Quotation Document for Supplying, Delivering and ... Documents/Quotations...Mar 20, 2020 ·...

Quotation Due: 2:00 p.m. (local time)

Friday March 20, 2020

Project Number:

319893-1 Contact: The Corporation of the Township of Ramara 2297 Highway 12 Brechin, ON L0K 1B0 Attention: Dave Readman Manager of Environmental Services Telephone: 705-484-5374, Ext. 287 Email: [email protected] Date:

March 3, 2020

Quotation Document for Supplying, Delivering and Commissioning Alum Storage Tank at the Lagoon City Sewage Treatment Plant, Lagoon City, ON

Quotation Document for Supplying, Delivering and Commissioning Alum Storage Tank at the Lagoon City Sewage Treatment Plant, Lagoon City, ON General Terms and Conditions

RFQ - LAGOON CITY ALUM STORAGE TANK - 2020-03-03

G E N E R A L T E R M S A N D C O N D I T I O N S

F O R

P R E – P U R C H A S E D E Q U I P M E N T

March 3, 2020



Table of Contents

General Terms and Conditions ............................................................................................................... 1

GT.1 Definitions .................................................................................................................................... 1

GT.2 Purpose and Procedure ............................................................................................................... 1

GT.3 Submission of Quotations ........................................................................................................... 2

GT.4 Prices ............................................................................................................................................ 2

GT.5 Patent and License Fees ............................................................................................................. 3

GT.6 Acceptance or Rejection of Quotations ..................................................................................... 3

GT.7 Notifying Results of Pre-Purchase ............................................................................................. 3

GT.8 Information with Quotation ......................................................................................................... 3

GT.9 Manuals, Parts Lists .................................................................................................................... 4

GT.10 Delivery ......................................................................................................................................... 4

GT.11 Inspection at Factory ................................................................................................................... 4

GT.12 Testing .......................................................................................................................................... 5

GT.13 Receiving and Storage ................................................................................................................ 5

GT.14 Shop Drawings ............................................................................................................................. 6

GT.15 Services Required at Site ............................................................................................................ 6

GT.16 Payment ........................................................................................................................................ 8

GT.17 Guarantee and Warranty ............................................................................................................. 8

GT.18 Extra Site Visits ............................................................................................................................ 9

GT.19 Alternative Proposals .................................................................................................................. 9

GT.20 Form of Quotation ........................................................................................................................ 9

GT.21 Interpretation of Quotation Documents .................................................................................... 10

GT.22 Insurance .................................................................................................................................... 10

Form of Quotation for Pre-Purchased Equipment .......................................................... FQ-1 to FQ-10

Original Shop Drawing for Existing Alum Tank .....................................................................................1

Pictures of Existing Alum Tank ...................................................................................................... 1 to 4


RFQ - LAGOON CITY ALUM STORAGE TANK - 2020-03-03 1

General Terms and Conditions

GT.1 Definitions

The following definitions shall apply in these quotation documents and in all other documents related thereto: .1 "Owner" means The Corporation of the Township of Ramara. .2 "Consulting Engineer" means Tatham Engineering Limited or such other person, firm or corporation as the

Owner may appoint. .3 "General Contract" means the contract entered into or to be entered into between the Owner and a contractor

providing for the construction of the works into which the equipment referred to in these documents is to be incorporated.

.4 "General Contractor" means the contractor referred to in the preceding definition hereof. .5 "Equipment Supplier" or "Bidder" means a person, firm or corporation who proposes to submit, or who has

submitted, a quotation for the supply of the equipment, or a part thereof, referred to herein. .6 "Supplier" means the Equipment Supplier who has been selected by the Owner to supply the equipment, or a

part thereof, referred to herein and who has received an order therefor from the Purchaser. .7 "Delivery Period" means the period commencing on the date of mailing of the Purchaser's official order to the

Supplier and ending on the date when delivery to the site of the works of the equipment covered by the said order has been completed.

.8 "Purchaser" means the person, firm or corporation which will place or has placed an order for the equipment,

or a part thereof, referred to herein as the Owner. GT.2 Purpose and Procedure

.1 Quotations will be examined in order to select and pre-purchase equipment for replacement of the existing alum storage tank at the Lagoon City Sewage Plant.

