Query Module Self-Training Module (v. 23-Apr-2013) International Nutrition Survey 2013.
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Transcript of Query Module Self-Training Module (v. 23-Apr-2013) International Nutrition Survey 2013.
Query ModuleQuery Module
Self-Training Module(v. 23-Apr-2013)
International Nutrition Survey 2013
CERU ContactsCERU Contacts
Project LeaderProject Leader Rupinder DhaliwalRupinder Dhaliwal
613.549.6666 ext 3830613.549.6666 ext [email protected]
Project Project AssistantAssistant
Margot violaMargot viola
613.549.6666 ext 2812613.549.6666 ext [email protected]
Data Data ManagementManagement
Shawna Froese
613.549.6666 ext 4679613.549.6666 ext [email protected]
2Version: April 23rd, 2013
What is the Query What is the Query Module?Module?
The system in which you view and correct The system in which you view and correct the data in question in REDCapthe data in question in REDCap REDCap is the electronic data capture system REDCap is the electronic data capture system
for INS. All data recorded on the paper case for INS. All data recorded on the paper case report forms must be submitted electronically report forms must be submitted electronically through REDCap.through REDCap.
The query module will generate queries for The query module will generate queries for all:all: Blank fieldsBlank fields Blank formsBlank forms Out of range valuesOut of range values Date inconsistenciesDate inconsistencies
3Version: April 23rd, 2013
How to access the Query How to access the Query ModuleModule
The Query Module can be viewed by clicking The Query Module can be viewed by clicking on “Query Module” at the top of the page.on “Query Module” at the top of the page.
This will allow you to see all queries across This will allow you to see all queries across all all patients patients at your site.at your site.
4Version: April 23rd, 2013
OROR To view all queries related to a specific patient:To view all queries related to a specific patient:
1) select an existing Patient ID from the drop down box.1) select an existing Patient ID from the drop down box.
2) In the left 2) In the left sidebar you can sidebar you can click on “Queries click on “Queries for Patient…” to for Patient…” to view all the view all the queries for that queries for that patient.patient.
5Version: April 23rd, 2013
Types of QueriesTypes of Queries Queries are divided into two sections Queries are divided into two sections
based on who needs to address them.based on who needs to address them. You are responsible for the queries in You are responsible for the queries in
the first section title “Patient ID”the first section title “Patient ID” Data Management is responsible for Data Management is responsible for
the sections titled “Pending Data the sections titled “Pending Data Management” and “Resolved and Management” and “Resolved and Removed”Removed”
6Version: April 23rd, 2013
Section 1: Patient ID #Section 1: Patient ID #
Queries to be addressed Queries to be addressed by the siteby the site::
NewNew – Query recently made and has not – Query recently made and has not been addressed.been addressed.
OutstandingOutstanding – A New Query that has not – A New Query that has not been addressed for an extended period of been addressed for an extended period of time.time.
D/M Responded D/M Responded – Data Management at – Data Management at CERU has responded to a query and the CERU has responded to a query and the user must now review that response.user must now review that response.
7Version: April 23rd, 2013
Section 2: Pending Data Section 2: Pending Data ManagementManagement
Queries to be addressed by Data Queries to be addressed by Data Management/IT:Management/IT:
F.A.R. F.A.R. – Query is in a waiting state and – Query is in a waiting state and requires review by the study team.requires review by the study team.
User Responded User Responded – The user has responded – The user has responded to a query and Data Management must now to a query and Data Management must now review the response.review the response.
IT Staff IT Staff – Possible error in the check logic – Possible error in the check logic and Data Management has referred the and Data Management has referred the query to IT.query to IT.
8Version: April 23rd, 2013
Section 3: Resolved & Section 3: Resolved & RemovedRemoved
Completed queries:Completed queries:
ResolvedResolved – Query has been – Query has been successfully dealt with.successfully dealt with.
Removed/IgnoredRemoved/Ignored – Query is either – Query is either no longer relevant (user changed no longer relevant (user changed data) or Data Management manually data) or Data Management manually removed query and it no longer removed query and it no longer needs to be addressed.needs to be addressed.
