THE SUCCESSION CHALLENGE ISSUES IN SUCCESSION MANAGEMENT with.
Quarterly budget officers meeting · 2017-06-16 · • Recruitment • Performance management •...
Transcript of Quarterly budget officers meeting · 2017-06-16 · • Recruitment • Performance management •...
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QUARTERLY BUSINESS OFFICERS MEETINGJUNE 2017
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TODAY’S AGENDA
I. Budget update (Terry Johnson)
II. Charging University Departments GEF Space Usage (Terry Johnson)
III. Shared Services Update (Debby Zumbach)
IV.Talent Acquisition ERP Update (Cheryl Reardon)
V. 2017 FYE Close & Reporting Tools Advisory Committee (Selina Martin)
VI. Public Records, Personnel Files & FERPA (Jamie Jorgensen)
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BUDGET UPDATETERRY JOHNSON, CHIEF FINANCIAL OFFICER & TREASURER
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FY18 BUDGET UPDATE
1. FY18 Planned Budget Adjustments
a. Allocated $4.8M to move tenured and tenure-track faculty to 95% of peer median
b. Allocated new supplemental tuition to Engr $1.431M and dentistry $40k
c. If enrollment numbers hold, will allocate approx. $5.6M in October
2. CEA Report
a. Will update FY18 to reflect fall enrollment
3. Central Unit Reviews
a. All 7 committees held kick-off meetings in May
b. Round 2 meetings scheduled in June
4. True-Up/Subvention discussion
a. Hand-out list of “Items to Consider”
5. Mid-Year Salary Adjustments
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CHARGING UNIVERSITY DEPARTMENTS FOR GEF SPACE USAGETERRY JOHNSON, CHIEF FINANCIAL OFFICER & TREASURER
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UNIVERSITY SHARED SERVICES UPDATE DEBBY ZUMBACH, ASSOCIATE VP & DIRECTOR, BUSINESS SERVICES
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USS AVERAGE TOTAL TIME FOR ALL TRANSACTIONSJANUARY – MAY 2016
10 DAYS
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USS AVERAGE TOTAL TIME FOR ALL TRANSACTIONSJANUARY – MAY 2017
5 DAYS
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TRAVEL EXPENSE VOUCHERS – 6 DAYS IMPROVEMENT
January – May 2016 January – May 2017
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PROCUREMENT CARD VOUCHERS – 6.5 DAYS IMPROVEMENT
January – May 2016 January – May 2017
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REGULAR PURCHASE REQUISITION – 3 DAYS IMPROVEMENT
January – May 2016 January – May 2017
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E-VOUCHERS – NON-SERVICES – .5 DAYS IMPROVEMENT
January – May 2016 January – May 2017
4 Days 15h 35m
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E-VOUCHERS - SERVICES– 2 DAYS IMPROVEMENT
January – May 2016 January – May 2017
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AUDIT ERRORS
January – May 2016 January – May 2017
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ORG UNIT BEST IN CLASS
PROCUREMENT CARD VOUCHERS TRAVEL EXPENSE VOUCHERS
PresenterPresentation NotesPCARD COLLEGE OF NURSING TEV OVPRED
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ORG UNIT BEST IN CLASS - OVERALL
PresenterPresentation NotesCOLLEGE OF LAW
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CUSTOMER APPRECIATION DAY – JUNE 9TH
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NEXT STEPS
SURVEY CUSTOMERS FOR FEEDBACK
REVIEW PROCESSES TO OPTIMIZE
SHARE RESULTS AND BEST PRACTICES
CHERYL NIEMEYER WILL BE LEADING THIS EFFORT
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TALENT ACQUISITION ERP UPDATECHERYL REARDON, CHIEF HR OFFICER & ASSOCIATE VICE PRESIDENT
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Quarterly Business Officers Meeting
June 16, 2017
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Talent@IowaCommitteeStatus Report
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Interconnection of the Talent
Initiatives
Talent Management
Strategy
Talent Acquisition
Strategy
Talent Acquisition
System
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Talent Acquisition Strategy and System
• T@I recommendations: Implement a state-of-the-art talent management system– Address the full suite of talent management needs for varied constituencies
in a time frame that respects those needs
• UI strategic plan: Strategic interest in attracting and retaining talent– “The people of the UI are crafting new chapters of exploration, discovery,
creation, and engagement.”
