Quarterly Report - June 2015 (1264 kb)

Clarence City Council

Quarterly Report

1/4/2015 – 30/6/2015

Quarterly Report – June 2015

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CONTENTS

INTRODUCTION 3 HIGHLIGHTS 4 GOVERNANCE 5 COMMUNITY LEADERSHIP 11 ENVIRONMENT 13

BUILT ENVIRONMENT 13 NATURAL AREA MANAGEMENT 22

SOCIAL INCLUSION 24

COMMUNITY, FAMILY AND YOUTH SERVICES 24 COMMUNITY SAFETY AND WELLBEING 29

PROSPERITY 37

CITY PLANNING 37 ECONOMIC DEVELOPMENT 39

FINANCIAL MANAGEMENT 41


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INTRODUCTION

The purpose of this report is to provide Council with a basis for monitoring the performance of the organisation against Council’s Annual Plan.

The report is in two major sections.

The first section provides details of significant activities undertaken under six goal areas, consistent with Council’s previously adopted Strategic Plan 2010-2015 – Social Inclusion, Prosperity, Environment, Governance, Community Leadership and Financial Management.

The second section provides Key Performance Indicators and Outcomes for each of the program areas described in Council’s Annual Plan and Budget. Details of financial information are also included.

Council’s 2014/15 Annual Report will be based on the content of the Quarterly Reports.


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HIGHLIGHTS A Centenary of ANZAC – 100 Years of Service at Home and Abroad Exhibition was

held at the Rosny Barn. Council accepted a tender for just over $844,000 for construction of a signalised

intersection at Alma Street and Cambridge Road, Rosny Park.

Council approved new recreational facilities at Kangaroo Bay including clubrooms, change rooms, public toilets, a kiosk and function room.

Council invited expressions of interest for development proposals at Kangaroo Bay

including accommodation, tourism, apartments, retail, entertainment, hospitality and water transport.

Council’s Family Day Care Scheme received an overall rating exceeding the National

Quality Standard which is an exceptional result.

The multicultural World Games Day event was successfully held in May at Bellerive Oval.


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GOVERNANCE Audio Visual Recording of Council Meetings The consideration of the possible introduction of audio visual recording of Council was the subject of a Council workshop. Based on the implementation considerations a draft policy for this new initiative was prepared for the Council’s final endorsement. Audit Committee Recruitments associated with the appointment to fill a vacant position on the Committee was finalised. The scope for the final project for 2014/15, Project 41: Parks and Recreation Facilities Safety and Risk Assessments have been approved and work on the project has commenced. Next year’s internal audit program has been considered by the Committee and submitted to the Council for endorsement. Review of Legislation Officers submitted a response paper in February to the review being undertaken by the Department of Justice into the Tasmanian Building Regulatory framework. It is expected that draft legislation will be available for comment in August 2015 with legislation expected to be tabled in Parliament September/October 2015. Final submissions were made to the reviews of the Local Government (General) Regulations 2005 and the Local Government (Meetings) Regulations 2005 Replacement regulations for these matters commenced on 29 June 2015. Officers have prepared information on the changes for Council and have commenced reviewing existing policies and processes in light of the legislative changes. Lease Policy Review A review of the current Lease Policy is being undertaken to include: - provision for new leases and lease renewals for exclusive use facilities to be based on

equity contribution; and

- to ensure equitable pricing for lease rents, licences and hire rates taking into account equity and exclusive use benefits.

- to encourage participation and ensure fees are set at an affordable and sustainable level. - that a component of lease rent from exclusive occupancy and use be set aside in a future

facility development fund to support the future development or redevelopment of additional multi-use/shared community facilities.


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Review of Council Committee Constitutions Further progress has been made in the general review of constitutions for Council’s management and advisory committees. The constitution of the Tracks and Trails Committee is nearing completion and will be presented to the Council in the near future. Some changes have been generally applied to all management committees whilst specifically the following constitutions have been reviewed:

- Australia Day Awards Committee, and - Cultural History Advisory Committee

Howrah Recreation Centre Following a review of strategic, service delivery and resourcing needs required at the Howrah Recreation Centre two revised positions were advertised and following interviews, appointments have now been finalised.

Bellerive Beach Park Car Park Petition

A petition signed by 647 people was received by Council requesting Council maintain the existing Bellerive Beach Park Car Park in its current location and to reaffirm and honour the 2012 Bellerive Beach Park Master Plan.

Council at its meeting of 11 May 2015 resolved that the petitioners be advised Council confirms its decision of 16 March 2015 to proceed with the Revised Bellerive Beach Park Master Plan to be staged over three financial years subject to Council approval as part of future Annual Plans.

Petition – Footpath at Barilla Holiday Park to Cambridge Primary School

A petition was tabled at the Council meeting on 12 January 2015 requesting Council construct a footpath from Barilla Holiday Park to Cambridge Primary School. The petitioners were advised that Council would follow up the matter with the Department of State Growth and also that Council would consider the suggested footpath in the Cambridge Master Plan. Rosny Children’s Choir Building Currently the building is being hired by community groups. Consultancy services have been briefed for the development of a high level business plan for a Bellerive Village/Kangaroo Bay/Rosny Park Cultural Precinct. The plan will include consideration of this property as well as 13, 17 and 19 Cambridge Road, Bellerive Boardwalk and the Rosny Farm. Once the business plan is finalised and considered by Council the future of this building will be determined. Old Bellerive Police Station Council considered an offer by the Premier to purchase the Old Bellerive Police Station (13 Cambridge Road) and has agreed to defer the matter pending a further approach to the State Treasurer.


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The Bellerive Community Arts Centre Building (17 Cambridge Road) This property is in the process of being transferred to Council on terms previously agreed. Land dealings for Kangaroo Bay Re-Development All land transactions are currently on hold pending finalisation of subdivision works. Maxwells Road The former sewerage infrastructure site in Maxwell’s Road has been rezoned from Special Use to Industry and full environmental clearances have been obtained for the site. Officers are preparing documentation to enable possible sale of 21 Maxwells Road to an adjoining property owner(s). TasNetworks Easement Negotiations Council has approved the creation of easements throughout Rosny Park for the upgrade of the electricity supply on the Eastern Shore to the new Rosny Substation site at 124 Cambridge Road, Rosny Park. Negotiations concerning Council’s approval to enter into a Heads of Agreement with Tas Networks which will underpin both parties commitment to transact the necessary land transactions to achieve the desired outcomes of the parties have been ongoing.

Rosny Hill Lookout - Temporary Road Closure

In order to undertake tree pruning maintenance at the Rosny Hill Lookout road and car park area, it was necessary to close the road to all traffic between the hours of 7.30 am to 4.30 pm on Wednesday 10 June 2015 and Thursday 11 June 2015.

The closure was advertised in the Mercury and the local tour operator was contacted regarding the road closure and they confirmed no tours were planned on those two days.

Heavy Vehicle Access into Local Roads – National Heavy Vehicle Regulator

Council’s officers have provided pre-consent routes within its road network for the Special Purpose Vehicles such as cranes and concrete pumps etc. The Department of State Growth and the National Heavy Vehicle Regulator now require pre-consent for Over Size and Over Mass (OSOM) vehicles on Council roads. Council staff have created a list of the Council’s strategic routes based on the previous use and current and future land use to be included on the approved route. Council officers will work together with the Department of State Growth and the National Heavy Vehicle Regulator representatives through LGAT.

Black Spot Funding

The Department of State Growth (DSG) has advised that the Australian Government has approved funding of a Black Spot Project 2015/2016 in the City. This project has been included within the 2015/2016 Capital Works Program.


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The project involves the construction of a right turn lane into Kennedy Drive at the Runway Place intersection of Cambridge. Works are to be completed by 30 June 2016.

Cambridge War Memorial

The Cambridge Fire Brigade (CFB) completed the establishment of a War Memorial at the Cambridge Memorial Oval. The CFB received a grant through the Australian Government ANZAC Centenary Local Grants program to establish the memorial.

The project involved the installation of a concrete base with “Lest We Forget” etched into the concrete, block walls, three stone plinths with bronze plaques for the three services, flagpoles, landscaping and the relocation of the cannon. The CFB involved the Cambridge Primary School in the planning and implementation of the memorial.

Council assisted this project by undertaking the initial site works including removal of trees, repairing and re painting text on the stone gate columns, preparing a new base and relocating the cannon alongside the memorial and installing a new seat at the previous cannon site.

The Inaugural Service at the memorial was held at 11:30am on Friday 24 April 2015.

NBN Rollout

The NBN rollout work involves the installation of conduits, cables and cabinets in roads and road reservations and is currently underway in Geilston Bay.

As the Geilston Bay area was listed for footpath remediation works, Council has been working in conjunction with NBNCo in regards to the reinstatement. Any footpaths identified for reconstruction, prior to the installation of the fibre optic network, are to have temporary repairs only, by NBNCo contractors until Council’s footpath remediation program commences in this suburb. This is due to commence in August 2015.

Street Lighting – Full Retail Contestability

LGAT has been successful in negotiating a bulk local government contract for street lights with the existing supplier Aurora Energy. The contract term is two years commencing from 1 July 2015. This contract will have a common unit rate for an individual street light type which is expected to deliver a saving of around 5% on this year’s (2014/2015) recurrent street lighting cost.

DSG – Works on East Derwent Highway

DSG’s contractor Andrew Walter Constructions Pty Ltd commenced work in January 2015 and will continue until May 2015, weather permitting, on a new slip lane onto East Derwent Highway at Otago and junction improvements to the left turn lane at the existing East Derwent Highway/Goodwood Main Road junction for northbound traffic.

VEC Civil Contracting has been awarded the contract to construct the East Derwent Highway/Tasman Highway interchange upgrade works. Preliminary works have commenced and should continue throughout the year with traffic and speed restrictions


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likely as construction activity intensifies. Construction is expected to be completed by mid-2016.

Lauderdale to Rokeby Pedestrian connection options

- Clarence Foreshore Trail

As a result of a Council Workshop on 24 November 2014 on the Lauderdale to Rokeby Clarence Foreshore Trail, Council requested a survey to see who would use the track and the community’s preference on three options for the walking track.

The results of the consultation were presented to a Council Workshop on Monday 13 April 2015 and considered by the Council at the Council Meeting held on 11 May 2015 with the outcome that the foreshore option shown on the attached plan remains Council’s preferred route for the Clarence Foreshore Trail from Lauderdale to Rokeby, Council staff to undertake further discussions with residents and provide a further report to Council.

- Multi use pathway along South Arm Road

At the Council Meeting on 22 June 2015 Council resolved to request the Department of State Growth for a shared multi-purpose pathway along the South Arm Highway from Oakdowns to Lauderdale. A letter has been sent to the Department of State Growth but as yet no response has been received.

Clarence Sustainable City Poster Competition for 2015

The ninth Clarence City Council primary schools poster competition occurred during this quarter. An award presentation ceremony with invited media took place on 6 May 2015 at the Rosny Barn with the short-listed poster entries on public display from 6 May 2015 to 10 May 2015.

Walk and Talk – Positive Ageing and Healthy Gardening

The first of two Clarence City Council “Walk and Talk” Climate Change Forums was held on 2 May 2015 at the Richmond Hall Supper Room. Speakers presented topics and answered questions relating to healthy ageing, gardening and climate change.

Walk and Talk – Beach Suburb, Salt-Marsh and Sea Level

The second of two Clarence City Council “Walk and Talk” Climate Change Forums was held on 6 June 2015 at the Bayview Park, Lauderdale. Speakers presented topics and answered questions relating to beach erosion, salt marshes and coastcare issues on the impacts of anticipated sea level rise at Lauderdale.

Safer Road: Vulnerable Road User Program 2015/2016

The Department of State Growth has written to Council inviting nominations for next Year’s Vulnerable Road User Program 2015/2016. Council made a submission for the improvement of the footpath connection along Rosny Hill Road from Tasman Highway


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overpass to Riawena Road. Council have not been informed on the success or otherwise of the submission.

Bellerive Oval Transport Plan

There were 2 AFL games played at Bellerive Oval that required the implementation of the full Bellerive Oval Transport Plan (BOTP): - North Melbourne V Richmond held on Saturday 9 May 2015; and

- North Melbourne V West Coast Eagles held on Sunday 7 June 2015.

Rokeby Road Stage 2 Detention Basin Works and use of Buckingham Drive

The Department of State Growth advised that its contractor Andrew Walter Constructions will be using a section of Buckingham Drive during the construction for a storm water detention basin at 457 Rokeby Road for carting the material to and from the site. The majority of truck traffic will occur during the first week which started on Monday 22 June 2015 when excavation and filling occurred. The Department of State Growth sent a letter to all local residents advising them of the works.


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COMMUNITY LEADERSHIP Local Government Association of Tasmania (LGAT) A General Meeting of the Association was held on 30 April 2015. The meeting was held in response to Councils seeking discussions about the way forward with voluntary amalgamations and on the strategic sharing of services. The Annual Conference of the Association is due to commence on 22 July 2015.

Marketing and Promotion Various Council projects, issues and events were promoted including: - a call for development proposals at Kangaroo Bay including accommodation, tourism,

apartments, retail, entertainment, hospitality and water transport; - the Centenary of ANZAC – 100 Years of Service at Home and Abroad exhibition held

at the Rosny Barn; - awarding of preferred developer status to Hunter Developments, as part of the third

stage of the Expression of Interest process, enabling the Rosny Hill concept to be released for public consultation and feedback;

- roadworks to install a turning lane at the intersection of Acton Road and Tara Drive; - awarding nine community grants to a range of organisations for projects such as mental

health, a men’s shed and a community garden; - acceptance of a tender for the construction of the signalised intersection at Alma Street

and Cambridge Road, Rosny Park; - approval of Council’s 2015/16 Budget;

- approval of new recreational facilities at Kangaroo Bay including clubrooms, change rooms, public toilets, a kiosk and function room; and

- new stage and upgraded toilet facilities at Simmons Park. Sponsorship of major events included the City of Clarence Squash Championships (November 2015) and the AFL Masters competition (October 2015). Sponsorship of major events included the 2015 International Masters Golf played at Tasmania and Royal Hobart Golf Courses, the major 2015 musical production at Rosny College and the Australian Open Archery Championships held at the Lauderdale Equestrian Centre. Community Participation/Consultation A Working Group continued to meet to facilitate the implementation of Council’s adopted Community Participation Policy.

The review of the Dog Management Policy is a current priority for the Group.


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Council Publications/Internet Site Work was completed on the July 2014 newsletter. A combined 2014/15 Info Book/Community Directory was published for distribution with the July rates notice.

A new Popular Tracks and Trails in Clarence booklet was published. This updated the previously published ‘Popular Walks in Clarence’.

A new webpage relating to the Racism – It Stops With Me campaign was published.

Aldermen’s Allowances and Entitlements Details of the full cost of all entitlements and allowances paid to Aldermen are included in the attached table (see page 54).


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ENVIRONMENT

BUILT ENVIRONMENT

Lauderdale Canal Beach Access and Bambra Reef Trial Groyne

Council at its meeting held 17 March 2014 approved, in principle, the construction of the proposed sand dune and DDA compliant access at the Lauderdale Canal Access.

Tender document is currently under development for the design and obtaining approval from Crown Land Services and under the EPBC Act for these projects.

Cambridge Sewage Lagoons

Council officers are currently seeking quotes from consultant engineers to complete a final design of the stormwater harvesting and reuse scheme. The consultant will also undertake a review of existing services and prepare earthworks designs for the Cambridge Memorial Oval Master Plan.

Green Waste Collection Requests for additional bins are continuing with bins supplied to residents seeking multiple services and residents in multiple unit sites requesting bins. The total number of bins now in service is 19611.

Greenwaste Residential Collections Total Services 19,611 as at 30 June 2015

Month No. of Collections

Tonnes Collected

% Usage of collections

Ave weight per collection in KG

July 2013 2,942 72.52 15.45% 24.65 August 2013 3,226 86.46 16.94% 26.80 September 2013 4,085 113.7 21.45% 27.83 October 2013 4,192 120.32 22.02% 28.70 Average for 4 collections 19% 27.00 kg November 2013 12,708 401.54 66.74% 31.60 December 2013 14,232 412.48 74.75% 28.98 January 2014 15,040 312.12 78.99% 20.75 February 2014 12,246 204.7 64.32% 16.72 March 2014 12,102 201.3 63.56% 16.63 April 2014 11,757 211.4 61.75% 17.98 May 2014 10,626 191.38 55.81% 18.01 June 2014 8,695 165.26 45.67% 19.01 July 2014 9,114 186.09 47.87% 20.42 August 2014 9,049 180.36 47.53% 19.93


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September 2014 10,964 231.82 57.58% 21.14 October 2014 11829 251.1 62.69% 21.23 November 2014 11435 229.2 60.63% 20.04 December 2014 12879 256.5 67.17% 19.82 January 2015 14197 346.82 73.36% 24.43 February 2015 13324 305.04 68.85% 22.89 March 2015 13158 290.26 67.99% 22.06 April 2015 14242 299.64 72.62% 21.04 May 2015 10204 212.63 52.03% 20.84 June 2015 8693 170.28 44.32% 19.59 Average for 20 collections since November 2013 11824 253.0 61.71% 21.16kg

By comparison the usage for the previous greenwaste collection system averaged around 4,200 collections and 115 tonne per 4 weekly cycle.

