Questionnaire for Subsequent Implementation of Further Functionality Within SAP General Ledger

Questionnaire

SAP General Ledger Migration

Subsequent Implementation of Further Functionality within New General Ledger

(New G/L already active)

Please enable macroswhen opening

this questionnaire.

1. INTRODUCTION TO SUBSEQUENT IMPLEMENTATION OF FURTHER FUNCTIONALITY WITHIN NEW GENERAL LEDGER..................................................................................................................................................3

2. GENERAL COMPANY DATA AND SYSTEM LANDSCAPE.................................................................................3

2.1. GENERAL COMPANY DATA..............................................................................................................3

2.2. SAP ERP RELEASE....................................................................................................................... 3

2.3. CURRENCY CHANGEOVER..............................................................................................................3

2.4. LOCAL SAP CONTACT....................................................................................................................3

2.5. REMOTE SERVICE CONNECTION.....................................................................................................3

3. PROJECT DATA FOR SUBSEQUENT IMPLEMENTATION OF FURTHER FUNCTIONALITY WITHIN NEW GENERAL LEDGER..................................................................................................................................................3

3.1. PROJECT DATA.............................................................................................................................. 3

3.2. SUPPORT OF THE PROJECT SUBSEQUENT IMPLEMENTATION OF FURTHER FUNCTIONALITY WITHIN NEW GENERAL LEDGER........................................................................................................................ 3

3.3. MILESTONES.................................................................................................................................. 3

4. NEW G/L ACCOUNTING.......................................................................................................................................3

4.1. PARALLEL ACCOUNTING.................................................................................................................3

4.2. CUSTOMER FIELDS......................................................................................................................... 3

4.3. FUTURE LEDGER CHARACTERISTICS IN NEW G/L.............................................................................3

4.4. CONFIGURATION OF DOCUMENT SPLITTING.....................................................................................3

4.5. DOCUMENT SPLITTING CHARACTERISTICS IN NEW G/L.....................................................................3

4.6. SCENARIOS FOR FIELD-UPDATES IN LEDGERS.................................................................................3

5. SOLUTION PORTFOLIOS FOR INDUSTRIES AND SAP APPLICATIONS.........................................................3

6. SCENARIOS FOR SUBSEQUENT IMPLEMENTATION OF FURTHER FUNCTIONALITY WITHIN NEW GENERAL LEDGER SUPPORTED BY SAP GENERAL LEDGER MIGRATI..........................................................3

7. Comments.............................................................................................................................................................. 3

Questionnaire for Subsequent Implementation of Further Functionality within SAP General Ledger 2(Ver-SIFF-01)

1 Introduction to Subsequent Implementation of Further Functionality within New General LedgerNOTE: This questionnaire is only valid if you want to order the SAP General Ledger Migration service for scenario 6, 7 and 8. This means if new G/L is already active and subsequent changes of new G/L are required like the implementation of document splitting or further ledger(s) as well as the switch from account to ledger solution.For all other scenarios (to migrate from classic to new G/L) please use the questionnaire for scenario 1-5.

The subsequent implementation of document splitting or further ledger(s) as well as the switch from account to ledger solution is a project that should not be underestimated; and the technical migration of data is a central part of such a project.

Similar to the migration to the new general ledger itself also the Subsequent implementation of further functionality within new general ledger could mean a significant change to the live database, which must be safeguarded to ensure that historical data is kept intact. For this reason, SAP will accompany your migration with a service to address the technical aspects of such a project and help guide you safely through the migration process. The SAP General Ledger Migration service is offered in the form of a scenario-based general ledger migration cockpit and two manual checks to assure the quality of the migration project and migrated data.

The migration service covers the technical migration of financial data. Make sure that you check your business requirements regarding the subsequent implementation of further functionality within new general ledger and the migration against the product and service descriptions provided by SAP well before the start of your migration project.

For more information, see SAP Notes 891144, 1227504 and our sites in SAP Service Marketplace, where you will also find a description of all scenarios, a migration guide and other useful information. To access these materials, use the following link:

http://service.sap.com/GLMIG

In addition, the following trainings are available:

AC210 The new General LedgerAC212 Migration to the new General Ledger

NOTE: This questionnaire contains macros to ensure that all questions are answered. You will get a warning message when you try to save the questionnaire without having answered all questions. The general ledger migration back office will not be able to evaluate the questionnaire and prepare the contract while some questions are still open. This check might take some time.Please make sure that you have answered all questions before sending the questionnaire to the general ledger migration back office (mailto:[email protected]).


mailto:[email protected]).

http://service.sap.com/GLMIG

2 General Company Data and System Landscape

3 General Company DataGeneral company data Answer

Company name

Customer number

Installation number*

System ID*

Client*

* Data of the productive system to be migrated.

