QUICK W

INS IN

SCHOOL IMPR

OVEMENT

USING D

ATA A

ND A C

OLLABORAT

IVE

LEADERSH

IP M

ODEL

WHAT IS A QUICK WIN ?

• OBTAINABLE IN 4 TO 6 WEEKS

• VISABLE OR TANGIBLE CHANGE IN THE EDUCATIONAL ENVIRONMENT

• STRATEGICALLY IDENTIFIED BASED ON PRIORITIZED CURRENT NEEDS ESTABLISHED BY MULTIPLE STEAKHOLDER GROUPS

• GROUNDED IN DATA

• DESIGNED TO CREATE AN ATMOSPHERE OF CHANGE

• MAY OR MAY NOT LINK TO IMMEDIATE IMPROVEMENT IN ACHIEVEMENT

• BEGINS TO CREATE MOMENTUM, CONFIDENCE, HOPE, AND COMMITMENT WITHIN THE EDUCATIONAL ENVIRONMENT

• CAN BE MAINTAINED OR RECREATED AS NEEDED

BEFORE , DURING, AND AFTER QUICK WINS

• BEFORE QUICK WINS• IMPORTANT TO STRATEGICALLY PLAN

• DURING QUICK WINS• PLAN TO COACH THEN COACH YOUR PLAN

• AFTER QUICK WINS• PLAN TO KEEP WINNING

BEFORE

• USE DATA TO IDENTIFY WHAT QUICK WINS WOULD HAVE THE GREATEST POSITIVE IMPACT

• HAVE A TENTATIVE IDEA OF WHAT IMPACT OR END PRODUCT IS NEEDED TO BE CONSIDERED A QUICK WIN

• ORGANIZE A PLAN TO GUIDE AND FACILITATE THE PROCESS OF GETTING TO THE QUICK WIN

• HAVE MULTIPLE OPTIONS OR PROCESSES FOR CONSIDERATION AS A STARTING POINT TO LEAD TO THE QUICK WIN

• LISTEN CAREFULLY TO WHAT STAFF, STUDENTS, AND PARENTS ARE SAYING

IMPORTA

NCE OF

STRATE

GICALL

Y PLA

NNING

QUICK W

INS

DURING

• REFERENCE AND KEEP THE DATA USED TO IDENTIFY AREAS OF NEED IN FRONT OF STAKEHOLDERS

• MAINTAIN FOCUS ON TARGETED AREA FOR QUICK WIN

• CONSISTENT TIME TO DO THE WORK

• USE AGENDAS AS MUCH AS POSSIBLE

• USE ACTION STEPS

• SET TIMELINES

• SHARE RESPONSIBILITIES

• USE PLANNED FEEDBACK POINTS

• BUILD CONSENSUS

PLAN Y

OUR COACHIN

G

AND COACH Y

OUR PLA

N

AFTER

• HOLD ONTO YOUR QUICK WIN

• PROMOTE AND CELEBRATE THE WINS

• MAINTAIN PRACTICES• AVOID STACKING UNTIL QUICK

WIN BECOMES EMBEDDED IN CULTURE

• CONTINUE TO MONITOR, COLLECT FEEDBACK, AND ADJUST

CONSISTA

NT PRACTI

CE =

CONSISTA

NT W

INS

QUICK WINS THAT CHANGED OUR LANDSCAPE

Doddridge County Elementary School Top 3

1) Balkanized = 686 2) Collaborative = 565 3) Contrived Collegiality = 452

Adjectives to describe the Culture of Doddridge County Elementary School

Clique – 2 Frustrated – 2 Overwhelmed – 2 Unappreciated - 2

Caring Controlled Stressful Struggling

Inconsistent Turbulent Supportive Friendly

Rushed

Some possible why’s

Schools to big

Only see grade level teachers

Turnover Rate

First year of common planning

Poor Communication

We have a commitment to change

High participation in after school training

Have discussion on student achievement

Small community where outside comes inside

Schedule lends itself to teams on grade levels

Trust issues ( band together with whom you trust )

Departmentalized

Upstairs / downstairs are like two different worlds

No cross grade level communication

Strong overbearing personalities

Some want peace in the Universe

Factor Mean

Collaborative Leadership Factor 3.06

Teacher Collaboration Factor 2.53

Professional Development Factor 3.69

Unity of Purpose Factor 3.98Collegial Support Factor 3.77

Learning Partnerships Factor 3.34

Efficacy Factor 3.62Efficacy Factor: Assesses the extent to which teachers consider their students to be capable of successful learning and consider themselves to be responsible and effective agrents in instructing students.

Collaborative Leadership: Describes the degree to which school leaders establish and maintain collaborative relationships with school staff.Teacher Collaboration: Describes the degree to which teachers engage in constructivedialogue that furthers the educational vision of the school.Professional Development: Describes the degree to which teachers' value continuouspersonal development and school-wide improvement.Unity of Purpose: Describes the degree to which teachers work toward a common mission for the school.

Collegial Support: Describes the degree to which teachers work together effectively.Learning Partnership: Describes the degree to which teachers, partents and students work together for the common good of the student.

3.06

2.53

3.69

3.983.77

3.34

3.62

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

5.00

CollaborativeLeadership Factor

TeacherCollaboration

Factor

ProfessionalDevelopment

Factor

Unity of PurposeFactor

Collegial SupportFactor

LearningPartnerships

Factor

Efficacy Factor

Facto

r Sco

res

Factors

Mean Scores by Factors

HOW WE USED OUR DATA TO STRATEGICALLY PLAN FOR QUICK WINS IN YEAR ONE OF THE SCHOOL IMPROVEMENT PROCESS

• COLLABORATIVE TEAM PLANNNIG

• SHARING DATA• SHARING BEST PRACTICE• SETTING ACTION STEPS

• PLC• ONGOING PD• TARGETING DATA

ANALYSIS• INTERACTIVE FEEDBACK

CREATING STRUCTURES AND PROCESSES THAT WOULD ALLOW FOR MULTIPLE OPPORTUNITIES FOR TEACHER COLLABORATION

• BUILD SHARED LEADERS

• PROTOCOLS TO COMMUNICATE

• CREATING CONSENSUS

• USE ACTION STEPS

TEACHER LEADERSHIP + TEACHER VOICE

= QUICK WIN

HOW W

E DID

IT !

ADMINISTRATIVE ACTION CREATED THIS QUICK WIN

Pre-K Kindergarten 1st Grade 2nd Grade 3rd Grade 4th Grade

8:00-8:30 Tier 2 Intervention as needed

8:30-9:00 Tier 1 Intervention Reading Block

9:00-9:30 Reading Block Reading Block Tier 1 Intervention

9:30-10:00 Tier 1 Intervention Saxxon Phonics

10:00-10:30 Saxxon Phonics Saxxon Phonics Reading Block

10:30-11:00 Tier 1 Intervention Reading Block

11:00-11:30 10:55-11:25 LUNCH 11:00-11:30 LUNCH 11:05-11:35 LUNCH 11:00-11:15 Open Tier 1 Intervention

11:30-12:0011:30-12:00 RECESS Little Playground

11:35-12:05 RECESS Big Playground

11:15-11:45 RECESS Big Playground

11:30-11:50 Open 11:30-11:55 Open

11:45-12:15 LUNCH

12:15-12:45 Tier 2

12:35-1:0512:20-12:50 RECESS

12:50-1:05 Open12:25-12:55 RECESS

12:55-1:05 Open

1:05-1:35 Tier 2 Intervention

1:35-2:05 1:45 -2:05 Open Tier 2 Intervention

2:05-2:35 Tier 2 Intervention

2:35-2:45 Dismissal Dismissal Dismissal Dismissal Dismissal Dismissal

Tier 3 Interven -

tion

Planning

Planning12:45-1:45

Math

Math Planning

Math Planning

Planning Math

12:05-12:35

Math

11:50-12:20 LUNCH 11:55-12:25 LUNCH

TEACHER LEADERSHIP TEAM HUMBLE BEGINNINGS

Leadership Team Members will…

Be positive cooperative and congenial to promote a friendly school atmosphere

Act responsible by communicating correct information to their team members and be at all meetings on time

Foster trust by not sabotaging undermining leadership team decisions

Participate openly and willing in group discussion listening respectful to all points of view

Maintain confidentiality as appropriate Be prepared , be ready to work, and

actively participate in discussion and decision making

Make and support decisions that benefit students, school, and community

Be fully present attentive and stay on task to keep the process moving forward

Not bring other work to meeting and will turn off cell phones

CREATING CONSENSUS OUT OF CHAOS

Dear Leadership Team Members,

As we prepare for our Leadership Team meeting this Friday November 5, 2010 at 3:00 pm I wanted to inform you that for today’s meeting we will be, on a trial basis, using the “ FIST TO FIVE “ consensus building protocol. Below I have outlined the protocol for your reference during our Leadership Team work today.

Overview

To use this technique the Team Leader restates a decision the group may make and asks everyone to show their level of support. Each person responds by showing a fist or a number of fingers that corresponds to their opinion.

If anyone holds up fewer than three fingers, they should be given the opportunity to state their objections and the team should address their concerns. Teams continue the Fist-to-Five process until they achieve consensus (a minimum of three fingers or higher) or determine they must move on to the next issue.)

How to use FIST-TO-FIVE Protocol Fist A “NO” - a way to block consensus. I need to talk more on the proposal and require changes for it to pass. 1 Finger I still need to discuss certain issues and suggest changes that should be made. 2 Fingers I am more comfortable with the proposal but would like to discuss some minor issues. 3 Fingers I’m not in total agreement but feel comfortable to let this decision or a proposal pass without further discussion. 4 Fingers I think it’s a good idea/decision and will work for it. 5 Fingers It’s a great idea and I will be one of the leaders in implementing it.

A TIME AND PLACE FOR EVERY ISSUE

The foundation and purpose of the DCES Leadership Team is creating a school community that is dedicated to Hearing Everyone’s Voice, Collective Collaboration, and Shared Decision Making. In order to provide everyone a voice but maintain focus during leadership team meetings we focus on a preplanned agenda. However in order to always provide opportunity for additional discussion points or questions the Leadership Team uses the PARKING LOT Protocol.

“PARKING LOT” Protocol Overview

The purpose of the PARKING LOT protocol is to make sure that “NO” question, idea, or concern gets overlooked but at the same time does not allow leadership meetings to deviate off course due to side bar questions. Anyone having question, idea, or concern that does not appear on the meeting agenda can write their question, idea, or concern on a post it note and place it in the PARKING LOT in Rm 209. Then after current meeting agenda items have been discussed the Leadership Team looks to any items posted in the PARKING LOT for discussion. If time does not allow for discussion during the current weeks meeting those items in the PARKING LOT will be added to the next week’s agenda and discussed then. Any staff member who has a question, idea, or concern is welcome to utilize the PARKING LOT POSTER in Rm 209. Please keep in mind that the PARKING LOT should NEVER be used to bring up personal issues with other staff members. If you have questions about the PARKING LOT please see your Leadership Team representative.

KEEPING OUR TEAM ON THE RIGHT ROAD

Tammy Haught _______________________________________ Nicole White ________________________________________

Amy Spurlock _____ _________________________________ Rosella Amos ________________________________________

Karen Siders ______________________________________ Michelle Robey ________________________________________

Kathy Todd ______________________________________ Judy Robinson _ _______________________________________

Mellissa Cross ______________________________________ Fredette Leda ________________________________________

Allison Escolopio ______________________________________ Jennifer Thomas ________________________________________

Jeff T Harvey _______________________________________ Guest ________________________________________

Meeting Date: ___________9/9/11________________ Meeting Time: _________3:30pm-4:30pm___________

1) WELCOME / CONNECTIONS TIME

2) OLD ITEMS FOR REVIEW/CONSENSUS DECISIONS/MOVE TO FINALIZE

Action Step #1 – Developing Common Classroom Expectations

Action Step #2 – “4” School Improvement Teams MODEL and Placement

3) NEW ITEMS FOR LEADERSHIP TEAM DISCUSSION / CONSENSUS BUILDING

10 year Commemoration of “ 9 -11 “

SIG Activity Update

Pacing Guides Update

New Teacher Evaluation Update

4) Action Steps for Next Week ( 9/12/11 TO 9/16/11 )

Leadership Team Members

Action Step #1 – Get list of who needs training on new pilot evaluation system.

Action Step #2 – Talk about behavior log and detention. Brainstorm ideas

Administration

Action Step #1 – Need WVEIS numbers for all teachers to do the survey.

5) Old Parking Lot Items

3rd and 4th need to get together to discuss new departmentalization process ( WHEN ??? )

6) New Parking Lot Items

7) Open

SUPPORTING AND GUIDING TEACHER LEADERS

For week of 8-29-11 to 9-2-11 Grade Level_________________________________

Action Step #1 – Developing Common Classroom Expectations

Please hold discussion about … 1. What would be the value in creating some common classroom expectations

throughout the school ? 2. How would your team feel about moving in this direction ? 3. How would your team feel about using the examples below as a starting point for

common classroom expectations ? o Essential Questions ( From Pacing Guide Work ) o Daily Skills ( Tied to Key Concepts and Enduring Understanding ) o Daily Agenda / Assignments / Assessments / Projects / Events

4. What other suggestions would your team have for creating common classroom expectations around instruction / content

5. Given input would your team support the above concept ?

Action Step #2 – “ 4” School Improvement Teams MODEL

Please review the overview of each of the proposed school improvement teams and …

Leadership Team

Team member’s will provide representation for each grade level team or group. They will act in a liaison capacity to facilitate grade level team meetings, discussion points, action steps, document feedback, develop consensus within grade levels using fist to five protocol, and accurately convey input from their team to leadership team.

PBS Team

Team members will assist in the organization, planning, implementing, supporting, and modeling of the PBS program for staff, students, and parents. Members will also be involved with creating, organizing, planning, and facilitating PBS activities for students. Each member will also act as a liaison to communicate with grade level teams and communicate feedback from grade levels team.

Curriculum / Assessment

Team members will be working on aligning CSO’s, current classroom curriculum, and formative / summative assessments. This team will also be reviewing trend data to identify CSO’s that have shown to be instructionally weak over time, for the purpose of identifying. Communicating, and planning strategies to address those weaknesses. This team will also begin organizing, formatting, planning, and developing Math and Language Arts ACUITY common assessments for each nine weeks. Each member will also act as a liaison to communicate with grade level teams and communicate feedback from grade levels team.

Data Analysis

Team members will be organizing, formatting, analyzing, and communicating school wide data collected through WESTEST, Benchmarking, ACUITY, DIBELS, IPI, Interventions, Attendance, PBS, Common Assessments ( once created ), and Surveys. Members will also be assisting with the development, construction, and maintenance of any needed data walls

TEACHERS ACTING AS LEADERS AND LIAISONS

CONNECTING IT ALL !!!! CULTURE OF TRANSPARENCY

QUICK WIN WITHIN A QUICK WIN

Monthly PLC

Calendar

MONDAY

( 245-330 )

TUESDAY

( 245-330 )

WEDNESDAY

( 245-330 )

THURSDAY

( 245-330 )

FRIDAY

( 245-330 )

KINDERGARTEN

Team Plan

1235-105 X

1ST GRADE

Team Plan

135-205 X

2ND GRADE

Team Plan 1030-1100

X

3RD GRADE

X

Team Plan

900-930

4TH GRADE

X

Team Plan

815-845

SPECIAL ED Every

Tuesday 730-800am

SPECIAL AREA Every

Wednesday 730-800am

TITLE I & RTI Every Other Thursday

730- 800am

Tuesday

8:00 am – 9:00 am - 4th Grade Team

9:00 am – 10:00 am - 3rd Grade Team

Thursday

10:00 am – 11:00 am - 2nd Grade Team

12:35 pm – 1:35 pm - Kindergarten

1:35 pm - 2:35 pm - 1st Grade Team

CONNECTING THE DOTS TO SEAL OUR WIN !!!!

Doddridge County Elementary Professional Learning Community Record Form

Group Name : Date : 8-29-11 to 9-2-11 PLC Location : Rm 212 Start / End Time : 250-330

1. List and Sign In Sheet for members present

Member Member Member Member Member Member Member Member Guest Guest

2. List of Agenda Items / Topics / Tasks for PLC Session

Principals Items

o SAT files o SOAR Passes o WESTEST DATA Mailing

Grade Level PLC Discussions, Activities, Planning o New Behavior Logs

Positive Negative Procedures Suggestions

o School Improvement Teams Purpose Statement Descriptions Discussion / Questions

o Grade Level Team Planning When and Where

o Differentiated Instruction Professional Development o Immediate PLC focus and After School Training for next few weeks

PLC - West Virginia Writes PLC – ACUITY

Afterschool – Grade Quick and Edline ( Sept 6 and 7 330-430 ) o PRE K ONLY – Trips and Visitors