Projects Update

During the quarter, Council’s Asset Management Staff were working on developing designs, specifications and tender documentation for a number of infrastructure projects.

- Playground equipment replacement;

- Playground ancillary equipment such as shade structures, bbqs and rotundas;

- Kangaroo Bay Urban Design Master plan – traffic management investigation, proposed road upgrades and associated subdivision proposal including the design work for Stage 1 - Cambridge Road/Alma Street ;

- Kangaroo Bay Oval Clubrooms/Change rooms tender document and Planning Development Approval;

- Kangaroo Bay youth space skate park; tender document and Planning Development Approval;

- Bellerive Beach Park Master Plan detailed design documentation and tender document for Derwent Street Car park;

- Footpath remediation program tender document;

- Bellerive Beach Park Master Plan detailed design documentation and tender document for All Abilities Play Space;

- Simmons Park design of toilet facility and performance stage; tender document and Planning Development Approval;

- Stormwater designs for South Street stormwater main, tender document;

- Stormwater designs for Cremorne; tender document;


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- Stormwater design for Clinton Road/Oscars Place, Geilston Bay;

- Stormwater design for Mannata Street, Lauderdale;

- Howrah Recreation Centre – DDA upgrade; tender document and Planning Development Approval;

- Luttrell Avenue stormwater pit upgrade;

- Bellerive Bluff – Stormwater and Foreshore Sea Wall Works detailed design documentation and tender document;

- Saundersons Road Foreshore Embankment Stabilisation detailed design documentation and tender document;

- Clarence Foreshore Trail and multi-user pathway along Tranmere Road detailed design documentation

- Acton Road/Tara Drive intersection detailed design documentation and tender document;

- Pass Road Footpath extension detailed design documentation;

- Road, footpath and stormwater improvements in Victoria and Gunning Street, Richmond detailed design documentation and tender document;

- Simmons Park Rain Garden detailed design documentation and tender document;

- Stormwater harvesting and reuse project, Cambridge Memorial Oval detailed design documentation and tender document;

- Bathurst Street, Richmond culvert;

- Howrah Bowls Indoor Facility; tender document and Planning Development Approval;

- Stormwater catchment management plans; and

- South Arm Oval Master Plan, concept plan and consultation.

Council staff were also involved in project management and contract administration for the following larger projects;

- Rehabilitation of the two former sewerage lagoons at Cambridge;

- Clarence High School and Lindisfarne North Primary School mowing and maintenance contract administration;

- Kangaroo Bay Oval curating and oval maintenance contract supervision;

- Kangaroo Bay Urban Master Plan roadworks – Stages 1, 2 and 3;

- Lower River Street - Bellerive outfall installation;


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- Bellerive Community Arts Centre Courtyard;

- Saundersons Road Foreshore Embankment Stabilisation;

- Bellerive Bluff – Stormwater and Foreshore Sea Wall Works;

- Lindisfarne Streetscape Stage 3a Derwent Avenue;

- Lauderdale Structure Plan Stage 1 Drainage works;

- Minerva WSUD project;

- Major pavement reconstruction program;

- Asphalting resurfacing works;

- Acton Road/Tara Drive intersection;

- Victoria Esplanade car park construction;

- Richmond Bridge Vegetation Management Plan;

- Intersection upgrade at Acton Road/Tara Drive, Acton;

- Clinton Road/Oscar’s Place, Geilston Bay Stormwater;

- Lindisfarne North Primary School – Oval Improvements and

- Reseal program 2014/2015;

Council’s staff resources were also committed to;

- Implementing Council’s 2014/2015 Annual Plan;

- Developing Council’s 2015/2016 Annual Plan;

- Provision of advice to the Copping Refuse Disposal Site Joint Authority and the Southern Waste Strategy Authority.

- Provision of advice to developers and planning staff on major projects and their impact on infrastructure and service levels within the City.

- Liaison with sporting clubs on leases and development of grounds at specific sites in the City;

- Checking and inspecting Council’s assets being modified by NBNCo Contractors.

- Managing various community consultation proposals for traffic calming, works programs, parking restrictions and liaison with the Department of State Growth on road safety and traffic management issues across the City.


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- Council staff are developing, in consultation with consulting engineers, a stormwater network model for the catchment management plans as required under the Urban Drainage Act.

Tenders

Quotations and Tenders let during the quarter:

TENDER AWARDED TO COST (EXC. GST)

T980/14 Car Park Construction, Victoria Esplanade, Bellerive

Statewide Earthworks Pty Ltd $105,500.00

T1007-15 Intersection Upgrade – Acton Road and Tara Drive

Spectran Contracting Pty Ltd $246,501.64

T1018/14 Saundersons Road, Risdon – Foreshore Embankment Work

RM Worbey Constructions Pty Ltd $109,430.00

T1031-15 Kangaroo Bay Roadworks Stage 1 Alma Street Intersection

RCCC Civil Contracting Pty Ltd $844,227.50

T1028-15 Howrah Recreation Centre DDA Upgrade

Lamcon Constructions and Maintenance $294,026.00

T1034-15 Bellerive Bluff – Stormwater and Foreshore Sea Wall Works

Statewide Earthworks Pty Ltd $107,500.00

T1041-15 Cambridge Road – Asphalt Resurfacing Works

Downer EDI Works Pty Ltd $645,539.55

T1042-15 Road and drainage works – Victoria Street and Gunning Street

Andrew Walter Construction Pty Ltd $574,363.60

Total Value of Tenders Let Exc GST $2,927,088.29

Road to Recovery – Additional Funds

The Australian Government has announced a policy to direct the first two years of revenue from fuel price indexation towards Roads to Recovery.

Ove the next two years, local governments across Australia will receive an extra $300 million (in 2015-2016), on top of the already doubled $700 million for this year and an extra $805 Million (in 2016-2017) in addition to the $350 Million already scheduled.

The exact details of the quantum of funds that Council can expect and the timing of the funds will be advised as more details become available.


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Clarence Aquatic Centre Fees for 2015/2016

As part of the Management Agreement between the YMCA Hobart Inc. and Council, the YMCA are to advise of proposed fees and charges. The Management Agreement does not require Council approval for fees as that is up to the YMCA as the operator to determine in terms of the overall market sector it operates in.

On 15 June the CEO of YMCA Hobart Inc. advised the fees for 2015/2016; it is the first increase in fees since 2013. The Clarence Aquatic Centre frees and charges compare very favourably to Hobart and Launceston’s 2014/2015 fees.

Grants

National Stronger Regions Fund Application – Cambridge Sporting Precinct

Council at its meeting held on Monday 1 December 2014 approved the General Manager to make application under the Australian Government’s National Stronger Regions Fund for Stage 1 of the development at the Cambridge Sporting Precinct in partnership with Football Federation Tasmania.

Council has been advised that this application has been unsuccessful.

SRT Major Facilities Grant Application: Howrah Bowls Indoor Bowls Centre

Council’s application under the Sport and Recreation Tasmania Major Grants Program for funding of $80,000 towards the Howrah Bowls Club Indoor Bowls Facility was successful.

SRT Major Facilities Grants awarded to other Clubs

Grants have been awarded to the Geilston Bay Tennis Club Inc. to replace the lighting on courts 1, 2, 3 and 4 in the amount of $45,922 and the Rosny Tennis Club Inc. to resurface courts 3 and 4 with synthetic grass in the sum of $30,000.

MAST Submissions

Council’s application for a funding contribution towards the upgrading of the boat ramp including the installation a jetty at Montagu Bay has been successful.

However in relation to Council’s application to MAST for funding towards the upgrading of the extension of the Opossum Bay, Doran’s Road and Kangaroo Bay (Rosny) boat ramps, MAST have advised that this application was unsuccessful.

Commonwealth Energy Efficiency Program Grant

Following the change in government, funding for this grant was deferred. The first payment component of this grant of $34,353 has since been received. In response to updated costings for the physical works at the Clarence Plains Youth Centre, negotiations were entered into in the detail of the project timeline and delivery of the remaining grant funding component (anticipated as $74,064). Managerial changes in the Federal administration of the grant, and subsequent conflicting advice received, has led to some frustration in progressing the project. Continuing delays have resulted in the project no longer being achievable against the remaining timeframe for completion and Council has signed a Deed of Termination by


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Mutual Agreement to the Funding Agreement from the Department of Industry and Science. Advice is due early next financial year on the status of this Grant.

ROADS AND FOOTPATHS

Infrastructure Works in Kangaroo Bay Drive

Major road reconstruction and infrastructure upgrade works continue to be undertaken in Kangaroo Bay Drive and are scheduled for completion early in the new financial year which will then allow the construction of the Alma Street connection.

South Arm Kerb and Gutter Construction Works

The construction of kerb and gutter and footpath along the south side of South Arm Road between Church Street and Ralph Terrace has been completed.

Steps Leading from Richmond Village Green to Coal River

Work to replace the top landing commenced in May 2015 and was completed at the end of June 2015 in time for the school holidays.

Minor Road Failure in Victoria Esplanade

Another small section of the recently sealed Victoria Esplanade road has failed towards the eastern exit. Council’s contractor, under the provisions of the defects liability clauses in the contract, made repairs.

Some drainage work has been undertaken to reduce subsoil moisture flow into the subgrade beneath the road pavement at the failed areas.

Tranmere Road Foreshore Pathway

Council commenced work to continue the Clarence Foreshore Trail and multi-user pathway along Tranmere Road, Tranmere. The 2.5 metre concrete pathway on the western side of Tranmere Road is from the boat ramp south of Cohuna Street to the bus stop north of Arlunya Street, Tranmere.

Footpath Repair Suburb Schedule

The consultancy Esk Mapping and GIS completed the data capture and provided the data files to Council. This data is now being used for the footpath remediation program.

The scheduled program for the remainder of the year is set out below:

Suburb Time frame Warrane Current to End July

Geilston Bay August to October Mornington November to January

This program may be subject to change if NBN Co vary their current construction plans.


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Other Road Projects

The preparation and sealing of Dysart Street in Clifton Beach was completed this quarter.

The preparation and sealing of Dorans Road Boat Ramp carpark was completed.

Road reconstruction linking The Esplanade and George Street, Dulcot was completed this quarter.

Changes to islands, parking and traffic and pedestrian management in the Bayfield Street Carpark commenced this quarter.

The construction of DDA compliant pedestrian crossings was completed in CR Barnard Drive.

The construction of DDA compliant pedestrian crossings commenced in various locations on East Derwent Highway.

The gravel resheeting of Woodlands Road and Dorans Road in Sandford and George Street in Dulcot was completed.

The construction of a gravel path from Kennedy Drive to the Ovata Place commenced this quarter.

Pavement repairs associated with the maintenance program were completed in the following locations:

Acton Road, Acton Drive, Carella Street, Dorans Road, King Street – Bellerive, Oceania Drive, Trikala Place, Nowra Road, Hance Road, Moirunna Road, Kaoota Road, Dorans Road, School Road, Kellow Place, Mockridge Road and Tollard Drive.

Construction of Kerb and Gutter on Spitfarm Road, Opossum Bay between 62 and 74 was completed.

Guide post replacement continues throughout the City.

Footpath repairs and maintenance works, as part of the Footpath Remediation Program continued in the Warrane Area. Also a number of small repairs in various suburbs were completed outside the programmed areas to address significant risk management issues.

Pothole repairs and patching were undertaken in the following areas:

South Arm, Sandford, Lauderdale, Acton, Rokeby, Richmond, Cambridge, Mornington, Warrane, Rose Bay Lindisfarne and Geilston Bay.

Grading of unsealed roads occurred in the following areas:

Bicheno Street in Clifton Beach Area;

Forest Hill Road, Woodlands Road and Dixons Point Road in the Sandford area;

Prossers Road, Coldblow Road, Marengo Road, and Enfield Lane in the Richmond area;


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Hobdens Road, Hanslows Road, Denholms Road and Kings Road in the Cambridge area;

Belbins Road and Grahams Road in the Mt Rumney area and

Begonia Street in Flagstaff Gully.

STORMWATER

Minerva Creek Reserve – Water Sensitive Urban Design Works

Spectran completed the Water Sensitive Urban Design Works in Minerva. Some material was washed out due to heavy rain. Design of the rectification work is complete and an appropriate weather period is being awaited upon for the works to occur next quarter.

South Street/Lower River Street Stormwater Upgrade

The contract for the reinstallation of the stormwater outfall pipes in Lower River Street, Bellerive was completed in June 2015.

Other Stormwater Projects

The original stormwater design for Lauderdale Structural Plan in Mannata Street has been completed with work to commence on stage 2 after winter.

Construction of the Bathurst Street box culvert extension and associated works was completed.

Works were completed in the Geilston Bay, Montagu Bay and Lindisfarne areas clearing debris from stormwater pits and pipes.

Stormwater main upgrade was completed in Clinton Road/Oscars Place, Geilston Bay.

Two rounds of maintenance and cleaning on Gross Pollutant Traps were completed during the quarter.

Work continued on obtaining the necessary stormwater pits/pipe information to assist in network modelling for the catchment management plans as required under the Urban Drainage Act.

FACILITIES

Closure of Clarence Aquatic Centre for Maintenance

Council has allocated funding for programmed maintenance works at the Clarence Aquatic Centre.

All works have now been completed and the Centre opened on Monday 18 May 2015.


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NATURAL AREA MANAGEMENT

Mt Rumney Bushfire Protection, Swift Parrot Habitat and Cat Survey Project Report

The Mt Rumney Landcare Group Inc. received funding from Clarence City Council’s Landcare Grants Program 2014-15 in conjunction with NRM South’s Naturally Inspired Grants Program to plan and implement the Mt Rumney Bushfire Protection, Swift Parrot Habitat and Cat Survey Project.

The project was carried out in collaboration with Clarence City Council, NRM South, Hobart City Council, Hobart Fire Management Area Committee, Tas Fire Service, Cambridge Volunteer Fire Brigade and Welling Consulting.

The Report relates to the high conservation and fire prone woodlands in the Mt Rumney – Mt Canopus region.

Bellerive Bluff – Victoria Esplanade Risk Management Plan

Due to a number of risk issues identified as part of a risk management audit undertaken in the Bellerive Bluff and Victoria Esplanade area, a list of actions was set up, in particular relating to concerns regarding the new block retaining wall.

There has been constant dialogue between Council staff and representatives of the Bellerive Bluff Land and Coast Care Group on matters relating to risk issues and works in relation to the adopted Landscape Plan. This dialogue will continue throughout the implementation of the Landscape Plan over future years. Trees

During the quarter 11 applications were received under the Management of Trees on Council Land Policy. Those applications sought removal of 12 individual trees and a copse of Allocasuarina verticillata. Of those applications all trees are still being processed and will be reported on next quarter.

There was 1 tree remaining from last quarter that is still being processed. The information for this quarter has been included graphically in the performance indicator sheets.

Advanced tree planting program and semi-advanced tree planting for various locations commenced in accordance with the Management of Trees on Council Land Policy.

Fuel Reduction Burns on Council owned Land

Fuel reduction burns continued on Council owned land as per the 17 Bush Fire Management Plans which apply to all Council’s Natural Area Reserves.

Parks and Reserves Maintenance - Soft fall material replacement and aeration continued in the Council’s playgrounds

throughout the City.


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- Graffiti removal program is continuing in all skate parks and other areas throughout the City.

- Oval renovations for sports season changeover was completed for changeover for the winter sports rosters.

- Irrigation review and maintenance continued on a number of council sporting facilities.

- Application of fertilizer on ovals was completed as per the annual program.

- Sports ovals de-compaction works continued (Verti-drain).

- The installation of the soft fall around the new play equipment was completed.

- Follow up review, inspection and clearing of Firebreaks throughout the municipality continued as conditions require.

- Continuation of inspection, preparation and burning of Natural Areas as per the management plans continued as conditions allowed.

- Maintenance and Management of natural areas as per the various Natural Area Management Plans

Local Area Management Plan – East Marsh Lagoon

Council at its meeting held 3 February 2014, approved the preparation of a non-statutory joint management plan for the area that incorporates the Ralphs Bay Conservation Area, East Marsh Lagoon and Racecourse Flats, including land managed by the Crown and Council.

This project has stalled primarily due to a lack of resourcing at the Departmental level, with Parks support: the project remains part of the Department’s Business Plan, so approval from the Minister will allow the Department to continue to devote time to it.