Contacts for quotation Answer

Name (Contact Person)

Role

Department

City

Country

Street Address

Phone (Format: + <international code> <area code> <phone number>)

Fax (Format: + <international code> <area code> <fax number>)

Email

4 SAP ERP ReleaseERP Release Yes No

SAP ERP 2004 (=> SAP ECC 5.0)

SAP ERP 6.0 (formerly: SAP ERP 2005)

Enhancement package and support package Answer

EhP

Support package number

5 Currency ChangeoverQuestion Yes No

Do you intend to perform a currency change over in the fiscal year of migration?

6 Local SAP ContactFor example, "Client Partner" in the US, "Customer Engagement Manager" or "Account Executive" in Europe, etc.

Local SAP contact Answer

Role

Name


Email

7 Remote Service ConnectionSome customers do not allow SAP to log on to the system via a remote service connection. If you intend to deny remote service connections, enter "NO" as your answer.

Question Yes No

Remote service connection available


8 Project Data for Subsequent Implementation of Further Functionality within New General Ledger

9 Project DataGo-live of new G/L Answer (dd.mm.yyyy)

When did you go live with new G/L?

Contact for project Answer

Name

Role

Department

City

Country


Fax (Format: + <international code> <area code> <fax number>)

Email

10 Support of the Project Subsequent Implementation of Further Functionality within New General LedgerThe project team for migration should consist of a qualified SAP consultant (=> he or she might be a consultant of SAP itself but can also be an experienced consultant who is not employed at SAP) and representatives from your IT department and specialist areas.Do you currently have a qualified SAP consultant for the implementation of document splitting (who has attended SAP standard training AC210 and AC212) and who could be involved in the migration project?

Question Yes No

Supported by a qualified SAP consultant

If yes, provide the following information: Answer

Consulting Company

Consultant Name

11 MilestonesThe information below will give the general ledger migration back office an overview of the tentative dates for your project milestones.

Project milestones Planned date(dd.mm.yyyy)

Blueprint finished

Migration test finished (corresponds to planned migration in production system)

Migration date (start date of fiscal year assigned to the leading ledger)

Go-live (activation date, downtime of the system)

The "go-live" will always be after the migration date.For the meaning "migration date" and "activation date" please refer to the detailed presentation in www.service.sap.com/glmig


12 New G/L Accounting

13 Parallel AccountingParallel accounting within new G/L Yes No

Do you use parallel accounting(with account solution) within new G/L?

Do you intend to implement parallel accounting within new G/L?

If both questions are answered with “No”, please go to chapter 4.2.Note: If macros are activated, the following questions will be answered with "No" automatically.

Current approach for parallel accounting within new G/L Yes No

Account approach

Ledger approach

Future approach for parallel accounting within new G/L Yes No

Account approach

Ledger approach

Which is your accounting principle in the new G/L leading ledger (and therefore also in CO)?

Yes No Comment

IFRS

US-GAAP

Local legislation

Another type

Please choose only one type from the list with "Yes" - the other types with "No".If you select "Another type", please provide a short description of the type in the column "Comment".

Which accounting principle do you currently use in depreciation area 01 in asset accounting (FI-AA)?

Yes No Comment

IFRS

US-GAAP

Local legislation

Another type

Please choose only one type from the list with "Yes" - the other types with "No".If you select "Another type", please provide a short description of the type in the column "Comment".

14 Customer fieldsQuestion Yes No

Do you intend to use additional dimensions in the totals table within new G/L?

If No: proceed with question 4.3If Yes: specify the fields to be used

Field name


15 Future Ledger Characteristics in new G/LSubsequent implementation of ledger(s) Yes No

Do you intend to subsequently implement further ledger(s)?

If No, please proceed with chapter 4.4.If Yes: Which new G/L standard scenarios will be assigned in the new ledger(s)?

New ledger(s) to be implemented

Cost center update

Preparations for consolidation

Business area

Profit center update

Segmentation Cost of sales accounting

If you plan to subsequently implement more than 5 ledgers in your new G/L, please attach a file (i.e. excel) providing the missing information.

Please provide information about the company codes and the source ledger, where the data is copied from. The source ledger is an already active ledger in your current new G/L. Please provide also information about company code assignment and currency types of the target ledger(s). The target ledger is the new ledger, which should be implemented.

The assignment of currency types to non-leading ledgers is defined in IMG: Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Define and Activate Non-Leading Ledgers.

Company code

Source ledger

Target ledger(see table above)

Target ledger

Currency type of 1st currency

Currency type of 2nd currency

Currency type of 3rd currency

If you need more entries in this table, please attach a file (i.e. excel) providing the missing information.


16 Configuration of Document SplittingUsage of document splitting Yes No

Do you already use document splitting in new G/L?

