business flow
will be able to address complex tax requirements. Another benefit of the integration is the
ability to utilize a single point tax solution across the E-Business Suite, which greatly
simplifies maintenance and tax management.
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E-Business Tax Process – Tax Calculation
E-Business tax – Process
Tax is calculated for the following purchase documents:
• Purchase and Internal Requisitions, at the requisition line level
• Standard and Planned Purchase Orders, at the PO shipment level
• Blanket and Scheduled Releases, at the Release shipment level
Tax is calculated whenever a purchase transaction is created and tax is recalculated when any
tax determination attributes on the transaction is updated. So any saved purchase document
should have its applicable tax already calculated.
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E-Business Tax Setup
E-Business Tax – Setup
• Responsibility: Tax Managers
• Navigation: Tax Managers > Home
Because all existing tax setups prior to R12 are migrated to E-Business Tax, you can continue
using any existing tax setup after the upgrade without performing any further setup. However,
with this setup, only tax codes or tax groups based tax computation capabilities are supported.
If you have an existing tax setup and want to utilize the full E-Business Tax functionalities,
additional setup is necessary.
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Implementation Considerations
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Agenda Part 1
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Document Publishing Enhancements Description
Document Publishing Enhancements - Description
In release 11i, Oracle Advanced Procurement Suite supported XSL-FO stylesheet based layout
templates. In release 12, you can use layout templates created in Microsoft RTF and Adobe
PDF formats.
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Document Publishing Enhancements Description
Document Publishing Enhancements - Description
In release 11.5.10, purchasing administrators had to specify the layout template for each
document type using the document types setup form. With Release 12, buyers can print
purchasing documents on demand using any of the pre-defined layout templates.
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Document Publishing Enhancements Benefits
Document Publishing Enhancements - Benefits
Document printing enhancements enable organizations to make use of RTF and PDF templates
that you can design and configure. It also allows buyers to print a purchasing document in
multiple formats.
Many Government organizations are required to print Government Forms during various
phases of the procurement process. These Forms are mostly in Adobe PDF format and
published on Government websites. For example, US Federal Agencies need to print standard
forms like SF30 and SF33. Release 12 provides an infrastructure based on which such Forms
can be printed out of the application.
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Document Publishing Enhancements Setup and Process
Document Publishing Enhancements – Setup and Process
Setup
1. Create a layout for the purchasing document in either PDF or RTF format.
2. Upload the layout to Oracle XML Publisher.
Responsibility: XML Publisher Administrator
Navigation: Home > Templates > (T) Templates > (B) Create Template > Template
file (B) Browse to upload template
Process
1. Create a purchasing document. If Oracle Procurement Contracts is enabled, optionally
add contract terms and conditions.
2. Navigate to the request submission form and search for “PO Output for Communication.”
3. Specify the purchase order number and Purchase Order Layout. If Oracle Procurement
Contracts is enabled, specify the Contract Terms Layout.
4. Submit the request.
5. The output of the request will be an Adobe PDF formatted document in the layout
specified at run time.
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Document Publishing Enhancements Setup – PDF Template
Document Publishing Enhancements – Setup PDF template
• Open the PDF template in Adobe Professional.
• Enable the option so that you can view the tags associated with each field.
• Replace the field tags with the corresponding system code. The system codes for the
purchase order XML is published in the ‘Document Printing and Communication’ white
paper, available from Oracle Metalink.
All of these steps must be performed offline. You can also use Adobe Professional to create
your own, custom layout using PDF format.
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Document Publishing Enhancements Setup – RTF Template
Document Publishing Enhancements – Setup RTF Template
Oracle XML Desktop enables purchasing administrators to design purchase order layouts in
RTF format.
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Document Publishing Enhancements Setup – Upload Template
Document Publishing Enhancements Setup – Upload Template
• Responsibility: XML Publisher Administrator
• Navigation: Home > Templates > (T) Templates > (B) Create Template > Template
file (B) Browse to upload template
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Document Publishing Enhancements Process – Printing in Procurement Flow
Document Publishing Enhancements - Process
This figure depicts the capabilities of document printing through various phases of the
procurement cycle. While reviewing the draft document, the buyer can generate the purchasing
document in Adobe PDF format. When the purchase order is submitted for approval, the
application generates the purchase order PDF and attaches it to the approval notification.
From iSupplier Portal, suppliers can view the purchase order in Adobe PDF format during
signature and when the purchase order is ready for execution.