Swift Chatter – Land and Coastcare Newsletter

Council staff have established a new communication letter to be distributed throughout Council’s network of Land and Coast Care Groups called “Swift Chatter”

The newsletter is to inform groups of current issues, provide updates on Council activities, general environmental and sustainability information and funding opportunities.


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SOCIAL INCLUSION COMMUNITY, FAMILY AND YOUTH SERVICES

Rosny Child Care Centre In June a visiting performer from Sydney held a show at the centre. ”Playing with Poems” was focused on rhymes and poems for children aged 2-5years. The show tied in with many aspects of the Early Years Learning Framework. Plans to get the front garden under way this quarter were delayed due to a blockage in the stormwater drain causing a flood in our rear playground and has been rescheduled to start in July. Family Day Care The Scheme went through the Assessment and Rating process in April. This is part of the National Quality Framework which in accordance with the Education and Care Services National Law Act 2010 covers all child care services. The final assessment gave the scheme an overall rating of Exceeding the National Quality Standard. This is the first time the scheme has been assessed under the NQF and this is an exceptional result. The Education and Care Unit have conducted targeted unannounced visits to educator’s homes where they checked a range of compliance requirements within each environment. No major issues were identified. Clarence Outside School Hours and Holiday Care The service is preparing for the impending Assessment and Rating visit at Lindisfarne North After School Program in July. The service is currently reviewing the following policies and procedures: Child Protection Policy; Weather Protection Policy – Sun Smart Policy; Confidentiality and Privacy Policy; General Cleaning and Maintenance Policy; and Excursion Policy. Approval to operate a new service at Emmanuel Christian School was finally received from the Education and Care Unit and Australian Government Department of Education. It is anticipated to commence in Term 4. Youth Services Youth Plan Consultation is underway with local High Schools including Rokeby and Rose Bay. This is scheduled for the beginning of Term 3.


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Youth Week Successful events were held at Rokeby, Clarence and Rose Bay High Schools with each event organised by students at the schools and facilitated by Youth Services. Student feedback from the events was very positive. A highlight for the students this year was budget control – giving them the flexibility to choose activities and create an event suitable for their own school. Evening Recreation Programs Cultural awareness has become an underlying theme in the recreation programs this year with tolerance and acceptance being promoted as normal behaviour. Young people are given the opportunity to either cook or serve each week and eating together has become an established activity. - Monday Nights (Clarence Plains Youth Centre)

Numbers at the program have increased in Term 2 but are still variable. The kitchen is a place of enthusiastic activity and invention with “cook-offs” amongst the young people a very popular way of promoting skills of food planning, preparation and cooking.

- Tuesday Nights (Risdon Vale) Risdon Vale recreation program continues to attract high numbers. The majority of young people are engaging well with activities in cooking, sports and games.

- Thursday Nights (Mornington/Warrane) Numbers of young people attending the program have increased to approximately 20 each week with the 12 -13 age group becoming more regular attendees.

School Holiday Program Two programs were organised for the April School Holidays to cater for the grade’s 5-8 age group and 14+. These programs included a trip to Bonorong Wildlife Sanctuary and Richmond Maze, and a visit to Zone 3 and Moonah Bowl.

Homework Program The Homework program with Rokeby Neighbourhood Centre has grown in numbers with a consistent level of attendance. The program offers young people the opportunity to complete worksheets, learn new things on the internet and eat a healthy meal provided by the Neighbourhood Centre. Bike workshops Youth Services have been working closely with the Risdon Vale Bike Collective with positive outcomes for both services. Youth Services staff have been able to develop stronger relationships with participants from the Risdon Vale Recreation Program whilst also increasing their skills in the maintenance and restoration of bikes. Youth Services also


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provided support and attended the opening of the BMX track established by Risdon Vale Bike Collective. - Open Bike Workshop

A steady number of young people have been dropping into the Open Bike Workshop on Wednesday afternoons and as a result of the high visibility of the program, we have had an influx of donations.

- Friday Options Bike Program – Youth Services and Clarendon Vale Primary The Options Bike Program continued in Term 2 with approx 5-6 students attending each week. The program is available for Grade 5/6 students who are able to independently manage tools.

Friday Options Gardening Program The Youth Service is engaged in an options gardening and landscaping program with the Clarendon Vale Primary school, with a Youth Worker utilising his horticultural skills and knowledge developing the school garden and undertaking community based landscaping projects with students. Find Your Voice Choir Find Your Voice Choir continues to operate from the Youth Centre every Wednesday afternoon. Each week a group between 15 and 20 local residents and workers join in song, a chat and afternoon tea. Graffiti Reduction Program - Community based projects

Planning has started to paint the Warrane underpass on Cambridge Road with Warrane Primary School grade 5/6 class. Youth Services have also been approached by Centrelink to paint a wall in Rosny which is constantly being tagged. It is anticipated this will be completed later in the year.

- School based Street Art Workshops The school based program has been simplified with a strong focus around the legal

difference between graffiti and street art – and the implications of both. The high school program has been positively embraced by Principals and students from Rokeby, Clarence and Rose Bay High Schools.

Workshop Program Working closely with the Clarence Plains Community Shed, the Workshop clean-up is almost complete creating a much more functional workspace. - Rose Bay High School Workshop Program 5 young people attend this program for a full morning each Thursday. The Youth Worker

is utilising his workshop knowledge and skills providing support to participants on projects.


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- After School Open Workshop for 14+ - ‘Reshape, Repair, Recycle, Re-use’ Numbers have increased since Term 1 and now 3 – 4 young people are regularly and

enthusiastically attending this program. Youth Network Advisory Group (YNAG) The Youth Network Advisory Group (YNAG) have continued with their 15 ‘Celebrations’ for 15 years of service, including YNAG representatives contacting past members to interview them about where they are now, and what impact being a member of YNAG had on their personal development. Volunteer Services Service Information: Currently 35 volunteers have provided services to 87 clients. The Service is looking at options to recruit more volunteers.

Volunteers and their partners were treated to an afternoon tea as a thankyou for National Volunteer Week.

Eating with Friends This program is always very well patronised with an average of 60 people attending each lunch in April and May. Eight volunteers, a bus driver, plus administration support are required to keep the functions running smoothly. The Clarence Business Community continues to support the lunches with ongoing donations for raffles, lucky door prizes and discounts when items are purchased from their shops.

The Coordinator attended the Department of Social Security workshop on ‘My Aged Care’ held in May. The workshop primarily focused on information to ensure services have their provider portal ready to go live on 1 July 2015.

From the 1 July 2015 Tas Care Point will be the only gateway for people under 65 to access home based services.

Live Well Live Long Program The Live Well Live Long program held at the Clarence Integrated Care Centre is into its second year. The Clarence Volunteer Service continues to be involved and is providing assistance to the program.

Community Development Howrah Men’s Shed

The Howrah Men’s Shed Association has worked very hard over the last few months to lay the slab foundation and now the shed is in place. Planning is underway for the official opening of the shed in late September early October.


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Food Connections Clarence The partnership continues to progress very well. Although the project finishes in June 2015 the partnership model will continue. Monthly cooks have begun from the Clarence Seniors and Citizens Centre, with Rose Bay High School students and the support of two volunteer chefs. Volunteer Recognition Ceremony Council’s annual volunteer recognition ceremony and afternoon tea event was held in May at the Tasmania Golf Club in Cambridge. aWake Project This project is in collaboration with the Warrane Mornington Neighbourhood Centre, Fairway Rise Retirement Living, Clarence Positive Ageing Advisory Committee (CPAAC), a Music Therapist and the Tasmanian Association of Hospice and Palliative Care (TAHPC). The project focuses on raising the profile of having positive and engaging conversations about death and dying. Racism. It Stops with Me launch Council partnered with a number of organisations including Eastlands, Rose Bay High School, Soroptimist International of Hobart, Cambridge Primary School, Passion of Purpose Group, Colony 47, Migrant Resource Centre South, and Clarendon Vale Neighbourhood Centre to launch a Clarence-based campaign on the in May at Eastlands. The Office of the Anti-Discrimination Commission supported the public launch. The campaign launch was hugely successful featuring a cultural performance, personal testimony and short speeches from those who pledged to support the campaign. The launch received strong media attention so the message that racism is not okay in our community was able to be magnified. World Games Day This event was held in May at Bellerive Oval with over 1500 people attending the day which was a great multicultural event featuring games, sports, activities, music and food. The World Cup soccer tournament was a highlight with the Bhutanese team taking out the men’s trophy, and UTAS Under 17s taking out the girls trophy. Other highlights include the performances, food and children’s activities. Establishment of Community Health and Wellbeing Advisory Committee (CHAWAC) Working Groups The CHAWAC agreed to go ahead with the establishment of three working groups. Each of these groups is determining its priorities and group membership. Information/Communication Working Group – The Information/Communications Working Group has worked on branding for the health and wellbeing program and has been working on content and design of the “Live - City of Clarence” website. The website will


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have a soft launch in the coming quarter and will be officially launched at the Living Well in Clarence event in November. This group intends to recruit additional members from the community. Health Promotion Working Group – The Health Promotion Working Group has identified a number of possible priorities but is currently focusing on recruiting membership from the community. An Expression of Interest process has been undertaken and additional members will be determined in July. Livability / Environment Working Group – This group has been reviewing current and potential activities and is in the process of determining its priorities for the coming year. Collective Impact – “One Community Together” project developments One Community Together is progressing with a number of projects with safety in the community remaining a heightened issue in Clarence Plains. Trail bikes and hooning, and youth engagement remain a concern for residents in the area. The group are currently working on plans for:

- a community clean-up in October; - branding for ‘One Community Together’; - finalising structure arrangements for ‘One Community Together’; and - engaging young people.

Fitness in the Park Winter Program Winter sessions resumed in April. Two sessions are being held each week on a Wednesday and Friday at Simmons Park and Bellerive Beach Park respectively. An evaluation of the program will be undertaken in July. COMMUNITY SAFETY AND WELLBEING Clarence Community Road Safety Partnership (CCRSP) The partnership with the State Government no longer applies as the funding model is moving to a grants process for road safety. The committee is continuing to review potential opportunities for road safety with some options emerging. RACT facilitated a meeting with Southern Councils with the idea to collaborate on joint projects.

Trail Bikes The Trail Bikes Working Group has met again to look at strategies around education, diversion and enforcement. The Risdon Vale Bike Collective has been an effective diversion model with positive outcomes in Risdon Vale in relation to trail bikes. Clarence Plains continues to have issues in this area. Youth Services and Mission Australia Housing are looking at potential opportunities to work with Cambridge Moto.


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Clarence Community Gardens Work continued on the ongoing development of the community garden in Risdon Vale. Volunteers work in the garden and it has become a successful source of produce for the community. An invitation to participate in the “Seed 2 Plate” project in Clarendon Vale, which has funding available to establish a community garden was received. Support to the project will be provided as needed. Healthy Food Access Tasmania – Spatial Mapping Project The spatial mapping project working group has undertaken an initial mapping exercise to map the location of shops where a healthy food basket is available for purchase and the area within 500 m of these shops within Clarence. In addition the group has produced more detailed maps of three areas: South Arm / Opossum Bay, Risdon Vale, and Warrane / Mornington. These maps are being shown to residents in the area to check them against the realities they experience. Consultations are taking place in June / July in Risdon Vale, Warrane and South Arm at various events and programs.

Older Culturally and Linguistically Diverse Residents Council’s Positive Ageing Advisory Committee are working with the Migrant Resource Centre on establishing networks with older migrant groups for the use of facilities in Clarence to meet their identified needs.

Indigenous Initiatives Council will support the annual national competition for students in NAIDOC Week once again in 2015. Council was invited to attend the flag-raising ceremony to be held at Risdon Cove. Community Arts Sixteen designers have been selected for the finalists’ exhibition of the Clarence Prize for Excellence in Furniture Design to be held in August/September. An exhibition was held in the Barn by renowned textile artists India Flint through March and early April in partnership with the Tasmanian International Arts Festival. A major exhibition was held in the Barn to mark the Centenary of Anzac. The exhibition titled Centenary of Anzac: Service at Home and Abroad explored two sides of the Anzac story – the experience of Clarence people serving overseas and the effects of the war on those left behind. Council published an exhibition booklet to compliment the exhibition. The exhibition received $10,000 from the Federal Government Centenary Local Grants Program.


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In June Council partnered with the Dark Mofo Festival to present a major solo exhibition in the Barn. Melbourne based contemporary textile artist Douglas McManus presented his specially created exhibition titled Laundry of the Terminal Psyche. The exhibition received high praise from those who visited. Other exhibitions in the quarter were local artist Mary Buchanan Bailey and local printmaking collective Hunter Island Press (HIP). Incorporated in HIP’s exhibition was some collaborative work with the Hazara community made possible through a Clarence City Council community support grant. The Bonsai Society held their annual display in the Barn which was very well attended. Events Council’s annual events program Planning is well underway for the next season of Council’s annual events program: The Seafarers’ Festival’s water program will be modified in 2015 to focus on a smaller range of fun activities within the ‘lagoon’; a DPAC grant for a ‘Human Library’ program is being sought for Australia Day on the Boardwalk; the Clarence Jazz Scholarship Program application process opened in June; and a new film festival BOFA @ the Barn is scheduled for September and if successful could become an annual event. World Games Day was held in May and was the first time Council had partnered with Cricket Tasmania to present a community event at Bellerive Oval. Thirty six organisations were involved in a variety of activities including sport, games, food, dance, music and information sharing. Over 1500 spectators attended and the event which provided a fun family day of multicultural activities accessible to all. Council events assistance Extra assistance was given to the Richmond ANZAC Day service to enable them to close the Richmond Bridge for a march. The last Skateboard Hub presented by Skateboarding Australia was presented in June. The organisation has lost its Federal funding. Council’s Events and Youth Teams are negotiating with a new service provider to continue offering Skateboard demonstration training at our local skate parks. The Events Special Committee The Committee met in June to discuss the BOFA @ The Barn proposal, new licensing options for Seafarers’ and Jazz Festivals, and statistics on the new Arts and Events Website. The Committee was informed about developments around Kangaroo Bay and the Bellerive Boardwalk.


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Community Grants This quarter, 18 Quick Response Grant applicants received grant funding totaling $2,660 for small activities, projects or to represent their state in a range of sporting and academic endeavours. Of the 11 applications received in the March round of Community Support Grants, 9 applicants were successful in receiving a total of $12,495 in funding. The funding was approved for activities including youth health related projects, arts projects, skills workshops, community garden project, equipment purchases. Special Event Licencing There were seven (7) Special Event licences issued this quarter. They included a Mid-Winter Festival at Clarendon Vale, school fairs and community events. Food Handler Training and Education The following food handler training sessions were held over this quarter: Location of Training Session No. of Attendees Migrant Food Handler Training 13 “I’m Alert” on-line food handler training 372 Family Day Care Educators 3 Mornington Inn 18 Presbyterian Care Tas 7 Clarendon Vale Neighbourhood House 18 Family Day Educators 3 Outside School Hours Care Student Hand Wash Demonstration

450

Temporary Food Registration Temporary food licences were issued to sixty three (63) temporary food businesses working in Clarence. These businesses operated at Cambridge Park, Bunnings Rosny Park and various school/community functions. Food Registrations Food registration renewal forms were sent to 291 food businesses within Clarence over this period. The registrations forms were processed and forwarded to operators. On-Site Wastewater Management Inspections of wastewater treatment systems continue to be undertake on properties brought to our attention through the 337 Certificate process. During this quarter, forty two (42) inspections were undertaken. There were forty three (43) special plumbing permits lodged in this period for which permits were issued for on-site wastewater management systems for properties that are not connected to sewer.


