RFP/LIM/2015/004

P.O. Box 3209, Houghton, 2041 Block A, Riviera Office Park, 6-10 Riviera Road, Riviera

R E Q U E S T F O R P R O P O S A L S

REQUEST FOR QUOTATIONS FOR SUPPLY AND INSTALLATION OF LIGHTING AT BELA-

BELA PROPERTY, IN BELA-BELA MUNICIPALITY, LIMPOPO

RFP/LIM/2015/004

PROPOSALS TO BE SUBMITED BY

NOT LATER THAN

12H00 ON 24TH AUGUST 2015

RFP/LIM/2015/004

TERMS OF REFERENCE

1. INTRODUCTION

The Housing Development Agency (HDA) is a national public development agency which promotes sustainable communities by making well located and appropriately planned land available for the development of human settlement. As its primary activity, the HDA identify, acquire, hold, develop and release state, private and communal land and releases it for development. As part of its processes, the HDA conducts property holding plans in order to identify and implement services and maintenance requirements to ensure the sustainability and security of the properties in position. 2. BACKGROUND A signed Implementation Protocol was concluded between the Limpopo Provincial Department of Corporative Governance, Human Settlements & Traditional Affairs LCOGHSTA and the HDA as per the Intergovernmental Relations Framework Act. The Scope of Work as assigned for the Housing Development Agency in this regard included:

Land Acquisition and Preparation (Planning)

Land Holding Functions (Management)

Compilation of a Development Plan

Designs and Approval

Development Implementation

The Housing Development Agency is to act as Implementing Agents in the development of Bela Bela Mixed Development

Erf 1491 Warmbad Ext 25 Township is a piece of land that has been earmarked for a human settlement development by LCOGHSTA in conjunction with Bela Bela Local Municipality (BBLM). The land is situated in Bela Bela with a potential for some 1065 units which would have a major impact on the human settlement needs of the Bela Bela Municipality. The extent of the land is 72.5 Hectares and is undeveloped with natural vegetation such as trees,

shrubs and grass. The land has approximately 255 units of informal settlements. The informal

settlements area has no lights.

The HDA is in the process of designing and installing permanent lighting in the area and requires, a

basic lighting setup to be used on an interim basis until permanent infrastructure is installed. These

basic lighting will be connected to an existing infrastructure located at adjacent township, see

annexure 1, 2 and 3 for detailed bill of quantities (with specification), lighting layout and site location.

3. SITE LOCATION

The site is located at Erf 1491 Warmbath, Extension 25 (Adjacent to Spapark Ext 1), approximately 2.0km north west of the town of Bela Bela and just north of of Spapark residential suburb and falls within the urban edge of Bela Bela Local Municipality. The site can be accessed from Parsot Road in Spapark and also from the District Road D180 towards the Warmbaths Dam which is adjacent to the site. GPS Co-ordinates in DMS are: Latitude 24°52ˊ9˝S and Longitude 28°16ˊ14˝E, see annexure 3.

RFP/LIM/2015/004

4. SCOPE OF WORK

The HDA hereby requires from appropriately qualified, competent, experienced and professionally

registered contractors to:

undertake the status analyses of the land, and

Provide price proposals for supplying and installing of water connection equipment and

connections as per specifications attached in Annexure 1.

4.1 General requirements

4.1.1. The work, from issuing access certificate to the completion of the contract shall be 14 days.

4.1.2. All quotations/price proposals must be all inclusive and shall include delivery to the site, and be based on bill of quantities provided in annexure 1 and be valid for the duration of the works.

4.1.3. The works shall be executed by a company properly registered with CIDB grade 2EP and

compliant, and be able to provide proof of registration to the HDA.

4.1.4. The contractor must demonstrate their reputation, knowledge and expertise in line with the

Scope of Work as well as submit detailed Company Profile indicating their ability to undertake

the works.

4.1.5. The contractor shall ensure that its team has relevant expertise and have the necessary

equipment and support to undertake the work including demonstrating to having the necessary

Guarantee (on the goods) in place.

4.1.6. The contractor shall on a weekly basis report on the progress of the works to the HDA Project Manager (Mr. Thabiso Limpe).

5. LOGISTICS

5.1 Responsible Institution The Housing Development Agency will be responsible for the assignment. The HDA team will meet the contractor at mutually agreed times at the beginning of the assignment and for reporting. 5.2 Project Management The Project Manager for this assignment to whom all queries should be directed :

Mr. Thabiso Limpe Project Manager The Housing Development Agency Block A, 6-10 Riviera Road, Killarney, 2193, Tel: 011 544 1000 Email: Thabiso.limpe@thehda.co.za

6. CONTRACT In addition to the letter of appointment, the appointed contractor shall be required to enter into a

Professional Services Agreement with the HDA.