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Document Publishing Enhancements Process – Print Purchasing Document
Document Publishing Enhancements – Process
• Responsibility: Purchasing
• Navigation: Purchasing > Requests
Navigate to the Requests form to launch the ‘PO Output for Communication’ concurrent
program. This program allows buyers to generate purchasing documents in Adobe PDF format
using pre-defined layout templates.
The concurrent program has been enhanced to include two additional parameters: Purchase
Order Layout and Contract Terms Layout. To generate a purchase order PDF using a certain
layout, provide the layout names as runtime parameters. The program prints the purchase order
in Adobe PDF format using the specified layout.
If the purchase order PDF was generated using a fillable PDF template, the buyer can use
Adobe Reader to enter values for the fields that were not populated by the program. However,
if the buyer wants to save the changes on the purchase order PDF, they must use Acrobat
Professional to do so.
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Implementation Considerations
Implementation Considerations
You must have Oracle XML Publisher installed to use this feature. The infrastructure provided
by Oracle XML Publisher is utilized to store layout templates. If you have enabled Oracle
Procurement Contracts, you can print contract terms and conditions as well.
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Agenda Part 1
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Document Attachments Description
Document Attachments - Description
The ability to attach notes and files to purchase orders has been available for many years.
However, once these attachments were added, buyers and suppliers had limited access to view
them. The printed purchase order report and the purchase order notification only showed notes
and text attachments. In order to view the other types of attachments, buyers and suppliers had
to be logged into the application.
In this release, the PDF that is generated for each purchasing document lists all of the related
attachments – not just the notes and text attachments.
In addition, buyers can email these attachments to suppliers. The attachments are sent as a .zip
file along with the PDF. Built-in error handling assists buyers and suppliers if there are
problems communicating the attachments.
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Document Attachments Description
Document Attachments - Description
Prior to release 12, only a small subset of the available attachment types were communicated to
the supplier.
In release 12, there are no limitations to the types of attachments that can be sent to the
supplier.
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Document Attachments Benefits
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Document Attachments Process
Document Attachments - Process
1. Create the purchasing document, such as a standard purchase order or blanket purchase
agreement.
2. Attach all necessary files and notes at the header, line, or delivery schedule/price break
level.
3. Approve the purchasing document.
4. Assuming no errors are encountered, the attachments will be sent to the supplier along
with the PDF of the purchasing document.
5. If the compressed attachments exceed the maximum allowable size specified as part of
setup, or if any other error is encountered, the attachments are not sent. Both the buyer
and the supplier are notified if either of these situations occurs.
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Document Attachments Setup
Document Attachments Setup
• Responsibility: Purchasing
• Navigation: Setup > Organizations > Purchasing Options
• Specify that PDF is the preferred method for displaying the purchase order.
• Define the maximum allowable size for the compressed files.
• Optionally provide the filename for the compressed attachments.
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Document Attachments Setup – Define Purchasing Options
Document Attachments Setup – Define Purchasing Options
• Responsibility: Purchasing
• Navigation: Setup : Organizations > Purchasing Options
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Agenda Part 1
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Oracle Supplier Network Description
Oracle Supplier Network - Description
The network expedites supplier enablement activities for buying organizations, providing a
community of pre-integrated suppliers for electronic transaction delivery. The Oracle-hosted
service offers centralized messaging management and monitoring, as well as message
transformation for six procure-to-pay transaction types. Trading partners have access to two
messaging hubs allowing them to exchange end-to-end test transactions separate from actual
live transactions.
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Transacting Over Oracle Supplier Network
Transacting Over Oracle Supplier Network
• Buying Organizations exchange OAG XML messages with the Oracle SN
• Transformation maps allow suppliers the option to support cXML or OAG format
• Supported transmission protocols for message delivery: HTTP/S, OXTA, SMTP
Purchasing customers utilize the E-Business Suite’s standard messaging tools to connect and
transact over the OSN. OSN provides guides on how to setup the Oracle XML Gateway to
send and receive transactions in the required OAG XML format, which is the native XML
format used by Oracle Purchasing and AP. Suppliers have a choice; they can support the
cXML or OAG format standard, depending on preference of their internal systems. The OSN
automatically converts transactions between cXML and OAG XML formats and delivers them
using any of the supported delivery methods selected by the trading partner. Providing a
choice of formats and protocols reduces trading partners’ messaging support cost. For example,
the supplier doesn’t need to invest in supporting the OXTA protocol, which is Oracle’s
proprietary transmission protocol, in order to exchange electronic transactions with Oracle
customers.