.2 The Form of Quotation and any other relevant information submitted by the Equipment Supplier will be made

available to the General Contractor hired by the Owner to install the alum storage tank and related works. .3 The General Contractor will not obtain quotations independently from the selected Supplier for equipment and

accessories included in the pre-purchased equipment packages. Their price will be on the basis of the pre-purchased equipment being furnished without option to substitute other equipment.

.4 The General Contractor will be entitled to contact the selected Equipment Supplier to clarify questions

regarding equipment and the scope of supply and commissioning. .5 Following the review of quotation documents and selection of the preferred equipment, the Owner will issue a

Purchase Order to the Supplier for the equipment. The Owner and/or Tatham Engineering Limited will arrange the time and place of delivery with the Supplier.



.6 Unless specifically stated otherwise in the specification or in the Form of Quotation, the General Contractor shall carry out or arrange for the installation of the equipment and the Supplier shall be responsible for commissioning the equipment.

GT.3 Submission of Quotations

.1 Quotations, in electronic PDF format, accompanied by the completed Form of Quotation in the required form will be received by the Owner until a stated time and date all as directed in the Form of Quotation.

GT.4 Prices

.1 The prices quoted in the Form of Quotation shall hold firm for acceptance, after the date set for closing of quotations, for a period of validity as stated in the Form of Quotation. Provided that a written order for the equipment is placed by the Owner within the period of validity of the quotation, there shall be no adjustment in the price of the equipment (except as provided for hereunder with respect to imported equipment or in accordance with such amendments, if any, as may be agreed upon between the Owner and the Equipment Supplier).

.2 The firm price(s) shall include all applicable excise taxes, duty, foreign exchange, royalties and patent or

license fees and shall be F.O.B. jobsite. (See also requirements of GT.13 "Receiving and Storage"). .3 Prices quoted shall be Harmonized Sales Tax (HST) EXCLUDED unless otherwise noted. Applicable sales

taxes will be paid by the Purchaser. .4 Notwithstanding that it may be known at the time of submission of a quotation that increased or decreased

duty and/or foreign exchange will become chargeable on the equipment or any part thereof in the near future, only duty chargeable and/or foreign exchange applicable on the closing date for receipt of quotations shall be included by the Equipment Supplier in his quoted prices.

.5 Any increase or decrease in the duty and/or foreign exchange applicable to the said equipment or any part

thereof from the said closing date to the date of entry into Canada of the said equipment shall result in a corresponding increase or decrease in the price charged by the Supplier save that no change in price shall be made if the net amount of increase or decrease is less than $500.00. Any increase or decrease in price pursuant to the foregoing shall be debited or credited, as the case may be, to the Owner through the Purchaser.

.6 If a quotation or any part thereof is based upon the supplying of imported equipment, the Equipment Supplier

shall state in the appropriate space in the Form of Quotation the name of each country of origin, the description and value of the equipment to be obtained from each such country and each applicable rate of import duty and foreign exchange at the date of submission of the quotation.

.7 The selected Equipment Supplier shall notify the Purchaser and the Owner promptly of relevant changes in

rates of import duty and foreign exchange.



.8 If in the opinion of the Owner, the net increase in price as a result of any change in the rate of import duty or foreign exchange will be such as to effect the relative standing of the quotation for pre-purchased equipment in relation to equipment offered by other Equipment Suppliers, the Owner may in his discretion, and provided that a written order has not already been placed for the said pre-purchased equipment, reject the pre-purchased equipment and direct that other equipment shall be ordered instead.

.9 The Bidder shall submit his quotation on the Form of Quotation without any connection, comparison of figures

with, or knowledge of any other corporation, firm or person making a quotation for similar equipment for this project and his quotation shall be in all respects fair and without collusion or fraud.

GT.5 Patent and License Fees

.1 The Bidder shall allow in his quotation for the inclusion of all applicable patent or license fees relating to the equipment or process upon which he is quoting.

.2 It shall be the full responsibility of the Supplier to save the Owner, the Consulting Engineer and the Contractor

harmless from damages or costs which may arise from any patent infringements and resultant litigation. GT.6 Acceptance or Rejection of Quotations

.1 The Owner may reject any or all quotations and may waive formalities at his discretion without stating reasons therefor and the lowest or any quotation will not necessarily be accepted (but see following Clause hereof for normal notification procedure).