3. DCES, Grade Level, or Individual Action Steps for this week

DCES Administration Grade Level Individual

4. Other or Open Items from Grade Levels / Content Areas

5. Next PLC Date: 9-6-11 to 9-9-11 Time: See PLC Schedule Location: Rm 212

6. Recorder for PLC Session : Mr. Harvey / Mrs. Haught / Mrs. Spurlock / Coaches

Tammy Haught _______________________________________ Nicole White ________________________________________

Amy Spurlock _____ _________________________________ Rosella Amos ________________________________________

Karen Siders ______________________________________ Michelle Robey ________________________________________

Kathy Todd ______________________________________ Judy Robinson _ _______________________________________

Mellissa Cross ______________________________________ Fredette Leda ________________________________________

Allison Escolopio ______________________________________ Jennifer Thomas ________________________________________

Jeff T Harvey _______________________________________ Guest ________________________________________

Meeting Date: ___________9/9/11________________ Meeting Time: _________3:30pm-4:30pm___________

1) WELCOME / CONNECTIONS TIME

2) OLD ITEMS FOR REVIEW/CONSENSUS DECISIONS/MOVE TO FINALIZE

Action Step #1 – Developing Common Classroom Expectations

Action Step #2 – “4” School Improvement Teams MODEL and Placement

3) NEW ITEMS FOR LEADERSHIP TEAM DISCUSSION / CONSENSUS BUILDING

10 year Commemoration of “ 9 -11 “

SIG Activity Update

Pacing Guides Update

New Teacher Evaluation Update

4) Action Steps for Next Week ( 9/12/11 TO 9/16/11 )

Leadership Team Members

Action Step #1 – Get list of who needs training on new pilot evaluation system.

Action Step #2 – Talk about behavior log and detention. Brainstorm ideas

Administration

Action Step #1 – Need WVEIS numbers for all teachers to do the survey.

5) Old Parking Lot Items

3rd and 4th need to get together to discuss new departmentalization process ( WHEN ??? )

6) New Parking Lot Items

7) Open

Doddridge County Elementary 3rd Grade Team Meeting

PLC

Group Name: 3rd Grade Date : 4/05/2011

Meeting Location : Rm 210 Start / End Time : 2:45-3:30

List and Sign In Sheet for members present

Member Keri Hurst Guest Lesta Grear Member Jackie Hetzer Guest Gina Oliverio Member Jack Leep Guest Member Nicole White Guest

List of Agenda Items / Topics / Tasks for PLC Session

1) WESTEST Math Planning a. Materials b. Assessments

Summarize Key Discussions, Findings, Conclusions, and Decisions during PLC Went through the lesson plans and figured out what we have and what materials we

still need to get: i. Variable Dice: all ready and accounted for ii. Shading Shapes: in Math Masters under Unit 8 iii. Small/Whole Group test prep questions from Lesta iv. Numeric and Geometric Assessment: done by Jackie v. Small Group Practice 18.4 (1-4) Questions ran off vi. Small Group Jeopardy: White will find/make vii. Real-World Problems Assessment: Keri Hurst viii. Small Group Rabbit Activity from Jackie ix. Battleship graph paper x. Ordered Pairs/Coordinate Planes Assessment: done by Jack xi. Styrofoam plates, need to by ridged ones.

*highlighted: still need Established Action Steps, Assignments, and Responsibilities for next PLC

None Next TM - Date: 4/19/2011 Time: 9-10 am Location: Rm 210

Recorder for 3rd Grade Team Meeting Session : N. White

Action Steps for 3rd Grade Hurst: Assessment Jackie: Rabbit Activity and Graph paper White: Jeopardy Game Lesta: Small/Whole Group Test Prep Review questions for CSO 3.2.1

Concerns that came up:

SUMMARIZING THE POWER IN QUICK WINS• SNAP OUT OF DOING THE SAME OLD SAME OLD

• ORGANIZE, STRUCTURE, AND MOVE THE WHOLE IN A COMMON DIRECTION

• BREAK ORGANIZATIONAL RUTS

• EMPOWER PEOPLE TO BECOME PART OF THE SOLUTION

• CREATE AND BUILD LEADERSHIP CAPACITY

• GENERATE ENERGY AND MOMENTUM FOR BIGGER EDUCATIONAL UNDERTAKINGS THAT IN TIME WILL IMPACT ACHIEVEMENT

• BUILDS TRUST

• OPEN COMMUNICATION

• WE ALL LIKE TO WIN !