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Oracle Supplier Network Support Transactions with Purchasing
Oracle Supplier Network Support Transactions with Purchasing
This example shows points at which Purchasing can use OSN to communicate with Suppliers.
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Oracle Supplier Network Benefits
Oracle Supplier Network - Benefits
OSN allows companies to enable faster electronic transaction delivery with suppliers than is
the case when forced to negotiate with each supplier individually to establish direct messaging
relationships. When buyers and suppliers manage their own, single connection to the network,
a significant amount of redundant work is removed as each additional supplier enabled. OSN’s
centralized message monitoring and error notifications reduce the IT.
As more suppliers convert from paper and fax transactions, suppliers are able to realize error-
free order processing to drive down PO fulfillment cycle times and provide process savings for
both parties.
Many of the higher volume commodity suppliers offer price discounts for electronic PO
transaction delivery, particularly when they’re already transacting over the OSN and can
leverage the same messaging channel. Advanced organizations leverage this best practice in
renegotiating contracts.
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Oracle Supplier Network New Features
Oracle Supplier Network New Features
R12 connectivity includes testing certification of all transaction types with the OSN as well as
documentation updates covering the required setups to connect R12.
Multi-user accounts allow functional and technical users to access their company’s OSN
account. With role security you have the option to restrict IT resources to messaging
configuration and functional users to only view transactional information.
With iSupplier Portal Punch-in integration suppliers can now access customers’ iSupplier
Portal instances through their OSN account. To enable, buying organizations associate their
iSP instance with their OSN account. Suppliers can then request accounts and ,once approved,
they’re able to leverage the OSN for easy one-click access to multiple customers.
Companies can now utilize diagnostic tools to send and receive test documents with the OSN.
These self-testing tools allow trading partners to correct errors for enabling support of new
document types before having to test with a live trading partner.
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Implementation Considerations
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Agenda Part 2
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Maintain Sourcing Rules/ASLs for Agreement Items
Maintain Sourcing Rules/ASLs for Agreement Items
Prior to this release, system-generated sourcing rules and ASLs were only created at the time
of blanket agreement approval. These rules were enabled for all organizations, which might not
have mirrored actual business processes.
In this release, you create sourcing rules and ASL entries for a specific inventory organization.
You can create these rules for agreements that you manually create, or for agreements that you
import through the open interface.
In addition, the dependency of rules creation with the approval process has been removed. As
a result, you can create rules for existing agreements that have already been approved.
This concurrent program allows you to automatically create rules for all of the operating units
in which a blanket agreement is enabled.
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Maintain Sourcing Rules/ASLs for Agreement Items Benefits
Maintain Sourcing Rules/ASLs for Agreement
This feature allows you to specify exactly how you expect supplier and document sourcing to
occur.
The bigger benefit, however, is that you no longer need to manually setup sourcing rules and
ASLs every time you create or update your blanket agreements.
For blanket agreements that are enabled in multiple operating units, you can automatically
create rules for all of the enabled operating units to streamline your order creation process.
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Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant
Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant
Example: Defining rules for a specific region, plant, or business unit.
Assume Company A has operations on both the west coast and the east coast, and some of the
items used at these facilities are sourced regionally. Specifically, when ordering for the San
Diego plant, Advanced Network Devices delivers the goods. However, when ordering for the
Boston plant, Prouty Industrial Supply provides the materials. This scenario can be modeled in
the Oracle Purchasing by performing the following steps:
1. Create and approve a blanket agreement for each of plants.
2. Define Rules for a Specific Plant
Navigation: Purchasing > Requests
Launch the concurrent request for each of the blanket agreements. The name of the concurrent
request is ‘Generate Sourcing Rules and ASLs from Blanket Agreements’ and can be launched
from the Requests link in the main menu. When the concurrent program is launched for
Advanced Network Devices (the west coast supplier), the sourcing level is set to Item-
Organization and the inventory organization is set to San Diego Manufacturing. If the sourcing
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level were set to ‘Item’, global rules would have been created. When the concurrent program is
run for Prouty Industrial Supply (the east coast supplier), the sourcing level is again set to
Item-Organization, but the inventory organization is set to Boston Manufacturing.
• The sourcing rules for both plants should be assigned to the same Assignment Set,
Supplier Scheduling.
