QUARTERLY REPORT 3 rd Quarter 2012/13 Oct – Dec 2012 BRANCH : Administration Unit : Corporate...

QUARTERLY REPORT

3rd Quarter 2012/13Oct – Dec 2012

BRANCH : AdministrationUnit : Corporate Management

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PROGRAMME OBJECTIVE

2

• To provide effective leadership, management and administrative support services.

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Sub-pro: Communications

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4

Strategic Objective

Performance Indicator/output

2012/13

Quarter 3 Target Responsible

Manager

Progress (Achieved, Partially Achieved or

Not Achieved)

Reason for Variances

(partially or not achieved)

Proposed Corrective Actions

Ensuring that the policy and strategic frameworks are in place for effective communication

Communication Strategy for 21012\3 developed

Communication Strategy implemented

CD: Comm Achieved.

Events Management Policy developed

Departmental events implemented

D: Comm Achieved

To promote internal communication within the dept

Weekly internal online publication Newsflash produced

16 online editions of Newsflash produced

DD: Comm Achieved

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5

Strategic Objective

Performance Indicator/outpu

t 2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,

Partially Achieved or Not Achieved)




Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.

At least one departmental media statement, message or article published or aired in the media

Four media statements published or broadcast per week

CD \ D \ DD Achieved.

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6

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved, Partially

Achieved or Not Achieved)

Reason for Variances(partially or not achieved)


Draft speeches for the Minister as requested from time to

time.

Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery

Speeches drafted as per request / instruction

CD: Comm Achieved

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• Heightened communication of the Sixteen Days campaign

• Effective utilisation of broadcast and print media• Drafting of all requested speeches – a total of 28

speeches were drafted during the quarter• Coping without staff and basic resources• 18 Online Editions of Newsflash produced - exceeded

quarterly target

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MAIN ACHIEVEMENTS

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Item2 Budget Expenditure Balance

Compensation of employees R1 857 000 R1 624 705 R232 925

Goods and services R163 000 R359 753 - R200 363

Budget Report

CHALLENGES REQUIRING INTERVENTION

9

• Inadequate human resource• Lack of basic working tools• Budget • Inadequate appreciation of the strategic role of communication• Departmental events taking place at the same time – limited space for maximum

profiling

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Sub-pro: Legal Services

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11

Strategic Objective


2012/13

Quarter 3Target

Responsible Manager



Reason for Variances(partially or not

achieved)


To review, develop and draft legislation relevant to the Department’s mandate.

Draft legislation as per the Departmental legislative programme

Draft Women Empowerment and Gender Equality Bill submitted to cabinet

Support to parliamentary processes to enact the legislation

CD: Legal Services

Partially Achieved

Achieved

A meeting with the OCSLA has been arranged to discuss their concerns and opinion regarding the draft Bill with the intention to reach consensus on the matter.

Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities developed

Draft framework for constitutionality review and harmonisation of legislation impacting on the rights of women, children and people with disabilities workshoped to internally

CD: Legal Services

Partially Achieved

•WEGE Bill was given priority over other targets.•Lack of capacity in the CD:Legal Services

A proposal was submitted to CD:Strategic Management to amend the CD:LS’s APP in order to make this target SMART

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12

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,



achieved)Proposed Corrective

Actions

To draft and scrutinise agreements involving the Department.

MOU’s as per requests from branches within the department developed

Contract management protocol developed

MOU’s with prioritised Departments drafted

Contract management protocol approved and implemented

Achieved

Partially Achieved


Target is carried over to the next quarter.

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13

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)


To render legal support and advice to Departmental clients re internal and external matters

Litigation management strategy developed

Litigation management strategy approved and implemented

Partially Achieved


Target is carried over to the next quarter.

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TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective

actionLitigation management strategy developed

Litigation management strategy approved and implemented

Final draft of Litigation management protocol presented to Top Management for inputs and comments.

Contract management protocol developed

Contract management protocol approved and implemented

Draft Contract management protocol presented to Top Management for inputs and comments.

Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities

Current legislation that impacts on the rights of women, children and people with disabilities researched and reviewed

Ist draft submitted to ADG on 30 September

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Budget Report

Item Budget Expenditure Balance

Machinery and Equipment

0 5 288 -5 288

Compensation of Employees

1 483 000 1 340 400 142 600

Goods and Services

2 680 000 172 766 95 234

Total 1 751 000 1 518 453 232 547

Sub Programme: Resource Management

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17

Strategic Objective

Performance Indicator/ output

2012/13Quarter 3 Target

Responsible Manager

Progress (Achieved,



achieved)


Optimally utilise and develop human resources

HR Plan revised andimplemented

HR Plan revised and submitted to DPSA

D: HRM Not Achieved HR Planning Committee not yet established.

HR planning priorities dependent on evolving strategic direction and service delivery model related to Turn-Around Strategy.

Audit Committee resolved on 11 December 2012 that Adjusted HR Plan is deferred till end February 2013 to ensure alignment with outcomes of Turn-Around Strategy.

Approve appointment of HR Planning Committee.

Ensure alignment between Adjusted HR Plan and Turn-Around Strategy.

Submit Adjusted HR Plan to DPSA by end February 2013.

Service Delivery Improvement Plan developedand implemented

Awareness campaigns on the Service Deliver Charter conducted

D: Strategic Management

Not Achieved SDIP Committee not yet established.

Approve SDIP Committee.

DPSA to present workshop on management of service delivery improvement to members of SDIP Committee.

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Strategic Objective

Performance Indicator/

output 2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,




Actions

Optimally utilise and develop human resources

Workplace Skills Plan(WSP) developed

Alignment of job profiles, PDP’s, WSP and PMDS.

Manage and review impact of development provided to employees.

D: HRM Achieved

Not Achieved No impact due to budgetary challenges

Identify free training opportunities.

Implement on-the-job training and coaching.

Institutionalisa- tion of the PMDS

PMDS managed

D: HRM Partial Achieved (70% level 2-12 &30% SMS)

Not all officials submitted their mid-term reviews as requested

Approve appointment of Moderating Committees.

Circular sent to all incumbents and managers who are not compliant.

Employee AssistanceProgramme developed

Employee AssistanceProgramme implemented

D: HRM Not Achieved EAP Plan of Action not finalised and communicated.

EAP Coordinator to finalise, communicate and schedule the implementation of the EAP Plan of Action.

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Strategic Objective

Performance Indicator/outp

ut 2012/13

Quarter 3 Target

Responsible Manager




achieved)


Implement and maintain a computer network to enable business to achieve their mandate.

Computernetworkimplemented

Additional backup/ Storage devices implemented

Dir: IT Achieved

Implement ICT Governance.

ICTGovernanceframeworkdesigned and phase 1implemented

Establish IT policies and standards

Dir: IT Partly achieved Information Security Policy reviewed after inputs received and aligned with security Management Policy.

Revised policy to be submitted to Accounting Officer for approval.

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20

Strategic ObjectivePerformance

Indicator/output 2012/13

Quarter 3 Target

Responsible Manager




achieved)


Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees.

Internal security policy developed

Internal Security policy implemented.

Dir: SM Achieved, Security policy approved,Access control improved,Briefing session held with the Ministry personnel,Coordination of security during major events took place in November and December 2012.Quotations for the installation of security system sought, only one outstanding.

Briefing sessions in Branches will be held in the last quarter,Installation of the security system will be concluded in the last quarter.

Occupational Health and Safety policy developed.

Draft OHS policy consulted.

Dir: SM Partially Achieved Draft policy circulated first to all personnel, inputs received and are being consolidated.

Draft policy will be submitted for approval in the last quarter.

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Quarter 3 Target

Responsible Manager

Progress (Achieved, Partially Achieved or Not Achieved)



Actions

To provide safe and compliant accommodation

Suitable and compliant accommodation secured

Needs analysis submitted

D: Facilities

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MAIN ACHIEVEMENTS

22

Stable network maintained. Uninterruptable power supply devices have been and

installed in all the switch cabinets (to prevent power spikes).