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7. EVALUATION PROCESS

The HDA needs to be satisfied, in all respects, that the organisation selected has the necessary

resources, qualifications and abilities for this project, and that all submissions are regarded in a fair

manner in terms of evaluation criteria and process

The following table will demonstrate the criteria to be used for allocation of points for functionality as

outlined above. Bids scoring less than 70 points on functionality will be set aside:-

7.1 Table 1 – Functionality

CRITERIA SUB-CRITERIA WEIGHTIN

G/ POINTS

Company profile

(Attach

Organogram)

Company profile (s) to be submitted (in case of a

joint Venture, all companies must submit separate

profiles) indicating the Lead Company

10

Organisational

Capacity and

Experience

Related work and experience in fields related to

the TOR.

10

Demonstrable Skills and Capacity, Level of Relevant Knowledge and Experience. Adequacy and completeness of skills of team

presented and fit for task.

30

Proof of related and contactable references

(attach copies of reference letters). Minimum of 3

references.

10

Approach,

Methodology,

Work Plan and

Process

Work programme, plan and allocation of resources and tasks Meeting deliverables and timeframes Proposed methodology

20

10

10

TOTAL 100

The following criteria will be used for point’s allocation for price and B-BBEE compliance on a 80/20

point system:-

7.2 Table 2 – Price and B-BBEE

CRITERIA SUB-CRITERIA WEIGHTING/

POINTS

Price Detailed budget breakdown 80

B-BBEE (Status Level Verification

Certificate) B-BBEE Level Contributor 20

TOTAL 100

8. GENERAL

8.1. Below are compulsory requirements for this service:-

8.1.1 There will not be a site briefing for this works. In order for the contractor to properly perform and

complete his work, he/she shall ensure he/she is familiar with the premises and how the existing

conditions will affect his work during services. The contractor shall visit and examine the site to

RFP/LIM/2015/004

become acquainted with the adjacent areas, means of approach to the site and conditions of

actual service on site. Failure to visit the site or failure to examine any and all contract

documents will in no way relieve the service provider from the necessity of developing any

proposal, or performing any work that may be required to execute the work in accordance with

the Terms of Reference. Neglect of above requirements will not be accepted as reason for delay

in the works or additional compensation.

8.1.2 It is important to note that the successful company will work under the supervision of a HDA

representative, abide by HDA’s Code of Conduct, and other organizational guidelines.

8.1.3 Kindly complete and submit the HDA Supplier Registration form if not already on our database

and submit together with:

valid original tax clearance certificate.

CIDB grade 2EP certificate or higher.

SBD Forms (SBD4, SBD6.1, SBD8 and SBD9) obtainable from HDA Website:

www.thehda.co.za/procurement. Under compliance checklist

Valid and Original or Certified B-BBEE Status Level Verification Certificates issued

by the following agencies SANAS, IRBA or CCA.

9. TERMS AND CONDITIONS

9.1. HDA undertakes to pay in full within thirty (30) days, all valid claims for work done to its

satisfaction upon presentation of a substantiated claim/invoice.

9.2. No payment will be made where there is any outstanding information/work by the service

provider/s.

10. SUBMISSION OF PROPOSAL

10.1. Proposals should be submitted on or before the 24th August 2015 by no later than 12h00 to the

following address:

The Procurement Specialist

The Housing Development Agency

Block A, 6-10 Riviera Road, Killarney, 2193

Tel: 011 544 1000

10.2. Further information regarding technical matters can be sent an email to:

Thabiso.Limpe@thehda.co.za or at tel: 011 544 1000, and

10.3. further information regarding supply chain matter and queries can be send via email to:

Jerry.Makofane@thehda.co.za or at tel: 011 544 1000

10.4. The selection of the qualifying proposal will be at the HDA’s sole discretion. The HDA does not bind itself to accept any particular bid/proposal, and the HDA reserves the right not to appoint the service provider.

RFP/LIM/2015/004

ANNEXURE 1: Bill of Quantities

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 1 Preliminary and General

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

1 Bill No 1 Preliminary and General

1.1 PRELIMINARY & GENERAL

The Tenderer shall allow for whatever cost he

may consider necessary for Preliminary and

General to carry out the Electrical Installation as

detailed in the Conditions of Contract, the

Specification and the Bills of Quantity for the

Electrical Installation and Reticulation and as

indicated on the Electrical Installation and

Reticulation layout drawings for this project.