• Once the programs finish running, local sourcing rules are created for both plants.
• Local ASL entries are also created for each plant and assigned to the corresponding
blanket purchase agreement.
3. Update Rules After Renewing Blanket Agreements
Navigation: Purchasing > Requests
This concurrent request can also be used to update sourcing rules and ASL entries after
extending the effective dates on a blanket agreement. Once the changes have been made to the
blanket agreement, run this program with the parameter ‘Select Blanket Lines’ set to ‘All’.
This ensures that rules are updated for all of the lines on the blanket agreement. If you only
want to create or update rules for the lines that have changed since the last time the agreement
was archived, set the parameter ‘Select Blanket Lines’ to ‘New’.
4. Create Rules for All OUs Buying off an Agreement
This concurrent request can be used to automatically create sourcing rules and ASL entries for
all of the operating units that a blanket agreement covers. For example, consider a blanket
agreement that is enabled in several operating units.
• Prior to this release, it was possible to automatically create rules for the owning operating
unit upon approving the agreement. However, rules were not automatically created for the
enabled operating units. These rules had to be manually created.
• In release 12.0, the concurrent program allows you to create rules for each of the enabled
operating units. This is accomplished by selecting the purchasing operating unit of the
requesting operating unit for which you want to create the rules.
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Agenda Part 2
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Support for Contractor Purchasing Users Description
Support for Contract Purchasing Users
In this release, contingent workers can perform the same actions as requesters and buyers who
are employees.
These actions include creating requisitions, purchase orders, and receipts. In addition,
contingent workers can approve both requisitions and purchase orders.
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Support for Contractor Purchasing Users Benefits
Support for Contract Purchasing Users - Benefits
Extending these capabilities to contingent workers provides the following benefits:
• Companies can outsource their procurement functions to third parties, allowing them to
focus on their core competencies.
• For the many companies that utilize the services of contingent workers, these workers can
raise requisitions on their own behalf.
• Companies can meet compliance requirements because they no longer have to define
contingent workers as employees for contingent workers to perform their jobs.
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Support for Contractor Purchasing Users Setup
Support for Contractor Purchasing User – Set Up
• Responsibility: Human Resources
• Navigation: Security > Profile
1. Set the profile option, HR: Expand Role of Contingent Worker
2. Define the contingent worker in HR
3. Provide a user login for the contingent worker
4. Assign the appropriate responsibilities to the contingent worker
5. Assign the buyer role to the contingent worker
6. Once these steps are completed, the contingent worker can follow the same purchasing
processes as employees.
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Support for Contractor Purchasing Users Setup – Set Profile Option
Support for Contractor Purchasing User – Setup
• Responsibility: Human Resources
• Navigation: Security > Profile
The profile option, HR: Expand Role of Contingent Worker, allows companies to control the
tasks contingent workers can perform in the application.
System administrators can set this profile option by navigating to Profiles : System
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Implementation Considerations
Implementation Considerations
Support for contingent workers has been extended to other products within the procurement
family, such as Oracle iProcurement and Oracle Sourcing.
• In Oracle iProcurement, contingent workers can create and manage requisitions, including
change requests. Contingent workers with managerial responsibilities can approve
requisitions and change requests.
• In Oracle Sourcing, contingent workers can conduct and manage negotiations.
• In addition, the performance of contingent workers as buyers in the purchasing department
is reported in Daily Business Intelligence along with the performance of buyers who are
employees.
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Agenda Part 2
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Compliance to Packaging Constraints Description
Compliance to Packaging Constraints - Description
• Not considering a supplier’s shipping and packaging constraints can result in orders being
placed for fractional quantities or erroneous packaging units.
• This can result in shipping delays or sometimes even rejection of orders, which adds to
cost of procurement in additional order processing costs.
• Inventory Planning systems seldom consider supplier lot size or minimum order quantity
requirements resulting in over/under-shipment, or even rejection of the order.
In this example, a Min-Max replenishment request from Inventory is created for 116 eaches of
an item. There is no visibility to the Minimum Order Quantity (MOQ) or Unit of Measure
(UOM) required by the supplier during requisition import. Therefore a purchase order is
created for 116 eaches and communicated to the supplier. Since this does not meet the
supplier’s packaging constraints, it is rejected.
