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2013-2014 Approved Minutes September 9, 2013 September 23, 2013 October 14, 2013 October 28, 2013 November 25, 2013 December 9, 2013 February 10, 2014 February 24, 2014 March 10, 2014 March 24, 2014 April 28, 2014 May 12, 2014

Evergreen Valley College College Council Meeting Notes

September 9, 2013 Since there was no quorum present, only notes were taken for this meeting. Present: David Micetich, Frank Espinoza, Eric Narveson, Mark Gonzales, Keith Aytch, Henry Gee, Henry Yong Absent: Lauren McKee, Jan Tomisaka, John Thompson, Irma Archuleta Guests: Lan Bui, Elaine Ortiz-Kristich Note: The following constituent representatives are yet to be appointed: 3 students, 1 management/supervisor, 1 faculty member Reports President’s Report • Welcomed everyone back to the fall semester • AS Elections: Due to complaints filed charging irregularities in the AS elections held last May, the

election was invalid and candidates were disqualified. Associated Student Government will hold a special election on September 23 to elect a President, a Student Trustee and three (3) Senators-at-Large.

• President Yong complemented the custodians on the great job they did to get classrooms clean and ready for instruction; asked David Micetich to take his message back to CSEA.

• EVC received a donation of $5,800 to cover most of the catering for both PDD days. • Acknowledged and thanked those members of the campus community who have been working on

the accreditation midterm report. • As reported at PDD, enrollment declined as compared to last fall at this time in the semester.

However, as of today, enrollment is flat or 1% below last fall. • Advertising: With a lack of funding to keep connected to the community, enrollment has been

declining. With a portion of the money returned to EVC by the District at the end of spring semester, we were able to do some advertising: radio PSAs, theaters, billboards, malls.

VP Student Affairs Report – Irma Archuleta - no report VP Academic Affairs Report – Keith Aytch • VP Aytch thanked everyone who staffed the welcome/information tables the first week of the

semester. • Enrollment:

Headcount -1% Seatcount -4% Same number of sections offered fall 2013 and fall 2012 Sections are still open and late-start classes have not begun; please refer students who are looking for classes to the open sections; the list is posted at A&R and is available on the website. The absolute last day to add is September 15.

College Council Meeting Notes September 9, 2013 Page 2

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VP Administrative Services – Henry Gee • 2013-14 budget adopted by the Board of Trustees; EVC had a $200,000 carryover from last year. A

portion of the carryover was spent on CurricUNet $97,000 and website redesign. Facilities • Central green: Facilities/Safety committee held discussions w/landscape architect about the campus

“central green.” When this project is combined with other campus landscape projects, there is not enough money to probably do what we would like, but we still can do something. Discussion with landscape architect continues; more information to follow.

• Renovation: interim police station complete; Gullo I reroofing in progress and should be completed by January 2014; campus store temporarily moved to the first floor of Gullo I; cafeteria is open and occupying a smaller space in Gullo I; A.S. offices moved to Gullo II; central plant renovation in progress.

• Proposed campus closures: November 28, 29, 30 & December 1 (Thanksgiving Holiday – Thursday – Sunday); no classes,

no events, no employees working. Friday evening, December 20, 2013 – January 1, 2014. The last day of fall semester is

December 19. Friday, Dec. 20, and Monday, Dec. 23, are work days for managers and classified staff. VP Gee proposed closing the campus completely by Friday night and conduct training sessions at District Offices in CPR, Emergency Preparedness, etc. for those employees working Dec. 23.

Accreditation Midterm Report – Keith Aytch & RJ Ruppenthal VP Aytch and President Yong met with the members of the Board Accreditation Committee (BOT members include Rudy Nasol, Jeff Lease, Wendy Ho) to talk about the midterm report. The draft is included on the September 10 Board agenda for a “first reading.” The draft report is online and input can be sent to RJ Ruppenthal with a copy to VP Aytch no later than Sept. 20. Redesign/Restructure – President Yong After we received the guidelines that were approved by the Board, each entity within the district (SJCC, EVC, WI, DO) began to analyze current organizational structures applying the guidelines. The approved redesign guidelines are student centered; each college directed to develop its own structure; this was not an exercise to restore positions lost in the previous budget cuts or standardize positions or reduce services; consideration given to effectiveness, efficiency, flexibility and integration. The campus community will have an opportunity to review the redesign/restructure proposal. Meeting ended at 3:15 p.m.

Approved 10/14/13 Evergreen Valley College

College Council Meeting Minutes September 23, 2013

Present: Keith Aytch, Sravani Banerjee, Frank Espinoza, Henry Gee, Mark Gonzales, Lauren McKee, David Micetich, Eric Narveson, John Thompson, Jan Tomisaka, Henry Yong Absent: DAC representative, Irma Archuleta Guest(s): Lan Bui

I. Call to Order

II. Adoption of Agenda a. Addition: b. Items deferred: c. Adoption of Agenda: The agenda was approved.

III. Approval of Minutes: The notes from the September 9, 2013 were approved.

IV. Public Comments: no comments

V. Recognition/Announcements

• The Council welcomed faculty member Sravani Banerjee as a new faculty representative.

• President Yong expressed his thanks to everyone who worked so hard to get the Accreditation Midterm report completed. He stated that since there was only one Board meeting held in September (September 10, 2013), the report needed to get to board members before that date. Additionally, he expressed his thanks to those who worked diligently in their efforts to get the report to the Trustees in a timely manner.

VI. Action Item

a. 2013 Accreditation Midterm Report College Council approved the 2013 midterm report.

VII. Reports a. President’s Report

• Safety measures have been taken to ensure that the construction sites here at EVC are fenced and netted. The heavy equipment work is almost completed and additional caution signs have been put in place. These safety measures have been taken to avoid any accidents, such as the unfortunate one which occurred recently at San Jose City College.

• District Civility Taskforces are being formed with at least one representative from every division. The President acknowledged that a representative from each division might not be feasible; however, he encouraged interested individuals to volunteer to serve.

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• The Board at its last meeting discussed the “Carver Model” of governance. The “Carver Model” will be used by the Board to conduct its business. A workshop was held for the Board members at a special meeting that was conducted by Ms. Carver. Frank Espinoza pointed out that systems that have adopted this model have been from out of state. There were some red flags and concerns about this model. It was mentioned that the Board has adopted the model and it will be used at the District level and it should not filter down to the college level.

• With the passing of the California Dream Act initiative, those students with AB 540 status will now be better served by AB-130 and 131. It is now easier for them to have access to college services. This might bring more of these students to our campus and could help increase the college’s FTES.

• The White House has asked for a commitment from institutions of higher learning to assist with returning veterans of war in completing their education. There are “8 Keys to Success” and SJECCD has pledged to do more to help these veterans. Handouts were distributed to council members that gave more information regarding these efforts.

b. Student Affairs Update - deferred

c. Academic Affairs Update

VP Aytch reported: • The hiring process is underway and should be finalized shortly for the Dean of

Business & Workforce Development. • Currently there are 878 sections running. “Late Start” sections are being added to

the schedule; approximately ten sections in basic skills and ten transferable courses. San Jose State students are being targeted for the transfer courses. Some marketing will be done for these late start classes.

