Quarter End / Year End 2010
description
Transcript of Quarter End / Year End 2010
Quarter End / Year End 2010
QE/YE Checklist ReviewPre QE/YE
Prepare Pre and post QE/YE Calendar Newsletter Order supplies Update hold categories Verify QE/YE method and contact with each client Verify hold lists and client statuses are complete Run report (clients not processed in 30 days and Company client list report) Last processing day of the month- verify all changes are complete
Post QE/YE YE- Run the 4th Quarter Year End Adjustment calc utility Re number UCI checks Begin client database QE/YE calculation-preparation (Create) Export client lists (By hold or group) for tracking Begin print sequence (verify report selection)(Print-Process) YE W-2 Create / Print / Post Conduct quality control inspection of QE/YE packages Begin packing process Post Paperless clients Begin shipping process Conduct a re-print process if needed Begin e-tax QE/YE database calculation-preparation Print e-tax returns Re-prints beyond this point need to have both client and e-tax re-calculated and printed Ship 941's /940's to IRS by the last day of the month YE W-2's due to SS by end of March if electronic (End of Feb for Paper) Re-run report for clients who have not processed in 30 days
HELPFUL LINKShttp://support.execupay.com/ics/support/default.asp?deptID=2883http://support.execupay.com/ics/support/KBList.asp?folderID=31http://support.execupay.com/ics/support/KBList.asp?folderID=42
Quarter End / Year End Calendar
Quarter End / Year End Calendar
Newsletters
Verify QE/YE Method
Sample company
Verify QE/YE Contact
Sample company
Verify Client Status
Client Company List Report (Status)
Verify Client Hold Lists
Sponge Bobs Furniture
Run 4th Quarter Year End Adjustment Calc UtilityNew step for 4th Quarter QEND: 4th Quarter 940 Year End Adjustment Calc Utility
This utility, adds an adjustment amount to the 4th quarter payment for FUI if applicable and should be run prior to any QEND printing
Case 1: Penny adjustments due to YTD liability vs. per quarter payments (Rounding)
Case 2: States with Credit Reduction Penalty In Place (for 2004/2005 that was New York)
Case 3: Other situations where a client might not be allowed to take the full 5.4% credit (sui exempt ee but FUI taxable)
Re-Number UCI Checks
Client Database QE/YE Calculation-Preparation
Client Database QE/YE Calculation-Preparation
Client Database QE/YE Calculation-Preparation
Export Clients Created List For Tracking
Client Database QE/YE Printing
Client Database QE/YE Printing
Client Database QE/YE Printing
YE W-2 Create (If W-2’s Are Created Separately)
*Be sure to choose to create both paper type reports and paperless
Separate W-2 Create / Print
YE W-2 Create (Who)
YE W-2 Create (Execute)
*Be sure to complete a quality control check of W-2’s prior to completing the print/post steps
YE W-2 Print / Post (What)
YE W-2 Print / Post (Who)
YE W-2 Print / Post (Execute)
QE / YE Steps
• Conduct quality control inspection of QE/YE
packages
• Begin packing process
• Post Paperless clients
• Begin shipping process
• Conduct a re-print process if needed
Prepare the e-Tax Package
e-tax QE/YE Database Calculation-Preparation
e-tax QE/YE Database Calculation-Preparation
e-tax QE/YE Database Calculation-Preparation
Finishing QE/YE
• Re-prints beyond this point need to have both client
and e-tax re-calculated and printed
• Ship 941's /940's to IRS by the last day of the month
• YE W-2's due to SS by end of March if electronic (End
of Feb for Paper)
• Re-run report for clients who have not processed in 30
days
QUESTIONS