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Transcript of Qcips final slidpack 27feb13 (2) (1)
1st Community EventFebruary 27, 2013
Moevenpick Hotel, West Bay, Doha
Welcome Message from Chair
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
Welcomes the Entire Procurement Community in Qatar
Purpose of Community Forum:
•Encourage fellow professionals to participate in the event. •Provide detailed update/feedback on the CIPS Qatar Branch activities. •Galvanize local professional capacity and create strong community. •Share experiences and learning through exchange of ideas and best practices. •Seek community support for branch activities .
“Getting the Community Involved”
AgendaFebruary 27, 2013
4:30pm 1) Registration5:00pm 2) Welcome and scene setting – Chair5:05pm 4) Vision and Mission – Vice-Chair5:10pm 3) Report on committee activities – Communication Rep and
Secretary 5:20pm 4) Report on Business plan - Vice Chair and Treasurer5:30pm 5) Q&A session and Invitation of volunteers to support activities
5:45pm Break
6:00pm 6) High-level Learning Event - Chair6:10pm 7) Team Break out and brain storming sessions – (Facilitators)
6:30pm Break
6:45pm 8) Group feedback and input from the floor (Facilitators)7:00pm 9) Closing remarks and announcement of next formal community event - Chair
Vision MissionBy Vice-Chair
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
VisionPromote and Develop high standards of professional skills,
ability and integrity among all those engaged in purchasing and supply chain management profession in a contemporary
environment of the State of Qatar
MissionPromotional:
Promote the profession by attracting, retaining, and motivating supply chain professionals towards active CIPS membership
Developmental: Facilitate high quality and timely developmental opportunities and tools to
enhance their professional development and growth through QCIPS and CIPS
Knowledge Sharing and Networking:Provide an active local platform in order to facilitate professional networking,
knowledge sharing and mutual learning and development
Professional Excellence: Promoting professional excellence through active participation in various formal
events and programs
Report on committee activities
By Communications Officer and Secretary
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
The current Executive Committee Structure
Media coverage of Branch Formation & AGM
• The launch of formal branch was covered in the January’13 edition of CIPS Supply Magazine
• Attached is the clipping from Qatar’s leading Daily covering the event.
The CIPS Qatar Branch Executive Committee
• The CIPS Qatar committee has been active for the last couple of years informally and had been holding regular committee meetings and networking sessions
• In the year 2012 we got formal recognition as the Official Branch by our parent organization
• Following Adil’s resignation due to his move to Dubai Shell, Mike Anwana was duly elected on Jan’13 as the Chaiman.
• This further led to some more changes in the portfolios of other committee members.
• Another member of the team Andre Roy, Education Liaison officer has resigned this month due to the logistical challenges he was facing while shuttling between Bahrain and Qatar.
The CIPS Qatar Branch Executive Committee Meetings
• Committee meetings are held regularly every alternate week to plan the actions, follow-up on plans / activities.
Meetings;•Dec 12, 2012•Jan 16, 2013•Jan 30, 2013•Feb 13, 2013
Committee activities
• We have planned series of events this year, the detailed business plan shall be shared later today.
• Each event shall have a dedicated time for learning activity
• In addition there will also be one Master class this year.
• The committee has been working to spread the awareness about CIPS and its benefits to the procurement professionals
• Recently visited Qatar Foundation to discuss issues on CIPS membership
• Recently received invitation and held a preliminary engagement session with consultants for Qatar, 2022 word cup organizers
CIPS Qatar Branch – Social Media
• Our social media platforms are given here.
• Please Connect with us & contribute on these platforms.
• Together we can build a strong network of professionals in Qatar and use the platform for Knowledge Sharing.
Facebook: facebook.com/cipsqatarbranch
Twitter: twitter.com/cipsqatarbranch
LinkedIn page: CIPS Qatar Branch
CIPS Update
• CIPS has launched a Syndicate – corporate award plan which leads to award of diploma eventually leading to award of full Membership (MCIPS)
• Last year’s CIPS MENA conference in Qatar was a huge success. This year the MENA Annual conference is scheduled to hold on May 19, 2013 in Dubai. Please plan to participate in large numbers.