• He is working with Nasreen Rahim to obtain information on statewide success rates for online instruction.

• He spoke to the students at a recent AS board meeting regarding classroom conditions and encouraged them to keep the campus restrooms clean.

• He extended his appreciation for everyone’s hard work on the Accreditation Midterm Report.

d. Budget & Facilities Update VP Gee reported: • There is $30 million dollars budgeted for facilities; there is no growth. Supply

budgets were decreased. There is $80,000 for instructional equipment and a list of priorities will need to be established for this money. There is one-time money for the Library and technology.

• With the Konica/Minolta preventative maintenance agreement, each department/division will be charged 1.7 cents per copy. This was mentioned in January of last year. A “charge back” system will be put in place. With multi-department usage a pass code will be used for the charge back.

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• With the renovation of the Central Plant there have been trucks coming and going; the trucks need to be flagged in and out. Campus Police/Central Plant is scheduled for completion June or July 2014

• Gullo I Student Center Exterior Envelope Upgrade Project is scheduled for completion Spring 2014.

• The EOC will be housed in the old campus police facilities. • South Campus project is two months behind schedule; he described what type of

classrooms will be in the South Campus. • Automotive Technology building was over budget. • Campus site improvements – Architects hired to survey our facilities. It’s a

requirement that the campus is ADA compliant; and there is quite a bit of work that needs to be accomplished to make the campus compliant.

VIII. Information items a. Redesign & Restructure – President Yong reported that the 3 VPs are reviewing the

documents. It is still a working document. Each VP is to unveil their proposed redesign to their divisions/departments. Once this is done, time will be set aside for the Academic Senate to review. This project is not about replacing lost positions, but reconfiguring how we provide services for our students. Jan Tomisaka commented that some of the recommended changes will be negotiated items; President Yong acknowledged this. VP Yong stated that a few areas were quite ambitious and there would be additional budget required. However, those areas will need to be assessed because of the cost factor. Once the documents are finalized the Academic Senate and College Council will have an opportunity for review. There will also be campus forums to discuss the Redesign efforts and proposal.

b. Damage to the Solar Panels – President Yong, on behalf of Henry Gee, reported that

some of the panels were damaged. At first it appeared the damage was caused by the contractor hired to clear the weeds. However, the damage may not have been done by the contractor because the damage sustained was vertical; it may have been caused by vandalism. It is currently under investigation. However, despite the damage to the thirty-one panels, the panels are still producing electricity.

c. Classroom Conditions in Acacia - President Yong, on behalf of Henry Gee, reported that

a student tripped and fell from a ripped carpet in an Acacia classroom. Acacia is slated for demolition in the near future, so it becomes a question of how much money do we want to invest in the building? Henry’s suggestion is that the carpet be completely removed, the floor sanded, and then sealed with a sealant. He also mentioned there are some rooms that have wallpaper that was painted over; those rooms need to have the wallpaper removed, primed and then completely repaint the rooms. Eric mentioned that it is still a workplace for faculty and that there should be some level of safety. He said that perhaps a policy needs to be set in place regarding how much to spend to keep the classrooms safe. Look at the least expensive way to keep it a safe environment. Acacia and Roble may be seen as “eyesores” if it takes too long for them to be

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renovated. He also mentioned that in the Accreditation’s TCO (Total Cost of Ownership) there is no specific money set aside for these types of repairs.

d. Campus Store Update - President Yong, on behalf of Henry Gee, reported that over the

weekend the Campus Store sustained some damage due to rain which was heavier than expected. The cafeteria was okay. The contractor was commended for their clean-up efforts. Gullo II will be opened as an overflow area for students.

e. Introduction – Degree to Completion – Students take classes and don’t complete their

degrees. Some colleges believe it is the responsibility of the student to set up what they need to graduate. Under Degree to Completion, student services would pull the records of students for review. Often petitions have not been filed, but a student may have all of the credits for a degree. Colleges are under pressure to show more positive results for degree or certificate completion. Students Services will take a look at student records to see if they qualify for a certificate or a degree. We need to have accountability. IPEs were not a requirement so there are students who already have enough credits to complete their degrees. Eric Narveson suggested that perhaps Datatel could be set up to sift through to determine who might have enough units for a degree. David Micetich stated that other colleges are adding more evaluators to review student records, adding the human factor. Questions: What is the percentage of return by hiring another evaluator? With another evaluator, how many can we add to the completion rate? The conversation will be continued on this subject.

IX. Discussion items

It was reported that a candidate has been selected for the Director of Health Services.

X. Standing Committee Reports – no reports given at this meeting

XI. Adjourn Meeting was adjourned at 3:40 p.m.

Minutes submitted by Rita De La Cerda

Evergreen Valley College College Council Meeting Minutes

October 14, 2013 Present: Darlene Garcia, David Micetich, Frank Espinoza, Sravani Banerjee, Eric Narveson, Mark Gonzales, Irma Archuleta, Keith Aytch, Henry Gee, Henry Yong Absent: John Thompson, Jan Tomisaka, Remi Koth, Adrienne Burns (DAC Rep), Lauren McKee Guests: Shashi Naidu, Gil Torres, Octavio Cruz

I. Call to Order

II. Adoption of Agenda a. Addition: IX.c. Veterans Initiative; IX.d. Degree to Completion Initiative b. Items deferred – none c. Adoption of Agenda: M/S/P (Espinoza/Banerjee) to approve the agenda as amended.

III. Approval of Minutes M/S/P (Narveson/Banerjee) to approve the minutes for September 23, 2013 as corrected.

IV. Public Comments – none

V. Recognition/Announcements • Speaker Pro Tem Nora Campos will visit EVC on October 15, 9:15 – 11:30 a.m. • Author Series speaker Reyna Grande, novelist, was an excellent and inspirational speaker. Our

students personally related to her life story.

VI. Action Items – no action items

VII. Reports a. President’s Report

• Accreditation Midterm Report was approve by Board of Trustees on October 8 and mailed to ACCJC before the October 15 deadline. President Yong personally thanked those individuals who contributed their writing skills, time and talent to the midterm report: Keith Aytch, Lynette Apen, RJ Ruppenthal, Henry Gee, Michael Highers, Lorena Mata, Eugenio Canoy, Lisa Kalenda, Shashi Naidu, Irma Archuleta, and Shelley Blackman.

Accreditation is a 6-year cycle. EVC is half way through the cycle with the Midterm Report. What the college does now builds towards the next Comprehensive Report.

• 49ers tickets: President Yong received a thank you email from Tim Castellano for the 49ers

tickets he won at PDD. He and his wife had a wonderful time at the October 6 game. • As EVC’s Title IX officer, VP Irma Archuleta was appointed by President Yong to Chair an

Advisory Committee to the President on women’s issues.