• University community has identified talent acquisition as their highest priority and the first component of a talent management system to implement
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Comprehensive Talent Management SystemA talent management system (TMS) is an integrated software suite that addresses the “pillars” of talent management: • Recruitment • Performance
management• Learning and
development• Compensation
management• Succession planning
An applicant tracking system (ATS) is a software application that enables the electronic handling of recruitment needs.
PresenterPresentation Notes
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Replacement of the Jobs@UIOWA system
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Executive Sponsor
Strategic Leadership Team
Aca
dem
ic
Hea
lthc
are
Spec
ific
Staf
f (P&
S /
Mer
it)
Skill
Dev
elop
men
tCh
ange
Man
agem
ent
Talent@UITalent
Acquisition Advisory
Group
Search Consultants
Compliance Subject Matter
Experts
CompensationSubject Matter
Experts
Project Leader
Technical Implementation Team
Talent Acquisition Strategy and System Project
TA System Project: Identify a new system to complete the employment life cycle, including all functions currently supported by Jobs@UIOWA system
TA Strategy:Establish a preliminary talent acquisition strategy that attracts, and retains faculty and staff within the larger scope of talent management
Executive Sponsor
Strategic Leadership Team
Academic
Healthcare Specific
Staff (P&S / Merit)
Skill DevelopmentChange Management
Talent@UI
Talent Acquisition Advisory Group
Search Consultants
Compliance Subject Matter Experts
Compensation
Subject Matter Experts
Project Leader
Technical Implementation Team
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Talent Acquisition System Project UpdatesDue Diligence• Oracle functional and technical demo – completed March 7 and 8 • Market analysis – Gartner, TalentTech, IDC MarketScape• Talent acquisition system leader assessment – iCIMS• Talent management system leaders demo – PeopleFluent, Cornerstone,
PageUp
April:Due Diligence
May:Demos
June:Software decision Project begins
Project Planning and Governance Structures
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2017 FISCAL YEAR END CLOSESELINA MARTIN, ASSOCIATE CONTROLLER
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2017 FYE CLOSE ACCOUNTING PERIODS
Period 12 Period 13 Period 14 Period 15
o Standard month-end close
o For new charges for activities occurring prior to 6/30
o For corrections identified prior to 6/30
o TDR reconciliation required
o For FYE close entries (preliminary)
o For correcting entries identified after 6/30
o Not for new charges or original entries
o TDR reconciliation notrequired
o For FYE close entries (final)o For correcting entries
identified after 6/30o Not for new charges or
original entrieso Closely managed by ORG
level Business Officero Special permissions
o TDR reconciliation required (Per 13/14 transactions)
o Central use onlyo For audit entrieso For financial report
entrieso Roll forward (bal fwd) for
FY18 occurs during Per15
o No TDR’s developed
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2017 FYE CLOSE FYE CLOSE MEMO
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https://afr.fo.uiowa.edu/sites/afr.fo.uiowa.edu/files/FY17_campus_memo_EOY_web.pdf
1. Payroll schedule
2. Service center charges
3. Purchasing deadlines
4. Encumbrance corrections/removal
5. A/P & Travel vouchers
6. AFR web apps and data/reporting availability
7. Budget Development journal deadlines
8. Gifts, Grants & Contracts (with 6/30 end date)
9. Treasury Operations (eDeposit deadlines)
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2017 FYE CLOSE ACCOUNTING PERIOD KEY DEADLINES
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2017 FYE CLOSECONTACTS
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Function/Topic Contact Person
Payroll Dan Schropp ([email protected])
Retro PayCV’s (Non-Health Care) Rachel Quinlan ([email protected]) * After June 26th contact AFR/GAO per FYE Close Memo
Retro PayCV’s (UI Health Care) Health Care Finance ([email protected])
Service Centers varies by service center area
Purchasing John Watkins ([email protected])
Encumbrances (close PO’s & eBuy orders) Purchasing agent (https://uiowa.edu/ap-purchasing/purchasing-agents)
Encumbrances (corrections for June only errors) Carolyn Gritton ([email protected])
A/P, Travel & Pcard Vouchers Dani Weber ([email protected])
mailto:[email protected]:[email protected]:[email protected]:[email protected]://uiowa.edu/ap-purchasing/purchasing-agentsmailto:[email protected]:[email protected]