Report on Business planBy Vice Chair and Treasurer
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
2013 Business Plan
CIPS Qatar Branch
Date Issued: 13th February, 2013
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
Mike Anwana Raul Aliyev Naveen Aggarwal
Chair Vice-Chair Treasurer
Plan for Developmental Events in 2013
FOCUS AREA TIME-FRAME
CHAMPION (S) *
1. Community Meet #1: Meeting of Qatar Procurement community End Feb Shailendra and Dhirendra
2. Members’ Learning Event #1: organize a CIPS members’ learning event on: “Tools and techniques for the conduct of market analysis and evaluation to determine dynamics and benchmarking market information”
End Mar Raul and Dora
3. Community Meet #2: Meeting of Qatar Procurement community End May Shailendra and Dhirendra
4. Members’ Learning Event #2: Interactive event on “Promoting procurement best practices and controls framework” or “Legal compliances - practical solutions to avoid T&C's stalemate”
End Jun Rao and Peter
5. Community Meet #3: Meeting of Qatar Procurement community Early Oct Shailendra and Dhirendra
6. Members’ Learning Event #3: Annual General Meeting for 2013 and a Master Class
End Nov Mike, Naveen, Shailendra,
and Dhirendra
7. CIPS Outreach Event (s): CIPS outreach event for Career awareness to a number of universities in Qatar, designed to reach to undergraduate students about the Procurement and Supply profession, opportunities and future inherent in the profession
TBD Mike and Naveen
All events are overseen by Peter Edy (Events Officer)
Budget Estimate for 2013 (QAR)Activity / Event Budget
EstimateFor 2013
ApprovedFunding byCIPS-MENA
Additional Funds
Required by QCIPS
Remarks
Committee Operations 12,000 NIL 12,000 Assume QR 1,000 / Month to cover for stationeries, paid media services such as upgrade of LinkedIn account, printing, promotional gifts at the events etc.
1. Community Meet #1 10,000 10,000 N/A
2. Members’ Learning Event #1 10,000 10,000 N/A
3. Community Meet #2 10,000 10,000 N/A
4. Members’ Learning Event #2 10,000 10,000 N/A
5. Community Meet #3 10,000 10,000 N/A
6. Members’ Learning Event #3 plus AGM and Master Class
10,000 10,000 N/A
7. CIPS Outreach Event (s) NIL N/A N/A Sponsored by University / Educational Institute
TOTAL 72,000 60,000 12,000
Internal Committee Goals & Objectives
EVENT TIME-FRAME
CHAMPION (S)
1. QCIPS Committee: Conduct bi-weekly meetings of QCIPS Executive Committee to ensure required momentum for the full penetration of CIPS in Qatar, including completion of start-up logistics, roles and responsibilities of committee members etc.
Ongoing and 31-Mar-13 (for set-
up)
Mike / Raul&
All Team
2. Media Strategy: Develop and implement a comprehensive media strategy in order to ensure engagement and knowledge sharing among procurement professionals in Qatar through social media platforms such as LinkedIn, Facebook, and Twitter, Group E-mail, along with main CIPS webpage. Develop a plan for QCIPS quarterly newsletter from 2014
31-Mar-13 Dhirendra
3. Marketing Strategy: Develop and implement an appropriate marketing strategy for engaging procurement and supply professionals in Qatar.
31-Mar-13 Mike & Raul
4. Funding Strategy: Develop and Implement an alternate funding strategy to supplement funding from Qatar MENA for carrying out QCIPS activities and events.
31-Mar-13 Naveen
5. CIPS HQ Support: Ensure necessary visibility. and leverage support from CIPS HQ / MENA offices of the QCIPS activities and progress, including feature / article in Supply magazine.
30-Jun-13 Shailendra
Problems and opportunities(CAT Analysis)
ActivityActivity CATCAT CommentsComments
Cost Applicability Time
1 11 11 11 Activity is feasible
2 22 22 ------Possible time constrains to
gather big number of students, communications
3 33 ------ 33To get more data with regards to content and
applicability
4 44 44 44 Activity is feasible 5 55 55 55 Activity is feasible
6 66 66 66 Activity is feasible
7 77 77 77 Activity is feasible
Risks & Rewards
RisksRisks
Rewards
Rewards
43
2
1
5
7
6
Q&A session and Invitation of volunteers to support activities
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
CIPS Qatar Branch Event in 27th March 2013
Tools and techniques for the conduct of market analysis and evaluation to Tools and techniques for the conduct of market analysis and evaluation to determine dynamics and benchmarking market informationdetermine dynamics and benchmarking market information
How many units?How should the units be chosen?