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Compliance to Packaging Constraints Description
Compliance to Packaging Constraints - Description
Oracle Purchasing can now automatically apply supplier-specific order modifiers
(fixed lot multiple and minimum order quantity) and UOM to replenishment requests that
originate in Inventory planning processes. Supplier packaging constraints are setup, stored and
then used to modify replenishment requests originating from Inventory planning processes.
Taking the example from the previous slide, the request from Inventory for 116 eaches is
modified during Requisition Import as follows:
• The quantity is below the minimum order quantity which is 10 Cases of 12 or 120.
Therefore the quantity is increased to 120.
• Supplier UOM is cases of 12. Therefore the quantity and UOM are changed to 10 Cases of
12.
• A purchase order for 10 Cases of 12 is created, which is now fully compliant with supplier
packaging constraints.
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Compliance to Packaging Constraints Benefits
Compliance to Packaging Constraints - Benefits
• Increases compliance to supplier shipping and packaging constraints
• Reduces and eliminates:
- Order processing and inventory Costs
- Shipment delays
- Decimal order quantities on order lines
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Compliance to Packaging Constraints Process Summary
Compliance to Packaging Constraints Process Summary
The process at a high level during requisition import consists of:
• Application of order modifiers
• UOM Conversion
• Quantity Rounding
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Compliance to Packaging Constraints Process – Apply Order Modifiers
Compliance to Packaging Constraints – Process: Apply Order Modifiers
If the requisition quantity is less than the minimum order quantity, then it is increased so it
becomes equal to the minimum order quantity. If it is equal to or greater than the minimum
order quantity, then it is left unchanged.
• Supplier-sourced Requisitions: Use Order Modifiers set-up on the ASL
• Internally-sourced Requisitions: Use Order Modifiers set-up in Org-Item setup for the
Source Organization
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Compliance to Packaging Constraints Process – Perform UOM Conversion
Compliance to Packaging Constraints – Process: Performing UOM Conversion
• If the item is sourced internally, the UOM used for conversion is the unit of issue in the
source organization.
• If the item is sourced from a supplier and the requisition has a source document reference,
then the UOM on the source document is used for conversion.
• If the item is sourced from a supplier and the requisition has no source document
reference, then the Purchasing UOM in the ASL is used for conversion.
• UOM conversion is performed if the unit of issue or purchasing UOM is different from the
UOM on the requisition.
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Compliance to Packaging Constraints Process – Perform Quantity Rounding
Compliance to Packaging Constraints – Process: Performing Quantity Rounding
• If the decimal value is less than the rounding factor, the quantity is rounded down
• If the decimal value is greater than or equal to the rounding factor, the quantity is rounded
up.
In this example, the decimal value of 0.65 is compared to the rounding factor – when it is set to
0.4, the requisition quantity is rounded down and when it is set to 0.7, the requisition quantity
is rounded up.
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Compliance to Packaging Constraints Setup and Process
Compliance to Packaging Constraints – Setup and Process
The setup for internally sourced items consists of:
• Setting up of order modifiers for the item in the source organization.
• Setting up the enforce full lot quantity purchasing option.
Responsibility: Purchasing
Navigation: Setup : Organizations > Purchasing Options > Document Control >
Enforce Full Lot Quantity
• Setting up the unit of issue in the source organization.
Responsibility: Purchasing
Navigation: Setup : Items > Attribute Controls > Unit of Issue
• Setting up the rounding factor.
Responsibility: Purchasing
Navigation: Setup : Items > Attribute Controls > Rounding Factor
The setup for supplier sourced items consists of
• Setting up of order modifiers for the item in the ASL
• Setting up the supplier UOM in the source document or ASL
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• Setting up the rounding factor
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Implementation Considerations
Implementation Considerations
• The setup of Order Modifiers and Unit of Issue for Internally Sourced Items is done in
Oracle Inventory
• The setup of Rounding Factor for items is done in Oracle Inventory
• Order Modifiers are applied only to requisitions imported from Oracle Inventory. These
can come from Min/Max, Par Replenishment and other inventory planning processes.
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Agenda Part 2
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Auto-Approval Tolerances for Change Orders Description
Auto-Approval Tolerances for Change Orders
The new UI also exposes many new attributes compared to the tolerance control attributes
available within the approval workflow definition. You can now implement more granular
tolerance control by leveraging these new attributes. Tolerance values setup for attributes in
this page take precedence over those corresponding attributes within the workflow definition.
Use of this feature is optional. If you do not set up values, the application still honors tolerance
configuration as defined in the workflow.