.2 Where more than one item is called for, the prices shall be shown separately, and the Owner reserves the

right to select one or more items from a quotation to the best overall advantage of the Owner. GT.7 Notifying Results of Pre-Purchase

.1 When the selection of equipment has been made, a representative of the Owner will send to each of the Bidders who submitted a valid quotation a letter notifying them of the outcome.

.2 Unsuccessful Bidders will, if they so request of the Owner, be notified of the price quoted by the selected

Supplier and/or may be given further general information on the pre-purchased equipment. GT.8 Information with Quotation

.1 Without limiting more specific requirements contained in the specifications for equipment, the Equipment Supplier shall include with his quotation, descriptive literature, adequate engineering data, names of major component Suppliers, power requirements, and efficiencies, and outline drawings showing principal dimensions and weights of the equipment offered. The quotation as submitted shall be essentially complete so as to permit the Consulting Engineer to make a full analysis of the equipment offered without the need for additional information.



GT.9 Manuals, Parts Lists

.1 The quoted prices shall allow for the provision of all instruction manuals, parts lists, erection drawings etc. covering the installation, maintenance and operation of the equipment. These shall be distributed as directed in the Equipment Specification but if no such direction is given, they shall not be sent with the equipment but shall be delivered to the Purchaser as soon as possible after the receipt of an order for the equipment and shall be received by the Purchaser prior to delivery of the equipment. The number of copies required shall be as stated in the Form of Quotation.

GT.10 Delivery

.1 The Equipment Supplier shall quote the Delivery Period for each item of equipment for which they submit a quotation.

.2 The quoted Delivery Period shall allow for:

(a) The time required by the Purchaser's official order to reach the Supplier by mail; and

(b) a three-week period for the Consulting Engineer to review and comment on the Supplier's shop drawings for the equipment to be supplied.

.3 The Supplier shall be entitled to an extension of his quoted Delivery Period on account of:

(a) The Consulting Engineer taking more than three weeks to review and return to the Supplier the Supplier's shop drawings, provided that the excess time involved was not due to the said drawings containing errors or omissions or not complying with the requirements of the specifications.

(b) Delay attributable to Acts of God or other matters which were not the fault of the Supplier and over

which he had no control provided that the Supplier or manufacturer took all possible action to reduce delays and notified the Owner promptly of the occurrence of such delays.

.4 Delivery of any parts to be embedded which are required in advance of the delivery of equipment shall be

made when required by the Purchaser. .5 The Delivery Period may be used in the evaluation of quotations, where equipment delivery is considered to

impact the project completion. GT.11 Inspection at Factory

.1 The Owner may, before or after pre-purchase of equipment has been made, inspect or have his authorized representative inspect the manufacturing, assembling and testing facilities at an Equipment Supplier's factory or at the factory of a proposed sub-Supplier of an Equipment Supplier, to satisfy himself of the capability and facilities of the Equipment Supplier or sub-Supplier to manufacture and test the required equipment.



.2 The Owner may inspect or have his authorized Inspector inspect the equipment or the process of manufacture or testing of the equipment at the Supplier's factory or at the factory of a sub-Supplier of the Supplier at any reasonable time. The Engineer or the Inspector may notify the Supplier or sub-Supplier at any time of unsatisfactory materials, workmanship or processes.

.3 The Equipment Supplier, Supplier or Sub-Supplier, as the case may be, shall provide every reasonable

facility, access and co-operation to assist the Owner or their Inspector in carrying out inspection or testing at the factory or plant.

.4 No inspection or testing carried out or not carried out by the Owner or their Inspector shall relieve the Supplier

of his responsibility for supplying equipment in accordance with the specifications, these General Terms and Conditions and good engineering practice.

GT.12 Testing

.1 Where witnessed testing at the factory is specified, the Supplier is to give the Purchaser reasonable written notice (with copies to the Consulting Engineer) of the date when the equipment will be ready for such testing. Equipment is not to be delivered to the site until such testing has been completed satisfactorily as specified.