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• The Academic Senate and Vice Presidents and Deans have begun discussions on faculty hiring recommendations for 2014-15.

b. Student Affairs update – VP Archuleta - nothing new to report. c. Academic Affairs Update – President Yong

FTES is -4% over last fall. The college added late starting classes and advertised these classes in the Spartan Daily, advisors at SJSU, as well as to our own students and counselors.

d. Budget & Facilities Update

• District budget was approved by the Board of Trustees in September. District reserves are at 13-14% without benefits and salary increases.

• South Campus and AutoTech Projects in design phase; both projects were scaled back to stay within the budget; submittal to DSA in the spring with construction completed in 2016.

• Gullo I Reroofing – completion Spring 2014 • Central Plant – completion June/July 2014 • District Warehouse shelter for equipment – completion January 2014 • 2 campus-wide shutdowns are scheduled: November 28-December 1; December 21-January

1. Training workshops at the District Offices will be provided for the staff working on December 23.

• Central Green – engaged in meetings with landscape architect; $3 million budget • VPA redesign of bus turnaround area and entrance to the college; $1.1 million budget

Frank Espinoza requested that VP Gee report on the more immediate facilities issues affecting students, faculty and staff rather than long-term information that was already reported at an earlier meeting.

VIII. Information a. 2013 Midterm Report Update – see VII.a. b. Security Update – Gil Torres

The security cameras at both sites have already proved beneficial to investigating offenses on the campuses. Even though students have purchased a parking permit, they have difficulty finding parking, especially at SJCC. At EVC, overflow parking is available in the gravel area behind the racquetball courts. After the first couple of weeks, it is easier to find parking at EVC. Frank Espinoza asked if the usage of carpool spaces has been evaluated; and if not, that an evaluation be conducted. At EVC there are 100 permits available for 25 spaces in 4 lots and there are 15 spaces for visitor parking near the VPA. Lt. Torres stated he will follow up with Chief Aguirre.

c. Kibi University, Takahashi, Japan Kiwi University in Japan approached EVC to explore the possibility of a bilateral agreement for

international student exchange. Kiwi University would send students to EVC and EVC would send students to Kibi. Currently, all the funds collected from international students goes to the District. The president of the university plans to visit EVC.

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d. Student Mural There will be a formal ceremony recognizing the students for their work on the mural. More

information will be shared as plans are finalized. e. Program Reviews The 2012-13 completed Program Reviews for AJ, DSP, Enlace, Honors and instructional

Technology were provided through a website link.

IX. Discussion Items a. EVC Redesign/Restructure

EVC’s Redesign/Restructure Proposal was shared with the college community at a campus forum on October 10, 2013. The District will share its proposal at a campus forum on October 15; EVC will repeat its presentation of its proposal as well. President Yong asked that Council members to discuss the proposals with their constituents. It is important that all constituency groups review/discuss the proposal and bring their input to the Council. There will be further discussion of the proposal at the next meeting. Athletic Director (AD): Frank Espinoza raised a concern that EVC will share the AD at SJCC to oversee the soccer program. The program was started by the community for the community and its students here at EVC. President Yong stated that Mark Gonzales is currently serving as the AD. An AD is a requirement of the Commission on Athletics (COA). The AD at SJCC has the knowledge and expertise to keep the program in compliance with the COA; the budget and faculty remain with EVC under the supervision of Dean Gonzales.

b. Website Redesign District Office, San Jose City College, Evergreen Valley College, and Workforce Institute are all currently running on different web platforms that are not integrated and do not meet the needs of our constituents and do not align with the District Communications Plan. Kiefer Consulting was approved by the Board of Trustees for website redesign and implementation project for the District. Shashi Naidu is the lead person for EVC and will send out an email asking for volunteers to work on the redesign project.

c. Veterans Initiative Educational institutions around the country, including the SJECCD, made a commitment to President Obama’s EO 13607, Veterans’ Success Initiative, to further strengthen our commitment by establishing a framework for the systematic delivery of programs and services to service-members, veterans, spouses and other family members. EVC hopes to find a location on campus for a Veterans Center and some budget funds for this program. There are currently about 100 vets enrolled on campus. Eric Narveson suggested contacting the American Legion and Veterans of Foreign Wars for volunteers.

d. Degree to Completion Initiative The college needs to do a better job of getting students to submit petitions for degrees and

certificates; a better job of student retention and persistence.

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It was suggested EVC reach out to 4-year colleges, particularly SJSU, through perhaps social media—Did you know that you may have earned a degree at EVC? (Note: this applies to lower division coursework only).

X. Adjourn

M/S/P (Narveson/Micetich) to adjourn at 4:15 p.m. Next meeting October 28, 2013.

Approved: 12/9/13

Evergreen Valley College College Council Meeting Minutes

October 28, 2013

Present: Jan Tomisaka, David Micetich, George Bouzek (for John Thompson}, Frank Espinoza, Eric Narveson, Sravani Banerjee, Lauren McKee, Mark Gonzales, Keith Aytch, Irma Archuleta, Henry Yang

Absent: Darlene Garcia, Remi Kloth, John Thompson, DAC representative, Henry Gee

Guests: Students Kenny Tram and Jammar Hall

I. Call to Order Meeting was called to order at 2:40p.m . by President Yong.

II. Adoption of Agenda

a. Correction: VIII. a . Design Standards -Mark Miller (Gilbane) replaced Heidi Rank (Gilbane) b. Items deferred: Vll .d. Budget and Facilities Update (H. Gee) c. M/S/P (Banerjee/McKee} to approve the agenda as amended for October 28, 2013.

Ill. Approval of Minutes

M/S/P (McKee/Espinoza) the meeting minutes of October 14, 2013.

IV. Public Comments- no public comments

V. Recognition/Announcements

• Speaker Pro Tern Nora Campus visited the campus on October 15, 2013. • The new Director of Health Services, Janice Assadi, begins October 31, 2013.

VI. Action Items- none for this meeting

VII. Reports

a. . President's Report • Investigating the possibility of LED retrofit of campus lighting; would be a saving in electrical

usage and savings in electricity and a/c costs. • Gullo 1- investigation of a gas smell in Gullo I determined it was a plumbing issue not a gas

leak. • EVC and SJCC entered into an MOU with City College of San Francisco should they lose their

accreditation and are shutdown. The district has agreed to help their students complete their educational program at either college.

• More students are lighting up with e-cigarettes. Since EVC is a non-smoking campus, there will be more discussion on this topic in the future.

• Nora Campos was on the campus on October 15 and visited the nursing department. A discussion followed regarding offering a bachelor's degree in nursing. As more information becomes available, this item will be brought back to the Council.

b. Student Affairs Update

• Spooktacular Student Support and Academic Retention Services Fair- October 31, 9:00am - 1:00 pm- Everyone invited.

College Council Meeting Minutes October 28, 2013 Page 2

c. Academic Affairs Update

• 7 late start classes started the week of Oct. 28. • Projecting approximately 47 classes for lntersession; will advertise at SJSU and East Bay. • USA Today is now available on campus for students; newspapers are located in the library,

in the welcome center and Gullo I; working on obtaining a free app for students who have email.

d. Budget & Facilities Update- deferred

VIII. Information

a. SJECCD Design Standards- Mark Miller, Gilbane Mr. Miller stated that HMC Architects was approved by the Board of Trustees and contracted by the district to develop design standards. Design standards are accepted uniform procedures, materials, dimension, technology, lighting, finishes, etc. Council members expressed concern that very little information about these design standards was communicated to the campus constituents. It was suggested that a binder could be located in each dean's office or the standards be put on district's intranet. Mr. Miller indicated that a binder of the standards was given to Henry Gee and he will speak with VP Gee about how to get this information to the campus constituents.

Gilbane would like to get approval of the design standards through the campus process and to the Board of Trustees in January or February.

A question was raised about the ability to lock a classroom from the inside and phones in the classroom. Mr. Miller indicated the campus is piloting a project, under VP Gee's direction, at Cedro and the Police Station for the use of a fob to open rooms instead of a key or card.

IX. Discussion Items

a. Redesign/Restructure Proposal VC Garcia emailed to EVC the proposed redesign plans for EVC and the DO and asked for employees input via an emailed survey. Discussion and Comments: • Lauren McKee expressed concern with oversight of District Police returning to the District

and reporting to the Vice Chancellor of Administrative Services. The District Offices will be moving downtown away from both campuses; much work has been done with the Campus Police to develop a positive relationship with students and a community oriented mindset; this positions the department no longer responsible to an administrator on either campus.

• Custodial Services- Even though new buildings have opened, no new custodians have been hired to service those buildings. This proposal is to fill a vacancy and add 3 new custodial positions.

• Grounds- Because of its inventory of equipment and size of the campus, President Yang stated that EVC desperately needs a full-time mechanic; currently this position is split S0/50 with SJCC.

• Enrollment Services- A&R Registrar (new) manage the day-to-day operation Evaluation Specialist (new)- With the increased focus on student success for degree

and certificate completion, a new evaluation specialist is needed to handle the increase in grad petitions and certificates, as well as the evaluation of nursing

EV-Pres_CollegeCouncil2013-14_ Minutes 2013_10_28

applications. VP Archuleta stated that we may possibly be able to use matriculation funds for this position. A & R Techs- With the population we serve, there is a need for employees with bilingual skills- Vietnamese, Spanish.

• Sr. Director of Special Programs (new) In addition to CalWorks, the Sr. Director will have responsibility for Veterans Affairs Program and International Students program. Even though there are components of each of these programs that already exist on campus, there are no formal programs in place.

• CalWorks- Employment Specialist (new)- There is a need to develop options for our students to gain employment outside of the campus.

• Financial Aid- upgrade of positions • Dean of Student Success

• Program Specialist (new)-the student success initiative brings additional tracking, monitoring and maintenance of all MIS elements related to mandated reports

• Program Specialist- position returned to counseling • Program Assistant (new)- support for student success initiative and transfer center 2-Sr. Administrative

Assistants (new); one for each dean in Student Affairs • MSC is lobbying with HR for the Senior Director positions to become Associate or Assistant Dean level positions.

This would clarify the role of supervision of faculty because the positions would be an academic manager, rather than classified manager; creates a career ladder within the job family.

• Even though counseling faculty is assigned to various programs, these positions report to a Dean. Example: CalWorks counselor reports to Dean of Counseling even though the program is managed by the Director of WIN/CalWorks (classified manager); ASPIRE Program counselor reports to Dean of Counseling.

X. Adjourn

M/S/P (McKee/Narveson) to adjourn at 4:00p.m. Next meeting: November 25, 2013

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EVERGREEN VALLEY COLLEGE COLLEGE COUNCIL MEETING NOTES

NOVEMBER 25, 2013 Note: Since a quorum was not present, notes only were taken for this meeting. Present: John Thompson, Frank Espinoza, Sravani Banerjee, Mark Gonzales, Merryl Kravitz, Irma Archuleta, Henry Yong, Henry Gee, Keith Aytch Absent: Jan Tomisaka, Lauren McKee, David Micetich, Remi Kloth, DAC representative Guest: Kenny Tram President Yong EVC will be showcased at the November 26 Board meeting to be held in Gullo II. The district and both campuses made a successful presentation at the CCLC Conference President Yong became aware of an alleged incident that occurred on campus the evening of

October 31, 2013. The President asked Campus Police to investigate. Campus Police stated that no incident was reported to them or to SJPD, but they will follow up on the alleged incident. the investigation continues but at this point we have no information on a victim and cannot verify the incident occurred. VP Archuleta reported she is working with the AS and a team of faculty and staff on an educational campaign related how to be safe, protect ourselves and to whom to report an incident.

Faculty Hiring: President Yong reviewed with the Council the recommendations he received from the Academic Senate and from the Deans for 2014-15 faculty hiring. Review following elements before he makes a decision; confirmation of the budget; sufficient funding to hire faculty; needs of the campus; accreditation; area trends; student demands. He hopes to announce within the next 2 weeks his decision for hiring faculty.

VP Archuleta Student Affairs sponsored a workshop on Friday, November 22, “Students First Seminar” attended by Student Affairs staff and students. The seminar was coordinated by a group of classified staff and students with the focus of improving student services. VP Aytch The approval to hire the Dean of Business and Workforce Development is on the Board agenda for

tomorrow evening. Students have begun to enroll for intersession and spring 2014; priority registration began

November 12; new student registration begins December 2. Instructional Equipment – VP Gee Instructional Equipment: Funds are available in the 2010 bond for non-technology related equipment--$200,000. Discussions are underway in divisions/departments for equipment needs. According to EVC’s approved process, the deans will forward their lists to their respective VP; VPs forward to VP Gee for College Budget Committee (CBC) review/discussion/recommendation. The CBC recommendation will be sent to the College Council in December or February.

College Council Meeting Notes November 25, 2013 Page 2

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November/December campus electrical shutdown: November 28-December 1, 2013 and December 21, 2013 – January 1, 2014. See EVC website for the latest information. http://www.evc.edu/campus_shutdown/index.htm Acacia and Roble – VP Gee In the 2025 Facilities Master Plan data related to the fault adjacent to the campus identified a portion of the campus to be within 50 feet of an active fault identified by the USGS. This places Roble and Acacia within the State prescribed no-build zone. However, the earth has not moved in this area for 10,000 years. Structural assessment completed by Thornton Tomasetti in October 2013 – Board of Trustees agenda November 12, 2013: https://www.boarddocs.com/ca/sjeccd/Board.nsf/files/9D6TLH7315C8/$file/A%20-%20EVC%20Roble%20%20Acacia%20Assessment%20Report%20retrofit%20rev3.pdf VP Gee referred to the following presentation and report - Board of Trustees agenda Nov. 12, 2013: https://www.boarddocs.com/ca/sjeccd/Board.nsf/files/9D6TKF72F19E/$file/A%20-%20EVC%20Seismic%20Presentation%202013%201112%20R0.pdf Acacia and Roble designed for the building codes at the time of their design (1973). Based on this fact, it can continue to be used and is allowed in a legal sense and by building code. Buildings can continue to be used as long as there is no change in their use or not altered. Options were proposed for Acacia and Roble. First 4 proposed by Gilbane and Option G and K proposed by Campus Facilities/Safety Committee members. Option 1: bring in portables to replace space in Acacia and Roble Option 2: Retrofit (strengthen) both Acacia and Roble Option 3: Retrofit (strengthen) Acacia and bring in portables for Roble Option 4: Retrofit (strengthen) Acacia and do nothing to Roble Option G: do nothing to Roble; wait until Engineering and Applied Technology move to new

building; retrofit (strengthen) Acacia and move Roble to Acacia Option K: Leave buildings as is; do nothing; zero cost VP Gee is developing an “advisory poll” to email to the campus to gather input. A recommendation from the college’s Facilities/Safety Committee will be coming to the Council December 9 for action.