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Auto-Approval Tolerances for Change Orders Setup and Process
Auto-Approval Tolerances for Change Orders – Setup and Process
• Responsibility: Purchasing
• Navigation: Setup : Tolerances and Routing > Change Order
Auto-Approval Tolerances are defined on Setup screen or in Workflow Attributes.
Once a Purchasing Document is submitted for approval, in the Approval Workflow a check is
done to ensure that all changes are within tolerance. If they are then main approval is bypassed
otherwise the document is routed through main approval process in workflow.
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Agenda Part 2
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EAM Support for Services Procurement Description
EAM Support for Services Procurement - Description
The eAM module is used to identify, schedule and track all work activities/costs related to
assets throughout an organization.
Organizations often hire contract service providers to perform some of their maintenance work
because the maintenance dept may not have the necessary skills or manpower. Such contract
services include: Painting a building, copier repair services or database upgrade.
In Release 12, the integration between Oracle Services Procurement and eAM supports the
integration of fixed price services requisitions/purchase orders with work orders created in
eAM, to provide better tracking of all related activities.
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EAM Support for Services Procurement Setup and Process
EAM Support for Services Procurement
The only setup step for this feature is to Create Work Orders in the eAM application for the
work required. There are 2 ways the integration works between eAM and Oracle Advanced
Procurement. The first process flow originates in either Oracle iProcurement or Oracle
Purchasing:
• It starts with the creation of a Requisition in iProcurement or Oracle Purchasing for Fixed
Price Services
Responsibility: Purchasing
Navigation: Requisitions > Requisitions > (T) Lines > In the Type field, choose Fixed
Price Services
• The Work order reference can be entered on the requisition and the Requisition can be
submitted for approval.
• Subsequently, the Requisition is approved with the Work Order information.
Alternately, you can directly create a Purchase Order without a backing requisition in Oracle
Purchasing and enter a work order reference.
The second process flow originates in the eAM application:
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• From eAM, you can launch Oracle iProcurement from the work order form
Responsibility: Enterprise Asset Management
Navigation: Work Orders > Work Orders
• You can then create a requisition with a Fixed Price Services line
• The Work order information is populated automatically on the requisition based on the
work order form
• Now the Requisition can be submitted for approval.
• Subsequently, the requisition is approved with the work order information and processed
into a PO and released to the contractor for execution.
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Additional Considerations
Additional Considerations
EAM support for Services Procurement entering work order for requisition (with fixed price
service line) considerations.
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Implementation Considerations
Implementation Considerations
Oracle Enterprise Asset Management module is required for the integration.
Oracle Services Procurement is required to support this business process flow.
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Agenda Part 2
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Model Complex Pricing for Blanket Line Items Description
Model Complex Pricing for Blanket Line Items - Description
Prior to release 12, pricing for items in blanket agreements could either be specified in the form
of a price on the line or in the form of one or more price break records. The price break records
could either represent a volume discount region/location specific pricing for different
effectivity periods (old, current, future), or any combination thereof. For example: pricing for
California starting in the third quarter 2006.
While these pricing capabilities are sufficient for a large section of the business scenarios, there
are a few others where pricing requirements are a little more involved.
To handle these scenarios, Oracle Purchasing also offers a Custom Pricing Hook that you can
leverage to incorporate their own business specific pricing rules. These rules when available
would override any price calculated based on pricing data in the Agreement.
With Release 12, Oracle Purchasing provides an additional option to model complex pricing
for Blanket line items. In this release Oracle Purchasing has built an integration with the Oracle
Advanced Pricing product. Oracle Advanced Pricing provides a set of tools in the form of price
lists, formulas and modifiers to model complex pricing scenarios.
This integration may eliminate the need for existing Oracle Purchasing customers to
incorporate custom code into the product in the form of the custom pricing hook.
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Formulas let you define rules to dynamically determine price on a transaction based on
attribute values on the transaction, and modifiers let you keep track of a wide range of
discounts and surcharges that would help price the transactions accurately without needing any
manual override on the transaction.
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Model Complex Pricing for Blanket Line Items Benefits
Model Complex Pricing for Blanket Line Items - Benefits
You can now negotiate the best possible agreement without worrying about your system’s
capability to handle complex pricing structures.
The integration with advanced pricing allows dynamic calculation of prices providing
significant additional flexibility to complement the existing blanket agreement functionality.