Site establishment

1.1.1 Fixed Sum  1.0

1.1.2 Time related Sum  1.0

Construction equipment

1.1.3 Fixed Sum  1.0

1.1.4 Time related Sum  1.0

1.1.5 Guarantee Sum  1.0

1.1.6 Insurance Sum  1.0

1.1.7 Liaison with Municipality Sum  1.0

1.1.8 Liaison with Telkom Sum  1.0

1.1.9 Liaison with other trades Sum  1.0

1.1.10 Liaison with consumers Sum  1.0

1.1.11 Cleaning of site after contract completion Sum  1.0

1.1.12 Preparation of "as built" electrical drawings Sum  1.0

1.1.13 Supply Operating and Maintenance manuals for

the various electrical components

Sum  1.0

Any other items not mentioned above (Please

specify)

Sum  1.0

Total Carried Forward To Summary

Bela-Bela Ext25 1

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 2: Low Voltage ABC Distribution

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

Bill No 2: Low Voltage ABC Distribution

2.0.0 LOW VOLTAGE ABC DISTRIBUTION

The LV insulated aerial bundle conductor

system shall be in accordance with SABS 1418

and insulated in accordance with SABS 0198

and the Distribution Standard.

The unit rate per meter shall include the

tensioning and stringing of the bundle in

accordance with the sag and stress tables

provided by the manufacturer with all plant,

equipment and accessories required to erect an

LV overhead bundled distribution line i.e. Drum

trailer, winch, wind-off pulleys, pulling

rope/cable with connection, dynamometer, slide-

lock, sheathed synthetic-fibre belt, woven

snatch belt, snatch block, tackle, shackle, etc.

Measured lengths for stringing shall be net line

route lengths and unit rates shall include for

sag, off-cuts, etc.

Supply, safely store and transport to site and

string. The conductor will be delivered on

sealed drums and adequate allowance shall be

made for the correct handling thereof.

Ensure correct tooling - D 51 Hydraulic

Crimping Tool and dies, a 13mm tube spanner

with T – bar, Phase separators, Slings, Wide

Grooved Pulleys, Steel Pulling Socks, Pulling

Swivels, Rickie, Come-along and

Dynamometers.

2.1.1 Three phase ABC (25mm2, 4 core) - insulated

neutral

m  0.0

2.1.2 Three phase ABC (35mm2, 4 core) - insulated

neutral

m  750.0

2.2.0 LV STRUCTURES

Total Carried Forward

Bela-Bela Ext25 2

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 2: Low Voltage ABC Distribution

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

Brought Forward

Allow for the assembly of the following LV

strain and suspension assemblies in

accordance with the specifications shown in

the drawings. Including all earthing, drilling of

holes and treating of drilled holes. All LV ABC

hardware, line connectors, PVC cable ties, nuts,

bolts, washers, lock washers shall be allowed

for in the appropriate item below. Excluding the

supply and planting of poles, stays and struts,

which are measured elsewhere. Use strain

assembly when crossing roads.

Supply and install all the materials as specified

for the following:

2.2.1 Three Phase ABC Intermediate Assembly No  30.0

2.2.2 Three Phase ABC Terminal Assembly No  30.0

2.2.3 Three Phase ABC Strain Assembly (0-60 deg) No  30.0

2.2.4 Three Phase ABC Strain Assembly (60-90 deg) No  30.0

2.2.5 Three Phase ABC Tee from Intermediate No  10.0

2.2.6 Three Phase ABC intermediate Suspension No  10.0

2.2.7 Three Phase ABC Tee from Strain No  10.0

2.2.8 Three Phase ABC X intermediate Strain No  10.0

2.2.9 Supply and install ABC Full tension Joints as

per the DT Standards - Three phase ABC

(25mm2)

No  20.0

2.2.10 Phasing: Allow for verification of the customer

phasing1

No  20.0

2.3.0 ABC INSTALLATION TIMBER POLES

Recieve and safely store the following poles.

Transport to site of works and install pole in

excavated hole, including cutting and scafing,

kicking blocks, bonding, treating, etc.

Excavations and compaction are measured

elsewhere.

2.3.1 Hole for 7m pole - 1.3m deep No  40.0

Total Carried Forward

Bela-Bela Ext25 3

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 2: Low Voltage ABC Distribution

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

Brought Forward

The unit price for a standard stay and an aerial

stay shall exclude the wooden poles, but

include the stay wire, stay rods, insulators, stay

plate, stay guards, bitumastic paint, guy grip

dead end, earthing of stay, line splice, precast

concrete slabs, pole clamp, nuts bolts and

washers etc.

2.3.2 LV Stay No  10.0

2.3.3 LV Flying Stay No  20.0

2.3.4 LV Strut No  20.0

Excavations and Compaction

Determination of pole positions, excavate, and

supply a mechanical boring device if required.

The rate shall include backfilling, compaction to

93% MOD AASHTO density, and where

necessary the supply and transportation of

suitable ground as may be required to receive

the desired compaction, except where cement is

specified. Any damage to existing services

shall be made good by the Contractor at his

own expense and to the approval or the PM(C).