.2 Where certified factory testing of the equipment or any component part thereof is specified, the Supplier shall

furnish copies of the required certified test reports, showing that the equipment complies with the specification, to the Purchaser and the Consulting Engineer, before the equipment is delivered to the site.

GT.13 Receiving and Storage

.1 The equipment and appurtenances shall be delivered to either the work site or a location preferred by the Owner in a condition satisfactory to the Consulting Engineer and any omissions, discrepancies or damage evident on delivery shall be made good by the Supplier.

.2 The Purchaser's representative at the jobsite shall sign the carrier's pro bill to indicate receipt of the required

number of crates, packages etc. and shall note thereon any apparent shortages of or visible damage to such crates, packages etc. The Supplier shall furnish to the Purchaser lists showing the contents of the said crates, packages etc. Such lists shall be furnished sufficiently early so that copies will be available at the jobsite when delivery of the said equipment and appurtenances is made. Within seven days after the date of delivery to the jobsite, the Purchaser shall notify the Supplier in writing of shortages or damage in the equipment delivered.

.3 The Purchaser will be responsible for storing the equipment, appurtenances and material and for protection

against weather, loss, damage or theft. The Supplier shall be responsible for providing the Purchaser with full instructions in writing of all precautions to be observed in connection with the storing and protection of the equipment. A copy of all such instructions shall be passed to the Consulting Engineer.

.4 The Equipment Supplier shall coordinate delivery with the Purchaser. Equipment shall not be shipped to the

site until the Purchaser confirms appropriate measures for off-loading, storing and protecting equipment are in place.



5. The Equipment Supplier shall note that the proposed pre-purchased equipment is unlikely to be installed immediately. As such, the Equipment Supplier shall ensure extra care in the packing of this product. The alum storage tank will be stored outdoors, and all equipment shall be packaged accordingly.

GT.14 Shop Drawings

.1 On receipt of a purchase order, the Supplier shall submit within a reasonable period of time, consistent with the time indicated by the Supplier in the Form of Quotation, all required drawings of the equipment for review. The number of prints required of each drawing shall be as stated in the Form of Quotation.

.2 Unless otherwise specifically stated in the specifications, the above-mentioned drawings shall be sent to the

Consulting Engineer who will forward the required number of copies to the Owner after review. .3 The Purchaser/Owner will not accept responsibility for the cost of changes necessary if any equipment is

fabricated without prior review of shop drawings as provided for above. Completion of the Consulting Engineer's review shall be designated by the presence of his initialled review stamp on the returned drawings.

.4 Drawings submitted for the Consulting Engineer's review shall include the Supplier's full name and address,

general arrangement, fabrication and/or assembly details together with wiring diagrams, parts lists, piping schematics and component schedules where applicable. Sufficient data on accessory items shall be submitted to permit a comprehensive review of all requirements for installation and operation of the specified equipment.

.5 When submitting such drawings, the Supplier shall notify the Consulting Engineer in writing of all aspects in

which such drawings differ from the requirements of the specifications or information provided with the quotation. The Consulting Engineer's review of such drawings shall not be construed as approval of such differences unless the Supplier has complied with the preceding sentence hereof.

.6 Review of shop drawings by the Consulting Engineer shall not relieve the Supplier from responsibility for

correctness of the drawings, for the adequacy of the details shown on the Drawings, for compliance with the Specifications, for functional requirements nor for good engineering practice.

GT.15 Services Required at Site

The services required to be provided by the Supplier at the site of the works will be as described in one of the three categories set out below. The category which applies to a particular item of equipment will be specified in the Form of Quotation Section Q.3.5. The Bidder shall allow for the applicable category of service in the total price quoted for the particular item of equipment as follows: .1 No Field Service Required.

This category covers equipment which is to be installed by the General Contractor or his sub-contractor and which, in the opinion of the Engineer, requires no normal service from the Supplier during or after the installation.



.2 Commissioning of Installation.