Companies can now accurately price all requests and purchases, thus reducing their
dependence on the supplier’s billing capabilities.
It also allows them to take advantage of all available discounts and/or promotions.
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Model Complex Pricing for Blanket Line Items Setup and Process
Model Complex Pricing for Blanket Line Items – Setup and Process
To use this feature, you must have Oracle Advanced Pricing setup.
• Responsibility: Oracle Pricing Manager
• Navigation: Setup > Profile
To model complex pricing for Agreement lines:
• Create an agreement using existing process
• Create price lists, modifiers or formulas as necessary for the scenario in the Oracle
Advanced Pricing product.
Responsibility: Oracle Pricing Manager
Navigation: Price Lists > Price List Setup
The pricing attributes or qualifiers on these price lists or modifier lines let you link them back
to the Agreement or a specific agreement line item.
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Model Complex Pricing for Blanket Line Items Pricing Hierarchy
Model Complex Pricing for Blanket Line Items – Pricing Hierarchy
• If the transaction references an item from the item master, the list price of the item in the
item master is first defaulted into the transaction.
• If the transaction references an approved and active blanket agreement, the pricing engine
then determines the price from the applicable agreement price breaks if there’s any.
• If there isn’t any price break defined, it picks up the price from the agreement line.
• If there’s pricing information available in Oracle Advanced Pricing in the form of price
list lines and/or modifiers, these pricing rules are then applied to arrive at the net price.
• It is important to note that if you have defined custom pricing rules in the custom hook
provided, those rules override any other pricing that the system may have derived.
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Model Complex Pricing for Blanket Line Items Profile Options
Model Complex Pricing for Blanket Line Items – Profile Options
• Responsibility: Oracle Pricing Manager
• Navigation: Setup > Profile
Set QP: Pricing Transaction Entity to Procurement.
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Model Complex Pricing for Blanket Line Items Profile Options
Model Complex Pricing for Blanket Line Items – Profile Options
• Responsibility: Oracle Pricing Manager
• Navigation: Setup > Profile
Set QP: Source System Code to Oracle Purchasing.
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Model Complex Pricing for Blanket Line Items Profile Options
Model Complex Pricing for Blanket Line Items – Profile Options
• Responsibility: Oracle Pricing Manager
• Navigation: Setup > Profile
Set QP: Licensed for Product to Purchasing
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Model Complex Pricing for Blanket Line Items Profile Options
Model Complex Pricing for Blanket Line Items – Profile Options
• Responsibility: Oracle Pricing Manager
• Navigation: Setup > Profile
Set QP: Item Validation Org to the same inventory organization defined in Supplier –
Purchasing Financial Options
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Implementation Considerations
Implementation Considerations
Oracle Advanced Pricing must be installed and configured.
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Agenda Part 2
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Mass Re-pricing of Purchasing Documents Description
Mass Re-pricing of Purchase Documents - Description
The retroactive price update program was introduced in 11i9 so that pricing rule updates on
Blanket Agreements could be efficiently rolled down to re-price existing releases. Release 12
Extends Mass Re-Pricing Support beyond Blanket Agreement releases.
You can now be able to re-price orders in batch using the existing “Retroactive Price Update”
concurrent program even if the orders were not sourced from Blankets.
This Concurrent Program is now capable of re-pricing transactions based on pricing rules
defined:
• On Oracle Advanced Pricing Price Lists/Modifiers
• And on Custom Pricing Hooks
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Mass Re-pricing of Purchasing Documents Benefits
Mass Re-pricing of Purchase Documents – Benefits
Complex pricing scenarios outside of Blanket Purchase Agreement can be modeled, and then
automatically apply any price changes with retroactive effect on existing documents.
It takes care of any required automatic reconciliation of prior accounting transactions and
adjustments to prior invoices and thus effectively reduces administrative cost by minimizing
manual interventions that would have been required to process invoice holds or other manual
adjustments.
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Oracle Purchasing Chapter 7 - Page 127
Mass Re-pricing of Purchasing Documents Process
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Oracle Purchasing Chapter 7 - Page 128
Implementation Considerations
Implementation Considerations
• Responsibility: Oracle Pricing Manager
• Navigation: Price Lists > Price List Setup
• Navigation: Pricing Formulas > Formulas Setup
• Navigation: Modifiers > Modifier Setup
Oracle Advanced Pricing must be installed and setup.
