QUACO PCP - Eafipeafip.eu/wp-content/uploads/2015/12/Session-6_Christophe-Veys_QU… · Lessons...
Transcript of QUACO PCP - Eafipeafip.eu/wp-content/uploads/2015/12/Session-6_Christophe-Veys_QU… · Lessons...
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European Organisation for Nuclear Research (CERN)
QUACO PCP
Lessons Learned…so far.
Christophe Veys
PCP expert
CERN Procurement Service
EAFIP-Prague 14 November 2017
7 PCP’s and 5
PPI’s
BIG BANG
L'Organisation Européenne pour la Recherche Nucléaire (CERN)
Accélérateur de science
Accelerator (LHC) Detectors High Computing
Upgrade of the
Large Hadron Collider to
HL-LHC
Goal:
the development of two
first-of-a-kind
superconductive
quadrupole magnets
valid for use in the frame
of the Hi-Lumi project,
the Q4
NbTi Quaco MQYY Nb3Sn Quadrupole Resistive Quadrupole
CERN is coordinating the project (M.
Losasso);
Quaco Consortium has committed >1.9
M€ for innovative superconductive
magnets;
The pilot magnets will be made available
to end-users accelerator community for
the needs of Hi-LUMI project;
Co-funded via H2020 (March ’16-Feb
’20) under Grant Agreement 689359;
Total QUACO budget 6.5M€
Total procurement budget 4.6M€
Market
consultation
Pre-commercial
Procurement
7
Commercial
TenderPreparation
Phase
1. Method
8
2. Preparation Phase
Needs
assessment
Check the needs towards the state-of-the-art
(IP scan, scientific journals, web search, ....)
Innovation potential from a user perspective
– focus on the needs not the outcome –
detect common high pritority needs
9
Inform the
market and
create
collaboration
Academia
UsersIndustry
Public
Authorities
Can the innovation
expectation be
developed within the
boundaries of known
harmonized
standards and
directives?
CERN Procurement Rules and legal framework
CERN as International organization has a
specific legal framework inclusive
procurement rules due to a specific
environment;
Waiver to launch a PCP;
Check the legal framework of partnering
institutes;
Identify legal obstacles;
Determine the overall management of the
PCP (Lead Partner vs buyers group -
Preferred partners):• Decisional level
• Operational level
• Quality and technical level
• Legal level
Market
consultation
3. Market Consultation Sessions with representative stakeholders -
Active participation – Concrete technological
questions and challenges – Profile of the
participants
0 No worries, of-the-shelf standard solutions
exist.
2-3 A frequent problem, potentially some
hazardous cases, but certainly solvable.
13 Absolutely not a standard problem. A
solution requires important choices, thorough
elaboration, and specific expert effort. Success
can be achieved with significant time and effort.
100 Impossible, requires physical laws
breakthroughs .
? Don’t know, no experience with this subject.
Market
consultation
Challenging exercise: major combined effort
Functional Specs: high marketknowledge and
technical expertise at CERN;
Specification Committee;
Tooling for the manufacturing of the Q4
(Collaring Press, Curing press and Winding
machine);
Specific CERN Safety requirements;
Consistency between tender documents.
Tender Documents
Winding machine and
collaring press
(Elytt)
4. Pre-commercial Procurement Pre-
commercial
Procurement
Pre-
commercial
Procurement
28 participants
71 questions related
to the tender docs
Innovation gap vs. commercialisation plan and
exploitation of the results;
IPR: Virtual vs Actual Price
Sub-contracting (excl. winding, curing and assembly);
Maximum 20 % deviation of the price submitted in
Phase 1 for Phase 2 and 3;
50% R&D services (construction of a magnet, costly
materials);
Ownership of the tooling.
• Conceptual designs of the tooling and the magnet
including:
• A preliminary magnetic design;
• A conceptual design of the support structure consisting of finite
element analysis and CAD models;
• Conceptual designs of the coil fabrication tooling and of the
magnet assembly and support tooling.
• A preliminary top level manufacturing and inspection plan.
Phase 1: Solution Design
Magnetic field in return
side head of the coil
(Elytt)
Phase 1:Evaluation of the offers in 4 Steps
Phase 2: Detailed Engineering Design
• Final coupled magnetic and mechanical design;
• Final CAD models of the magnet and its components and
of all the related tooling;
• A final manufacturing and inspection plan including
assembly and fabrication procedures;
• Mock-ups and associated tooling.
Bladder and Keys
Mock-up (ANTEC)Mechanical Design
(Sigmaphi)
• CERN is an adequate enviroment to launch PCP and PPI:
innovation combined with high level of technical expertise;
• Procurement Directives and legal framework was new for CERN.
EU regulation allow less flexible procurement approach;
• CERN members states versus EU member states;
• The tendering in Phases is well-appreciated by suppliers;
• PCP allowed to reduce the risks as several suppliers are
competing simultaneously in Phases;
• In Quaco smaller SMEs were attracted (get tooling and
infrastructure) for the developments of MQYY magnets (vs. usual
suspects);
• Trigger innovation from SMEs through an early engagement in the
tendering process;
• The OMC and bidders conference are important in the whole PCP
process (create credibility and trust between both the supplier and
the Buyers Group, risk valuation through input of SMEs);
•
Lessons Learned from QUACO and HNSciCloud General on PCP
General on PCP
Lessons Learned from QUACO and HNSciCloud
• The obligation to publish the max. budget for each Phase and for each
contractor reduces the competion (small variation in the financial offers). The
effect of price criterion is reduced to almost 0, except in Phase 1);
• No technical negotiations permitted is a burden for R&D-developments;
• Framework agreement and Work Order, no crucial legal point were raised until
the award and the signature;
• IPR remain a critical aspect of PCP (Contractors have their own internal rules);
• 50% of R&D-services is a difficult threshold to reach considering the expensive
equipment and tooling to develop magnets;
• Building versus R&D-Service requirement;
• PCP increase “the team up together” beween Research Centers;
• After the PCP: an increased competition from SMEs can be expected (non-
usuals suspects).
• Bi-weekly meetings with the Buyers Group to discuss the way forward;
• Non expected innovative solutions were proposed: Bladder and Keys
solution, robotic winding
• The use of pre-established templates to be submitted by the Tenderers ease
their work;
Lessons Learned
Phase 1
Robitic winding
(ANTEC)
• Appointment of a team of technical experts (3) led by a supervisor to follow-
up the developments of each contractor/consortium.
• A draft version of the tender documents was sent to the Contractors well in
advance to get their feed-back;
• Change of subcontractors;
• Support required to cope with the 50% R&D pre-requisite;
• Testing in laboratory conditions are available at Contracting authority
premises;
Lessons Learned
Phase 2
Christophe Veys
CERN-Procurement Service
Tel: +41/ 22.766.35.16