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2017 FYE CLOSECONTACTS
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Function/Topic Contact Person
AFR - WhoKey Budget/Balance Close out Shelly Michel ([email protected])
AFR – Transactional Web Applications Central email ([email protected])Carolyn Gritton ([email protected]) Tammy Buchmayer ([email protected])
AFR – Electronic Financial Reports & GLDSS Reports Central email ([email protected])Joel Uden ([email protected]) Carolyn Gritton ([email protected])
Budget Development/Web Budget Cathy Hagen ([email protected])
Gifts, Grants & Contracts GAO org contact (http://gao.fo.uiowa.edu/contact-us)
Treasury Operations/eDeposits Treasury Operations ([email protected])
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://gao.fo.uiowa.edu/contact-usmailto:[email protected]
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2017 FYE CLOSEVIEWING DEADLINES
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Calendar Formathttps://afr.fo.uiowa.edu/calendar/month/2017-07
List Formathttps://afr.fo.uiowa.edu/calendar/category/year-end-fy17-close
https://afr.fo.uiowa.edu/calendar/month/2017-07https://afr.fo.uiowa.edu/calendar/category/year-end-fy17-close
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2017 FYE CLOSE ADDING DEADLINES TO OUTLOOK CALENDAR
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https://afr.fo.uiowa.edu/calendar/all-upcoming
https://afr.fo.uiowa.edu/calendar/all-upcoming
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REPORTING TOOLS ADVISORY COMMITTEESELINA MARTIN, ASSOCIATE CONTROLLER
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COLLABORATING WITH CAMPUS
Reporting Tools Advisory Committee Financial Sub-certification Advisory Committee TDR User Group EFR Summary Advisory & User Group New Chartfields & WhoKeys User Group Capital Assets Workflow Forms User Group PayCV Pilot Group (future)
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2017 REPORTING TOOLS ADVISORY COMMITTEE
College/Unit Member
College of Liberal Arts & Sciences Jeffrey Donoghue
College of Engineering April Tippett
College of Business Joyce Ruplinger
College of Nursing Cheri Arneson
College of Education Emily Campbell
Office of VP Research Joseph Elder
Student Services Jane Malaby
State Hygienic Lab Sarah Dricken
UI Health Care Thomas Netolicky
Division of Continuing Education Deanna Green
Finance & Operations,AFR/GAO Selina Martin, Audra Haddy, Steve Romont
Finance & Business Information Systems (FBIS) Hans Hoerschelman
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OUR SYSTEMS & APPLICATIONS
Category System/Application
ERP SystemsPeopleSoft General Ledger (PSGL)PeopleSoft Asset Management (PSAM)
Transactional Applications
WebCV application
PayCV application
GL Journal Entry (GLJE) application
WhoKey Administration application
Chartfields & WhoKeys application
Reporting SystemsElectronic Financial Reports (EFR)
General Ledger Decision Support System (GLDSS)
Cumulative Compensation (CumComp)Other Cash Handling system
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COMPETING PRIORITIES
New Security Model
PayCV Rewrite
Cost Transfer Justification
Cash handling related
process improvements
Rewrite GLJE
Rewrite WebCV
Rewrite WhoKey Administration Application
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PUBLIC RECORDS, PERSONNEL FILES & FERPA JAMIE JORGENSEN, DEPUTY GENERAL COUNSEL
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Business Processes Series (BPS)
The University of Iowa
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Introduction and Overview
Iowa Public Records Law What records are covered by Iowa law? How should I respond to a request? What records may be kept confidential? How is the public records law enforced?
FERPA and Education Records What are “education records?” Confidentiality requirements for education records Student’s right to inspect and request amendment
Attorney-Client Privilege Fundamentals Elements of Privileged Communications Waiving the Privilege
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Iowa Public Records Law
Chapter 22 of the Iowa Code requires state government entities like the University of Iowa to provide the public with access to its records.
The federal Freedom of Information Act (“FOIA”) imposes similar requirements on federal institutions. 5 U.S.C. 552.
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Iowa Public Records Law The University responds to hundreds of request each year.