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Immunisation Program The 2015 school immunisation program continued this quarter. Immunisation of all grade 7 students was undertaken at high schools in Clarence. The fortnightly community clinics being held at the Integrated Care Centre in Bayfield St, Rosny Park continue to be well attended. Water Sampling The winter sampling program for the Derwent River was conducted during this period with results exceeding the RWQ acceptable limit for enterococci at Howrah Beach and Little Howrah Beach in May. Little Howrah Beach results were particularly high and this is thought to be related to heavy rain in the previous 24 hours combined with strong wind from the north-west creating a current down the beach towards Little Howrah. Investigations of stormwater outfalls at Howrah Beach were conducted after heavy rainfalls in May and June. These samples showed consistently high results for enterococci from Howrah, Lucas Street and Salacia Street after rainfall. Rivulet sampling was undertaken after two separate rainfall events at Lower and Upper Kangaroo Bay Rivulet and Lower and Upper Clarence Plains Rivulet during the quarter. On 5 May all sites apart from Upper Clarence Plains Rivulet exceeded the ANZECC guidelines for Secondary contact for enterococci. On 17 June Upper Kangaroo Bay Rivulet and Lower Clarence Plains both exceeded ANZECC guidelines for Secondary contact for enterococci with the Upper Kangaroo Bay result extremely high. The Upper Kangaroo Bay Rivulet was resampled on the 25 June and returned a result below guideline limits. Rivulet sampling will continue after rainfall events to build up baseline data. Environmental Health Complaints There have been 56 complaints received this quarter. This is an increase of 8 compared with the last quarter. The details of complaints were: Number o Noise 19 o Pollution 15 o Litter 8 o Other 5 o Food 4 o Onsite 2 o Build 2 o Premises 1


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Building There were 202 building permits issued this quarter. This is an increase of 26 compared with last quarter and an increase of 30 for the same period last year. Month Permits Issued o April 61 o May 70 o June 71

Plumbing 240 Plumbing permit applications were received for new and additional works. This is an increase of 8 compared with last quarter and a decrease of 48 for the same period last year. Month Applications Lodged o April 87 o May 83 o June 70

Animal Control There were 315 complaints received about dogs this quarter. This is an increase of 30 compared with last quarter. The main details of complaints were: o Dog at large 172 o Barking Complaints 100 o Dogs Attacks 23 o Other 20

69 infringement notices were issued this quarter for dogs at large (67), unregistered dogs (1) and other (1). Over this quarter 119 dogs were collected and taken to the Dogs Home. Preparations has commenced for the review of the Dog Management Policy. Parking Patrols undertaken during this quarter resulted in 1014 infringements being issued. o April 294 o May 408 o June 312

Key activities planned for next quarter include: - The Clarence Prize for Excellence in Furniture Design to be awarded - In partnership with the Festival of Voices, 8 performance will be presented over 2

weekends in July - Street Art Workshops within schools - Youth Assist promotions at local high schools


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- Collective Impact workshop at the Tasmanian Youth Conference with Mission Australia

- Community Planning and Development Framework – develop project plan - Community Safety Project - Scoping - CHAWAC Working Groups – recruitment and priorities - Health and Wellbeing Communication through website and social media - “One Community Together” Collective Impact project - Spatial mapping project - Fitness in the Park evaluation - Clarence Community Road Safety Partnership review - Regional Wellbeing Survey - Dog Management Policy review - September round of Community Support Grants

Clarence Street Collaborative Reference Group

Council’s decision is to assess the recommendations of the Group in association with key interest and technical groups. Metro Tasmania, RACT, Department of State Growth, Road Safety Advisory Council and Bicycle Network Tasmania has been invited to form the Technical Advisory Group to consider the 8 recommendations of the Reference Group. The desirability and feasibility of the project will be assessed by this Technical Advisory Group and reported back to Council through a Workshop session early in the new financial year.

Seven Mile Beach Sport and Active Recreation Precinct Master Plan

Planning has progressed to determine Hobart Airport’s preferred alignment for the extension to Holyman Drive. The result of which will impact on the proposed layout of the sporting facilities proposed in the Master Plan

Crown Land Services is progressing the transfer of the remaining Crown Land at 87 Surf Road, Seven Mile Beach to Council.

Natone Hill Bushland and Geilston Bay Coastal Reserve Activity Plans

Public consultation has recently closed and the results are to be presented to Council at the 3 August 2015 Council meeting.

Potters Hill Bush Reserve Activity Plan Consultation

Following public consultation the final draft of the Reserve Activity Plan is complete and ready to be presented to Council at the 13 July 2015 Council meeting.

Bellerive/Howrah Coastal Reserve Activity Plan Consultation

Public consultation has recently concluded with the final draft to be presented to Council at the 13 July 2015 Council meeting.

South Arm Oval – Recreation Master Planning

Public consultation has recently concluded on the draft Master Plan. The results of the consultation were adopted at the Council meeting on 1 June 2015 with some amendments.


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A letter has been sent to all the respondents to the Draft Master Plan advising them of the amendments adopted by Council.

Clarence High School Sports Ground

Funding provided in the 2015/2016 budget will complete the remaining stage of the Little Athletics Field Facilities.

Kangaroo Bay Rivulet Track

At the Council meeting on 12 January 2015 Council adopted to construct the Kangaroo Bay Rivulet Track. Approvals and quotations have been sought for the safety fencing associated with the track.

Tracks and Trails Action Plan Review

At its meeting held 1 June 2015 Council adopted the draft Tracks and Trails Action Plan 2015-2020 and resolved to undertake public consultation on the document.

An advertisement was placed in the Mercury newspaper on Saturday’s 13 and 20 June 2015 inviting feedback on the draft Tracks and Trails Action Plan. The feedback form can be viewed and downloaded from Council’s website www.ccc.tas.gov.au. The draft Tracks and Trails Action Plan will also be on display at the Council Offices foyer, Rosny Park.

The closing date for the return of feedback forms is 10 July 2015 with a report back to Council at its meeting scheduled for 3 August 2015.

Simmons Park - Extension

Due to the popularity of the new playground, Council has agreed to extend the playground to include additional toddler equipment; 4 bay swing set, small basket swing, combination unit and baby swing set; this work will be funded from the 2015/2016 Capital Works Program.

Bellerive Beach Park Master Plan

Design has commenced on Stage 1 of the Bellerive Beach Park Master Plan.

Council has engaged the services of Child Friendly by Design, led by international play specialist Ms Nikke Gladwin to consult with children across a wide range of ages, abilities and backgrounds with a view to seeking their ideas, creativity and aspirations for the play space.

An introductory meeting was held between the consultant and key Council staff on Monday 25 May 2015 which outlined the process of consultation and the key aspects for working with children in relation to this project. Several groups and schools have been approached to participate in this process and included children, parents and teachers.


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PROSPERITY City Planning Planning Approvals There were 112 development and subdivision applications determined in the quarter, compared with 110 in the previous quarter. Average processing times for development and subdivision were 34 and 38 days respectively. The percentage of discretionary applications lodged under PD4 continues to represent a large portion of the total number of applications lodged. Specifically, PD4 applications make up 25% of all development and subdivision applications lodged this quarter.

The following graph illustrates the recent trend for applications lodged.

There were two appeals decided during the April - June quarter - one appeal was withdrawn and one appeal was resolved by Consent Decision. Planning Scheme With the introduction of the Clarence Interim Planning Scheme 2015 all unresolved Planning Scheme amendment applications lodged under the previous Planning Scheme became ineffectual and were consequently cancelled.

020406080

100120140160

Jan-Mar '12

Oct-Dec '12

Jul-Sep '13

Apr-Jun '14

Jan-Mar'15

PD 4 Applications

Total Applicationslodged


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PLANNING SCHEME AMENDMENTS

No. ADDRESS COMMENT STATUS Nil

Planning Appeals The status of appeals for the quarter is shown in the table below.

PLANNING SCHEME APPEALS

No. ADDRESS DESCRIPTION STATUS

D-2014/131 20 Derwent Avenue, GEILSTON BAY

3 multiple dwellings Consent Decision

SD-2014/33 26 Mannata Street, LAUDERDALE

7 lot plus balance subdivision and associated fill

Hearing scheduled July 2015

D-2015/41 731 Dorans Road, SANDFORD

Kennels Consent agreement pending

SD-2015/10 14 Bayside Drive. LAUDERDALE

5 lot subdivision Withdrawn

SD-2013/49 116, 226, 238, 254 & 260 Acton Drive, ACTON PARK

3 Lot Subdivision Consent agreement pending

Regional Planning Initiatives The STCA lead the Southern Tasmanian Regional Planning Project, which resulted in the regional strategy and the development of consistent planning schemes, including the draft Interim Clarence Planning Scheme. This interim scheme was finalised during the quarter and information received that it would come into force as the Clarence Interim Scheme on 1 July 2015. Other Planning Initiatives The process for electronic lodgement of planning applications has progressed in this quarter with around 80% of all planning applications lodged electronically. While this project is continuing to work towards full electronic internal, ongoing improvements and additional processes, such as those necessitated by the Land Use Planning and Approvals Amendment


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(Streamlining of Process) Act 2014, have also been developed and the new deadlines are being achieved. Requests for Preliminary Planning Assessments Council continues to offer a free preliminary assessment service for new proposals, to assist prospective developers determine whether applications are required; how to deal with variations; and to refine their plans generally. This is often a complex assessment process, particularly where PD4 proposals are involved. The following chart shows there continues to be a high level of usage.

Economic Development Kangaroo Bay Project Civil construction works in relation to the Rosny Hill Road junction upgrade were largely completed by the end of June 2015. Construction of the realigned Kangaroo Bay Drive was 60% completed. Work commenced on the Alma Street extension to Kangaroo Bay Drive and the installation of traffic lights at the Cambridge Road junction. Work continued on the urban design and landscaping elements of the project, including the parklands precinct. Stage 1 of the request for proposals process for development within the new Kangaroo Bay development parcels was in progress. A development application was prepared for Stage 2 of the Kangaroo Bay foreshore promenade linking to Rosny College and the proposed new sportsfield changerooms. Rosny Hill Nature Recreation Area Further assessment by Council of a proposal in relation to the expression of interest process for Rosny Hill nature recreation area awaited the results of a public consultation process conducted by the proponent.

0

50

100

150

200

250

Jan-Jun 13 Jul-Dec13 Jan-Jun 14 Jul-Dec14 Jan-Jun 15


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Tourism, visitor and leisure-based industries and infrastructure Marketing was undertaken within various visitor promotion publications, including the winter marketing campaigns of regional publications. Business advisory services and networking A grant funding agreement was established with the Department of State Growth in regard to State funding for the delivery of enterprise services through Business East Inc. Regional development A general meeting of the South East Region Development Association Inc. (SERDA) was held at Sorell on 16 April 2015, attended by representatives of Sorell, Tasman, Glamorgan/Spring Bay and Clarence Councils. Issues discussed included the commencement of a South-east region infrastructure development study. A Regional Development Australia (RDA) economic forum was attended at Brighton on 16 June 2015.

Council business support services On-going business support and assistance service to clients seeking to develop or expand business in Clarence was provided during the quarter. Assistance included the provision of: - advice on Council strategies and projects that may impact upon proposals; - information on planning scheme processes and provisions; - information on local area and regional industry development strategies; and - referrals to business assistance and advisory services if required.


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FINANCIAL MANAGEMENT The performance against budget for the quarter is detailed in individual program reports and overall results for the quarter were favourable. Operational revenue and expenditure Aggregate revenue is below budget, however this relates only to timing issues – underlying revenue exceeds budget expectations by approximately $250,000. The underlying result is primarily due to court costs being awarded to Council but which were not budgeted for, and strength in building and plumbing. Three major timing issues have resulted in revenues appearing to be below budget. The first is receipt of some $2.6 million (from a total of $5 million) from the Australian Government relating to the Kangaroo Bay redevelopment being delayed until the 2015/2016 year. In addition, a $500,000 contribution towards the Kangaroo Bay Oval change/club room facility had been included in the estimates. Council approved the terms of a deed relating to this during 2014/2015; a payment of $650,000 is due early in 2015/2016. Offsetting these two matters has been advance payment of approximately $1.3 million in Grants Commission funding relating to the 2015/2016 year; this was received on 30 June 2015 and, under the accounting standards, must be recognised in the 2014/2015 year. Expenditure is favourable across all program areas. Governance has savings in salaries, lower than estimated audit costs, and timing of the strategic plan review (now in 2015/2016). Favourable expenditure in City Future is related to salary and consultant costs, including the Lauderdale Structure Plan (which has been funded over two years), economic development (Business East funding), and low expenditure on the planning scheme. Communities and People (other) displayed a substantial favourable result throughout the year, due to employee costs being below budget and numerous other projects also below expectations, including projects in Health, Community Development, Community Arts and Youth. Communities and People (Active & Passive Recreation) also has a favourable result, including the contract for the maintenance of Clarence High Oval only commencing at the beginning of January 2015 and energy costs at the Clarence Pool remain below budget expectations, as is sports ground remediation. Stormwater costs are below budget mainly due to inspection and repairs costs being well below budget, together with a range small projects. Collection and recycling costs in Natural Environment are under budget, but may be adjusted by year end accruals. The Roads program is also performing favourably in financial terms, primarily due to sealed/unsealed road maintenance costs and street lighting charges being below expectations.


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Facilities Management is favourable due to a range of minor variances, the largest being water rates and vandalism. Capital Works Program A schedule providing full details of the current position of the Capital Expenditure Program has been included as part of this report. Other Cash flows and liquidity remain strong, as indicated by the accompanying balance sheet. This is consistent with both long term trends and Council’s adopted 10 Year Financial Management Plan. Supplementing this, and following work undertaken by Council’s Audit Panel, the Governance graphs now include the indicator “Net Financial Liabilities Ratio” which shows net financial liabilities as a proportion of recurrent income. The Auditor General has an indicative benchmark, this ratio being zero, although notes that the range -50% to 0 is acceptable. Council’s ratio is significantly above these benchmark levels. Under the 10 Year Financial Management Plan it is expected to reduce modestly, consistent with the combination of cash being utilised for infrastructure renewal and conservative assumptions around financial liabilities.

30 June 2015 30 June 2014$000 $000

Cash and Investments 55,925 53,764Receivables * 7,395 3,223Prepayments 287 498Other Current Assets 135 432Total Current Assets 63,742 57,917

Land 67,096 67,096Buildings 28,025 28,351Roads 175,125 182,658Waste Management 722 745Drainage 81,029 82,968Plant and Equipment 1,572 1,845Parks Equipment 7,564 8,395Work in Progress 21,727 5,337Receivables 0 1,756Ownership Interest in Associates 1,776 1,776Investment in Southern Water 162,511 162,511Total Noncurrent Assets 547,148 543,438

Total Assets 610,889 601,355

Creditors and Borrowings (2,810) (5,845)Provisions (1,905) (3,683)Total Current Liabilities (4,716) (9,528)

Borrowings (703) (542)Provisions (538) (538)Total Noncurrent Liabilities (1,241) (1,080)

Total Liabilities (5,957) (10,608)

Total Net Assets 604,933 590,747

Accumulated Surplus (417,984) (403,775)Reserves (186,949) (186,972)

Total Equity (604,933) (590,747)

Clarence City CouncilInterim Balance Sheet as at 30 June 2015

Budget Budget YTD Actual Variance

Expenses $000 $000 $000 $000

Employee Costs 15,269 15,269 14,824 445 Plant Hire 2,287 2,287 2,299 (12) Materials 2,062 2,062 1,655 407 Contracts 9,421 9,421 9,148 273 Depreciation 5,962 5,962 5,962 - Loan Interest 37 37 35 2 Other 15,866 15,866 14,786 1,080

Total Expenses 50,904 50,904 48,709 2,195

Revenues

Rates 43,738 43,738 43,805 (67) Fees and Charges 3,440 3,440 3,593 (153) Grants 11,746 11,746 9,902 1,844 Interest 2,238 2,238 2,155 83 Other 5,192 5,192 5,355 (163)

Total Revenues 66,354 66,354 64,810 (1,544)

Net Total (15,450) (15,450) (16,101) 651

Note:(1) Annual budget shows surplus due to effect of Capital Expenditure Programme and loan principal

Clarence City CouncilSummary of Programme Performance

1 July 2014 to 30 June 2015Recurrent Expenditure and Income

Communications & consultationFinance

FINANCIAL RESOURCES BUDGET BUDGET TO DATE

ACTUAL TO DATE VARIATION

ExpensesEmployee Costs 1,435 1,435 1,308 127 Plant Hire 69 69 69 - Materials - - Contracts 93 93 124 (31) Depreciation - - Loan Interest 37 37 35 2 Other 7,318 7,318 7,260 58 Total Expenses 8,952 8,952 8,796 156 RevenuesRates 37,385 37,385 37,443 58 Fees and Charges 230 230 290 60 Grants - - Interest 2,216 2,216 2,115 (101) Other 3,965 3,965 3,951 (14) Total Revenues 43,796 43,796 43,799 3 Net Total (34,844) (34,844) (35,003) 159 CAPITAL TRANSACTIONSAsset Purchases - Loan Principal Repayments 161 161 161 - Borrowings - - - - Transfer to Reserves 5,702 5,702 5,702 - Transfer From Reserves 185 185 185 -

Variations From Operating Plan

Leadership, strategy & policyStatutory reporting & performance measurement

n To actively engage the community in Council activities and issuesn To ensure the operations of the Council are conducted in a responsible and accountable mannern To pursue excellence in all its activitiesPROGRAMSGovernance includes the following programs and activities:

n To provide leadership in representing the interests of the City

governanceGOALRepresenting the community through leadership in a consistent, accountable and financially OBJECTIVES & STRATEGIESn To provide a clear strategic direction for the future of the City

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Information management



ExpensesEmployee Costs 2,220 2,220 2,173 47 Plant Hire 57 57 57 - Materials - - - - Contracts - Depreciation - - Loan Interest - - Other 2,001 2,001 2,012 (11) Total Expenses 4,278 4,278 4,242 36 RevenuesRates - - - - Fees and Charges 6 5 14 9 Grants - - - - Interest - - - - Other - - 203 203 Total Revenues 6 5 217 212 Net Total 4,272 4,273 4,025 248 CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 55 55 55 -

Variations From Operating PlanThe "other" payment in revenue is a reimbursement of court costs.

corporatesupportPROGRAMSCorporate support includes the following programs and activities:Human resource management

Corporate compliance and legal services

23 29

8269

2023 29

8270

20

0

20

40

60

80

100

120

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Phys

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Cus

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anag

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t

Empl

oyee

Num

bers

Employee Numbers by Group

Last Quarter

This Quarter

COMMENTS:

corp

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Key

perfo

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and

out

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Cor

pora

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anag

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Exte

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Su

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ave

met

con

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are

with

in a

dopt

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Estim

ates

Hum

an R

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Pr

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Wor

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ards

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per

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Cou

ncil

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afet

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Audi

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Pr

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ated

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supp

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s an

d w

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ompe

nsat

ion

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f

Ther

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e cu

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ope

n w

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ion

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ms,

with

1 n

ew c

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g du

ring

the

quar

ter.

One

long

term

wor

kers

com

pens

atio

n cl

aim

rem

ains

un

reso

lved

. R

ehab

ilitat

ion

plan

s in

clud

e 2

plan

s ar

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g fro

m w

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rs

com

pens

atio

n cl

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s, a

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rela

ted

to a

sic

k le

ave

mat

ters

.

Prov

ide

timel

y an

d ac

cura

te p

ayro

ll se

rvic

es c

onsi

sten

t with

agr

eem

ent a

nd

stat

utor

y re

quire

men

ts

Cou

ncil's

pay

roll

was

del

iver

ed o

n tim

e an

d w

ith a

hig

h de

gree

of a

ccur

acy.

All

paym

ents

, inc

ludi

ng s

uper

annu

atio

n an

d pa

yrol

l tax

, hav

e be

en m

et.

Info

rmat

ion

Man

agem

ent

Av

aila

bilit

y an

d in

tegr

ity o

f all

rele

vant

info

rmat

ion

syst

ems

to m

eet e

nd u

ser

requ

irem

ents

Av

aila

bilit

y an

d sy

stem

inte

grity

at o

r abo

ve a

ccep

tabl

e le

vels

dur

ing

the

quar

ter.

Som

e sc

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led

dow

n-tim

e du

e to

sys

tem

s m

aint

enan

ce.

QUARTERLY REPORT 1/4/15 – 30/6/15 The following is a statement of the attendance of Aldermen at Meetings of Council during the Quarter 1 April to 30 June 2015. Meetings Meetings Held Attended Alderman Campbell 4 4 Alderman Chipman 4 4 Alderman Chong 4 4 Alderman Cusick 4 3 Alderman Doust 4 4 Alderman Hulme 4 4 Alderman James 4 4 Alderman McFarlane 4 3 Alderman Peers 4 4 Alderman Thurley 4 4 Alderman von Bertouch 4 4 Alderman Walker 4 4

ALD

ERM

AN A

LLO

WAN

CES

AN

D E

NTI

TLEM

ENTS

1/4/

15 -

30/6

/15

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Qua

rter

YTD

Allo

wan

ces

- Ald

erm

an72

30.4

426

630.

5972

30.4

426

630.

5972

30.4

426

630.

5997

93.9

997

93.9

972

30.4

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Customer services



ExpensesEmployee Costs 2,728 2,728 2,693 35 Plant Hire 220 220 221 (1) Materials 155 155 92 63 Contracts 75 75 50 25 Depreciation - - - Loan Interest - - - - Other 1,162 1,162 837 325 Total Expenses 4,340 4,340 3,893 447 RevenuesRates - - - - Fees and Charges 466 463 474 11 Grants 51 51 39 (12) Interest - - - - Other 364 364 403 39 Total Revenues 881 878 916 38 Net Total 3,459 3,462 2,977 485 CAPITAL TRANSACTIONSAsset Purchases 115 115 - 115 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 103 103 103 -


Active recreation, Passive recreation, Civic activities & events

n To increase awareness and participation in community affairs, activities and events

PROGRAMSCommunities and people includes the following programs and activities:

Public & environmental health, Child care services, Youth services

Community arts, Community development, Positive ageing

Animal control, Parking control, Volunteer assistance services

n To enhance and increase the opportunities for all people in the community to participate in recreational activitiesn To enhance and increase the opportunities for all people in the community to participate in cultural and social activitiesn To create a community focal point for the City

n To identify and respond to specific needs of different age groups within the community

communitiesandpeopleGOALParticipate, celebrate, engage and contribute to life and growth of the CityOBJECTIVES & STRATEGIESn To enhance the health, wellbeing, safety and accessibility to services for all people in the community

Customer services



ExpensesEmployee Costs 1,655 1,655 1,629 26 Plant Hire 588 588 573 15 Materials 596 596 465 131 Contracts 1,259 1,259 1,278 (19) Depreciation - - - Loan Interest - - - - Other 570 570 448 122 Total Expenses 4,668 4,668 4,393 275 RevenuesRates - - - - Fees and Charges 409 409 387 (22) Grants 1,888 1,888 1,774 (114) Interest - - - - Other 187 187 157 (30) Total Revenues 2,484 2,484 2,318 (166) Net Total 2,184 2,184 2,075 109 CAPITAL TRANSACTIONSAsset Purchases 10,893 10,893 3,855 7,038 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 2,564 2,564 2,564 -

Variations From Operating PlanGrants affected by $500K which is funds from Cricket Tasmania - to be paid July 2015, howeverhalf of 2015/16 Grants Comm rec'd in advance $407K. Therefore net loss in grants of $93K

communitiesandpeople - active & passive recreation

GOALParticipate, celebrate, engage and contribute to life and growth of the CityOBJECTIVES & STRATEGIESn To enhance the health, wellbeing, safety and accessibility to services for all people in the communityn To enhance and increase the opportunities for all people in the community to participate in recreational activitiesn To enhance and increase the opportunities for all people in the community to participate in cultural and social activitiesn To create a community focal point for the City








Customer services



ExpensesEmployee Costs 1,477 1,477 1,486 (9) Plant Hire 32 32 32 - Materials 10 10 - 10 Contracts - - - - Depreciation - - - Loan Interest - - - - Other 1,817 1,817 1,702 115 Total Expenses 3,336 3,336 3,220 116 RevenuesRates - - - - Fees and Charges 948 948 914 (34) Grants 2,159 2,159 2,213 54 Interest 22 22 40 18 Other 185 185 149 (36) Total Revenues 3,314 3,314 3,316 2 Net Total 22 22 (96) 118 CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves - - - -


communitiesandpeople - self fundedGOALParticipate, celebrate, engage and contribute to life and growth of the CityOBJECTIVES & STRATEGIESn To enhance the health, wellbeing, safety and accessibility to services for all people in the communityn To enhance and increase the opportunities for all people in the community to participate in recreational activitiesn To enhance and increase the opportunities for all people in the community to participate in cultural and social activitiesn To create a community focal point for the City








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ices

are

in th

e pr

oces

s of

bei

gn u

pgra

ded

to in

clud

e do

g in

fring

emen

ts.

Envi

ronm

enta

l Hea

lth S

ervi

ces

N

umbe

r of o

nsite

was

tew

ater

insp

ectio

ns

42 p

rope

rties

wer

e in

spec

ted

durin

g th

is q

uarte

r thr

ough

the

337

proc

ess.

R

espo

nse

time

for s

ampl

ing

of fo

od a

nd w

ater

- av

erag

e 48

hou

rs

100%

of t

arge

t ach

ieve

d ov

er la

st q

uarte

r.

Parti

cipa

tion

leve

ls in

food

han

dler

trai

ning

ses

sion

s

372

parti

cipa

nts

com

plet

ed th

e on

-line

food

han

dler

trai

ning

pro

gram

and

62

parti

cipa

nts

atte

nded

Foo

d H

andl

ers

train

ing

sess

ions

run

by C

ounc

il En

viro

nmen

tal H

ealth

Offi

cers

C

ondu

ctin

g im

mun

isat

ions

acc

ordi

ng to

sch

edul

e

Com

mun

ity a

nd s

choo

l clin

ics

cont

inue

to b

e w

ell a

ttend

ed. 1

021

vacc

inat

ions

ad

min

iste

red

this

qua

rter.

Pr

ovid

e tim

ely

and

rele

vant

info

rmat

ion

Th

e Au

tum

n ed

ition

of F

ood

New

s w

as d

istri

bute

d to

all

regi

ster

ed fo

od

prem

ises

.

Rev

iew

food

risk

man

agem

ent r

egim

e an

d co

ntam

inat

ed s

ites

regi

ster

R

evie

w o

n-go

ing.

D

evel

op a

n En

viro

nmen

tal H

ealth

Pla

n

The

draf

t Pla

n is

yet

to b

e fin

alis

ed

Cus

tom

er S

ervi

ce

Rev

iew

Cus

tom

er S

ervi

ce C

harte

r

Rev

ised

pol

icy

has

been

impl

emen

ted.

Im

plem

enta

tion

of th

e cu

stom

er s

ervi

ce m

odul

e (P

athw

ay) f

or tr

acki

ng

cust

omer

con

tact

s

ICT

revi

ew u

nder

take

n.

Fam

ily D

ay C

are

Mai

ntai

n ac

cred

itatio

n, li

cenc

ing

and

regi

stra

tion

requ

irem

ents

Th

e C

entre

has

gai

ned

an “E

xcee

ding

Nat

iona

l Qua

lity

Stan

dard

” ove

rall

ratin

g fo

llow

ing

the

Asse

ssm

ent a

nd R

atin

gs v

isit.

Im

prov

e se

rvic

e co

ordi

natio

n an

d ch

ildca

re o

ptio

ns a

nd v

iabi

lity

Th

e sc

hem

e is

pre

parin

g fo

r an

Asse

ssm

ent a

nd R

atin

g vi

sit f

rom

an

asse

ssor

w

ith th

e Ed

ucat

ion

and

Car

e U

nit s

ched

uled

for A

pril.

com

mun

ities

andp

eopl

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Ros

ny C

hild

Car

e C

entre

M

aint

ain

accr

edita

tion,

lice

ncin

g an

d re

gist

ratio

n re

quire

men

ts

The

Cen

tre h

as b

een

awar

ded

an “E

xcee

ding

Nat

iona

l Qua

lity

Stan

dard

” ov

eral

l rat

ing

follo

win

g th

e As

sess

men

t and

Rat

ings

vis

it, .

Im

prov

e se

rvic

e co

ordi

natio

n an

d ch

ildca

re o

ptio

ns a

nd v

iabi

lity

N

umbe

rs o

f chi

ldre

n in

car

e re

mai

n st

eady

.

Dev

elop

gar

den

at R

osny

Chi

ldca

re C

entre

C

omm

ence

men

t due

to s

tart

in J

uly

2015

Out

side

Sch

ool H

ours

Car

e &

Vaca

tion

Car

e

Mai

ntai

n ac

cred

itatio

n, li

cenc

ing

and

regi

stra

tion

requ

irem

ents

Th

e C

entre

s th

at h

ave

had

thei

r Rat

ing

and

Asse

ssm

ent v

isits

hav

e re

ceiv

ed

an o

vera

ll ra

ting

of w

orki

ng to

war

d or

mee

ting

the

Nat

iona

l Qua

lity

Stan

dard

.

Impr

ove

serv

ice

coor

dina

tion

and

child

care

opt

ions

and

via

bilit

y

Appr

oval

has

bee

n gi

ven

to o

pera

te a

new

ser

vice

at E

mm

anue

l Chr

istia

n Sc

hool

to c

omm

ence

in T

erm

4.

Yout

h Se

rvic

es

Pa

rtici

patio

n le

vels

at s

uper

vise

d yo

uth

recr

eatio

nal a

ctiv

ities

and

alte

rnat

ive

lear

ning

pro

gram

mes

at C

lare

nce

Plai

ns

A to

tal o

f 96

atte

ndan

ces

in th

is q

uarte

r.

Pa

rtici

patio

n le

vels

at s

uper

vise

d yo

uth

recr

eatio

nal a

ctiv

ities

and

alte

rnat

ive

lear

ning

pro

gram

mes

at W

arra

ne/M

orni

ngto

n

A to

tal o

f 177

atte

ndan

ces

in th

is q

uarte

r.

Pa

rtici

patio

n le

vels

at s

uper

vise

d yo

uth

recr

eatio

nal a

ctiv

ities

and

alte

rnat

ive

lear

ning

pro

gram

mes

at R

isdo

n Va

le

A to

tal o

f 247

atte

ndan

ces

in th

is q

uarte

r.

Pa

rtici

patio

n le

vels

at s

uper

vise

d re

crea

tiona

l act

iviti

es a

t oth

er a

reas

A

tota

l of 1

545

atte

ndan

ces

to o

ther

act

iviti

es th

is q

uarte

r.

Parti

cipa

tion

Leve

ls -

Yout

h N

etw

ork

Advi

sory

Gro

up

An a

vera

ge o

f 10

atte

ndan

ces

at Y

outh

Net

wor

k Ad

viso

ry G

roup

mee

tings

ea

ch fo

rtnig

ht.

R

evie

w th

e Yo

uth

Plan

Th

e re

view

of t

he P

lan

has

com

men

ced

with

con

sulta

tions

with

loca

l hig

h sc

hool

s.

Prov

ide

timel

y an

d re

leva

nt in

form

atio

n

Yout

h Se

rvic

es P

rogr

am, Y

outh

Ass

ist a

nd Y

NAG

regu

larly

pro

mot

ed th

roug

h lo

cal p

rimar

y an

d hi

gh s

choo

ls.

Cla

renc

e C

omm

unity

Vol

unte

er S

ervi

ce

R

ecru

it ne

w v

olun

teer

s

87 a

ctiv

e cl

ient

s. 3

5 vo

lunt

eers

.

Rev

iew

Vol

unte

er P

rogr

am

Prog

ram

to b

e re

view

ed in

201

5.

Con

tinue

impl

emen

tatio

n of

the

'Pla

ntin

g Ah

ead'

Pro

ject

Gar

deni

ng v

olun

teer

s co

ntin

ue to

ass

ist c

lient

s th

roug

h th

e 'P

lant

ing

Ahea

d'

prog

ram

. Th

ere

cont

inue

s to

be

a w

aitin

g lis

t for

gar

deni

ng s

ervi

ces

and

the

book

s ar

e cu

rren

tly c

lose

d.

Con

tinue

the

Live

Wel

l, Li

ve L

ong

Proj

ect

Th

e Li

ve W

ell,

Live

Lon

g pr

ojec

t is

cont

inui

ng in

201

5.

com

mun

ities

andp

eopl

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Com

mun

ity A

rts

Le

vel o

f com

mun

ity p

artic

ipat

ion

in a

rts, c

rafts

, cul

tura

l & h

erita

ge a

ctiv

ities

A

tota

l of 6

212

atte

ndan

ces

at a

rts a

nd c

ultu

ral a

ctiv

ities

city

wid

e.

Leve

l of i

nvol

vem

ent i

n as

sist

ing

com

mun

ity g

roup

s w

ith c

ultu

ral a

ctiv

ities

and

ap

plyi

ng fo

r gra

nts

Th

e Bo

nsai

Soc

iety

hel

d th

eir a

nnua

l dis

play

in th

e Ba

rn in

May

.

N

umbe

r of e

xhib

ition

s, a

nd a

ctiv

ities

hel

d at

Ros

ny H

isto

ric C

entre

Ex

hibi

tions

hel

d at

the

Scho

ol H

ouse

Gal

lery

and

The

Bar

n in

clud

ed 'E

xqui

site

' - C

hris

tine

Scot

t, 'E

xpos

ure'

- Li

fe W

ithou

t Bar

riers

, 'P

oste

r Com

petit

ion

' -

Loca

l sch

ools

, 'D

ying

is a

n A

rt' -

Mar

y Ba

iley,

'Em

brac

ing

Div

ersi

ty' -

Hun

ter

isla

nd P

ress

, 'B

ack

Cou

ntry

' - In

dia

Flin

t, 'C

ente

nary

of A

NZA

C' -

Cla

renc

e C

ounc

il an

d 'L

aund

ry o

f the

Ter

min

al P

sych

e' -

Dou

glas

McM

anus

.

N

umbe

r of V

isito

rs to

Ros

ny F

arm

Th

ere

wer

e 53

77 v

isito

rs to

the

Ros

ny F

arm

.

Rev

iew

Cul

tura

l His

tory

Pla

n

The

Cul

tura

l His

tory

Pla

n is

to b

e re

view

ed in

201

5.

Impl

emen

t the

revi

sed

Cul

tura

l Arts

Pla

n in

clud

ing

Publ

ic A

rt w

orks

C

omm

unity

Arts

sta

ff w

orki

ng o

n im

plem

entin

g th

e ac

tions

of t

he P

lan.

C

ondu

ct A

NZA

C e

xhib

ition

and

Edw

ard

Abbo

tt ce

lebr

atio

n.

Cou

ncilc

urat

ing

a m

ajor

exh

ibiti

on in

Apr

il th

e "C

ente

nary

of A

nzac

: Ser

vice

at

Hom

e an

d A

broa

d" to

mar

k th

e C

ente

nary

of A

nzac

D

evel

op b

usin

ess

case

for u

se o

f Cou

ncil

build

ings

in B

elle

rive.

Bu

sine

ss c

ase

is to

be

deve

lope

d.

Iden

tify

and

deve

lop

oppo

rtuni

ties

for t

he a

cqui

sitio

n an

d in

stal

latio

n of

pub

lic

art w

ithin

the

City

.

Wor

k on

com

mis

sion

ing

a pu

blic

artw

ork

for B

elle

rive

Com

mun

ity A

rts C

entre

is

bei

ng d

evel

oped

.

Com

mun

ity D

evel

opm

ent

Im

plem

enta

tion

the

revi

sed

Posi

tive

Agei

ng P

lan

Th

e C

lare

nce

Posi

tive

Agei

ng C

omm

ittee

(CPA

AC) c

ontin

ue to

impl

emen

t the

Pl

an.

Im

plem

ent t

he re

vise

d Ac

cess

Pla

n

The

Dis

abilit

y Ac

cess

Adv

isor

y C

omm

ittee

(DAA

C) a

re w

orki

ng to

geth

er to

im

plem

ent t

he p

lan.

Im

plem

ent C

omm

unity

Hea

lth &

Wel

lbei

ng P

lan

C

omm

ittee

has

bee

n es

tabl

ishe

d to

impl

emen

t the

Pla

n.

Rev

iew

Ant

i-Gra

ffiti

proj

ect

W

orki

ng c

olla

bora

tivel

y w

ith c

omm

unity

, sch

ools

, Pol

ice

& Yo

uth

Just

ice

to

cont

inue

a m

ulti-

face

ted

appr

oach

to re

duci

ng il

lega

l gra

ffiti.

Publ

ish

Com

mun

ity D

irect

ory

Th

e 20

15/2

016

editi

on o

f the

Com

mun

ity D

irect

ory

has

been

upd

ated

and

sen

t to

resi

dent

s.

Rev

iew

the

Com

mun

ity G

rant

s Po

licy

and

Gui

delin

es

Dra

ft ch

ange

s to

Par

tner

ship

Gra

nts

elig

ibilit

y an

d co

nstit

utio

n to

go

to C

ounc

il fo

r ado

ptio

n.

com

mun

ities

andp

eopl

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Activ

e R

ecre

atio

nD

evel

opm

ent:

D

evel

op p

layi

ng fa

cilit

ies

suita

ble

for o

rgan

ised

spo

rt

Cla

renc

e H

igh

Scho

ol O

val S

tage

1 a

thle

tic fi

eld

faci

litie

s co

nstru

cted

. Ka

ngar

oo B

ay O

val e

xten

sion

wor

ks c

ompl

eted

.

Gei

lsto

n Ba

y H

igh

Scho

pol O

val u

pgra

de c

ompl

ete

Pr

ovid

e ge

nder

spe

cific

faci

litie

s in

clud

ing

chan

ge ro

oms,

toile

ts, s

how

ers

to

mee

t ide

ntifi

ed a

nd a

fford

able

nee

ds o

f the

com

mun

ity

Cla

renc

e H

igh

Scho

ol C

hang

e R

oom

s C

ompl

ete

- Cer

tific

ate

of O

ccup

ancy

Is

sued

.W

entw

orth

Par

k C

hang

e R

oom

upg

rade

. Dev

elop

men

t app

licat

ion

appr

oved

, bu

ildin

g pl

ans

lodg

ed fo

r ass

esm

ent.

As

the

need

aris

es c

onve

rt un

used

act

ive

recr

eatio

n ar

eas

to p

arkl

and

with

tu

rfed

area

s, tr

ees,

sea

ting

and

wal

king

pat

hs

Activ

e pa

rtici

patio

n in

crea

sing

no

conv

ersi

on p

ropo

sed

at th

is s

tage

.

En

sure

all

built

faci

litie

s w

ithin

Cou

ncil

mai

ntai

ned

area

s co

mpl

y w

ith re

leva

nt

Legi

slat

ion

C

ompl

ianc

e w

orks

bei

ng u

nder

take

n.

Mai

nten

ance

:

Und

erta

ke a

mai

nten

ance

pro

gram

for t

opdr

essi

ng, c

orin

g, fe

rtilis

ing,

spr

ayin

g,

irrig

atin

g an

d ov

er-s

eedi

ng o

n a

sche

dule

d ba

sis

O

val r

enov

atio

n w

orks

com

plet

ed fo

r win

ter s

ports

.

M

ow a

nd li

ne-m

ark

spor

ts g

roun

ds (o

n av

erag

e) o

n a

wee

kly

basi

s

Ong

oing

R

enov

ate

one

oval

per

yea

r

Wen

twor

th P

ark

Touc

h Fo

otba

ll fie

lds

grou

nd re

nova

tion

wor

ks c

ompl

eted

.

C

lean

ing

chan

ge ro

oms

in a

ccor

danc

e w

ith h

iring

rost

er

Ong

oing

U

nder

take

risk

man

agem

ent i

nspe

ctio

ns a

nd d

ocum

ent /

repo

rt on

a

sche

dule

d ba

sis

and

repa

ir as

requ

ired

O

ngoi

ng

R

emov

ing

litte

r as

requ

ired

whe

n on

site

and

as

per w

orks

ord

ers

O

ngoi

ng

Rep

lace

syn

thet

ic w

icke

ts o

n a

thre

e-ye

ar c

ycle

O

ngoi

ng

Rep

air s

ynth

etic

wic

kets

as

nece

ssar

y

Ong

oing

R

epla

ce g

oal p

osts

as

nece

ssar

y

Ong

oing

U

nder

take

mai

nten

ance

to a

ddre

ss c

hang

e of

sea

sona

l spo

rts c

ode

O

ngoi

ng

Ensu

re a

ll bu

ilt fa

cilit

ies

with

in C

ounc

il m

aint

aine

d ar

eas

com

ply

with

rele

vant

Le

gisl

atio

n

Com

plia

nce

wor

ks b

eing

und

erta

ken.

com

mun

ities

andp

eopl

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Pass

ive

Rec

: Reg

iona

l & N

eigh

bour

hood

Par

ks, A

ncill

ary

Prop

ertie

s an

d C

ounc

il O

ffice

sD

evel

opm

ent:

R

egio

nal P

ark

Dev

elop

men

t - S

tage

1 ic

on/c

once

pt p

ark

Si

mm

ons

Park

Sta

ge 2

con

tract

wor

ks c

ompl

eted

.

Esta

blis

h m

inor

regi

onal

par

ks a

t Cla

rend

on V

ale,

Clif

ton

Beac

h, C

rem

orne

, La

uder

dale

, Opo

ssum

Bay

, Oak

dow

ns, R

isdo

n Va

le, R

ichm

ond,

Rok

eby,

Se

ven

Mile

Bea

ch, S

outh

Arm

, and

Tra

nmer

e

La

ndsc

apin

g w

orks

in C

lare

ndon

Val

e So

cial

Hea

rt co

mpl

eted

M

aste

r Pla

n fo

r Sou

th A

rm O

val a

dopt

ed

In re

gion

al p

arks

pro

vide

pla

y eq

uipm

ent,

shad

e / s

helte

red

area

s an

d pi

cnic

/ BB

Q a

nd P

ublic

Toi

let f

acilit

ies

(sco

pe o

f fac

ilitie

s de

pend

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pon

popu

latio

n se

rvic

ed)

Pl

ay e

quip

men

t ins

talla

tion

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aran

a Pa

rk, C

arbe

en P

lay

Park

and

Ris

don

Vale

Par

k is

com

plet

ed.

D

evel

op n

eigh

bour

hood

par

ks to

mee

t fut

ure

requ

irem

ents

of p

arkl

and

with

tu

rfed

area

s, tr

ees,

sea

ting

and

in la

rger

par

ks w

alki

ng p

aths

Pl

anni

ng a

nd o

rder

ing

of p

ark

furn

iture

is o

ngoi

ng.

R

emov

e pl

ay e

quip

men

t ass

esse

d as

Non

Com

plia

nt

Ong

oing

En

sure

all

built

faci

litie

s w

ithin

Cou

ncil

mai

ntai

ned

area

s co

mpl

y w

ith re

leva

nt

Legi

slat

ion

O

ngoi

ng

Mai

nten

ance

:

Mow

bro

ad a

cre

law

ns o

n av

erag

e on

ce a

mon

th e

xcep

t hig

h pr

ofile

are

as th

at

are

mow

n on

a fo

rtnig

htly

bas

is

Ong

oing

U

nder

take

risk

man

agem

ent i

nspe

ctio

ns a

nd d

ocum

ent /

repo

rt on

a

sche

dule

d ba

sis

and

repa

ir as

requ

ired

O

ngoi

ng

R

emov

e m

id-s

tory

and

dea

d / d

ying

veg

etat

ion

and

repl

ace

as p

rogr

amm

ed

Ong

oing

M

ulch

hig

h pr

ofile

are

as /

gard

en b

eds

on a

vera

ge e

ach

year

O

ngoi

ng

Mul

ch o

ther

are

as a

s ne

cess

ary

O

ngoi

ng

Cou

ncil

offic

es –

flow

er b

eds

repl

aced

twic

e a

year

, mow

law

n w

eekl

y an

d fe

rtilis

e tw

ice

a ye

ar

Ong

oing

C

ontro

l wee

ds a

nd p

ests

to m

aint

ain

heal

thy

vege

tatio

n

Ong

oing

R

emov

e lit

ter a

s re

quire

d w

hen

on s

ite a

nd a

s pe

r wor

ks o

rder

s

Ong

oing

U

nder

take

ext

erna

l pla

y eq

uipm

ent a

udit

twic

e a

year

and

repa

ir as

requ

ired

O

ngoi

ng

com

mun

ities

andp

eopl

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Civ

ic A

ctiv

ities

and

Eve

nts

- Key

Out

com

es

Impl

emen

t the

Eve

nts

Plan

incl

udin

g es

tabl

ishi

ng a

n Ar

ts/E

vent

s w

ebsi

te,

grow

ing

Jazz

Fes

tival

and

impr

ovin

g m

arke

ting/

prom

otio

n

The

Arts

/Eve

nts

web

site

is n

ow o

pera

tiona

l.

Civ

ic F

unct

ions

, Ope

ning

s C

ondu

cted

/Atte

nded

: Ev

ents

/Fes

tival

s/Fa

irs C

ondu

cted

:

IP

M S

afet

y G

rand

Ope

ning

Yo

uth

Wee

k R

oads

how

- R

okeb

y H

igh

Scho

ol

Ope

ning

of n

ew H

oust

on's

Far

m F

acilit

y

Yout

h W

eek

Roa

dsho

w -

Ros

ny C

olle

ge

Reg

iona

l Cab

inet

Mee

ting

and

Com

mun

ity L

unch

eon

An

zac

Day

: Ros

ny P

ark

Li

ndis

farn

e R

SL p

re-A

NZA

C D

ay B

ook

Laun

ch

Anza

c D

ay: L

indi

sfar

ne

War

Mem

oria

l Ina

ugur

al S

ervi

ce -

Cam

brid

ge M

emor

ial O

val

An

zac

Day

: Ric

hmon

d

Atte

nded

var

ious

AN

ZAC

Day

ser

vice

s

Anza

c D

ay: S

outh

Arm

C

enta

care

Gro

up H

ome

Ope

ning

- G

eils

ton

Bay

Yo

uth

Wee

k R

oads

how

- C

lare

nce

Hig

h Sc

hool

Pu

blic

For

um -

Ros

ny H

ill

Barn

Mar

ket

Vo

lunt

eer R

ecog

nitio

n Af

tern

oon

Tea

W

orld

Gam

es D

ay -

Blun

dsto

ne A

rena

O

ffici

al L

aunc

h of

the

Ric

hmon

d Fa

rmer

s an

d M

aker

s M

arke

t

Skat

eboa

rd H

ub -

Gei

lsto

n Ba

y

Laun

ch o

f Rac

ism

- It

Stop

s W

ith M

e

Clif

ton

Beac

h Su

rf C

lub

Annu

al D

inne

r and

Aw

ards

Nig

ht

Coa

l Riv

er V

alle

y H

isto

rical

Soc

iety

- Pr

esen

tatio

n by

stu

dent

s re

AN

ZAC

C

ente

nary

R

oche

s Be

ach

Wal

k an

d Ta

lk

Ope

ning

of E

xten

sion

to S

ea R

escu

e Ta

sman

ia F

acilit

y

Wild

care

Des

lacs

Sig

n La

unch

So

uth

Arm

Mem

oria

l Wal

l Ble

ssin

g an

d An

nual

Lun

ch

Ope

ning

var

ious

exh

ibiti

ons

at S

choo

lhou

se G

alle

ry

GOALPlan, lead and provide for the growth of the CityOBJECTIVES & STRATEGIESn Provide for and encourage land use planning based on community values and needsn To encourage broadly based economic growth within the Cityn To maximise the economic benefits of tourismn To enhance the vibrancy and profile of the City



ExpensesEmployee Costs 1,925 1,925 1,852 73 Plant Hire 77 77 77 - Materials - - Contracts - - Depreciation - - Loan Interest - - Other 661 661 258 403 Total Expenses 2,663 2,663 2,187 476 RevenuesRates - - - - Fees and Charges 1,133 1,133 1,241 108 Grants 50 50 50 - Interest - - - - Other 10 10 10 - Total Revenues 1,193 1,193 1,301 108 Net Total 1,470 1,470 886 584 CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - Transfer From Reserves 25 25 25 - Capital Contributions (POS etc) 160 160 208 48


cityfuture

PROGRAMSCity future includes the following programs and activities:Integrated assessment (Planning, subdivision, building, plumbing)Statutory planning

Plan

ning

Bui

ldin

g

city

futu

re

CO

MM

ENTS

:

CO

MM

ENTS

:

CO

MM

ENTS

: Ext

ensi

ons

of ti

me

requ

ired

to e

nabl

e co

nsid

erat

ion

at th

e C

ounc

il m

eetin

g.

CO

MM

ENTS

:

46

27

51

41

2330

37

23

50

3740

35

010203040506070

July

Sept

embe

rN

ovem

ber

Janu

ary

Mar

chM

ay

Number of ApplicationsPl

anni

ng &

Sub

divi

sion

App

rova

ls

01020304050

July

Sept

embe

rN

ovem

ber

Janu

ary

Mar

chM

ay

Number of Days

Plan

ning

& S

ubdi

visi

on -

Ave

rage

Pro

cess

ing

Tim

e

Sta

tuto

ry T

imef

ram

e 42

Day

s

0102030405060708090100 Ju

l-12

Nov

-12

Mar

-13

Jul-1

3N

ov-1

3M

ar-1

4Ju

l-14

Nov

-14

Mar

-15

Number of Applications

Bui

ldin

g A

pplic

atio

ns

0246810 Janu

ary

June

Nov

embe

rAp

r-13

Sep-

13Fe

b-14

Jul-1

4D

ec-1

4M

ay-1

5

Number of Days

Bui

ldin

g Pe

rmits

-A

vera

ge P

roce

ssin

g Ti

me

Sta

tuto

ry T

imef

ram

e 7

Day

s

city

futu

reKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Plan

ning

Aver

age

Proc

essi

ng ti

me

for P

lann

ing

Appl

icat

ions

= <

30

days

Av

erag

e pr

oces

sing

tim

e =

34 d

ays

Av

erag

e Pr

oces

sing

tim

e fo

r Sub

divi

sion

App

licat

ions

= <

35

days

Av

erag

e pr

oces

sing

tim

e =

38 d

ays

Pl

anni

ng A

ppea

l Out

com

es

Ther

e w

ere

2 ap

peal

s de

cide

d du

ring

the

April

- Ju

ne q

uarte

r - 1

app

eal w

as

with

draw

n an

d 1

appe

al w

as re

solv

ed b

y C

onse

nt D

ecis

ion.