All relevant SITA SLA’s have been signed – Business Agreement under review by Legal Services

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BRANCH CHALLENGES REQUIRING INTERVENTION

23

Lack of funding to enhance IT environment – Implement e-mail archiving, document management, databases, licences, network equipment (currently on loan from The Presidency)

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MAIN ACHIEVEMENTS

KPI Q3 Target Achieved Progress Information

HR Plan revised andimplemented

Revised organisational structure in line with the Department’s mandate finalised

Structure and establishment of Office of the Deputy Minister approved.

Creation of post of Director: Risk Management approved.

Workplace Skills Plan(WSP) developed

Manage and review impact of development provided to employees.

5 officials (HR) attended PERSAL training

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actionHR Plan revised andimplemented

Revised organisational structure submitted to DPSA for approval

Approval of appointment of HR Planning Committee by Minister.

Alignment to be ensured between Adjusted HR Plan and Turn-Around Strategy.

Adjusted HR Plan to be submitted to the DPSA by end February 2013 *(Audit Committee resolution).

Service Delivery Improvement plan developedand implemented

Service Delivery Charterconsulted and approved

Approval of appointment of SDIP Committee by Minister.

Workplace Skills Plan developed

Identified training interventions coordinated

Lack of training budget. 1% of compensation budget to be allocated to training and development in 2013/14.

Employee AssistanceProgramme developed

Employee AssistanceProgramme implemented

No service provider can be appointed due to the unavailability of funds.

EAP Coordinator appointed and is in process of developing EAP Plan of Action.

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actionComputernetworkimplemented

Additional network file servers / databases implemented

No funding available in 2012/13. Procurement of file servers and database system(s) deferred to 2013/14 (if funding is available)

ICTGovernanceframeworkdesigned and phase 1implemented

ICT Committee established

Information Security Policy implemented

Terms of reference being drafted. Memorandum to be submitted to Acting Chief Director: Resource Management in January 2013.

Awaiting feedback from Deputy Minister.Revised policy to be submitted to Accounting Officer for approval.

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Compensation of Employees 3,072,000 2,750,162 321,838

Goods and Services 210,000 313,221 -220,493

Total 3,282,000 3,063,383 101,345

Budget Report

Sub-prog: Financial Management

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Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,



achieved)


Sound financial management

Proper budget planning and sufficient allocated funds facilitated

Training budget related matters to programs conducted

CFO Not achieved Focus was given to addressing audit outcomes and improving control envirnment

Training to be arranged within the 4th quarter

Budget vs Expenditure and monitor

Monthly monitoring of budget vs exprnditure

Dir Finance Achieved

In year monitoring implemented

In year minotoring implemented

Dir Finance Achieved

30 days payment deadline implemented

Checklist on payments implemented and monitored

Dir Finance Partially Achieved 70%

Checlist implemented but to staff capacity contraints not effectively monitored, centralisation of invoices receipt not implemented yet

Matter has been discussed and agreed upon but to be implemented in the 4th quarter

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Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,



achieved)


Sound financial management

Sound Supply Chain Management

Compliance to policies and prescripts implemented

Adherence to business process monitored

Monthly and quarterly interim financial statements complied and submitted

Dir Finance

Dir Finance

Achieved

Partially Achieved, 60%

Monthly financial statements has only been introduce effective November 2012 and still being reviewed. Quarterly IFS reporting is firmly on course

Monthly financial statements will be prepared and submitted timeously effective from the 4th quarter.

Internal control environment improved

Implementation of internal control mechanism processes and procedures facilitated

Dir: SCM Partially Achieved, 70%

Delays in the loading of information on the LOGIS system due to capacity constraints

LOGIS to be piloted and rolled out in the 4th quarter.