From where should the units come?
Who or what type of units?
Will Make sure to address if not all but most of them
Opportunity to meet with CIPS Management
Presentation/Interactive workshops
CIPS Qatar Branch Vacancies
TBA (Vacant)TBA (Vacant) Education Liaison OfficerEducation Liaison OfficerTBA (Vacant)TBA (Vacant) Joint SecretaryJoint Secretary
INVITE NOMINATIONS AND INVITE NOMINATIONS AND ELECT NEW MEMBERS ELECT NEW MEMBERS
Learning sessionBy Chair
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
SUPPLIER APPRAISAL: VENDOR EVALUATION AND DEVELOPMENT
SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENT
Central Part Of Purchasing Strategy (Supplier Selection) Objective: •Reducing Purchasing/Sourcing risk and maximising overall value to the purchasing organisation through Suppliers optimisation
Overview Of Evaluation And Selection Process: •Recognition of Need For Supplier Selection•Identification of Key Sourcing Requirements•Determination of Sourcing Strategy•Identification of Potential Supply Sources •Limit Suppliers in Selection Pool•Determination of Method of Suppliers evaluation and Selection •Management of Suppliers Capability
Recognition of Need for Suppliers Selection
Selection of Suppliers, Securing Agreement & Setting Management
Approach & KPIs
SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENT
Recognise need for Supplier Selection
• Anticipation of Future requirements
• Insight into new product dev plan
• Preliminary SPEC and material requirements
• Service requirement
• Process req• Purchasing
groups• Services
forecast
• Understanding important purchase requirements
• Determine internal and external customers
• Supplier performance areas
• Known categories
• Quality, cost and delivery
• Develop and validate sourcing strategy
• Single Supplier vs. Multiple Suppliers
• Short term vs. long term strategy
• Full service vs. non-full services suppliers
• Domestic vs. foreign suppliers
• Close vs. Arm’s length relationship
• Existing Supplier meets cost, delivery & performance
• Experience with Category
• Trade journals • Trade
Directories• Second Party or
Indirect information
• Suppliers information management consultants
• Based on gathered information limit Supplier pool
• Use performance /capability matrix
• Financial risk analysis
• Evaluate performance
• Quality, cost and delivery
• Evaluate Supplier provided information
• Determine Supplier Evaluation process
• Establish Evaluation criteria
• Seek and obtain Supplier information
• Carry out Supplier facilities visits
• Prequalify as necessary
• Execute process
• Establish agreement with selected suppliers
• Set up SLA as necessary to measure performance
• Establish KPIs to manage relationship categories
• Agree relationship and performance management model
IdentifySourcing Require--ments
Determine Sourcing Strategy
IdentifyPotential Supply Sources
Limit Suppliers in Selection Pool
Determine Method for Supplier Eval/ Selection
Select Suppliers & Secure Agreement
• Develop and validate sourcing strategy
• Single Supplier vs. Multiple Suppliers
• Short term vs. long term strategy
• Full service vs. non-full services suppliers
• Domestic vs. foreign suppliers
• Close vs. Arm’s length relationship
• Existing Supplier meets cost, delivery & performance
• Experience with Category
• Trade journals • Trade
Directories• Second Party
or Indirect information
• Suppliers information management consultants
• Determine Supplier Evaluation process
• Establish Evaluation criteria
• Seek and obtain Supplier information
• Carry out Supplier facilities visits
• Prequalify as necessary
• Execute process
• Establish agreement with selected suppliers
• Set up SLA as necessary to measure performance
• Establish KPIs to manage relationship categories
• Agree relationship and performance management model
Determine Sourcing Strategy
IdentifyPotential Supply Sources
Determine Method for Supplier Eval/ Selection
Select Suppliers & Secure Agreement
Team 1Led by Naveen
Team 1Led by Naveen
Team 2Led by Rao Team 2
Led by Rao Team 3
Led by Peter Team 3
Led by Peter Team 4
Led by Panday Team 4
Led by Panday
Instructions•Break into 4 (four) teams•Brainstorm assigned topics•Share best practices experience•Appoint spokes person who will provide feedback to the house
Learning session
Group Feedback
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
Closing remarks and announcement of next formal
community event
By Chair
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch
Thank You for your time&
See you again
Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch