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Detailed Explanations and Objectives

Vendor: Microsoft

Certification: Microsoft Office Specialist

Exam Code: 77-885

Exam Name: Access 2010


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Objectives

A Managing the Access Environment

B Building Tables

C Building Tables

D Creating and Managing Queries

E Designing Reports

Note: Relevant objective of each question is mentioned with Question number.



QUESTION NO: 1(A) Which of the following is located along the left side of the Access screen and provides an interface for all database objects? A. Navigation Pane B. Quick Access Toolbar C. Object Dependencies pane D. Application part ANSWER: A EXPLANATION: Answer option “A” is correct. T he Navigation Pane provides an interface for all database objects, such as tables, queries, forms, reports, macros, and modules. It is located along the left side of the Access screen. In the Navigation Pane, all items are organized into groups. It is also used to show or hide the database objects. Answer option "B” is incorrect .The Quick Access Toolbar in MS Access 2010 is a customizable toolbar which is displayed in the title bar of the Database window. It has a set of commands or functions (save, undo/redo, and print) that are independent of the tab on the ribbon currently displayed in MS Access. The Quick Access Toolbar can be moved from one of the two possible locations. A user can add any Access command as a button to the Quick Access Toolbar. Answer option "C” is incorrect. The Object Dependencies pane is available on the Relationships group in the Database Tools tab. It demonstrates the interactions or dependencies of all database objects. It helps in preventing record sources from being accidentally deleted. It also displays how other objects are affected by the design change whenever any change is made in the design of an object. Answer option "D” is incorrect. An application part is a template available in Microsoft Office Access 2010. It can be added to an existing database. It is used to extend the functionality of an Access database. It can include only a single table or a number of database objects, such as tables, forms, reports, and even relationships. A user can open up the Application Parts gallery in order to view the built-in parts. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 2(A) Which of the following datatypes is used to attach Microsoft Office files, graphics files, sound files, and pdf files to a table? A. OLE object B. Hyperlink C. Text D. Memo ANSWER: A

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EXPLANATION: Answer option "A" is correct. The OLE Object datatype is used to attach files and add binary data to a table. This datatype stores each data in a bitmap format. This results in an increase in the size of a database file. Only a single file can be added to each row of a table. The files attached can be Microsoft Office files, graphics files, sound files, pdf files, etc. Answer option "B" is incorrect. The Hyperlink datatype is used to store a hyperlink that is linked to a Web page or to a local or network file. It can store 1GB of data. Any type of file can be linked through this datatype. Each row of a table contains only one hyperlink. Answer option "C” is incorrect. The Text datatype is used to store alphanumeric values. These values can be numbers, alphabets, special characters such as <, >, ?, etc. This datatype accepts values up to 255 characters. The number of characters can be limited to a fixed size by using the field size property. Answer option "D" is incorrect. The Memo datatype stores alphanumeric values. These values can be numbers, alphabets, special characters such as <, >, ?, etc. This datatype is used in place of the Text datatype. It can store 65,535 characters. It also accepts text with rich text format, paragraphs, descriptions, etc. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 3(A) You are working on a home computer with Microsoft Office 2010 installed on it. You have created some database files using MS Office Access. You want to manage all your database files and customize the program. In order to perform this task, you need to display the Backstage view. Choose the tab that you will click on the program window to display the Backstage view.

ANSWER: In order to display the Backstage view, you should click on the File tab in the upper-left corner of the program window. The Backstage view of MS Access 2010 is shown in the image given below:




The Backstage view is a full-screen user interface model in which commands related to managing MS Access and Access database are arranged in the form of buttons and pages. The File tab in the upper-left corner of the program window displays the Backstage view. The Backstage view allows a user to create, save, and check hidden metadata or personal information. It also helps in discovering and using the features that are not related to the authoring features on the Ribbon. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 4(A) Which of the following has a set of commands or functions (save, undo, and redo) that are independent of the tab on the ribbon currently displayed in MS Access 2010? A. Quick Access Toolbar B. Navigation Pane C. Title bar D. Module ANSWER: A EXPLANATION: Answer option "A" is correct. The Quick Access Toolbar in MS Access 2010 is a customizable toolbar which is displayed in the title bar of the Database window. It has a set of commands or functions (save, undo/redo, and print) that are independent of the tab on the ribbon currently displayed in MS Access. The Quick Access Toolbar can be moved from one of the two possible locations. A user can add any Access command as a button to the Quick Access Toolbar.