Prescribed reporting requirements and timeframes complied

Adhere to approved business processes

Dir: SCM Partially Achieved 50%

Due to the cancellation of the previous security tender a be one will be advertised in the 4th quarter

2 information sessions targeting Provincial suppliers has not been done due to the change in the approach

SCM and BID Committee member have attended the SCM training

The SCM unit targeted Provincial consultations that would be arranged by branches and requested a slot to present SCM processes and the suppliers database

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MAIN ACHIEVEMENTS


Budget vs Expenditure and monitor

Monthly monitoring of budget vs expenditure

Budget v/s Expenditure reports are produced and circulated monthly to responsibility managers. Commitments are monitored in Finance

quarterly interim financial statements complied and submitted

Interim IFS are now prepared and submitted to AO, IA and NT on time

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actionInternal control environment improved

Implementation of internal control mechanisms, processes and procedures facilitated.

LOGIS is live but currently is being piloted for full roll-out in the new financial year 2013/14.

A SCM Logistics Clerk has been appointed to assist with the LOGIS full roll-out.

Prescribed reporting requirements and timeframes complied

Business processes for approval, implementation of approved business processes tabled.

The Security Tender will be advertised before end of January 2013.

A reconciliation of the suppliers registered on our Suppliers Database with those registered on LOGIS will be undertaken, therefore the need to conduct information sessions targeting Provincial suppliers will not be necessary as LOGIS has all government department suppliers.

100% updated moveable asset register

Update moveable asset register, quarterly asset verification

Asset verification has been done in the Cape Town offices but the verification process for all the offices is still outstanding. A complete report of asset verification will done in due course.

Position of the Assist Director: SCM who will be responsible for Asset Management in the Department has been advertised. The names of the shortlisting panel have already been forwarded to HR.

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Budget Report

ECONOMIC CLASSIFICATOION: BUDGET R' EXPENDITURE R' BALANCE R'

Compensation of Employees 3,719,000 2,895,700 823,300

Goods and Services 3,369,000 2,580,322 788,678

Machinery and Equipment 0 35,164 (35,164)

Transfers 0 24,751 (24,751)

TOTAL 7,088,000 5,535,937 1,552,063

Sub-prog: Research and Policy Development

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35

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)


To provide research support and advisory services

To provideresearchsupport andadvisoryservices

Research support and advisory services provided (Study on Violence against children)

CD & 1xDir Achieved

Research support and advisory services provided (100 year women contribution study)

CD & 1xDir Partially achieved The unit was advised to consult the TOR with other stakeholders

Terms of reference to be consulted with relevant stakeholders in Quarter 4

Research support and advisory services provided (Audit of Special Schools)

CD & 1xDir Partially achieved Draft reports for 2 Provinces (NC & MP) in place. Data capturers requested from DOC.

Data capturers will only be made available to DWCPD in January 2012. Data Capturing to commence in January 2013

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36

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager







To provideresearchsupport andadvisoryservices

Research projectssupported and advised

CD & 1xDir Achieved• Report on the analysis of

the 2011 Census • Provided inputs on

Minister’s speech for the Gender Based Violence Summit

• Desk top review of Universities offering Gender Studies

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37

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)



Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment

Draft Report consulted with stakeholders

CD & 3 x Dir Partially Achieved Draft report not yet finalised

Report will be finalised and consulted with stakeholders in the Fourth quarter.

ResearchForums onWomen,Children &People withDisabilitiescoordinated

Plenary Meetings for National Research Forum

CD & 1xDir Achieved•Held a Research Plenary on Unaccompanied children who cross into RSA boarders

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Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)


To ensure effective Knowledge & Information Management (KIM) Services

Partialimplementationof KIM Servicesin thedepartment

Staff Capacitated on KIM

KIM Specialist • Not Achieved KIM Specialist not appointed due to lack of funds

Will be implemented in the next financial year subject to availability of budget

KIM Strategydeveloped

Policies submitted for approvalDraft Section 14 Manual consulted

PAIA requests managed

Implementation of the KIM Strategy

CD & 1 X KIM Specialist

Achieved• Draft

Departmental Section 14 Manual in place

• Achieved Draft of Records

Management Policy has been completed

• Achieved Draft Access to

Information Policy has been completed

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Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,




Actions

To render policy development coordination and support services

Reports onpolicycoordinationand supportservicesrenderedTo render policydevelopmentcoordinationand supportservices

Draft Report consulted with stakeholders Policy coordination and support services rendered Policy development framework approved Policy register maintained

CD & 3 x Dir

AchievedSupported the development of the SDC Dialogue

Partially Achieved

AchievedPolicy register in place

Framework submitted to Top Management, awaiting approval

Top Management to approve

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04/19/23 40

MAIN ACHIEVEMENTS


Provideresearchsupport andadvisoryservices

Tabling of the Study on Violence Against Children

Study was tabled at a launch ceremony attended by a number of Departments, NGO’s and Donor Agencies

Plenary Meetings for National Research Forum

Hosted the Research Forum A Research Forum was hosted by the Department with the support of Save the Children UK.


Supported the finalisation of the TOR for proposed study on Violence Against Women

TOR for the study on Violence Against Women has been finalised and approved by the UNFPA

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actionProvideresearchsupport andadvisoryservices

Study on Violence against children Study report was tabled on Q3


Audit of Special Schools Data captures will commence capturing questionnaires in January 2013

04/19/23 42


COMPENSATION OF EMPLOYEES2023000 1 090 675 932 325

GOODS AND SERVICES

1 720 200378891 1 341 309

Budget Report

Sub-prog: Inter-sectoral and International Coordination

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44



Quarter 3 Target

Responsible Manager


Not Achieved)




To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.

Beneficial Stakeholder Coordination Framework developed.

Develop final draft StakeholderCoordination Framework and submit for approval

CD. IS&IR Achieved Framework developed awaiting approval

The Plan OfAction (POA) for National and InternationalCommemoration eventsdeveloped and implemented

Implement the consolidatedPOA for National andInternational commemoration events

CD. IS&IR Achieved Plan of Action for International participation developed awaiting approval. The Department participated in all scheduled International and Multilateral engagements.

Stakeholder Database Management System developed

Continuous update of stakeholder database management system

CD. IS&IR AchievedUpdated continuously

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45



Quarter 3 Target Responsible Manager


Not Achieved)




To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors.international,

Partnerships between the department and inter-sectoral stakeholders signed and coordinated.

Identify and coordinate partnerships.

CD. IS&IR AchievedPartnership identified and coordination on an ongoing basisNationally with Government departments and internationally on Bi-national e.g. Nigeria MOU ready to be signed completed in the quarter.

A Donor Funding Register for the department developed

Manage and report on Donor funding received.

CD. IS&IR Achieved

Treasury approved template and awaiting approval of the template by principals before distribution for implementation

DWCPD Fund-raising guidelines developed

Fundraising guidelinesfinalised and submit for approval

CD. IS&IR Partially achieved The guidelines are currently being consulted upon.

The inputs will be consolidated in consultation with the 3 sectors and internal communications.

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46

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved, Partially Achieved or Not Achieved)



To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.

Guidelines and Standards on multi- and bilateral country reports coordinated and populated

Guidelines and Standards on multi-lateral and bilateralcountry reports implemented

CD. IS&IR Achieved

Guidelines for ODA participation received , still awaiting approval

Schedule on participation for multi- and bi-lateral activities/events developed

Schedule on participation formulti and bilateral activities/events inputs consolidated

CD. IS&IR Achieved Work in progress updates as and when schedule dates are posted

Some participation schedule from DIRCO are requested on ad hoc basis – and sometimes depend on the content of discussion and invitation extended to Minister or department as per Departmental mandate

Due to the fact DWCPD work is cross-functional or Inter-sectoral conclusive schedule is impossible, it is difficult to control the schedule of participation hence need to accommodate the unforeseen and unplanned requests.

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04/19/23 47

MAIN ACHIEVEMENTSKPI Q3 Target Achieved Progress Information

Stakeholder Coordination Framework developed and finalised

Final Stakeholder Coordination Framework finalised, awaiting approval

•Coordinated Men’s Forum •Coordinated Development Partners Forum

• The Stakeholder Framework was consulted at the Strategic Plan of the department at Misty Hills and also at WEGE branch meeting .

Strengthened partnerships with regional, multi- and bi-lateral partners for the 3 sectors.

1.Participated at the Nigeria Bi-national Committee (BNC) in Nigeria

2. Participated at the Africa Regional Conference on Sustainable Development-Addis Ababa

3. Coordinated the UN -16 Days Closing Ceremony for 16 Days of Activism Campaign 4. Finalised the establishment of the Development Partners Forum and the official endorsement.

• The MOU between DWCPD and the Ministry of Women Affairs in Nigeria has been finalised and will be signed during the state visit in January/ February 2013

• Report finalised and will be submitted for approval

Compliance with regional , continental and international instruments to advance the 3 sectors.

Guidelines for Official Development Assistance (ODA ) for donor funding consulted and finalised with Treasury

• The reporting template for donor funding finalised and submitted for approval and implementation.

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TARGETS NOT ACHIEVED Q2KPI Q3 Target Progress Information/corrective action

Stakeholder Coordination Framework drafted and developed

2nd draft of Strategic Plan developed

To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.

MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted toDPME

Performance Quarterly reports submitted

QSRM facilitated and report compiled

The submission for QSRM report was prepared and submitted in the 3rd Quarter.

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Budget Report

Sub-prog: STRATEGIC MANAGEMENT

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51

Strategic Objective


ut 2012/13

Quarter 3 Target

Responsible Manager




achieved)


To provide efficient executive and administrative support to the Minister and Director-General

Institutional M&E Policy and Policy Register developed

Institutional M&E Policy and Register approved

Dir. M&E Achieved Policy approved

Register not achieved

Development of Policy register function transferred to CD: Research and Policy Development

Institutional M&E Framework developed

Institutional M&E Framework approved

Dir. M&E Achieved

Performance Management Framework approved

Strategic Plan reviewed and approved

Strategic Plan approved

D: Planning Not Achieved - Approved Strategic Plan runs for a 5-yr cycle;- Target deferred to next financial year because Strategic Plan will be reviewed as part of the Turn Around Strategy of the department.

-A new Strategy will be consulted upon as part of the Turn Around Strategy of the department;-The process will be guided by the planning cycle of government and the project plan of the 1st phase of the Turn Around Strategy to be completed end of December.

Annual Performance Plan (APP) Approved

APP and Strategic Plan aligned

D: Planning Partially achieved Still working on the Turn-around strategy to come up with the revised strategy

First phase of the Turn-around to be completed end of December 2012

ENE chapter approved

Draft ENE document

CD Achieved

Draft ENE submitted to NT

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52

Strategic Objective


ut 2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,




Actions

To provide efficient executive and administrative support to the Minister and Director-General.

Functional M&E system

Electronic M&E system implemented

Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the drafting of AR and other Chief Directorate functions

An appointment to benchmark with Stats SA has been scheduled for January because Stats was preparing the release of statistics.

Management Performance Assessment Tool (MPAT) finalised

MPAT finalised

CD Achieved

In the 2nd quarter DPME held workshops on MPAT and the departments were expected to submit their reports during the 3rd quarter 2012/13



Dir. M&E Partially achieved

The quarterly reports submission date is every seven working day of each month of the new quarter.

The Q3 template with targets will be circulated on 17th Dec. to the programmes and the due date for submission is on 7th January 2012

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53

Strategic Objective


ut 2012/13

Quarter 3 Target

Responsible Manager





To provide efficient executive and administrative support to the Minister and Director-General.

2011/12 Annual Report Approved

Final Annual Report tabled

CD & Dir. M&E

Achieved

DWCPD participated in FOSAD Clusters

DWCPD participated and contributed in the FOSAD Clusters

Dir: Planning Achieved

04/19/23

04/19/23 54

MAIN ACHIEVEMENTS


Institutional M&E Policy developed

Institutional M&E Policy approved • The policy name was changed to Performance Management Policy and was consulted and approved by ADG

Institutional M&E Framework developed

Institutional M&E Framework approved

• The name of the framework was changed to Framework for Performance Management and was approved by the ADG.

2011/12 Annual Report Approved

Final 2011/12 Annual Report tabled to the Portfolio Committee

• The final Annual Report was printed, copies submitted to Parliament and circulated to the sms members.