Approved: Evergreen Valley College

College Council Meeting Minutes December 9, 2013

Present: John Thompson, David Micetich, Frank Espinoza, Eric Narveson, Sravani Banerjee, Lauren McKee, Mark Gonzales, Merryl Kravitz, Keith Aytch, Henry Yong Absent: Jan Tomisaka, Irma Archuleta, Henry Gee, Darlene Garcia, Remi Kloth Guest: Ken Tarquinio

I. Call to order The meeting was called to order by President Yong.

II. Adoption of Agenda a. No additions/deletions/corrections b. Items deferred: VII.b. Student Affairs update c. Adoption of agenda: M/S/P (Micetich/Kravitz) the agenda for December 9, 2013.

III. Approval of Minutes M/S/P (McKee/Micetich) the minutes for October 28, 2013.

IV. Public Comments – no public comments at this meeting

V. Recognition/Announcements • Lauren McKee asked for a few minutes to personally acknowledge Janina Espinoza,

Work Experience Coordinator, and Gina Bonanno, Campus Store Supervisor, for their support, advice and direction given to her daughter Nickie when she was a student in EVC’s Work Experience Program. Nickie completes her degree this December and was offered a job at Macy’s where she can apply those skills acquired through the WE program.

VI. Action Item

a. Acacia and Roble Acacia and Roble were designed for the building codes at the time of their design and construction. Based on that fact, the buildings can continue to be used as long as there is no change in their use or not altered. The 4 Options proposed by Gilbane, in addition to Options G and K proposed by the Facilities/Safety committee, were discussed again at this meeting.

M/S/P (Espinoza/McKee) to accept the recommendation from the Facilities and Safety Committee for Option K.

Because of the condition of some heavily used classrooms, such as AC-162, VP Gee is investigating what can be done at a low cost to improve the classrooms.

College Council Meeting Minutes December 9, 2013 Page 2

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VII. Reports a. President’s Report – Henry Yong

• Campus community is invited to EVC’s Holiday Reception on December 11, 12:00-1:30pm, Student Services Building, Welcome Center

• Thanked Ken Tarquinio for researching LED lighting; Gilbane has received 4 proposals from companies for the electrical; LED lighting does not flicker or generate heat.

• EVC’s African American studies department proposed a student Abroad Program. Student and faculty from SJCC and EVC will travel to Belize and Guatemala. Students are required to enroll in 6 units of college level coursework to include lectures on world history, literature and politics. The cost is $2,400 for students with half being paid by the students; students are encouraged to fundraise the remaining $1,200.

• President attended a CSEA’s holiday party on December 7. b. Student Affairs update – deferred c. Academic Affairs Update – Keith Aytch

• Acknowledged Professor Lori Lujan and students and the A.S. for sponsoring the Hunger Banquet on December 6.

• The Board approved Dr. Lena Tran as Dean of Business and Workforce Development; she will start on January 2, 2014.

• Intersession: 45 sections; one-third of the sections are 100% filled; encourage students to enroll.

• Student/athlete Darlene Rodriguez was selected by the National Soccer Coaches Association of America to receive the “All American Honors” award for women’s soccer.

d. Budget and Facilities Update - Henry Gee - nothing new to report

VIII. Information a. Instructional Equipment 2012-13 – Henry Gee

The College Budget Committee approved Instructional Equipment, Priority 1 items, in the amount of $200,000 at the May 2013 meeting. A list of approved items was sent to the Deans.

b. Other:

Frank Espinoza encouraged President Yong that EVC have a consistent presence in neighborhood publications such as the Evergreen Times, Milpitas Post and Councilmember Rose Herrera’s newsletter.

IX. Discussion Item – no items on this agenda

X. Adjourn M/S/P (Micetich/McKee) to adjourn at 3:15 p.m.

(Approved: 4/28/14) Evergreen Valley College

College Council Meeting Minutes February 10, 2014

Present: Jan Tomisaka, Darlene Garcia, Frank Espinoza, Eric Narveson, Sravani Banerjee, Mark Gonzales, Merryl Kravitz, Irma Archuleta, Keith Aytch, Henry Yong Absent: Remi Kloth, John Thompson, David Micetich, Lauren McKee, DAC Rep, Henry Gee Guest: Antoinette Herrera

I. Call to Order College Council was called to order by President Yong.

II. Adoption of Agenda

Items deferred: VIII.d. Budget and Facilities Update M/S/P (Espinoza/Tomisaka) to approve the agenda for February 10, 2014.

III. Approval of Minutes

M/S/P (Gonzales/Kravitz; 1 abstention) to approve the meeting minutes of December 9, 2013.

IV. Public Comments – no public comments at this meeting

V. Recognition/Announcements • President Yong thanked classified staff, faculty and managers for their hard work for the

January 24 PDD. • Frank Espinoza recognized the Black History Month planning committee. Their kickoff event,

Blacks in Latin America discussion panel, was very well attended and informative. He encouraged everyone to support their activities during this month.

• Darlene Garcia representing ASG: Club Rush will be 2/18 or 2/25 Plans are underway for the March in March to Sacramento on March 3. Hosting college tours for students; visiting Berkeley in April “Fair Accreditation” Rally to support CCSF being held at SJCC, SC-204

VI. Information a. Grants – Antoinette Herrera

Dean Herrera reported to the Council about two grant opportunities for the nursing program. 1. Dorothy Rupe Gant - This grant focuses on decreasing attrition rate and increasing

skills pass rate on California Nursing Assistant Certification exam. This grant proposal for the 2014-15 academic year did not require matching funds from the college. Amount requested: $35,000; proposal was due January 10, 2014.

2. Song-Brown Health Care Workforce Training Grant – Nursing is in the process of

completing the RFA; deadline is March 5, 2014. This grant provides support for RN

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education programs for a maximum of $200,000 for two years ($10,000 per student, up to 10 students).

VII. Action Items – no items on this agenda

VIII. Reports

a. President’s Report • Accreditation: Received email notification that ACCJC accepted our Midterm Report

acknowledging that the EVC has met College Recommendations 1-5 and Shared Recommendations 1-6 with the exception of Standard III.A.1.C. The outstanding recommendation is as follows:

Faculty and others directly responsible for student progress toward achieving stated learning outcomes have, as a component of their evaluation, effectiveness in producing those learning outcomes.