Build

ing

Av

erag

e pr

oces

sing

tim

e fo

r Bui

ldin

g Ap

plic

atio

ns u

nder

Bui

ldin

g Ac

t 200

0 =

7 da

ys

Aver

age

proc

essi

ng ti

me

3 da

ys

Pr

oces

sing

tim

e Bu

ildin

g C

ertif

icat

es =

< 1

2 da

ys

Aver

age

proc

essi

ng ti

me

7 da

ys

Und

erta

ke B

uild

ing

Insp

ectio

ns =

1 d

ay

All i

nspe

ctio

ns u

nder

take

n w

ithin

a d

ay

Plum

bing

U

nder

take

Plu

mbi

ng In

spec

tions

= 1

day

Al

l ins

pect

ions

und

erta

ken

with

in a

day

Pr

oces

sing

Tim

e fo

r Spe

cial

Plu

mbi

ng P

erm

its =

< 1

4 da

ys

100%

of a

pplic

atio

ns o

ver t

he q

uarte

r met

the

perfo

rman

ce ta

rget

of <

14 d

ays

Natural areas managementEmergency management



ExpensesEmployee Costs 1,185 1,185 1,134 51 Plant Hire 250 250 354 (104) Materials 432 432 325 107 Contracts 5,197 5,197 5,013 184 Depreciation - - - Loan Interest - - - Other 314 314 310 4 Total Expenses 7,378 7,378 7,136 242 RevenuesRates 4,361 4,361 4,351 (10) Fees and Charges 54 54 52 (2) Grants 282 282 301 19 Interest - - - - Other - - - - Total Revenues 4,697 4,697 4,704 7 Net Total 2,681 2,681 2,432 249 CAPITAL TRANSACTIONSAsset Purchases 1,092 1,092 285 807 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 57 57 57 -


n To promote environmentally sustainable practicesn To promote the use and appreciation of the natural environmentPROGRAMSNatural environment includes the following programs and activities:Waste managementFire management

naturalenvironmentGOALTo care for the natural environmentOBJECTIVES & STRATEGIESn To enhance and protect the City's natural assetsn To prepare for the effective management of natural events or emergencies

natu

ral e

nviro

nmen

t20

12-2

013

2013

-201

420

14-2

015

Was

teTo

tal

Tota

l To

tal (

YTD

)P

erfo

rman

ce In

dica

tors

No.

Ker

bsid

e Se

rvic

esG

arba

ge22

,423

22

,850

23

,536

R

ecyc

ling

22,4

23

22,6

11

23,0

45

Gre

en W

aste

N/A

18,3

22

19,3

52

Was

te g

ener

atio

n, T

onne

s (T

)Tr

ansf

er S

tatio

n (T

)7,

993

8,

955

9,19

4

H

ouse

hold

Col

lect

ions

(T)

8,70

6

9,00

9

9,

145

Envi

ronm

ent

Rec

yclin

g (T

)4,

943

4,

237

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4

Tr

ansf

er S

tatio

n %

reco

very

30%

25%

26%

Gre

en w

aste

(T)

2,84

53,

624

4,13

4H

ard

Was

te C

olle

ctio

n (T

)34

754

043

5

Cos

t $/T

onne

K

erbs

ide

Was

te C

olle

ctio

n26

3.99

$

$2

32.9

5$2

10.8

6Tr

ansf

er S

tatio

n - C

SO

40.5

4$

$42.

51$3

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Rec

yclin

g18

4.28

$

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2$1

89.9

6G

reen

Was

te

220.

91$

$241

.34

$254

.30

Har

d W

aste

/E W

aste

441.

57$

$427

.08

$449

.09

Util

isat

ion

Tota

l Col

lect

ions

Gar

bage

Col

lect

ions

997,

260

1,00

0,37

01,

060,

437

Cal

lbac

ks

542

824

842

Rec

yclin

g C

olle

ctio

ns

479,

974

478,

405

506,

641

Cal

lbac

ks

284

445

365

Gre

en W

aste

111,

851

13

9,33

4

Cal

lbac

ks

N/A

350

534

Gar

bage

Bin

repl

acem

ents

/repa

irs

1,04

1

979

1141

Rec

yclin

g B

in re

plac

emen

ts/re

pairs

27

6 30

438

9G

reen

Was

te B

in re

plac

emen

ts/re

pairs

N

/A84

220

Tran

sfer

Stn

use

rs

47,8

74

46,9

5546

,914

H

ard

Was

te U

sers

3,

942

7,

950

6,90

0

Envi

ronm

enta

l Man

agem

ent

Per

form

ance

Indi

cato

rs

Fire

Man

agem

ent

Exp

endi

ture

25

4,87

1$

29

1,63

4$

285,

979

$

W

ild fi

re e

vent

s

Pre

scrib

ed F

uel R

educ

tion

Bur

nsD

ata

Not

Av

aila

ble

35

A

rea

mon

itore

d, H

a75

777

877

8

0

100

200

300

400

500

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Tonnes

Kerb

side

Rec

yclin

g

Tonn

es C

olle

cted

201

4-20

15To

nnes

Col

lect

ed 2

013-

2014

0

100

200

300

400

500

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Tonnes

Kerb

side

Gre

en W

aste

Tonn

es C

olle

cted

201

4-20

15To

nnes

Col

lect

ed 2

013-

2014

Tonn

es C

olle

cted

201

2-20

13

0

200

400

600

800

1000

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Tonnes

Kerb

side

Gar

bage

Kerb

side

Garb

age

Colle

ctio

n 20

14-2

015

(Ton

nes)

Jul A

ug S

ep O

ct N

ov D

ec Ja

n Fe

b M

ar A

pr M

ay Ju

n

0.00

500.

00

1000

.00

1500

.00

2000

.00

2500

.00

3000

.00

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Tonnes

Tota

l Ke

rbsi

de &

Tra

nsfe

r Sta

tion

Was

te (

Tonn

es)

Colle

cted

from

Cla

renc

e Ho

useh

olds

Tota

l All

Was

te 2

014-

2015

(YTD

)To

tal A

ll W

aste

201

3-20

14

Tota

l All

Was

te 2

012-

2013

CO

MM

ENTS

:

9177

93

62

24

13

47

613

4

020406080100

120

Sep

14De

c 14

Mar

15

Jun

15

Number

Nat

ural

Env

ironm

ent

Tree

Rem

oval

App

licat

ions

& E

nqui

ries

Tele

phon

e En

quiri

esAp

plic

atio

ns R

efus

ed

Tree

s Rem

oved

for R

isk R

easo

nsTr

ees A

ppro

ved

for R

emov

al

CO

MM

ENTS

: K

erbs

ide

Gre

en W

aste

Col

lect

ion

Serv

ice

cha

nged

to w

heel

ie b

in

serv

ice

as

of N

ov 2

013

CO

MM

ENTS

:

CO

MM

ENTS

:

CO

MM

ENTS

:

Num

ber o

f Prp

oert

ies K

erbs

ide

Hard

Was

te C

olle

cted

Fro

mCo

llect

ions

201

2-20

1339

42Co

llect

ions

201

3-20

1479

50Co

llect

ions

201

4-20

1569

00

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

Total Properties

Annu

al H

ard

Was

te C

olle

ctio

n

COM

MEN

TS:

natu

rale

nviro

nmen

tKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Was

te C

olle

ctio

n &

Dis

posa

l

Col

lect

sol

id w

aste

from

was

te ra

ted

prop

ertie

s w

eekl

y

Ong

oing

- C

olle

ctio

n co

ntra

ct w

ith V

eolia

(201

3-20

20) o

pera

ting

in

acco

rdan

ce w

ith c

ondi

tions

. W

aste

del

iver

ed to

the

Mor

ning

ton

Park

Was

te

Tran

sfer

Sta

tion

C

olle

ct s

peci

fied

recy

clab

les

from

was

te ra

ted

prop

ertie

s fo

rtnig

htly

O

ngoi

ng -

Col

lect

ion

cont

ract

(201

3-20

20) w

ith V

eolia

. M

ater

ial d

eliv

ered

to

SKM

Rec

yclin

g fo

r pro

cess

ing.

Ong

oing

- Pr

oces

sing

con

tract

(201

4-20

19)

with

SKM

Rec

yclin

g

Col

lect

gre

en w

aste

from

pro

perti

es re

ceiv

ing

the

serv

ice

ever

y fo

ur w

eeks

O

ngoi

ng -

MW

B co

llect

ion

cont

ract

with

Veo

lia (

2013

-202

0).

Mat

eria

l de

liver

ed to

the

Mor

ning

ton

Park

Tra

nsfe

r Sta

tion

for p

roce

ssin

g.

C

olle

ct b

ulk

hard

was

te fr

om w

aste

rate

d pr

oper

ties

annu

ally

An

nual

har

dwas

te c

olle

ctio

n un

derta

ken

in N

ovem

ber 2

014.

Litte

rbin

s in

Ric

hmon

d an

d M

ajor

Sho

ppin

g ar

eas

empt

ied

daily

, oth

er li

tterb

ins

and

“Dog

gy D

o” b

ins

empt

ied

twic

e a

wee

k

Ong

oing

.

D

ispo

se o

f was

te in

acc

orda

nce

with

lice

nce

cond

ition

s

Und

erta

ken

by C

oppi

ng R

efus

e D

ispo

sal S

ite J

oint

Aut

horit

y.

Publ

ic p

lace

faci

litie

s re

cycl

ing

70

pub

lic p

lace

recy

clin

g bi

ns in

stal

led

acro

ss th

e C

ity a

nd c

olle

cted

by

Veol

ia

for p

roce

ssin

g.

Envi

ronm

enta

l Man

agem

ent

Fire

Man

agem

ent

As

sess

all

Cou

ncil

prop

ertie

s (e

xclu

ding

thos

e in

clud

ed in

the

fire

man

agem

ent

plan

) for

fire

haz

ard.

For

thos

e pr

oper

ties

cons

ider

ed a

fire

haz

ard

mai

ntai

n a

fuel

re

duce

d zo

ne a

roun

d th

e pr

oper

ty p

erim

eter

ann

ually

Sc

hedu

led

fuel

redu

ctio

n w

orks

for 2

014

- 201

5 co

mpl

eted

.

R

evie

w fi

re m

anag

emen

t pla

n on

ce e

very

five

yea

rs a

nd im

plem

ent

R

evie

w c

ompl

eted

and

pla

n ad

opte

d by

Cou

ncil

in 2

011

Nat

ural

Are

asD

evel

opm

ent:

Mai

nten

ance

:

Impl

emen

t con

trol p

rogr

am fo

r prio

rity

wee

ds id

entif

ied

in C

ounc

il's a

dopt

ed w

eed

stra

tegy

D

raft

Wee

d St

rate

gy c

ompl

eted

, aw

aitin

g br

oad

com

mun

ity c

onsu

ltatio

n

Su

ppor

t Lan

dcar

e C

oast

care

Gro

ups

with

a $

30,0

00 g

rant

s pr

ogra

m

Gra

nts

fund

ing

appl

icat

ions

aw

arde

d fo

r 201

4-20

15

Rem

ove

litte

r as

requ

ired

whe

n on

site

and

as

per w

orks

ord

ers

O

ngoi

ng

Und

erta

ke ri

sk m

anag

emen

t ins

pect

ions

and

doc

umen

t / re

port

on a

sch

edul

ed

basi

s an

d re

pair

as re

quire

d

Ong

oing

R

espo

nd to

risk

man

agem

ent

Und

erta

ken

as n

eces

sary

natu

rale

nviro

nmen

tKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Emer

genc

y M

anag

emen

t

Impl

emen

tatio

n of

the

Emer

genc

y R

ecov

ery

Plan

(ER

P) fo

r the

City

A pe

rman

ent r

ecov

ery

kit i

s no

w lo

cate

d at

the

Sout

h Ar

m C

omm

unity

Cen

tre.

Two

porta

ble

reco

very

kits

hav

e be

en d

evel

oped

and

are

sto

red

at th

e C

lare

nce

City

Cou

ncil

Cha

mbe

rs a

nd D

epot

W

ork

in c

onsu

ltatio

n w

ith re

leva

nt a

genc

ies

and

com

mun

ity g

roup

s to

dev

elop

, te

st a

nd re

fine

emer

genc

y re

spon

se m

echa

nism

s

An e

xerc

ise

was

und

erta

ken

in 2

014

to te

st th

e ac

tivat

ion

of th

e So

uth

Arm

C

omm

unity

Cen

tre a

s an

eva

cuat

ion

and

reco

very

cen

tre, t

his

will

incl

ude

parti

cipa

tion

by T

asm

ania

n H

ealth

Org

anis

atio

n So

uth,

SES

, Sal

vatio

n Ar

my,

D

epar

tmen

t of H

ealth

and

Hum

an S

ervi

ces

and

othe

r Sou

ther

n C

ounc

ils.

Th

e C

ity o

f Cla

renc

e C

omm

unity

Rec

over

y Pl

an w

as c

ompl

eted

and

sig

ned

off.

GOALInfrastructure that underpins and enhances the life and growth of the cityOBJECTIVES & STRATEGIES

n To provide for infrastructure that meets the future needs of the community

DrainageFacilities management



ExpensesEmployee Costs 1,827 1,827 1,813 14 Plant Hire 736 736 697 39 Materials 521 521 541 (20) Contracts 1,716 1,716 1,705 11 Depreciation 3,700 3,700 3,700 - Loan Interest - - - - Other 1,101 1,101 1,026 75 Total Expenses 9,601 9,601 9,482 119 RevenuesRates - - - - Fees and Charges 30 30 22 (8) Grants 5,963 5,963 3,434 (2,529) Interest - - - - Other 117 117 119 2 Total Revenues 6,110 6,110 3,575 (2,535) Net Total 3,491 3,491 5,907 (2,416) CAPITAL TRANSACTIONSAsset Purchases 18,578 18,578 14,234 4,344 Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - - Transfer From Reserves 9,045 9,045 9,045 -


infrastructureroads

infrastructure

n To ensure that existing infrastructure is maintained and renewed to meet identified service and amenity levels

PROGRAMSInfrastructure includes the following programs and activities:Roads



ExpensesEmployee Costs 515 515 500 15 Plant Hire 149 149 111 38 Materials 126 126 70 56 Contracts 252 252 237 15 Depreciation 579 579 579 - Loan Interest - - - Other 24 24 26 (2) Total Expenses 1,645 1,645 1,523 122 RevenuesRates 1,992 1,992 2,011 19 Fees and Charges - - - - Grants 1,300 1,300 1,910 610 Interest - - - - Other - - - - Total Revenues 3,292 3,292 3,921 629 Net Total (1,647) (1,647) (2,398) 751 CAPITAL TRANSACTIONSAsset Purchases* 4,326 4,326 2,713 1,613 Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - - Transfer From Reserves - - - -

Variations From Operating PlanHalf of 15/16 grants commission paid in advance

infrastructurestormwater



ExpensesEmployee Costs 302 302 236 66 Plant Hire 109 109 108 1 Materials 222 222 162 60 Contracts 829 829 741 88 Depreciation 1,683 1,683 1,683 - Loan Interest - - - Other 898 898 907 (9) Total Expenses 4,043 4,043 3,837 206 RevenuesRates - - - - Fees and Charges 164 164 199 35 Grants 53 53 181 128 Interest - - - Other 364 364 363 (1) Total Revenues 581 581 743 162 Net Total 3,462 3,462 3,094 368 CAPITAL TRANSACTIONSAsset Purchases 1,955 1,955 923 1,032 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 575 575 575 -

Variations From Operating PlanHalf of 15/16 grants commission paid in advance

infrastructurefacilitiesmanagement

infra

stru

ctur

eR

oads

Roa

ds

CO

MM

ENTS

: $-

$20

0,00

0

$40

0,00

0

$60

0,00

0

Sep

Dec

Mar

Jun

Seal

ed R

oad

Mai

nten

ance

Cos

t

Seal

ed R

oad

Mai

nten

ance

cos

t 201

2-20

13 C

ost p

er q

uart

er

Seal

ed R

oad

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nten

ance

cos

t 201

3-20

14 C

ost p

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ed R

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ance

cos

t 201

4-20

15 C

ost p

er q

uart

er

$-

$50

,000

$10

0,00

0

$15

0,00

0

$20

0,00

0

Sep

Dec

Mar

Jun

Uns

eale

d Ro

ad M

aint

enan

ce C

ost

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

012-

2013

Cos

t per

qua

rter

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

013-

2014

Cos

t per

qua

rter

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

014-

2015

Cos

t per

qua

rter

CO

MM

ENTS

:

0

100

200

300

400

500

Sep

Dec

Mar

Jun

Number of Requests

Poth

ole

Requ

ests

and

Rep

airs

Poth

ole

Requ

ests

201

3-20

14Po

thol

e Re

ques

ts20

14-2

015

Poth

oles

Rep

airs

201

3-20

14Po

thol

es R

epai

rs 2

014-

2015

CO

MM

ENTS

:C

OM

MEN

TS:

Foot

path

requ

ests

are

insp

ecte

d in

acc

orda

nce

with

Cou

ncil's

ado

pted

risk

as

sess

men

t for

foot

path

trip

haz

ards

. A c

ontra

ct w

as a

war

ded

in J

uly

2014

to u

nder

take

insp

ectio

n an

d re

porti

ng o

n de

fect

s id

entif

ied

in m

ulti

purp

ose

path

way

s an

d fo

otpa

ths.

Thi

s re

port

will

det

erm

ine

the

repa

ir w

orks

to b

e un

derta

ken

base

d on

the

defe

ct le

vel (

trip

size

).

0

100

200

300

400

Sep

Dec

Mar

Jun

Number of Requests

Foot

path

Req

uest

s and

Rep

airs

Foot

path

Req

uest

s 201

3-20

14Fo

otpa

th R

eque

sts 2

014-

2015

Foot

path

Rep

airs

201

3-20

14Fo

otpa

th R

epai

rs 2

014-

2015

infra

stru

ctur

eR

oads

Stor

mw

ater

0510152025303540

Sep

Dec

Mar

Jun

Length, kmU

nsea

led

Leng

th o

f Roa

d G

rade

d

Gra

vel R

oad

Grad

ed 2

012-

2013

Gra

vel R

oad

Grad

ed 2

013-

2014

Gra

vel R

oad

Grad

ed 2

014-

2015

$-

$50

,000

$10

0,00

0

$15

0,00

0

$20

0,00

0

Sept

Dec

Mar

Jun

Maintenance Cost

Stor

mw

ater

Mai

nten

ance

Cos

ts

Mai

nten

ance

Cos

t 201

2 - 2

013

Mai

nten

ance

Cos

t 201

3 - 2

014

Mai

nten

ance

Cos

t 201

4 - 2

015

01020304050

Sept

Dec

Mar

Jun

Number of Requests

Stor

mw

ater

Req

uest

s

Requ

ests

201

2/20

13Re

ques

ts 2

013/

2014

Requ

ests

201

4/20

15

CO

MM

ENTS

:Th

e gr

adin

g of

gra

vel r

oads

is d

eter

min

ed o

n co

nditi

on i

nspe

ctio

n an

d th

eref

ore

not a

ll ro

ads

are

grad

ed w

ithin

the

sam

e pe

riod.

$0$2

,000

$4,0

00$6

,000

$8,0

00$1

0,00

0$1

2,00

0

Sep

Dec

Mar

Jun

Uns

eale

d M

aint

enan

ce C

ost p

er k

m o

f Roa

d G

rade

d

$ pe

r km

201

2-20

13.

$ pe

r km

201

3-20

14.

$ pe

r km

201

4-20

15.

CO

MM

ENTS

:

CO

MM

ENTS

:C

OM

MEN

TS:

infra

stru

ctur

e

Faci

litie

s M

anag

emen

t

$0

$10,

000

$20,

000

$30,

000

$40,

000

$50,

000

$60,

000

Sep

Dec

Mar

Jun

Cost

Vand

alis

m &

Gra

ffiti

cost

s per

Qua

rter

Expe

nditu

re 2

012-

2013

Expe

nditu

re 2

013-

2014

Expe

nditu

re 2

014-

2015

$158

,150

$174

,750

$172

,936

$163

,778

$156

,079

$148

,404

$48,

769

$31,

693$4

6,94

6

Expe

nditu

re20

12-2

013

Expe

nditu

re20

13-2

014

Expe

nditu

re20

14-2

015

YTD

Exp

endi

ture

/ B

udge

t

Period

Vand

alis

m A

nnua

l Exp

endi

ture

Com

paris

ons

Qua

rter

ly E

xpen

ditu

re C

ompa

rison

YTD

Expe

nditu

reAn

nual

Bud

get

CO

MM

ENTS

:C

OM

MEN

TS:

infra

stru

ctur

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Roa

ds

Dev

elop

men

t

Impl

emen

t a ro

ad h

iera

rchy

to im

prov

e tra

ffic

flow

and

pro

vide

a ro

ad w

idth

‘fit

for

purp

ose’

as

defin

ed in

Cou

ncil’s

Hig

hway

s By

Law

In

pro

gres

s

M

aint

ain

a se

aled

sur

face

on

all r

oads

whe

re a

sea

l exi

sts

in a

ccor

danc

e w

ith

Cou

ncil’s

Roa

d As

set M

anag

emen

t Pla

n. P

rovi

de a

sea

led

surfa

ce o

n un

seal

ed

road

s if

it is

eco

nom

ic to

do

so o

r if t

here

are

sig

nific

ant s

afet

y re

ason

s

U

nder

take

n as

nec

essa

ry

Al

l new

wor

ks a

re to

be

desi

gned

and

con

stru

cted

as

defin

ed in

Cou

ncil’s

Hig

hway

s By

-Law

U

nder

take

n as

nec

essa

ry

Mai

nten

ance

M

aint

ain

rura

l roa

d sh

ould

ers

as re

quire

d

On-

goin

g

All r

oads

insp

ecte

d an

d al

l pot

hole

s an

d ed

gebr

eaks

repa

ired

up to

4 ti

mes

per

yea

r.

Und

erta

ken

as n

eces

sary

G

rade

uns

eale

d ro

ads

up to

3 ti

mes

a y

ear w

ith th

e ex

cept

ion

of B

egon

ia S

treet

w

hich

is to

be

grad

ed u

p to

6 ti

mes

a y

ear

G

rade

d as

nec

essa

ry a

s a

resu

lt of

mai

nten

ance

insp

ectio

ns

G

rade

uns

eale

d ca

r par

ks u

p to

3 ti

mes

a y

ear a

s ne

cess

ary

U

nder

take

n as

nec

essa

ry

Roa

d cu

lver

ts in

spec

ted

up to

3 ti

mes

a y

ear a

nd c

lear

ed a

s ne

cess

ary

U

nder

take

n as

nec

essa

ry

Pick

up

road

side

litte

r on

Cou

ncil

mai

ntai

ned

road

s w

ithin

14

days

of r

eque

st

Und

erta

ken

as n

eces

sary

Br

idge

s in

spec

ted

annu

ally

and

repa

ired

as re

quire

d

Insp

ecte

d tw

ice

per y

ear a

nd m

aint

enan

ce u

nder

take

n as

nec

essa

ry

All d

amag

e at

tend

ed to

24

hour

s a

day,

7 d

ays

a w

eek,

repa

ired

as re

quire

d

On-

goin

g

Atte

nd to

dam

aged

/ st

olen

road

furn

iture

with

in 1

4 da

ys o

f not

ifica

tion

U

nder

take

n as

nec

essa

ry

Urb

an s

eale

d ro

ads

swep

t at l

east

onc

e ev

ery

6 w

eeks

O

n-go

ing

R

oad

rese

rves

insp

ecte

d an

nual

ly a

nd P

1 ha

zard

s de

alt w

ith o

n a

sche

dule

d ba

sis.

In

spec

tions

incl

ude

foot

path

s &

cycl

eway

s, k

erb

& gu

tterin

g, tr

affic

man

agem

ent

sign

s on

Cou

ncil

road

s, s

treet

sig

ns, s

afet

y fe

nce,

gui

de p

osts

, gua

rd ra

ils, p

ost &

ca

ble

barr

iers

, sea

ts, l

itter

/ do

ggie

bin

s, fl

agpo

les

/ lig

htpo

les,

ligh

t bol

lard

s an

d ve

geta

tion

U

nder

take

n as

nec

essa

ry

R

ichm

ond

tow

nshi

p na

ture

stri

ps m

owed

mon

thly

(Win

ter p

erio

d as

nec

essa

ry)

O

n-go

ing

M

owin

g of

road

ver

ges

alon

g ar

teria

l rur

al ro

ads

as d

efin

ed in

Cou

ncil’s

Roa

d As

set

Man

agem

ent P

lan

2.4

m w

ide,

onc

e a

year

W

eed

spra

ying

aro

und

guid

e po

sts

and

road

sig

ns w

ill be

und

erta

ken

pend

ing

wea

ther

con

ditio

ns a

nd v

erge

gro

wth

.

Mow

ing

of ro

ad v

erge

s al

ong

non-

arte

rial r

ural

road

s as

def

ined

in C

ounc

il’s R

oad

Asse

t Man

agem

ent P

lan

1.2m

wid

e, o

nce

a ye

ar

Wee

d sp

rayi

ng a

roun

d gu

ide

post

s an

d ro

ad s

igns

will

be u

nder

take

n pe

ndin

g w

eath

er c

ondi

tions

and

ver

ge g

row

th.

infra

stru

ctur

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Roa

ds/C

ont…

R

espo

nd to

tree

mai

nten

ance

risk

man

agem

ent a

nd s

ight

haz

ard

issu

es w

ithin

road

re

serv

atio

ns a

s ne

cess

ary

U

nder

take

n as

nec

essa

ry

R

oad

safe

ty a

udit

to b

e co

nduc

ted

on a

5 y

early

bas

is a

nd R

oad

cond

ition

sur

vey

unde

rtake

n on

a 2

yea

rly b

asis

R

oad

Safe

ty a

udit

com

plet

ed, S

epte

mm

ber 2

014

En

sure

all

wor

ks u

nder

take

n w

ithin

Cou

ncil

mai

ntai

ned

road

rese

rvat

ions

com

ply

with

rele

vant

cod

es o

f pra

ctic

e

Com

plia

nce

adhe

red

to

M

aint

ain

jetti

es a

nd b

oat r

amps

con

trolle

d by

Cou

ncil

O

n-go

ing

En

sure

all

built

faci

litie

s w

ithin

Cou

ncil

mai

ntai

ned

area

s co

mpl

y w

ith re

leva

nt

Legi

slat

ion

C

ompl

ianc

e ad

here

d to

Stor

mw

ater

Dev

elop

men

t

Syst

em c

apab

le o

f han

dlin

g a

1/20

yr f

lood

Ex

istin

g pr

oble

m a

reas

bei

ng in

vest

igat

ed fo

r com

plia

nce

W

ater

qua

lity

to s

atis

fy P

rote

cted

Env

ironm

enta

l Val

ues

(PEV

s)

WSU

D g

uide

lines

bei

ng p

rogr

essi

vely

impl

emen

ted

En

sure

con

fined

spa

ces

are

built

in a

ccor

danc

e w

ith C

ounc

il po

licy

to c

ompl

y w

ith

stat

utor

y re

quire

men

ts

On

Goi

ng

Mai

nten

ance

In

spec

t dra

inag

e pi

ts e

ach

year

and

cle

ar a

s re

quire

d

On

Goi

ng

Res

pond

imm

edia

tely

24

hour

s / 7

Day

s pe

r wee

k to

any

em

erge

ncy

that

may

cau

se

pote

ntia

l flo

odin

g, e

nviro

nmen

tal h

arm

or p

rope

rty d

amag

e

On

Goi

ng

R

espo

nd a

nd in

spec

t see

page

/dra

inag

e pr

oble

ms

with

in 1

4 da

ys o

f bei

ng re

porte

d an

d al

l P1

and

P2 ta

sks

com

plet

ed w

ithin

sch

edul

e (w

here

P1

=pub

lic/ e

nviro

nmen

t sa

fety

and

to b

e re

paire

d w

ithin

1 m

onth

, P2

=may

resu

lt in

dam

age

to o

ther

ass

ets

and

to b

e re

paire

d w

ithin

3m

ths)

.

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pro

gres

s

M

aint

ain

unre

stric

ted

chan

nels

in ri

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ts/o

pen

drai

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nd o

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five

year

pr

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m

Und

erta

ken

as n

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sary

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aint

ain

GPT

’s, o

n a

3 m

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ly c

ycle

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ng

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ntai

n m

ajor

sto

rmw

ater

out

lets

on

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thly

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fter m

ajor

sto

rms

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n G

oing

and

und

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ken

as n

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ark,

and

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ine

conf

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ces

in a

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e w

ith s

tatu

tory

re

quire

men

ts

On

Goi

ng

M

odify

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spa

ces

in a

ccor

danc

e w

ith C

ounc

il po

licy

to c

ompl

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ith s

tatu

tory

re

quire

men

ts

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Goi

ng

infra

stru

ctur

eKe

y pe

rform

ance

indi

cato

rs a

nd o

utco

mes

Faci

litie

s M

anag

emen

tD

evel

opm

ent

Prov

ide

com

mun

ity fa

cilit

ies

to m

eet i

dent

ified

and

affo

rdab

le n

eeds

of t

he

com

mun

ity

Kang

aroo

Bay

Pro

men

ade

Exte

nsio

n St

age

2. T

asW

ater

hav

e co

mpl

eted

w

ork

on th

e re

loca

tion

of t

he m

ajor

Sew

er M

ain

acro

ss K

anga

roo

Bay.

H

owra

h R

ecre

atio

n C

entre

upg

rade

com

men

ced.

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sure

all

built

faci

litie

s w

ithin

Cou

ncil

mai

ntai

ned

area

s co

mpl

y w

ith re

leva

nt

Legi

slat

ion.

C

ontra

ctor

s en

gage

d to

und

erta

ke c

ompl

ianc

e w

orks

as

requ

ired

Mai

nten

ance

Dev

elop

mai

nten

ance

/ in

spec

tion

/ pla

nned

repa

ir pr

ogra

m a

nd c

ompl

ete

all P

1 an

d P2

task

s w

ithin

sch

edul

e (w

here

P1=

publ

ic s

afet

y &

to b

e re

paire

d w

ithin

1 m

onth

, P2

=may

resu

lt in

dam

age

to p

rope

rty a

nd to

be

repa

ired

with

in 3

mth

s)

O

n G

oing

C

lean

pub

lic to

ilets

& B

BQ's

in:

Ric

hmon

d To

ilets

twic

e a

day

/ 7 d

ays

a w

eek

/ 52

wee

ks a

yea

r with

add

ition

al

clea

ning

und

erta

ken

in a

ccor

danc

e w

ith to

uris

t cru

ise

ship

sum

mer

sch

edul

es

On

Goi

ng

Hig

h us

e ur

ban

area

s on

ce a

day

/ 7 d

ays

a w

eek/

52

wee

ks a

yea

r

On

Goi

ngLo

w u

se u

rban

are

as o

nce

a da

y/7

days

a w

eek/

25 w

eeks

a y

ear (

sum

mer

)

On

Goi

ngLo

w u

se u

rban

are

as o

nce

a da

y/ 3

day

s a

wee

k/ 2

5 w

eeks

a y

ear (

win

ter)

O

n G

oing

Cam

brid

ge o

nce

a da

y / 2

day

s a

wee

k / 5

2 w

eeks

a y

ear

O

n G

oing

Pr

ovid

e fin

anci

al a

ssis

tanc

e to

the

oper

atio

ns o

f the

SES

Cla

renc

e un

it

In p

rogr

ess

En

sure

all

built

faci

litie

s w

ithin

Cou

ncil

mai

ntai

ned

area

s co

mpl

y w

ith re

leva

nt

Legi

slat

ion.

C

ontra

ctor

s en

gage

d to

und

erta

ke c

ompl

ianc

e w

orks

as

requ

ired

Annual Budget YTD Budget Actual

% Gross Audited Receipts (**refer below) $84,310 $84,310 $84,362

Total Revenues $84,310 $84,310 $84,362 Power & Gas $207,000 $207,000 $201,168YMCA $273,293 $273,293 $275,437Maintenance, Security, Compliance $51,650 $51,650 $90,678Total Expenses $531,943 $531,943 $567,283

Net $447,633 $447,633 $482,921

Total Attendees For Period July 2013 to June 2014 131,927 Total Attendees For Period July 2014 to June 2015 115,257 Percentage Variance Previous Year (++ refer below) -12.6%

Clarence Aquatic CentreActivity Report June 2015

Comments:

** Income from YMCA (% of Gross Audited Receipts) is due following the YMCA end of financial year audit process and will be paid in accordance with the lease agreement.

The emergency maintenance budget was over expended due to two major mechanical breakdowns, one of the two water heat pumps and one of the two air handling heat pumps failed. The failures were repaired quickly and there was no inconvenience to patrons.

YTD BudgetTotal

Expenses

0

100000

200000

300000

400000

500000

600000

Total Expenses

Amou

nt

Total Expenses

YTD Budget Total Expenses

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

Jul

Aug

Sep

Oct

Nov De

c

Jan

Feb

Mar Ap

r

May Jun

Num

ber o

f Pat

rons

Clarence Aquatic Centre Attendees

2012-2013 2013-2014 2014-2015

The Aquatic Centre was closed for maintenance from 28 March to 30 April 2013 and 2 April to 18 May 2015.

capi

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235,

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ven

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age

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plet

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plet

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acity

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men

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t cat

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ent m

anag

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Sep-

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Sep-

15D

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47,6

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2120

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551,

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Dec

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ay a

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324,

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2590

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C

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2592

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Com

mun

ity A

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2624

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2625

Men

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hed

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rah

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ncil

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plet

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agem

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1,46

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Proj

ect

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crip

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l Bud

get

2014

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udes

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Tota

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t plu

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aced

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ated

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1821

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iona

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490,

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Dec

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Posi

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lan

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8,68

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Som

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ith a

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2051

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plet

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2349

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54,0

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ter P

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2376

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Proj

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Tota

l Bud

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over

s)

Tota

l Cos

t plu

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men

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1892

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by

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2526

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15

2527

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ll bl

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plet

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284

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plet

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26Be

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Quarterly Report - June 2015 (1264 kb)

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Transcript of Quarterly Report - June 2015 (1264 kb)