Do you already use document splitting in Special Purpose Ledger?

Activation of document splitting in new G/L Yes No

Do you intent to subsequently implement document splitting?

If "No": proceed with chapter 5. If you are already using document splitting fill section 4.6

If you already use document splitting in new G/L: Yes No

We know, that changes of the current document splitting customizing is not supported by scenario 6 (according to SAP Note 891144)

Company codes where document splitting should be activated

If you need more entries in this table, please attach a file (i.e. excel) providing the missing information.

17 Document Splitting Characteristics in new G/LWhich fields will be defined as document splitting character Yes No Comment

Business area

Profit center

Segment

Customer field

Another type

If you select "Another type", please provide a short description of the type

If you want to use customer fields as document splitting characteristics please list them

18 Scenarios for Field-Updates in LedgersActual used new G/L scenarios Yes No

No scenario

Cost Center Update

Preparations for Consolidation

Business Area

Profit Center Update

Segmentation

Cost of Sales Accounting


19 Solution Portfolios for Industries and SAP ApplicationsIn order to check the compatibility of new G/L with your demands, applications, and Industry Solutions, see www.service.sap.com/gl. In the media library for general ledger you will find the document "Industry Solutions and new General Ledger".

The customer is responsible for the blueprint and conception of the new G/L implementation including the integration of other components, industries and country versions. He has to make sure - in cooperation with his consultants - that the implementation works from a conceptual and functional point of view and is supported by SAP. This verification is not part of the SAP General Ledger Migration service.

If any one of the components i.e. PSM, FI-CA, CFM, CML or FI-SL is active in the system, it’s recommended to go through SAP Note 1558185 (Special features during migration to new general ledger).

Public Sector / Funds Management

SAP ERP for Public Sector / Funds Management Yes No

Do you use Funds Management or Grants Management?

If you answered "Yes" to this question, please answer the following questions in this chapter as well:Note: If macros are activated, these questions will be answered with "No" automatically.

Funds Management Yes No

Do you currently use report RFFMS200 for payment update?

Do you plan to use the online payment update within document split and new G/L?

If you currently use report RFFMS200 for payment update, please answer the questions in the following table as well:

Version of report RFFMS200 Yes No

Do you currently use report RFFMS200 enhanced function?

Do you currently use report RFFMS200 original function?

New solutions availabe with ERP 6.0 Enhancement Package 4 Yes No

Do you plan to use the Cash-Basis Accounting (Cash Ledger) solution?

Do you plan to use the Cash Flow Reporting solution?

Do you plan to use the Partly Exempt Organizations solution?

Special Purpose Ledger Yes No

Do you currently use Special Purpose Ledger in order to generate balance sheets per fund?

Scenarios already in use within new G/L accounting Yes No

Standard scenarios in new G/L accounting

Fund Accounting

Grants Management

Which (standard) account assignment objects (characteristics) do you intent to use for document splitting in New G/L to be able to create a balance sheet?

Yes No

Standard objects (see chapter 4.5)

Fund

Grant

Functional Area (available with ERP 6.0 EHP4)

Fund + Budget Period (available with ERP 6.0 EHP4)

Please note: Even if you do not intent to create a balance sheet for specific Funds Management account assignments, it can be necessary to activate these account assignments and additional technical fields as document splitting characteristics. Reasons are for example the use of the Online Payment Update and the Profit and loss adjustment / Tax Update in Funds Management (see SAP Note 1227207).


http://www.service.sap.com/gl

20 Scenarios for Subsequent Implementation of Further Functionality within New General Ledger supported by SAP General Ledger MigrationScenario Yes No

6 - Subsequent implementation of document splitting

7 - Subsequent implementation of a further ledger

8 - Switch from account to ledger solution

The SAP General Ledger Migration service offers eight migration scenarios, which are divided into

Migration from classic to new G/L:

Scenario 1 - 5 are available for a migration from classic to new G/L. For these scenarios you can find the questionnaire for scenario 1- 5 on http://service.sap.com/GLMIG.

Subsequent Implementation of further functionality within new G/LThe following scenarios are offered for a subsequent change of new G/L:

Scenario 6 "Subsequent implementation of document splitting" (this questionnaire)

Scenario 7 "Subsequent implementation of a further ledger" (this questionnaire)

Scenario 8 "Switch from account to ledger solution" (this questionnaire)

Any scenarios that differ from the standard scenarios above are covered in individual projects based on the scenario that most closely matches that of the customer. This means, the required type of migration cannot be mapped completely with any of the available standard scenarios. Therefore these scenarios could be executed as customer-specific projects based on one of the standard scenarios. Whether or not this is possible, or whether other alternatives exist, has to be checked.

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Questionnaire for Subsequent Implementation of Further Functionality Within SAP General Ledger

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