672 requests in FY16, 703 responses for FY17 as of June 9 University departments○ Purchasing (23%)○ Public Safety (16%)○ Athletics (15%)○ Student Services (15%)○ Administration (9%)
Frequent requestors○ Media (34%)○ Businesses/Vendors (31%)○ Individuals or “Unknown” (20%)
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Iowa Public Records Law Definition of a “Public Record”
“All records, documents, tapes, or other information stored or preserved in any medium” that belong to a governmental body, as well as “investment policies, instructions, trading orders, or contracts, whether in the custody of the public body responsible for the public funds or a fiduciary or other third party.” Iowa Code § 22.1(3).
Applies to university records Generally, does not include draft documents Can include e-mail, past calendar entries, work product,
notes, and database information What about personal email? What about personal devices?
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Iowa Public Records Law
Who may request access to public records?
ANYONE!
The law does not limit the class of persons who may request access to public records.
Requestor doesn’t need to sign their name or explain their reason.
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Iowa Public Records Law
In what form must the request be made?
Requests may be made by telephone, e-mail, in person, or in writing.
The request need not contain any magic words. In fact, a “FOIA request” triggers the state’s obligations, even though FOIA pertains only to federal records.
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Iowa Public Records Law
What to do with a Public Records request at the University: Contact the University of Iowa Office of Transparency. ○ Office of Transparency
351 Plaza Centre OneIowa City, IA 52242Tel. No. [email protected]
○ The Office of Transparency will then coordinate the University’s response.
mailto:[email protected]://transparency.uiowa.edu/
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Iowa Public Records LawResponding to a Records Request The Office of Transparency will
Seek clarification from the requesting party, when appropriate Gather responsive records from the individuals and offices that are in
possession Coordinate review of records by the OGC to determine whether they
should be produced or withheld under an applicable confidentiality exception
Assess and collect fees for copying costs or collection time○ Note that the Iowa Code allows state institutions to charge for the time taken
to gather records. If you anticipate that it will take you more than one hour, please notify the Office of Transparency before you collect the records.
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Iowa Public Records Law Time to respond?
The law allows 20 days to determine whether records are subject to disclosure, but the University attempts to respond as soon as reasonably possible.
What if the University has the data but no actual document exists? University may extract/compile the data, but there could be charges
associated with that effort that the requestor is unwilling to pay. May charge computer programming fee if new or original programming
is required.
PresenterPresentation NotesNo duty to “create” a record.
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Iowa Public Records LawNOTE: A subpoena is different from a public records request.
Subpoena is a court order and the rules for responding to a subpoena differ from the rules under the Public Records law.
If you or your department is served with a subpoena, please notify the University Office of the General Counsel immediately.
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Iowa Public Records Law
Confidential Records: Iowa Code 22.7 provides for several categories of confidential records that are NOT subject to disclosure. Personal information about students – prospective, current, or former
○ The Family Educational Rights and Privacy Act (FERPA) is a federal law that also protects the privacy of student records. 20 U.S.C. 1232g.
Hospital, medical, and counseling records Attorney work product Trade secrets Examinations
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Iowa Public Records Law
Confidential Records (cont.) Certain financial records Reports provided to government agencies that contain information
that would give advantage to competitors and serve no public purpose
Communications made to government agencies by third parties subject to an expectation of privacy
Security information
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Iowa Public Records Law Confidential Records (cont.)
Personnel records○ However, the following information is deemed public Salary/Compensation Employment agreements (including settlement agreements) Dates of employment Positions held with the current state employer Educational institutions attended, degrees held, previous employers and dates,
positions held with previous employers The fact that an employee was discharged or demoted as a result of final
disciplinary action or resigned in lieu of termination (does not include termination during probation, resignation, conclusion of term appointment and several other circumstances)
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Iowa Public Records Law Data Processing Systems: The law specifically excludes access to any data
processing system used by a state entity.
Enforcement: Complaints may be filed with the Iowa Public Information Board
If a court finds that a state entity failed to comply with a lawful request, the law allows the court to: issue an injunction mandating compliance, impose fines ranging from $100 to $500 per occurrence, require the custodian to pay for the production of the records and the requestor’s
attorneys’ fees, terminate the custodian’s employment, and/or find the custodian guilty of a criminal misdemeanor.
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Requests for Personnel Files Iowa Code Chapter 91B.1 gives employees the right to access
and copy their personnel file.
The statute refers to records including, “performance evaluations, disciplinary records, and other information concerning employer-employee relations.”
Not every document that refers to an employee is part of the personnel file – the University defines what categories of records make up the personnel file.○ Note that there may be some records that are not subject to disclosure
under the personnel records exemption in the public records law, but not part of the personnel file either.