Both VC Garcia and the FA were made aware of this recommendation from ACCJC when it appeared in our 2011 evaluation team visit. However, it’s difficult to negotiate when only one college is cited by ACCJC. Frank Espinoza stated that this shows the inconsistency of ACCJC in that SJCC met the requirements and it was not included in their visiting team’s report.

• District has hired a PR agency of Ryan Ford and Rolando Bonilla. They are responsible for press releases and protocol in dealing with the media. Any suggestions/articles, etc. for press releases can be forward to President Yong. However, the agency cannot promise the media will pick up the article.

• In a joint venture with SJCC, the African American Studies departments plan to offer a summer study abroad program to visit Belize and Guatemala. Students will be accompanied by EVC faculty Flora Payne and Keenan Norris, and SJCCC faculty Khalid White and Bobby Seals. Fundraising efforts are currently underway. If you would like to contribute to this study program, contact Flora Payne.

• While attending the CCLC’s Legislative Conference January 26 and 27, 2014, representatives from the district, EVC and SJCC (Board President Jeff Lease, Henry Yong, Byron Breland, Irma Archuleta and Manny Diaz (district’s lobbyist) visited legislators.

• Dean of Student Success Alexandra Duran will begin February 24. This position will spearhead efforts of the student success initiatives for assessment, retention, persistence and completion.

• Met with the President/Provost of National Hispanic University Dr. Gladys Ato. NHU is currently in a difficult financial situation. Also, due to financial aid reforms, the DOE no longer recognizes a Liberal Arts degree. The majority of NHU students is in that tract and receives financial aid.

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As a result of President Yong’s meeting with Dr. Ato, EVC is doing the following: 1. VP Archuleta will meet with administrators at NHU and give President Yong an

assessment of what EVC can do. 2. Send 2 counselors to NHU to talk with students and make an assessment of

their undergraduate work. 3. Send a staff member from the Financial Aid Office to answer students’ questions

regarding financial aid and admissions. 4. Possibly offer needed undergraduate classes

• BA awarded by community colleges: There have been discussions up and down the state for several years about offering a BA degree at community colleges in California. BA degrees are offered by 21 community colleges in the United States. President Yong spoke with a Senator who is a proponent of the concept. He stated it is not a good time to push for a nursing BA because the nurses union is very strong; the same goes for a BA for other academic subject area because of the faculty unions at the CSU system. At this summer’s Curriculum Institute, CTE BA degrees will be on their agenda. The focus is areas not offered by the CSUs: Automotive Technology, Construction Technology and Management; Teacher Education.

b. Student Affairs Update See NHU and Dean of Student Success reported in the President’s Report. c. Academic Affairs Update

• 4 ADTs approved: AJ, Math, History, Psychology; Pending: Physics, Business, English, and Communication Studies. Other possible programs: Music, Spanish

• Enrollment update: Enrollment down 1% - 9,015 students No. of students per section down 5% Seat count down 3% FTES down 3%

d. Budget and Facilities Update - deferred

IX. Discussion Items – no items on this agenda

X. Adjourn

M/S/P (Narveson/Gonzales) to adjourn the meeting at 3:28p.m.

Evergreen Valley College

College Council Meeting Notes February 24, 2014

Note: Since a quorum was not present for this meeting, notes only were taken for this meeting. Present: David Micetich, Frank Espinoza, Eric Narveson, Sravani Banerjee, Mark Gonzales, Henry Yong, Irma Archuleta, Henry Gee, Keith Aytch Absent: Darlene Garcia, Remi Kloth, Jan Tomisaka, John Thompson, Lauren McKee, Merryl Kravitz, DAC Representative President Yong • Campus Shutdown Update: One of the subcontractors hit a water pipe near Cedro February 13.

Since there are no shutoff valves along the pipeline, the water to the entire campus needed to be shut off. Afternoon classes were cancelled and Gilman arranged to bring portable toilets onto campus for those students and staff who were unable to leave. Water was restored for evening classes.

• Accreditation: ACCJC accepted EVC’s Midterm Report and is requiring we submit a Follow-Up

Report by the end of March, showing we are in compliance with Standard III.A.1.c. Compliance with the Standard has been cited in previous notification from ACCJC. The FA and HR are aware and we are looking to negotiate with FA to have an agreement reached how we can fulfill this requirement.

• Foundation Fundraiser held on February 13. Company executives invited and asked to make a

pledge. College Presidents given 3 minutes to make a pitch for needs of their campus. The event was not well attended but did raise $5,000.

• The college has been asked to provide office space so that someone from the DO RIE can be based

on the campus to support the research needs of the campus for grant data, class scheduling, etc.; position is funded by DO.

Concerns expressed: With campus programs and services needing space, is it in the best interest of EVC to house someone from the DO? With the technology/internet capabilities available today, do we actually need someone based on campus?

• Chancellor’s visit: 2/26, 11:00 AM – 1:00 PM; 12:30 at Mishra; opportunity to speak with the

Chancellor and President. • PDD will not be a joint district activity; college-based only. March 14 is a mandatory day for faculty;

alternative plans are not an option. Suggestions and ideas can be sent to Staff Development chair Nasreen Rahim.

Vice President Archuleta • New Dean of Student Success, Alexandra Duran, started today; welcome tea tomorrow, 1-3:00pm,

in Counseling.

College Council Meeting Notes February 24, 2014 Page 2

EV-Pres_CollegeCouncil 2013-14_2014_02_24 meeting notes/p2

• NHU is investigating all avenues in hopes they can remain open. EVC extended an offer to help their

students and will continue to help to the extent they feel comfortable at this time. EVC is willing to send counselors (Bev Stewart and Sylvia Cuevas), and financial aid and admissions personnel to meet with students.

• EVC will host an open house March 29; target group is ESUHSD juniors and seniors and parents.

highlight programs on campus; campus tours; information fair of programs and services; workshops for assessment, orientation, financial aid.

It was suggested to also highlight transfer education; offer panel/workshop of students who have transferred from EVC to 4-year institutions and their experiences coming from a student perspective.

Conversations have begun to examine how we can improve our outreach efforts; need to reconnect with the high school counselors and principals. Idea: A team from EVC would visit the high schools; team could include a student, a faculty member, and a dean.

VP Keith Aytch • Enrollment flat at around 9,000 students; seat count down 3% however, offering more sections;

FTES down 4%. No longer buying FTES from the SBRPSTC as we did in the past; this year bought only 60 FTES.

• 4 additional ADTs will go to the BOT for approval on March 11,2 014 • Summer session - 6-week program with approximately 194 sections. VP Gee • The management of the Campus Store is being outsourced; vendor will assume the operation

probably this summer. • Governor’s budget includes $100M for student success initiatives; $100M student equity plans; $175

million for deferred maintenance and instructional equipment. • Construction Update:

Utility lines extension completed spring 2014 Warehouse carports completed spring 2014 Soccer stadium bleachers completed summer 2014 South campus construction to begin summer 2014

Meeting ended at 3:22 p.m.

Evergreen Valley College

College Council Meeting Notes March 10, 2014

Since there was not a quorum for this meeting, notes only were taken. Present: John Thompson, David Micetich, Frank Espinoza, Sravani Banerjee, Eric Narveson, Lauren McKee, Irma Archuleta, Keith Aytch, Henry Yong Absent: Darlene Garcia, Remi Kloth, Jan Tomisaka, Mark Gonzales, Merryl Kravitz, DAC Rep. Cedro Mural: President Yong spoke with Rachel Lazo and the mural is 99% complete. Last year’s students have graduated/transferred but we want to recognize their work. Eric Narveson stated the Academic Senate passed a resolution last spring recognizing the students for their work. Sravani Banerjee invited everyone to the Women’s Herstory events planned for the month of March. President Yong

• President Yong recognized the ASG leadership for participation in March in March on March 3, 2014. Four students, Andrew Le, Diana Cuevas, Camilla Romero, and William Schultz met with legislators and did an excellent job in representing EVC.

• President Yong, VP Aytch, along with Interim President of SJCC Byron Breland and VP of

Academic Affairs Duncan Graham, traveled to ACCJC on March 4 to meet with Krista Johns to discuss the letters received by both colleges and specifically Standard 3.A.1.C. In addition, on March 5 President Yong traveled to Sacramento to attend a meeting between California community college CEOs and ACCJC representatives and Commission President Dr. Barbara Beno. Dr. Beno took the position that the college has until 3/31/14 to be in full compliance with the section cited, and if not in compliance, EVC could face sanction.

VP Archuleta

• Health Services is considering applying for a $300,000 grant for substance abuse and mental health services. The grant will be brought to college council.

• One of our students, Diane Cuevas, was selected for a statewide education promotional campaign. A poster with her picture will appear outside Governor Brown’s office.

Keith Aytch

• There will be an IEC leadership change in fall 2014. Lynette Apen will replace RJ Ruppenthal as the chair; she will also continue as the SLO Coordinator. Her assignment will be adjusted to make sure her adjunct assignment does not exceed 67%.

• VP Aytch and RJ Ruppenthal are offering a PDD workshop at 2:00 pm; topics include: Strategic Plan, Program Review, Accreditation, class cancellations.

• Accreditation & Follow-Up Report: Report must be submitted by March 31, 2014. EVC had two years to comply with the recommendation to include student learning outcomes as part of faculty and administrative evaluation instruments. VC Garcia and FA President Hanfling have

College Council Meeting Notes March 10, 2014 Page 2 of 2

EV-Pres_College Council2013-14_2014_3_10 MeetingNotes

been working on this recommendation. An annual report and financial report, which are required by all colleges, are also due March 31.

• Milpitas Project, 21st Century Education Center, is in the design phase of the project. VP Aytch

requested from Academic Senate President a faculty representative to serve on the design committee.

• EVC will host ACCJC’s Self Evaluation Workshop on March 21. Colleges invited: SJCC, College of Marin, Monterey Peninsula, and EVC.

VP Gee

• Awaiting finalization of State budget; reviewing EVC budgets for expenditures and to adjust and align budgets for 2014-15.

• Gullo I hopefully completed by April; utility lines near Cedro completed and fencing taken down.

EV-Pres_CollegeCouncil_2013-14_2013_3_ 4 meeting notes

Evergreen Valley College

College Council Meeting Notes March 24, 2014

Since there was not a quorum for this meeting, notes only were taken. Present: David Micetich, Frank Espinoza, Sravani Banerjee, Merryl Kravitz, Keith Aytch Absent: Darlene Garcia, Remi Kloth, Jan Tomisaka, John Thompson, Eric Narveson, Lauren McKee, Mark Gonzales, DAC Rep., Irma Archuleta, Henry Gee, Henry Yong Meeting Notes Enlace Honors Conference held on campus March 15 with approximately 200 students in attendance. Speakers for the conference included alum Enlace students who spoke about the Enlace Program and their life experiences. EVC Open House, April 12, 2014, 8:00 a.m. – 1:00 p.m. Invitations were sent to local junior and senior high school students as well as flyers sent to local high schools. Program includes: admissions, assessment, financial aid information, department tours, lunch, etc. EVC will host a mayoral debate on April 13 in the Theater, 11:00 a.m.; 5 candidates expected to attend. In preparation for the 2016 Comprehensive Study, EVC hosted an ACCJC Accreditation Workshop on March 21, 2014 that was attended by staff from SJCC, Monterey Peninsula, College of Marin and EVC. Accreditation Follow-Up Report is due March 31. An agreement between the District and FA and the District and MSC will be reached shortly regarding inclusion of SLOs as a component of faculty and management evaluations. Design Standards – Heidi Rank – Gilbane Heidi Rank spoke about the Design Standards being developed for the District by Gilbane. Design standards are accepted uniform procedures, systems, materials, dimensions, technology, lighting, finishes, (Campus design, site design, room design guidelines, signage/way finding; space standards; AV, acoustics, furniture, etc.). These standards have been presented to and discussed by various campus committees and groups; such as, CTC, Facilities & Safety, Academic Senate, and College Council. Gilbane is asking for approval at the campus level of these Standards. It was suggested that at the Deans at their next division meeting ask faculty to visit the link and provide input. Also, there is an AV prototype set up in Gilbane’s conference room that staff can see. Gilbane hopes to take the document to the Board in June.

(Approved: 9/8/14)

EV Pres_CollegeCouncil 2013-14_Meeting Minutes 2014_4_28

Evergreen Valley College College Council Meeting Minutes

April 28, 2014

Present: Keith Aytch, Henry Gee, Adrienne Burns, Frank Espinoza, Merry Kravitz, Mark Gonzales, David Micetich, Lauren McKee, John Thompson, Irma Archuleta Eric Narveson, Sravani Banerjee Absent: Remi Kloth, Darlene Garcia, Jan Tomisaka, Henry Yong Guest: Steven Mentor

I. Call to Order In the absence of President Yong, College Council was called to order by VP Keith Aytch.

II. Adoption of Agenda M/S/P (Gee/Kravitz) to approve the agenda for April 28, 2014

III. Approval of Minutes – February 10, 2014 M/S/P (McKee/Espinoza) to approve the meeting minutes of February 10, 2014

IV. Public Comments –no public comments at this meeting

V. Recognition/Announcements • Sravani Banerjee announced that the Annual Poetry Festival is scheduled for Wednesday, April 30,

2014 at 12:30 pm. where students and faculty will present their poetry. • Frank Espinoza announced that Asian Heritage month will take place during the month of May. He

also announced that the Title V HSI Cambios project will host guest speaker: Dr. David E. Hayes-Bautista. Dr. Hayes-Bautista will also be doing a book signing of: “El Cinco De Mayo: An American Tradition.” He advised that an email will go out shortly regarding Cinco de Mayo festivities taking place on Monday, May 5, 2014. Pre-orders for the food will be taken.

• Keith Aytch announced that Business & Workforce held a Roundtable on Monday, April 28, 2014 with an attendance of approximately 200.

