Quarter Century Club

Annual General Meeting Wednesday, 24th June 2009

Ontario Public Service Quarter Century Club

Index Section A: Agenda Section B: Minutes of 2008 63rd Annual General Meeting Section C: QCC Financial Statements Section D: Nominating Committee Report, Slate of Candidates 2009

Section A, Page 1

AGENDA 64th ANNUAL GENERAL MEETING

QUARTER CENTURY CLUB 3.00pm Registration

3.30pm Light Refreshments

24th JUNE, 2009 – 4:00pm - ONTARIO ROOM, MACDONALD BLOCK

Item Lead Time 1. Welcome & Introduction Murray Chitra 4:00 2. Minutes of June 4, 2008 Annual Meeting Don Benoit 4:10 3. President’s Report Murray Chitra 4:15 4. Financial Reports

Auditor’s Report Alicia Biamonte Crawford Smith & Swallow 4:25 5. Election of 2009/2009 Board of Directors Gail Ure 4:35

*Nomination Committee Report *Election

NEW EXECUTIVE TAKES OFFICE

6. New President’s Remarks New President 4:45 7. Motion to appoint Auditor for

further 3 year term Don Benoit 5:00 8. Motions from the floor Vic Pakalnis 5:10 9. Pension Plan Updates Douglas Kaye, Acting Mgr 5:30 Policy & Comm. OPTrust Peter Shena, Snr VP 5:50 Stakeholder Relations OPB 10. Benefits Update Edwin Harrigan, 6:10 Manager, Benefits Policy,

CFL & HR Mgmt, MGCS Tom Rouse, Senior Account Manager, Great West Life

11. Other Business – Draw for door prizes 6:30 12. Adjournment 6:45

Section B, Page 1

Ontario Public Service Quarter Century Club

63rd Annual General Meeting

Wednesday June 4, 2008

Location: Ontario Room, Macdonald Block, 4:00pm - 6:30pm Board Members Present: Gail Ure, President Murray Chitra, Vice President Sybil Wilkinson, Past President

Don Benoit, Secretary/Treasurer Sylvia Davis, Director Elizabeth McKnight, Director Vic Pakalnis, Director Ken Sandhu, Director Whipple Steinkrauss, Director Art Daniels, Director QCC Staff Present: Jackie Szymanski, General Manager

Florence Anandappa, Project Administrator Talia Morris, Office Administrator Judy Dickenson, Assistant Office Administrator

Nancy Ross, Administrative Assistant Nikola Chung, Administrative Assistant

- and -

Over 70 QCC Members and Associate Members Regrets: Keith Bryer, Director

Sophie Dennis, Director

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Section B, Page 2

1. Welcome and Introduction – Gail Ure Gail welcomed both members and associates to the 63rd Annual General Meeting. After the introduction of the Executives at the head table, she extended a special welcome to Alanna Sleep, Auditor, Glen Thompson, QCC Past President, Kathy Levine, QCC Legal Counsel, representatives of QCC’s associate member organizations, QCC service partners and representatives from Ontario Seniors’ Secretariat, Ontario Pension Board, OPTrust, Consumer Protection Branch, Federated Health and Great West Life. Gail announced that the QCC is pleased to be part of the Seniors Liaison Committee.

Non-voting members (associates) were requested to refrain from participating in any vote, which called for a show of hands.

2. Minutes of June 19, 2007 Annual General Meeting – Don Benoit

There were no comments or concerns regarding Minutes of June 2007 Annual General Meeting. Don, therefore, called for a vote of acceptance of the Minutes.

Moved by member Don Benoit, seconded by Don Sangster, Minutes adopted as presented.

3. President’s Report – Gail Ure Gail briefly spoke about the Honours Awards held on May 21, 2008. The QCC was privileged to have the Honourable David C. Onley, Lieutenant Governor of Ontario attend the event to present the four honourees with the specially commissioned glass sculptures that mark the award. Shelly Jamieson, Secretary of Cabinet was also on hand to congratulate the honourees. Gon the 2008 QCC Honours Awards for Community Service.

ail then called on Sylvia Davis, Chair of the Selection Committee to report

ast President and Selection Committee Chair, Sylvia Davis announced the four 2008

f

of

he 2008 Honours Awards recipients are:

PQCC honours awards recipients for community service. She read out a brief summary of their volunteer accomplishments. On behalf of the QCC Board oExecutive and members present, Sylvia thanked the awards recipients for their collective years of commitment to voluntarism and for extending the high idealspublic service far beyond their careers. T

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Section B, Page 3

Page 3 of 7

McArthur - Lifetime Service Award.

ry.

urged the members present to pick up an application form for next year’s

ll e

Gail Ure thanked the Awards Selection Committee - chaired by Sylvia Davis, and

s,

Gail mentioned some of the initiatives undertaken by QCC during the past year:

ers.

ted in the Fall of 2007.

ota. l Golf Days.

ip of a retiree information event in Ottawa, where a multi-ministry

ng service employees with a combined

ld for QCC Coordinators in November 2007.

successful again this year and the contract

yed a successful first year with the QCC.