Answer option "b" is incorrect. The Navigation Pane consists of different database objects such as tables, queries, forms, reports, macros, etc. The database can be opened through the pane in different modes such as datasheet view, design view, and layout view. The Navigation Pane can be used to show or hide the database objects. Answer option "c" is incorrect. The title bar is an area on the Database Window. It is used to show the name of the active database object. Answer option "d" is incorrect. In Microsoft Office Access 2010, a module is a database object that includes custom procedures coded using Visual Basic. It provides a more discrete flow of actions and way to trap errors. A macro includes functions that can be called from anywhere in the Access application. It is directly linked with a form or a report as a result of events. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 5(A) Which of the following ribbons allows you to open the VBA editor for a module or class module? A. Database Tools B. External Data C. Home D. Create ANSWER: A QUESTION NO: 6(A) Which of the following handles table-generated events? A. Macro Builder B. Data bar C. Data Macro D. Navigation control ANSWER: C QUESTION NO: 7(A) You want to enable the overlapping windows feature and the tabbed documents option to hide and show tabs. Which of the following Access options will you choose to accomplish the task? A. Display Status Bar B. Document Window Options C. Enable Layout View for this database D. Enable design changes for tables in Datasheet view for this database ANSWER: B



EXPLANATION: You can enable the overlapping windows feature and the tabbed documents option to hide and show tabs using the Document Window Options. It includes the following options:

Overlapping Windows

Tabbed documents

Display Document What are the various display options available in the Access Options window?

The various display options available in the Access Options window are as follows:

Display Status Bar: It is enabled by default and is used to display the Status bar.

Document Window Options: It includes the following options:

Overlapping Windows

Tabbed documents

Display Document Tabs

Enable Layout View for this database: It is enabled by default and is used to enable the Layout view for the currently used database.

Enable design changes for tables in Datasheet view for this database: It is enabled by default and is used to enable design changes for tables in the Datasheet view for the currently used database.

Reference: MICROSOFT Online Help Resource, Contents: "Creating a Database with Access" QUESTION NO: 8(A) Which of the following views contains command buttons that execute operations on entire databases? A. Layout view B. Backstage view C. Design view D. Datasheet view ANSWER: B QUESTION NO: 9(A) Which of the following options is used to place the Quick Access Toolbar below the Ribbon? A. Quick Style B. Show Below the Ribbon C. Minimize the Ribbon D. Template ANSWER: B QUESTION NO: 10(A) Which of the following data types is more commonly called Boolean?



A. Yes/No B. Date/Time C. Hyperlink D. Attachment ANSWER: A QUESTION NO: 11(A) Which of the following data types does Access 2010 support when a user uses table or view design mode? A. geography B. geometry C. hierarchyID D. datetimeoffset ANSWER: D QUESTION NO: 12(A) You want to hide the Navigation Pane using a macro while working on Microsoft Office Access 2010. Choose and re-order the steps that you will take to accomplish the task.

1. Click on the Create tab. 2. Click the Macro button in the Macros & Code group. 3. Click on the Design tab. 4. Click the Show All Actions button in the Show/Hide group. 5. Select the RunMenuCommand option from the drop-down list. 6. Select the WindowHide option from the Command box.

ANSWER: Take the following steps to hide the Navigation Pane using a macro:

1. Click on the Create tab.

2. Click the Macro button in the Macros & Code group.



3. Click the Show All Actions button in the Show/Hide group on the Design tab.

4. Select the RunMenuCommand option from the drop-down list.

5. Select the WindowHide option from the Command box.



Reference: http://office.microsoft.com/en-us/access QUESTION NO: 13(A) You work on a home computer with Microsoft Office 2010 installed on it. You have created a database named Database3 using Microsoft Office Access 2010. This database contains four Access objects named Employee, Employee query, Customer data, and Sales report. You want to view these objects in the Navigation Pane. Which of the following options will you choose to accomplish the task? A. All Access Objects B. Navigate To Category C. Filter By Group D. Custom ANSWER: A EXPLANATION:




In order to accomplish the task, you should choose the All Access Objects options in the Navigation Pane. It displays all Access objects included in Database3 as shown in the image given below:

How to view database objects in the Navigation Pane? Take the following steps to view database objects in the Navigation Pane:

1. Open the database.



2. Click the Shutter Bar Open/Close button to open or close the Navigation Pane. 3. Click the up or down arrows to expand or close a group.