This category covers equipment which is to be installed by the General Contractor or his sub-contractor but, before the equipment is operated, the General Contractor shall direct the Supplier to commission the equipment. The Equipment Supplier shall provide, and allow for in his quotation, the services of a factory-trained technical representative to provide the following on-site services: - Check to ensure the equipment has been installed consistent with his installation instructions to the

General Contractor and the manufacturer’s installation and operations manuals. - Recommend and subsequently check any corrective measures undertaken by the General

Contractor, if required. - Start-up and commission the equipment when directed by the General Contractor and in accordance

with the operations manual. - Instruct the Owner's operating personnel on the proper operating and maintenance procedures after

satisfactory start-up and ensure all procedures are included in the operations and maintenance manuals.

The Equipment Supplier shall specify, in the Form of Quotation, the number of visits to the site that he requires but under no circumstances is this to be less than the minimum number of days specified under each Equipment Specification. The date and duration of each trip shall be as arranged by the General Contractor and subject to the approval of the Engineer. There shall be no expectation by the Equipment Supplier that all of the above on-site services will be carried out on the same day. Within ten (10) days of completing these services, the technical representative shall submit a letter report (in duplicate), directly to the Consulting Engineer, covering the following: his name, business address, telephone number, date of visit and his findings including a list of items checked, problems encountered, corrective measures taken (if required) and finally confirm that he has found the equipment to be satisfactorily installed and in proper working order. Site services in addition to the above may be required as specified under each Equipment Specification and shall be included in the Equipment Supplier's quotation. Where noted in the Form of Quotation, the Equipment Supplier shall quote the per diem rate for site visits to be applied if the Owner chooses to increase or reduce the number of site service days required by the Owner. The Equipment Supplier's attention is also directed to Clause GT.18 covering conditions associated with "Extra Site Visits".



.3 Installation of Equipment by Supplier.

This category covers equipment which is specified as to be installed by the Supplier using his own forces. The Bidder shall include in his quoted price the cost of all normal services such as installing in place, interconnections between components, and connections of main and auxiliary services. Any services which are not included in the quoted price, but which are required for the operation of the equipment, shall be clearly stated by the Bidder in his quotation. The Supplier shall furnish to the Engineer a letter or certificate stating that his forces have completed the installation to the Supplier's satisfaction. If the Form of Quotation specifies that the Supplier shall, in addition to installing the equipment using his own forces, commission the equipment, the provisions of category .2 above, except for the reference to installation by the General Contractor or his sub- contractor, shall apply in addition. NOTE: If, notwithstanding that it is specified in the Form of Quotation that the Supplier shall commission the

equipment, the Purchaser operates the equipment before the Supplier has commissioned it, the Purchaser shall be responsible for any damage caused to the equipment by such premature operation.

GT.16 Payment

.1 Payment to the Supplier shall be by the Purchaser, in this case the Owner. The Equipment Supplier shall submit a quotation on the basis of being paid as follows:

(a) 100% of total price due within 30 days after delivery of the equipment, complete and in good

condition, to the location identified by the Purchaser.

GT.17 Guarantee and Warranty

.1 The Supplier guarantees and warrants that all equipment covered by or supplied pursuant to his quotation shall:

(a) comply with the specifications for the said equipment; (b) be free from defects in design, manufacture, workmanship or materials; (c) perform efficiently and without unwanted interruption for a period of 12 months after the date when the

equipment was put into regular operation, which date shall be established by the Consulting Engineer; (d) have any breakage, damage, defects or deterioration (other than those due to the negligence of

parties other than the Supplier or the imposition on the equipment of extraordinary working conditions or to normal wear and tear) in the said equipment that occur or are detected and are reported to the Supplier within the guarantee/warranty period referred to in (c) above made good promptly by the Supplier at his entire expense including the expense of all necessary labour, supervision, travelling, replacement parts and transportation. (To assist the Supplier in having work carried out on installed equipment or parts thereof, the Owner will take all reasonable steps to provide the Supplier with ready access to such equipment).

2. The Equipment Supplier expressly warrants and guarantees to the Owner that in the event of the equipment

or a part thereof offered by the Equipment Supplier in his quotation being selected by the Owner, shall be



deemed to have been supplied upon the terms of the quotation documents issued by the Consulting Engineer and the said quotation, with such amendments, if any, as may be agreed upon in writing by the Equipment Supplier and the Owner before the issuance of the said purchase order.