00.

DawnaMarlene Buttery - Local Community CategoJohn McLaughlin - Local Community Category. Ileen Pat Howell - Local Community Category. Sylvia awards program and to submit it on behalf of anyone they knew who might be wedeserving of this recognition. She closed her remarks by mentioning that the deadlinfor receiving applications was now November 30, 2008 rather than December as it had been in previous years.

capably assisted by past president Brian Riddell, and current Executives Art DanielWhipple Steinkrauss, Sybil Wilkinson and Elizabeth McKnight for volunteering their time and expertise for this worthy cause.

• Recognition of the 15 year milestone, resulting in 10,500 new associate memb• Production of the new Welcome Brochure. • Commission of a survey, which was comple• Continued the expansion of the QCC Discount Services. • Addition of a new Preferred Service Partner – Whitby Toy• Continued sponsorship of both the London and Kingston Annua• Together with the Provincial Interministerial Council (PIC) the QCC ran

seven regional information and recognition seminars, throughout the province.

• Sponsorshretiree group has now been established.

• In 2007, QCC helped recognize 4,572 lo110,920 service years. These employees fell into the long- service categories of 20, 25, 30, 35, 40 and 45 years.

• Information exchange session he• Sponsorship of the OPS Quilt. • Relocation Services has proven

was renewed for another term. • Superior Tire and Auto has enjo• MEDOC travel insurance coverage enhanced. • Home and Auto policies increased to over 14,0

Section B, Page 4

• Issued 283 Tilley Vouchers to QCC members traveling with Senior Tours

In closing, Gail thanked the QCC staff members, Talia, Judy, Nancy and Niki for

g the

. Financial Reports

since the last AGM.

a job well done in helping to deliver the various government service recognition programs and responding promptly to over 9,000 member queries received through phone calls, emails and faxes. Gail also thanked Florence for leadinDiscount Services and the 15-19 year recognition. Our General Manager Jackie Szymanski was recognised as an exceptional manager and leader. A special ‘thank you’ was extended to QCC coordinators in government ministries andagencies who, in spite of having to deal with their own heavy workloads, havealways, in partnership with QCC, delivered these service recognition programs across the province.

4 Auditor’s Report – Alanna Sleep

wallow, QCC Auditor presented the 2007/08

Member Alma Gildea moved for acceptance of the Auditor’s report, seconded by

. Election of 2008/2009 Board of Directors:

Alanna Sleep, Crawford Smith & Saudited statements, which were included in the QCC annual report. In closing, Alanna asked the members if they had any comments or concerns.

member Glen Thompson – Motion carried.

5

* Nomination Committee Report; * Election – Sybil Wilkinson Sybil Wilkinson, chair of the Nominating Committee, presented the

new Board

were

recommended slate of candidates for the 2008-2009 fiscal year. TwoMembers, Jack Mc Fadden, retired, formerly with the Ministry of Natural Resources and Harry Yesayan, retired, formerly with Ministry of Revenue,proposed by the Committee.

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Section B, Page 5

Slate of Candidates: President - Murray Chitra

Vice President - Vic Pakalnis Past President - Gail Ure Secretary/Treasurer - Don Benoit Directors - Elizabeth McKnight Sylvia Davis Art Daniels Sophie Dennis Ken Sandhu Whipple Steinkrauss Keith Bryer Sybil Wilkinson Jack Mc Fadden (new) Harry Yesayan (new) Moved by member Sybil Wilkinson for acceptance of the recommended 2008 slate of candidates, seconded by Vern Chaves - Motion carried.

6. New President’s Remarks – Murray Chitra

Murray accepted the Presidency of the QCC and thanked all for their confidence and support. Murray was pleased to note that all former executives from last year had accepted another term on the Board and that Vic Pakalnis had agreed to move up to the position as Vice-President. Murray also welcomed Jack Mc Fadden and Harry Yesayan to the QCC Board of Directors. The QCC continues to have representation across the province. Murray then spoke of the long-standing commitment and dedication of Sylvia Davis, commencing her 20th year on the Board, Whipple Steinkrauss, commencing her 18th year on the Board and also to Sybil Wilkinson who has more than 17 years on the Board.

Murray emphasized that the primary mission of QCC is to ensure the appropriate recognition of active long service provincial public servants, and keep its members fully informed. He outlined the following as activities that QCC had discussed at its Planning Day in February of 2008. • Key topic of discussion was how to best use the information gained from the

membership survey. • As the QCC membership expands and a growing percentage have access to

the Internet, the QCC hopes to enhance its website and partner/stakeholder links to become a useful resource to our members.