Answer option "b" is incorrect. The Navigate To Category option arranges all Access objects in the Navigation Pane. Answer option "c" is incorrect. The Filter By Group option filters all categorized Access objects. Answer option "d" is incorrect. The Custom option creates a custom group for Access objects. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 14(A) Which of the following allows a user to create, save, and check hidden metadata or personal information in MS Access 2010? A. Backstage view B. Navigation pane C. Ribbon D. Group



ANSWER: A EXPLANATION: Answer option "a" is correct. The Backstage view is a full-screen user interface model in which commands related to managing MS Access and Access database are arranged in the form of buttons and pages. The File tab in the upper-left corner of the program window displays the Backstage view. The Backstage view allows a user to create, save, and check hidden metadata or personal information. It also helps in discovering and using the features that are not related to the authoring features on the Ribbon. Answer option "b" is incorrect. The Navigation Pane is a column that appears on the left side of the Outlook window. It comprises folders and panes such as contacts, tasks, etc. The contents of the Navigation Pane change according to the current view (such as Mail view, etc.) of Outlook. A user can control the view of the Navigation Pane. The following image depicts the area of Navigation Pane in the Outlook window:

Answer option "c" is incorrect. In Microsoft Office Access 2010, the ribbon is the primary substitute for toolbars and menus. It provides a command interface by consolidating all tasks or entry points in one place. These tasks and entry points require menus, toolbars, task panes, and other UI components to display. The ribbon is located at the top of the Access window. It has the following main command tabs:

1. File 2. Home



3. Create 4. External Data 5. Database Tools

Answer option "d" is incorrect. Group is a UI container that is used for organizing associated functionality within Backstage tabs by groups. Reference: http://msdn.microsoft.com/en-us/library/ee691833.aspx QUESTION NO: 15(A) Which of the following macro actions is used to hide the Navigation Pane? A. RunDataMacro B. RunMacro C. RunCode D. RunMenuCommand ANSWER: D QUESTION NO: 16(A) Which of the following is a predefined database object? A. Application part B. Simple query C. Combo box D. Expression builder ANSWER: A QUESTION NO: 17(A) You are working on a home computer with Microsoft Office 2010 installed on it. You have created a database named Database1 using Microsoft Access 2010. The database includes four database objects. You want to show and hide categories regardless of the settings in the Navigation Options dialog box. Which of the following objects will you use to accomplish the task? A. Macro B. Module C. Query D. Form ANSWER: A EXPLANATION: In order to accomplish the task, you should use a macro. In Microsoft Office Access 2010, a macro is a database object that defines the actions that are required for Access to perform as a result of a defined

http://msdn.microsoft.com/en-us/library/ee691833.aspx



event. It is also used to open and execute queries, open tables, and print or view reports. A user can add simple conditions in macros to specify when actions are performed or skipped. Answer option "b" is incorrect. In Microsoft Office Access 2010, a module is a database object that includes custom procedures coded using Visual Basic. It provides a more discrete flow of actions and way to trap errors. A macro includes functions that can be called from anywhere in the Access application. It is directly linked with a form or a report as a result of events. Answer option "c" is incorrect. In Microsoft Office Access 2010, a query is a database object that presents a custom view of data from one or more than one table. A query is used to select, update, insert, and delete data. It is also used to create a new table using data from existing tables. A user can create a query by using the graphical query or writing SOL statements. Answer option "d" is incorrect. In Microsoft Office Access 2010, a form is a database object that is mainly used for data input. It controls the execution of an application. A form can also customize the presentation of data extracted from queries or tables. A user can take a print of forms. Forms are designed to run a macro or a Microsoft Visual Basic procedure as a result of various events. Reference: http://office.microsoft.com/en-us/access QUESTION NO: 18(A) Which of the following displays all database objects in Access 2010? A. Navigation Pane B. Datasheet view C. Combo box D. Access data project ANSWER: A QUESTION NO: 19(A) Which of the following function keys is used to display or hide the Navigation pane? A. F4 B. F8 C. F11 D. F2 ANSWER: C QUESTION NO: 20(A) James works as a Database Designer for Tech Perfect Inc. He wants to prevent the Navigation Pane from appearing by default in Microsoft Office Access 2010. Which of the following steps will James take to find the option for this task? A. New > Options > Current database

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