GT.18 Extra Site Visits

If, after the Supplier has furnished the letter required by Clause GT.17.1 hereof, the Supplier is requested by the Purchaser or the Engineer to send a representative to the jobsite to investigate or rectify a suspected fault in the equipment furnished by the Supplier but it is found that the said equipment or Supplier is not at fault, the Supplier shall be entitled to be reimbursed for all reasonable costs and expenses incurred by him in sending his representatives to the jobsite. GT.19 Alternative Proposals

Bidders may submit alternative proposals to the specifications, but such proposals shall provide sufficient information (including a list of all points of non-compliance with the specifications) to permit an accurate analysis of the alternative and should preferably be in addition to a quotation in accordance with the specification and conditions. Whether any such alternative proposal shall be considered as equivalent to proposals complying with the specifications shall be decided by the Engineer. GT.20 Form of Quotation

.1 The Bidder must submit to the Owner with his quotation a Form of Quotation in the exact form bound herein, properly completed and signed by an authorized signing officer under the company seal.

.2 Quotations which do not include this Form of Quotation properly completed will not be considered further. .3 The Consulting Engineer will complete the first portion (with the exception of the Supplier’s information) and

Section Q.3 of the Form of Quotation. .4 The Bidder shall complete Section Q.5 - Base Equipment Quotation of the Form of Quotation:

(a) The items quoted shall be as requested. (Alternatives and special arrangements are subject to agreement with the Consulting Engineer).

(b) Delivery requirements shall be as per Clause GT.10. (c) Validity period shall be as requested. (Prices not meeting validity requirements may not be

considered.) (d) Breakdown on imported portions of the equipment should not be given if it is less than 10% of the total

price. (e) Rate of Import Duty shall be as at the date of submission of the quotation. (f) Rate of Exchange shall be as at the date of submission of the quotation.



GT.21 Interpretation of Quotation Documents

1. Should any Bidder find discrepancies in or omissions from the Detailed Specifications or any of the other documents, or should there exist any doubt as to the meaning of, or lack of certainty as to, the scope of work, the Bidder may submit a written request to the Engineer for the interpretation thereof. The request must be received at least three days prior to the date set for the closing of quotations.

.2 Any correction to or interpretation of the quotation documents will be made by an addendum duly issued, a

copy emailed to each person or company who has taken out a set of quotation documents. .3 Any addenda issued during the time of quoting shall be taken into account in preparing the quotation and, in

closing, they shall become a part thereof. .4 The Owner, Engineer or the Purchaser will not be responsible for any verbal instructions or interpretations. GT.22 Insurance

.1 The Supplier shall be responsible for any loss of or damage to the equipment, or any part thereof, required to be supplied up to the time when the said equipment has been delivered to the site and has been received by the Purchaser, and shall insure the said equipment in the full amount of the quotation price against loss of damage from any cause up to the said time. The Owner/Purchaser may require the Supplier to furnish evidence satisfactory to the Owner that such insurance has been provided.

Quotation Document for Supplying, Delivering and Commissioning Alum Storage Tank at the Lagoon City Sewage Treatment Plant, Lagoon City, ON Form of Quotation for Pre-Purchased Equipment


F O R M OF Q U O T A T I O N

F O R

P R E – P U R C H A S E D E Q U I P M E N T

March 3, 2020


RFQ - LAGOON CITY ALUM STORAGE TANK - 2020-03-03 FQ-1

BIDDER’S NAME AND ADDRESS TELEPHONE NO. FAX NO. EMAIL BIDDER’S QUOTATION NO. TO: The Corporation of the Township of Ramara

2297 Highway 12 Brechin, ON L0K 1B0 FOR: Lagoon City Sewage Treatment Plant, Lagoon City, ON COVERING: The supply, delivery and commissioning of a heat traced and insulated

alum storage tank.

Q.1 We, the above-named Equipment Supplier, have carefully examined the quotation documents issued by the

Owner's Consulting Engineer, including the General Terms and Conditions, Specifications and other related documents, if any, (see Clause Q.4 below) herewith submit in duplicate and in accordance with the terms and conditions set out in the aforementioned documents our quotation for the equipment listed hereinafter.

Q.2 We agree that, in case of any conflict between any of the terms and conditions set out in the documents which

we submit together with this Form of Quotation and the Terms and Conditions set out in the quotation documents issued by the Owner's Consulting Engineer, the provisions of the latter documents shall take precedence and shall govern.

Q.3 We agree to the following requirements as noted in the General Terms and Conditions for Pre-Purchased

Equipment dated March 3, 2020.

.1 Electronic submissions of quotations will be accepted up to Friday March 20, 2020 at 2:00 p.m. (local

time). Electronic submissions shall be emailed to the following:

To: Zach Drinkwalter, Director of Finance [email protected]

Dave Readman, Manager of Environmental Services [email protected]

Copy: Rod Langford [email protected]

.2 This Quotation shall be valid for 90 days as per Clause GT.4.1. .3 Manuals, Parts Lists, etc. per Clause GT.9, 3 sets to be supplied. .4 Shop drawings per Clause GT.14, 3 prints to be supplied within 3 weeks from start of Delivery

Period.



.5 Services Required at Site per Clause GT.15: The Supplier shall be responsible for all services required under the following category:

(.2) Commissioning of Installation – The Corporation of the Township or Ramara intends to

purchase and store this equipment at their facility. Installation will be performed by a General Contractor that has not yet been selected.

Q.4 The quotation documents include the General Terms and Conditions for Pre-Purchased Equipment dated

March 20, 2020; this Form of Quotation, including Table I and II data forms; and the Alum Storage Tank Pre-Purchase Specifications.

Q.5 Base Equipment Quotation

Q5.1 Equipment Quotation List

.1 Supplier’s Reference Number

.2 Model Number of Equipment

.1 a) Lagoon City STP Alum Storage Tank

.1 b) Lagoon City STP Alum Storage Tank Heat Tracing and Insulation Equipment

.3 Lump Sum Price (excluding HST) $

Q5.2 Additional Information

.1 Delivery Period in Weeks

.2 Shop Drawings Submission in Weeks from Start of Delivery Period (Maximum 3 Weeks)

.3 Shop Drawing Review in Weeks 3

.4 Equipment Delivery from Approved Shop Drawings in Weeks

Q5.3 Breakdown of Imported Portion

.1 Part Imported

.2 Country of Origin

.3 Percentage of Total Price at Point of Entry

.4 Rate of Import Duty



.5 Rate of Exchange

Q5.4 Equipment Commissioning

.1 Number of Man Days in Price for Services Required at the Site

.2 Number of Men/Number of Visits for Services Required at the Site

.3 Price per Man Day for Extra Site Visits in Accordance with Clause GT.18.

The Form of Quotation must be accompanied by a properly completed Data Form (where included with Specifications).



Q.6 Bidder’s Deviations The Bidder shall on this page, or an attached sheet, state all the deviations to this specification. If there are no deviations, state “No deviations.”



Q.7 Bidders Experience in Similar Work

Year Completed

Description of Contract

For Whom Work Performed

Name of Consultant Value



Q.8 Quotation for Recommended Spare Parts

Item Description Number Recommended Unit Price Total Price

TOTAL

Note: Attachments are acceptable. HST to be excluded.



Q.9 Signing Page I/We, the undersigned, have carefully examined the Quotation Documents, General Terms and Conditions and Attachments all of which form part of this quotation, hereby offer to supply the required equipment for the total Bid price of: Dollars ($ ) (excluding HST) I/We, agree that we have received addenda ________ to ________ inclusive, and the Bidder price includes provisions set out in such addenda. I/We hereby agree that notification of acceptance of this quotation shall be in writing, and may be sent by prepaid post, and if sent by prepaid post, acceptance shall be deemed to have been made on the date of mailing of such notification. SIGNED, SEALED AND DELIVERED AT __________, this _____ day of _________, 2020. NAME OF BIDDER (Print or Type) ADDRESS AND TELEPHONE NUMBER OF BIDDER (Print of Type) WITNESS (Required if Bidder SIGNATURE OF AUTHORIZED is Not a Corporation) OFFICIAL OR PRINCIPAL (State Title) WITNESS (Required if not sealed) SIGNATURE OF AUTHORIZED OFFICIAL OR PARTNER (State Title) Corporate Seal



Q.10 Instructions 1. The Consulting Engineer will complete the first portion of the Form of Quotation by inserting after: (a) "TO" - The name and address of the Consulting Engineer. (b) "FOR" - The name, location and jobsite of the project. (b) "COVERING" - type of equipment to be offered. 2. The Consulting Engineer will complete clause Q.3 of the Form, after discussion with the Owner's Project

Supervisor for the project, by stipulating:

- Validity period of the quotation and the closing date for receipt of quotations. - Number of Manuals, Parts Lists, etc. required (four copies are usually required) or state "As per

Equipment Specification". - Services required to be provided by the Supplier at the jobsite.

3. The Consulting Engineer will complete Q.4 of the Form of Quotation by adding:

(a) The title and date of the relevant Equipment Specification. (b) The title and date of Supplementary Conditions, Special Provisions, etc., if any, if these are not part of

the Equipment Specifications. 4. The Bidder shall complete Q.5 - Base Equipment Quotation of the Form of Quotation:

(a) The items quoted shall be as requested. (Alternatives and special arrangements are subject to agreement with the Consulting Engineer.)

(b) Delivery requirements shall be as per clause GT.10. (c) Validity period shall be as requested. (Prices not meeting validity requirements may not be accepted.) (d) Breakdown on imported portions of the equipment should not be given if it is less than 10% of the total

price. (e) Rate of Import Duty shall be as at the date of submission of the quotation. (f) Rate of Exchange shall be as at the date of submission of the quotation. (g) The Bidder shall complete all Data Forms included with the specifications for the equipment.

5. The Bidder shall complete Q.6 through Q.9 of the Form of Quotation. 6. The Consulting Engineer will complete Table I Data Form. 7. The Bidder shall complete Table II Data Form. 8. It is the Bidder’s obligation to complete all sections and blanks in the Form of Quotation.



TABLE I DATA FORM for

HEAT TRACED AND INSULATED ALUM STORAGE TANK INFORMATION FOR SUPPLIER

1. Type of Process

Lagoon City STP: 27,290 L (6,000 Imperial Gallon) storage tank, compatible for the storage of liquid alum, complete with insulation and heat tracing to prevent freezing in Ramara, Ontario.

2. Plant Layout

The alum storage tank and its appurtenances will be located outdoors inside an existing concrete secondary containment tank.

3. Design Criteria for Alum Storage Tank

1. The alum storage tank shall be suitable for the storage of liquid alum.

2. The alum storage tank shall be double-walled.

3. The alum storage tank shall be complete with heat tracing cable and control panel, insulation and an outer jacket material to protect the insulation, sufficient to maintain the temperature of the liquid alum above its freezing point of -16°C. The heat trace control panel shall be mounted on the exterior of the alum storage tank and be NEMA 4X rated.

4. The storage tank shall have a minimum storage capacity of 27,290 L (6,000 Imperial Gallons), and dimensions of approximately 3.05 m diameter and 3.73 m high (to top liquid level).

5. Heat tracing shall be compatible with the existing 240 V, 15-amp power supply.

6. The storage tank shall have fill and drainpipes, manway and vent generally matching the existing storage tank, as shown in original shop drawing number 2160T-1. In addition, the storage tank shall have a 25 mm diameter NPT threaded connection close to the manway and pointing straight vertical towards the bottom of the tank, for the connection of the existing level measuring transducer.



TABLE II DATA FORM for

OUTDOOR-RATED HEAT TRACED AND INSULATED ALUM STORAGE TANK TO BE COMPLETED BY THE SUPPLIER

LAGOON CITY STP ALUM STORAGE TANK

1. General Details 1. Country of assembly

2. Weight Net (approx.) (kg)

3. Dimension L x W x H (mm)

4. Volume_________________________________________________________________

5. Typical outline drawing enclosed (#)

6. Type of insulation

7. Insulation thickness (mm)

8. Protective outer coating

2. Heat Tracing

1. Make, model & country of manufacture

2. Power Requirements

3. Temperature differential (minimum ambient temperature to alum temperature maintained

3. Heat Tracing Control Panel

1. Make, model & country of manufacture

2. Dimensions (mm)



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March 3, 2020

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