9Version: April 23rd, 2013
When are queries When are queries generated?generated?
Depending on the type of query, they Depending on the type of query, they may be generated:may be generated:When an electronic case report form When an electronic case report form is savedis savedWhen a patient’s data is submittedWhen a patient’s data is submittedHourlyHourly
10Version: April 23rd, 2013
Responding to a QueryResponding to a Query
You have two options when responding You have two options when responding to queries:to queries:
Option 1 Option 1 – the query is the result – the query is the result of a data entry error or mistake and of a data entry error or mistake and youyou need to correct the data. need to correct the data.
Option 2 Option 2 – the data is correct – the data is correct and we would like and we would like youyou to provide to provide confirmation and an explanation.confirmation and an explanation.
11Version: April 23rd, 2013
Correcting the Data Correcting the Data ((Option 1Option 1))
1.1. In the query table click on the Form Name In the query table click on the Form Name for the query you wish to address to be for the query you wish to address to be taken to that form.taken to that form.
2.2. Enter the corrected data and save the form.Enter the corrected data and save the form.
3.3. The next time the queries run that query The next time the queries run that query will be removed. It will not be removed right will be removed. It will not be removed right away.away.
12Version: April 23rd, 2013
Data is Correct (Data is Correct (Option 2Option 2))1.1. In the query table click on the Error In the query table click on the Error
Message for the query you wish to Message for the query you wish to address.address.
2.2. Select the appropriate response Select the appropriate response from the drop-down list and enter a from the drop-down list and enter a comment, if required.comment, if required.
13Version: April 23rd, 2013
Data is Correct (Data is Correct (Option 2Option 2), ), continuedcontinued
Response Option
Description Resulting Query Status
Data Missing/Unknown
Data was missing from source or not done. A comment is required.
User Responded or Resolved
Data Correct as Entered
Data is verified by source and is inputted correctly.
User Responded or Resolved
Unable to Enter Corrected Data
Certain data points may get locked and you will not have access to change your data. A comment containing the correct data is required.
User Responded
Alert Data Management
Notify Data Management that there might be a problem with the check. A comment is required.
User Responded
Other Situations that do not apply to the above response options, A comment is required.
User Responded
14Version: April 23rd, 2013
Comment RequiredComment Required
For those response options that require a For those response options that require a comment, please provide a meaningful comment, please provide a meaningful explanation explanation in English. in English.
Data Management will review the Data Management will review the comments and will query you further if:comments and will query you further if:
1.1. Not enough information is providedNot enough information is provided
2.2. Information is contradictory to entered Information is contradictory to entered datadata
3.3. Explanation is unclearExplanation is unclear
15Version: April 23rd, 2013
All Queries ResolvedAll Queries Resolved Once the Outcomes Form is completed and Once the Outcomes Form is completed and
any queries have been resolved the system any queries have been resolved the system will automatically finalize the patient. This will automatically finalize the patient. This will lock all of the patient’s data.will lock all of the patient’s data.
Please note that Data Management Please note that Data Management queries will also need to be resolved queries will also need to be resolved before the patient is finalized.before the patient is finalized.
All patients at your site must be finalized All patients at your site must be finalized by October 31by October 31stst 2013, the final date for 2013, the final date for data submission.data submission.
16Version: April 23rd, 2013
Step 1: Enter data
Step 2: Click ‘Save’ on the form
Step 3: Respond to the queries for the form
Repeat steps 1-3 for all of the forms on REDCap
Step 4: Complete the Outcomes Form
Click ‘Submit’ at the bottom of the Event Grid
Patient is submitted
Resolve queries
Patient is finalized
The query system will automatically:- Return you to Step 3 if there are any unresolved queries for individual forms.- Return you to Step 4 if the Outcomes Form is incomplete.The patient will not be submitted until all of these queries are resolved and the Outcomes Form is complete
Once all of these queries are resolved, the patient’s data will automatically be finalized by the query system. The patient’s data will be inaccessible from this point forward.
Query system will automatically generate queries across all of the forms on REDCap. The patient will not be finalized until all of these queries are resolved.
17Version: April 23rd, 2013