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Oracle Purchasing Chapter 7 - Page 129
Agenda Part 2
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Oracle Purchasing Chapter 7 - Page 130
New User Interface for Oracle Purchasing Setups Description
New User Interface
In R12 the majority of the forms setup pages have been redesigned with a new HTML UI. The
new UI offers the same functionality as forms. Included is a list of setup pages that have an
HTML UI in R12:
• Purchasing Options
Navigation: Setup : Organizations > Purchasing Options
• Receiving Options
Navigation: Setup : Organizations > Receiving Options
• Hazard Classes
Navigation: Setup : Purchasing > Hazard Classes
• UN Numbers
Navigation: Setup : Purchasing > UN Numbers
• Quality Inspection Codes
Navigation: Setup : Purchasing > Quality Inspection Codes
• Line Types
Navigation: Setup : Purchasing > Line Types
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• Document Types
Navigation: Setup : Purchasing > Document Types
• Control Purchasing Periods
Navigation: Setup : Financials : Accounting > Control Purchasing Periods
• Expense Account Rules
Navigation: Setup : Financials : Accounting > Expense Account Rules
• Buyers
Navigation: Setup : Personnel > Buyers
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New User Interface for Oracle Purchasing Setups Benefits
New User Interface - Benefits
Intuitive layout increases user productivity.
For the setup pages that are multi-org access enabled, you can now define setup attributes for
different operating units without having to switch responsibilities.
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Agenda Part 2
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Oracle Purchasing Chapter 7 - Page 134
Advanced Approval Support for Requisitions Description
Advanced Approval Support - Description
• Parallel Approvals
• Support for Viewers
• Position Hierarchy Support
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Advanced Approval Support for Requisitions Benefits
Advanced Approval Support – Benefits
• Speeds up the approvals process.
• With the need to involve more approvers, it may take a long turnaround time for the
requisition to be approved. Parallel Approvals can alleviate the turnaround time.
• Increase Flexibility for setting up approval Routes
• Voting regime provides flexibility for an organization to define approval rules, it can also
help to speed up the turnaround time.
• Reduce Setup Efforts
• If an organization has already set up Rules for other product, the same rules can be applied
to Requisitions approvals.
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Advanced Approval Support for Requisitions Parallel Approvals
Advanced Approval Support
To comply with the Sarbanes Oxley Regulation requirements, organizations may need more
approvers in requisition approvals. Parallel approvals allow several approvers to act
simultaneously. Parallel approvals can be set up for individuals or approval groups
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Advanced Approval Support for Requisitions Voting Method
Advanced Approval Support – Voting Method
As sometimes it is necessary both to seek approvals in parallel and also to choose how that
group asserts an approval, AME makes it possible to define approval rules so that:
• Any single person can approve on behalf of an approval group (First responder wins)
• All approvers within an approval group must approve the requisition even when the group
is being notified in parallel (Consensus)
• Multiple approval groups should also be able to be notified in parallel, each with their own
order number with each contributing to the final approval process
• The voting method can also be setup for chain of authorities. A chain of authority is a set
of approvers returned based on position hierarchy/employee-supervisory rules.
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Oracle Purchasing Chapter 7 - Page 138
Advanced Approval Support for Requisitions Position Hierarchy Support
Advanced Approval Support – Position Hierarchy Support
Human Resources typically use positions and position hierarchies to define management line
reporting. Positions and position hierarchies allow customers to define approval routing
structures that remain stable regardless of how frequently individual employees leave their
organization or relocate within it. Also, position hierarchies offer increased flexibility and
allow customers to define separate hierarchies for procuring various commodities.
The rules can be based on individual positions or specified hierarchy within an organization.
Position Hierarchies represent how many levels AME should climb in the given position
hierarchy from a given starting point position to complete the approver list. The positions are
always relative to a HR Position in question and are calculated at run-time.
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Advanced Approval Support for Requisitions Setup and Process
Advanced Approval Support – Setup and Process
1. Setup AME Conditions
2. Setup AME Action Types
3. Setup AME Approver Groups (this step is optional)
4. Create AME Rules
5. Setup Requisition Approvals to use AME
The process is then executed as follows:
1. A requisition is created
2. At Step 2 of the checkout process, the approval list is generated by AME.
3. Based on the approval list generated, the notifications are sent to the corresponding
approvers.
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Implementation Considerations
Implementation Considerations
Oracle Approvals Management is required.
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Oracle Purchasing Chapter 7 - Page 141
Summary
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