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Requests for Personnel FilesResponding to a Request
The employer may be present while the employee is viewing the file and may charge a “reasonable fee” for each copied page. University copy fee is 10 cents per copy. Note that unlike the public records law, this law does not allow the employer to charge for time spent responding to the
request.
Personnel files have multiple components a the UI. They include not just the personnel files kept by the employee’s department. They also include records in: Departmental files Central Human Resources, including payroll and benefits Dean’s file and/or College file Provost’s Office files Hospital HR file Files kept by past departments
If you receive a request from an employee’s lawyer, please contact the OGC before responding.
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Requests for Records
Example:
Your department receives a letter from a member of the Iowa City community asking for all emails, records, documents, etc., regarding the University’s contract with ABC CORPORATION.
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Requests for Records
Example:
An employee comes into the HR Rep’s office and asks to see his personnel file.
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Requests for Records
Example:
An attorney sends you a letter on behalf of her client (a former University employee) requesting a full and complete copy of her client’s personnel file.
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FERPA – Education Records
What is FERPA?
Family Educational Rights and Privacy Act of 1974 Also known as the Buckley Amendment Applies to all schools that receive funds from the Department of
Education (including federally funded financial aid) Provides:
(1) student education records are generally confidential, and (2) students may access their records
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What is an Education Record?FERPA is a records law, applying specifically to “education records.” It does not necessarily extend to all educational information. Education Records: broadly defined to include all records
that are (1) directly related to a student, and (2) maintained by the educational institution. “Directly related” generally means containing personally
identifiable information (name, address, ID number, DOB, place of birth, information about family, combinations of information that would reveal identity, etc.)
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What is an Education Record? (cont.)FERPA extends to information derived from an education record.
FERPA does not extend to information gained by personal observation or in some circumstances, information learned from others.
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What is an Education Record? (cont.) Any student information maintained by the University
Examples: grades, enrollment records, class schedules, printed class lists, test papers, employment records for student jobs
Combinations of information that would allow a “reasonable person” to identify the student
Can exist in any form – handwritten note, computer file, print, tape, film, microfilm
Email that identifies a student or “directly relates” is arguably an education record.
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Records That Are Not Subject to FERPASole Possession Records are not education records Records kept in the sole possession of the maker Used exclusively as a memory aid Not shared with anyone, other than a temporary substitute
for the maker of the record
Law Enforcement and Student Health records are noteducation records But they become education records once sent to an
educational institution
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All current or former students who have attended UI.
At UI, “attendance” means actual enrollment. However, Iowa law provides that records of “prospective students”
are also confidential.
How do we define “student?”
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FERPA and Student Rights
Students have rights to: Review their own records○ School has 45 days to provide access○ Students are not entitled to copies unless direct review is
not feasible○ Redact records that include information about other
identifiable students Seek correction of erroneous records
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FERPA and Student Rights (cont.)
Students have rights to: Block disclosure of any or all directory information○ Directory information – information whose release is generally not
considered a violation of privacy○ See the UI Student Records Policy:
https://dos.uiowa.edu/policies/student-records-policy/ Confirm that a student has not blocked disclosure of directory
information before disclosing it
https://dos.uiowa.edu/policies/student-records-policy/
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The University of Iowa has defined the following data elements as directory information unless the student restricts access: Name Residing address Local telephone number Home address Email address Hometown and state Hawk ID Dates of attendance Program(s) of study Enrollment status Degree(s) earned
Directory Information
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Confidentiality Exceptions Generally, disclosure of education records requires the written
consent of the student. However, there are some common exceptions: Records are directory information (unless blocked), Final disciplinary results of a crime of violence committed by a student, Parental notification of an alcohol/drug violation committed by a student
under 21 years of age, Disclosures to parents of dependent students, Disclosures to victims of crimes of violence or non-forcible sex offenses, Disclosures to other schools which the student seeks or intends to enroll
or where the student is already enrolled as long as the disclosure is for purposes related to the student's enrollment or transfer, or
Emergency situations (imminent risk to health and safety)
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FERPA and “School Officials”Use of Education Records within the UI Generally, records can be shared among “school officials” for legitimate
educational purposes. “A school official is a person employed by the University in an administrative,
supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent, or software vendor); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks. A volunteer or contractor outside of the University is considered a school official for purposes of this policy if they perform an institutional service or function for which the University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of personally identifiable information from education records.”○ https://dos.uiowa.edu/policies/student-records-policy/
Contractors should agree to abide by FERPA in the contract document.