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Section B, Page 6

• A major priority will be given to enhancing a number of the current insurance plans offered by Johnson Inc.

• QCC will be continuing our partnership with Provincial Interministerial Council (PIC) to bring more regional recognition and informational events to our membership in the fall.

• QCC will continue to manage its money wisely and will also look for new services of value to our members.

7. Motions from the floor - Vic Pakalnis

The QCC Board responded to a number of questions from the audience. 8. Presentation to outgoing President

Sybil Wilkinson thanked Gail on behalf of the QCC for the past two years of her term as QCC president. Sybil then presented Gail Ure with a figurine and a donation to the Salvation Army, Adult Day Care Program.

9. Presentation to Federated Health

Murray congratulated the Federated Health Campaign on reaching their quarter century milestone and presented John Russell, Executive Director, Federated Health Campaign with a plaque celebrating this milestone and a donation to the campaign.

10. Pension Update - Peter Shena - OPB Bob Breens - OPTrust

Bob Breens - OPTrust: Bob presented an overview on the status of the OPTrust plan for 2007. Details relevant to Bob Breens remarks are available in the OPTrust 2007 Annual Report. Peter Shena - Ontario Pension Board: Peter presented an overview on the status of the OPB plan for 2007. Details relevant to Peter Shena’s remarks will be available in the OPB 2007 Annual Report. OPB and the OPTrust representatives responded to a number of questions from the audience. Murray thanked both Peter and Bob for attending the AGM and bringing the

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Section B, Page 7

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members the latest pension news. Murray also reminded all attendees that the CPP Integration sessions were to be held after the AGM in separate rooms and that all were welcome to attend.

11. Benefits Update - Janette Jozefacki, Benefits Policy Tom Rouse, Great West Life

Senior Benefits Consultant Janette Jozefacki thanked the Board for inviting her to the meeting. She advised that the Retiree Benefit Plan was formalised in 1974 by an order-in-council and that all retiree benefits – except life insurance, are the same as the OPSEU benefit plan. Job classification has no impact.

Janette announced that the Drug Card which was distributed late last year has proved to be very popular. Janette then introduced Tom Rouse from Great West Life. Tom Rouse encouraged all members to continue to use their drug cards. Tom commented that during the period of Jan 07 to May 07 both OPSEU and OPB combined had 777,000 prescriptions filled – at an average drug cost of $7.00 per prescription. The Benefits Policy representatives responded to a number of questions from the audience.

Closing Remarks: - Murray Chitra In his closing comments Murray thanked Janette Jozefacki (MGS), and Tom Rouse (GWL), for taking time off their busy schedules to speak to the membership present. He also thanked Tom Rouse for their generous donation of two door prizes. At adjournment he thanked QCC partners Johnson Inc., Senior Tours, Relocation Services, Whitby Toyota and Superior Tire for their generous door prizes.

12. Other Business - Draw for door prizes

A number of door prizes were presented to members following a draw.

13. Adjourn: Motion for adjournment: moved by Don Sangster, seconded by Alfred Beese. Motion carried.

Section D, Page 1 NOMINATING COMMITTEE REPORT

SLATE OF CANDIDATES QUARTER CENTURY CLUB EXECUTIVE - 2009/2010

PRESIDENT: MURRAY W. CHITRA

Chair, Ontario Civilian Commission on Police Services

VICE PRESIDENT: VIC PAKALNIS Retired QCC member (formerly with the Ministry of Labour)

SECRETARY/TREASURER:

DON BENOIT Retired QCC member (formerly with Ministry of Health & Long Term Care)

DIRECTORS (9):

SUSAN KSIEZOPOLSKI (New)

Acting Director, Project Management Centre of Excellence, Ministry of Government Services

KEITH BRYER Regional Director, PHM, North East Region (North Bay) Ministry of Transportation

ART DANIELS

Retired QCC member (formerly with Cabinet Office)

SYLVIA DAVIS Retired QCC member (formerly with Municipal Affairs & Housing)

JACK MC FADDEN

Retired QCC member (formerly with Ministry of Natural Resources)

ELIZABETH MCKNIGHT Retired QCC Member (formerly with the Ministry of Government Services)

KEN SANDHU

Retired QCC Member (formerly with Community Safety & Correctional Services)

SYBIL WILKINSON Retired QCC member (formerly with HR Secretariat)

HARRY YESAYAN

Retired QCC member (formerly with Housing & Municipal Affairs)

PAST PRESIDENT: GAIL URE

Retired QCC member (formerly with Ministry of Health & Long Term Care)

NOMINATING COMMITTEE: Chair: Gail Ure, Past President (2006/7 & 2007/8)

Keith Bryer, Director Sybil Wilkinson, Director

Elizabeth McKnight, Director