VI. Action Items – there were no action items

VII. Reports

A. Student Affairs • VP Archuleta was not present at the time, so VP Aytch reported that on April 21, 2014 Summer/Fall

registration/enrollments started. David Micetich reported that Days on the Green is scheduled for Monday, April 28, through Thursday, May 2, 2014 for all incoming freshmen students.

• VP Archuleta reported that the Open House went well and there were approximately 300 people in attendance. She expressed her thanks to all that participated. This will be an annual event. She also stated that 600 students have been assessed; and beginning today, Monday, April 28, 2014 and throughout the week those assessed will be back on campus for advisement, educational plans and register for classes.

B. Academic Affairs

• VP Aytch reported that the faculty hiring process is in progress and should be completed in time for the faculty to start in the Fall.

C. Budget & Facilities

(Approved: 9/8/14)

EV Pres_CollegeCouncil 2013-14_Meeting Minutes 2014_4_28

• VP Gee reported that the website revamp is ongoing and individuals who represent their departments should try to keep the content up to date. Also, the 3rd quarter budget reports are out and he’ll be reviewing them in the next couple of weeks.

• A 30-40 year old water pipe is being replaced and the project should be completed by August 2014; Auto Tech project will be started in late summer; Central Plant and Police Services should be completed in August; Gullo I is complete and students are back in the building; however, the bookstore will remain downstairs, as there have been on-going discussions about the bookstore operation being outsourced. VP Gee does not want to move the operation until a possible vendor is identified; the Central Green project will be started in June; East Plaza (VPA Theater area) for the new VTA bus route will be started in June; Milpitas Educational Center is in the early stages of design and Ken Tarquinio (faculty) is EVC representative on the project.

VIII. Information A. Update: Accreditation Follow-Up Report

• The Accreditation Follow-Up report (which was board approved on April 22, 2014) was hand delivered to ACCJC in Novato on April 23, 2014. ACCJC meets on June 19, 2014 so the college should expect to hear back on its status after that meeting. Also AACJC has made some changes to the standards and those changes are being reviewed. The accreditation process is on-going and the college has already started to prepare for the next visit, and all interested parties are welcomed to participate.

B. Enrollment Growth and Retention Grant for RN Programs

• Adrienne Burns handed out a summary, including the budget, of the State Chancellor’s Office Enrollment Growth and Retention Grant for RN programs. The program was awarded the grant in the amount of $183,737.00 for July 1, 2014 – June 30, 2015 and there are no matching funds required.

C. Reactivation of Diversity Action Council

• Adrienne Burns reported that DAC has been in existence for twelve years; however, it has been lying low for some time now. It has met once this year and is scheduled to meet again today, Monday, April 28, 2014. The Council might need to recruit new members; and she said the request comes from the college president. Eric Narveson gave a suggestion that DAC might need to re-think its charter.

D. CTC Report

• Steven Mentor gave a handout. He reported on the following topics: A. Moodle Update on Summer or Fall Upgrade, B. Revising the EVC Technology, C. ISSG update and college implications, D. Gilbane and standards for new buildings, E. Wi-Fi issue, F. Membership attendance and representation, G. Email blasts for low enrolled classes, H. Copying and scanning in the Library and LE building, I. Faculty Email management, J. Technology Request procedures; and K. Distance Ed Report.

IX. Discussion Items – no items on the agenda

X. Adjourn – The meeting was adjourned at 3:22 p.m.

Submitted by Rita De Cerda

EV-Pres_College Council_2013-14 Meetings_2014_05_12_pg1

Evergreen Valley College

College Council Meeting Notes May 12, 2014

Present: Frank Espinoza, Eric Narveson, Sravani Banerjee, mark Gonzalez, Merryl Kravitz, Henry Gee, Henry Yong Absent: Keith Aytch, Irma Archuleta, Student Representatives, Jan Tomisaka, John Thompson, David Micetich, Lauren McKee Guests: Yesenia Ramirez, Michael Highers, Alexandra Duran, Lena Tran, Peter Novel-Gilbane Since there was not a quorum present, notes only were taken for the May 12, 2014 meeting and do not require approval by College Council. The meeting began at 2:40p.m. without a quorum. The minutes for the April 28, 2014 meeting will be on the agenda for approval at the first meeting in September 2014. President Yong • PG&E shutdown went smoothly. • Over $24,000 in scholarships awarded; a 2-year, $20,000 Pister Scholarship for UC Santa Cruz was

also awarded. • Acknowledged the wonderful program on May 6 to celebrate Asian Pacific-Islander Heritage Month • At Enlace’s May 2 Student Success Celebration, it was an opportunity to acknowledge their 30 years

of success at EVC; members of the community, political leaders and members of the Board attended.

• Because of computer problems at the DO, the colleges have been unable to retrieve information and enrollment figures. ITSS continues to work on this issue.

• With the support of the Academic Senate, we’ll be opening another faculty position to coordinate Learning Resources Center lab and tutoring.

• Dr. Duane Champagne, UCLA professor, will be this year’s commencement speaker. • District’s Retiree Reception May 13, 5:00 p.m. • Employees Service Recognition, May 14, 2:00 p.m. • Classified Appreciation Breakfast, May 28, 8:00-10:00 a.m. and a 4:00p.m. dinner for custodial staff. Henry Gee • Minor PG&E shutdown this Saturday, 8:00am – 1:00pm for the area around the tennis court and

church. • Gullo I nearly complete; AS will be moving back in after graduation • Meetings continue for a vendor for the campus store; RFPs to be reviewed. Charlie Kahn Lomas and

Liz Tyrrell will represent EVC on the district’s Campus Store committee. Frank Espinoza asked if this project could be put on the “fast track” so it’s completed before students return in the fall.

• Central Plant/Police Station to be completed this summer. • Central Green/VPA entrance beginning in the fall • AutoTech & South Campus beginning in the fall • Loop road completed this summer

EV-Pres_College Council_2013-14 Meetings_2014_05_12_pg2

Grants Update – Deans Lena Tran and Alexandra Duran

• $176,000 VETA • $20,000 Stepping Stone, Career Exploration, w/West Valley College as fiscal agent • $175,000 to build alternative fuel/energy curriculum • Motorola (private grant) for $60,000 STEM focus; will be notified in June • TAAC federal grant – may be asked to be fiscal agent • EVC/WVC water quality/waste water curriculum development; Waste Water Technician

certificate • EVC is a member of the Silicon Valley Career Pathways Consortium (K-12, community college,

state and private universities and business and industry organization for the CA Career Pathways Trust Grants. There are several grants under the umbrella of the pathways trust grants. Grants submitted in March and awaiting on

Design Standards – Peter Novel, Gilbane Over the course of the year Gilbane met with several campus committees and groups (Academic Senate, College Council, CTC, Budget) about design standards which are accepted uniform procedures, materials, dimensions, technology, lighting, finishes, etc. used in construction, remodeling, purchasing, etc. of buildings, spaces, classrooms, etc. Mr. Novel encouraged as many people as possible review the standards and to let Gilbane know if these standards are workable for them. Michael Highers suggested making presentations at division meetings, PDD session, and a 1-hour session with Gilbane on classroom support. Meeting finished by 3:45 p.m.