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The university must keep a record of (1) requests for, and (2) disclosures of educational records.
Exceptions to these requirements: Directory information Disclosure to the student or to another with the student’s written
consent School official disclosures Subpoenas that include instructions that the existence or content
of the subpoena shall not be disclosed
FERPA Recordkeeping Obligations
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Why Worry about FERPA?
Loss of federal funding Fines Dismissal The right thing to do!
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Requests for Records
Example:
Your department/college receives a subpeona for any and all academic records, including but not limited to, all classes attended and courses completed for John Smith from 1995 to the present.
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Confidential Communications: Attorney-Client PrivilegeIn general, the attorney client privilege prohibits the disclosure of
the substance of a communication (1) made in confidence, (2) between attorney and client, and (3) for the purpose of obtaining legal advice.
Attorney must be acting in that capacity for the University. Who is the client?
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Confidential Communications: Attorney-Client Privilege (cont.) Copying an attorney does not necessarily make the
communication privileged. Communication must be made “in confidence,” i.e., inclusion of
“outsiders” who are not the client waives the privilege. Subsequently sharing the communication (by forwarding an
email, for example) with others waives the privilege.
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Questions?
Office of the General Counsel
319-335-2841 319-335-2830 fax 120 Jessup Hall [email protected] www.uiowa.edu~gencouns
mailto:[email protected]://www.uiowa.edu%7Egencouns/
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Next Meeting: October 6th
10:00-12:00
UCC 2520D
Quarterly business officers meetingToday’s AgendaBudget updateFY18 Budget UpdateCharging University Departments �for GEF Space UsageUniversity Shared Services Update USS Average Total Time for All transactions�January – may 2016USS Average Total Time for All transactions�January – may 2017Travel expense vouchers – 6 DAYS IMPROVEMENTPROCUREMENT CARD vouchers – 6.5 DAYS IMPROVEMENTREGULAR PURCHASE REQUISITION – 3 DAYS IMPROVEMENTE-VOUCHERS – NON-SERVICES – .5 DAYS IMPROVEMENTE-VOUCHERS - SERVICES– 2 DAYS IMPROVEMENTAUDIT ERRORSORG UNIT BEST IN CLASS ORG UNIT BEST IN CLASS - OVERALLCUSTOMER APPRECIATION DAY – JUNE 9THNEXT STEPSTalent Acquisition ERP UpdateQuarterly Business Officers MeetingSlide Number 21Interconnection of the Talent Initiatives�� Talent Acquisition Strategy and SystemComprehensive Talent Management System Replacement of the Jobs@UIOWA systemTalent Acquisition Strategy and System ProjectTalent Acquisition System Project Updates2017 fiscal year end Close2017 FYE Close �Accounting Periods2017 FYE Close �FYE Close Memo2017 FYE Close �Accounting Period KEY Deadlines2017 FYE Close �contacts2017 FYE Close �contacts2017 FYE Close �viewing deadlines2017 FYE Close �Adding deadlines to outlook calendarReporting Tools Advisory CommitteeCollaborating with campus2017 Reporting tools advisory CommitteeOur Systems & applicationsCompeting prioritiesPublic Records, Personnel Files & FERPA Records Issues at the University of Iowa: �Disclosure, Confidentiality, and Retention��Presented By: �Jamie Jorgensen, J.D., Ph.D.�Deputy General CounselIntroduction and OverviewIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawIowa Public Records LawRequests for Personnel FilesRequests for Personnel FilesRequests for RecordsRequests for RecordsRequests for RecordsFERPA – Education RecordsWhat is an Education Record?What is an Education Record? (cont.)What is an Education Record? (cont.)Records That Are Not Subject to FERPAHow do we define “student?”FERPA and Student RightsFERPA and Student Rights (cont.)Directory InformationConfidentiality ExceptionsFERPA and “School Officials”FERPA Recordkeeping ObligationsWhy Worry about FERPA?Requests for RecordsConfidential Communications: Attorney-Client PrivilegeConfidential Communications: Attorney-Client Privilege (cont.)Questions?Slide Number 79Slide Number 80