04/19/23 55


actionStrategic Plan reviewed and approved

2nd draft of Strategic Plan developed

To review it as per Turn-around strategy, will be read by the end of January 2013.

Management Performance Assessment Tool (MPAT) finalised

MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted to DPME



The submission for QSRM report was prepared and submitted in the 3rd Quarter.

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Budget Report

Sub-Programme: INTERNAL AUDIT

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58

Strategic Objective


2012/13

Quarter 3 target Responsible Manager




achieved)


Provide quality assurance reviews and advice on compliance of departmental operations

Approved Internal Audit Charter developed

Audit Charter consulted

Director Internal Audit

Achieved

Approved Audit Committee Charter developed

Audit Committee Charter consulted


Achieved

Approved Risk Management Committee Charter developed

Regular meetings and Charter finalised


Not achieved Risk management Committee not established

Top Management meeting will be utilised as Risk management committee quarterly

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59

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)



Number of Strategic Risk Assessment Reports developed

Report compiled and risk assessment register maintained


Not achieved Inability to align the Strategic plan to the strategic risks

Risk Management moved to Strategic Management Unit

Number of Operational Risk Assessment Reports

Operational Risk Assessment report submitted

Submit the report and register for approval


Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment

Risk Management moved to Strategic Management Unit

Approved audit report on strategic and Annual performance plans developed

Strategic and annual performance plans monitored for alignment


Not Achieved Internal Audit Plan is approved

Portfolio of Evidence review on the second quarter will be done in January 2013

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60

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager




achieved)



Approved Internal Audit Procedure Manual developed

Internal Audit Procedure Manual submitted to Audit Committee for approval


Achieved

Number of follow-up reports on AGSA Audit findings for 2011/12

Management responses to AGSA analysed


Achieved

Anti-fraud and corruption strategy developed



Not achieved Policy approved Anti Fraud and corruption Strategy to be developed. Strategy to be finalised before end of financial year.

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61

Strategic Objective


2012/13

Quarter 3 Target

Responsible Manager

Progress (Achieved,




Actions

To conduct capacity building programmes

Number of coaching and training on Risk Management workshops

Training workshops conducted

Awareness campaigns on anti-fraud and corruption strategy conducted


Not achieved Risk Management Policy approved

As part of the Support Plan between National Treasury and DWCPD, Internal Audit and Risk Management Unit in OAG will develop a plan on Risk Management workshops and anti fraud awareness campaigns. Due 31 March 2013

04/19/23

04/19/23 62

TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective action

Approved Risk Management Committee Charter developed

Regular meetings and Charter finalised

Risk management Committee Charter was endorsed for approval by Audit Committee. Risk Management Committee to be established by 28 February 2013

Number of Strategic Risk Assessment Reports developed

Report compiled and risk assessment register maintained

Risk assessment process moved to Strategic Management

Number of Operational Risk Assessment Reports

Operational Risk Assessment report submitted

Submit the report and register for approval

Risk assessment process moved to Strategic Management

Number of coaching and training on Risk Management workshops

Training workshops conducted

Awareness campaigns on anti-fraud and corruption strategy conducted

Commitment secured through the strategic support plan (Between DWCP and National Treasury) for assistance by OAG risk management unit on training and awareness campaigns before 31 March 2013



Strategy development still in progress. Strategy will be finalised before end of financial year (31 March 2013).

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Item2 Budget Expenditure BalanceMACHINERY AND EQUIPMENT

R 27 000 R 0.00 R 27 000

COMPENSATION OF EMPLOYEES

R 559 000 R 224 955 R 334 045

GOODS AND SERVICES R 355 000 R 192 920 R 162 080

Budget Report

END

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THANK YOU

QUARTERLY REPORT 3 rd Quarter 2012/13 Oct – Dec 2012 BRANCH : Administration Unit : Corporate...

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Transcript of QUARTERLY REPORT 3 rd Quarter 2012/13 Oct – Dec 2012 BRANCH : Administration Unit : Corporate...