Before excavation work begins the Contractor

shall evaluate the stability of the ground before

excavation begins. Contractor shall use

warning signs, positioned next to an excavation

within which persons are working or carrying

out inspections. Ref CR (11)

2.3.5 Hole for 7m pole - 1.3m deep m  40.0

2.4.0 LABELLING

2.4.1 Equipment labels No  30.0

2.4.2 Mosdorfer fuse rating labels (transformers) No  30.0

2.4.3 Fuse - "Warning. Open all fuses before working

on line"

No  30.0

2.4.4 Transformer Max fuse notification label No  30.0

2.4.5 Feeder Max Fuse notification label No  30.0

2.4.6 LV Feeder Labels No  30.0

2.4.7 Pole Top Box Phase Labels No  30.0

Total Carried Forward To Summary

Bela-Bela Ext25 4

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 3: Standard Electrical Installation

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

Bill No 3: Standard Electrical Installation

3.0.0 STANDARD ELECTRICAL INSTALLATION

3.1.1 Supply and install 3-phase pole-mounted

service distribution box complete with HRC

fuses, contactor, circuit breakers etc, internal

wiring, labelling, earthing etc and all other

accessories.

No  1.0

3.1.2 Supply and install a 7.2m galvanised steel area

lighting service distribution box mast.

No  1.0

3.2.0 CABLES & TERMINATIONS

600/1000V PVC/PVC/SWA/PVC/Cu cable in

trench, sleeve, on surface including strapping

or clamping, supports, etc. as follows:

Supply and installation of:

3.2.1 16 square mm, 4 core cable m  40.0

3.2.2 16 square mm, BCEW m  40.0

Terminate and connect 600/1000V

PVC/PVC/SWA/PVC/Cu cable including

drilling, bolting, lugs, number tags, core

markers, pole labeling, gland, shroud, line taps,

etc.

3.2.3 16 square mm, 4 core cable No  4.0

3.2.4 16 square mm, BCEW No  4.0

3.3.0 EXCAVATIONS & BACKFILLING

Excavating soft material for trenches as

described in clause 10.3 of the Detailed

Technical Specifications situated within the

following depth ranges :

3.3.1 Excavation in hard material irrespective of

depth.

m  40.0

Backfilling to excavations in layers not

exceeding 150mm thick compacted to 95%

ModAAShto density utilising :

3.3.2 Sifted material from the excavation m  40.0

3.3.3 Supply and pour 15MPA concrete over cables

in trenches,

m³  35.0

Total Carried Forward

Bela-Bela Ext25 5

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

Bill No 3: Standard Electrical Installation

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

Brought Forward

3.3.4 Cable warning tape placed above cables in

excavations

m  80.0

3.4.0 POLES & LUMINAIRES

Poles:

Source, take delivery, provide safe storage,

transport to site, install the following high mast

light poles including erection of a plinth,

3.4.1 30m 3-rope hoisting galvanised steel highlight

mast complete with foundation items, internal

fibreglass distribution board with photo cell,

splitterbox & 5core 4mm trailing cable and all

other acccessories. (Masts shall be designed

according to SANS 0225 and hot dip galvinised

to SANS 121, ISO 1461)

No  1.0

3.4.2 Supply and install a 7.2m galvanised steel street

lighting service distribution box mast.

No  1.0

Sub-Total for Standard Electrical Installation

Carried Forward to the next page

Luminaires:

Source, take delivery, unpack, assembly,

provide safe storage, transport to site, install

and connect the following area light fittings.

3.4.3 Supply and installation of 600W HPS/T-N/Beam

similar to BEKA ProjectorLux luminaire

complete with lamp.

No  8.0

3.5.0 SERVICING EQUIPMENT

Source and delivery to Client during handover.

3.5.1 Single drum winch No  1.0

3.5.2 Hydraulic powertool with remote No  1.0

3.5.3 Test lead (5pin,16A,8m long) No  1.0

3.6.0 TESTING & COMMISSIONING

3.6.1 Testing and commissioning of the entire

electrical work contained in this Bill.

Sum  1.0

Total Carried Forward To Summary

Bela-Bela Ext25 6

RFP/LIM/2015/004

HOUSING DEVELOPMENT AGENCY

CONTRACT No

SCHEDULE C: AREA LIGHTING INSTALLATION

SUMMARY OF SECTIONS

SECTION DESCRIPTION AMOUNT R

1 Bill No 1 Preliminary and General

2 Bill No 2: Low Voltage ABC Distribution

3 Bill No 3: Standard Electrical Installation

Total Carried Forward To Summary Of Schedules

Bela-Bela Ext25 7

RFP/LIM/2015/004

ANNEXURE 2: Lighting Layout

RFP/LIM/2015/004

ANNEXURE 3: Location