PYP Coordinator

PYP Coordinator

Getting Started1

Accessing Your Account 51.1

Navigating ManageBac 71.2

Updating Your Personal Details 81.3

Configuring Your General Settings 111.4

Configuring Your PYP Settings 131.5

Configuring Attendance Settings 221.6

Adding Students, Teachers, & Parents via Bulk Import 251.7

Adding Students, Teachers, and Parents Individually 271.8

Assigning PYP Homeroom Advisors 291.9

Creating Classes 331.10

Configuring Class Settings & Rotation Days 361.11

Adding Students to Classes 381.12

Editing User Information (Names, Emails & More) 401.13

Re-Sending Welcome Emails 411.14

Changing User Passwords 431.15

Bulk Archiving Students 461.16

Deleting Users 491.17

Planning2

Creating a Unit of Inquiry 522.1

Viewing Your Programme of Inquiry 632.2

Viewing the Whole-School Curriculum 642.3

Viewing Your Scope & Sequence 652.4

Learning Experiences 672.5

Analytics 692.6

Reports3

Introduction 723.1

Creating your Report Templates 773.2

Configuring Rubrics & Options 833.3

Assessing & Reporting via the Gradebook 883.4

PYP Coordinator - 4

Getting Started

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Accessing Your Account

Signing In

After receiving your welcome email and setting your password, you can log in to your ManageBac

account at your school's address (e.g. http://yourschool.managebac.com). On the login screen,

you'll see the following fields:

Log in with your e-mail address and the password you've set.

Note: For security purposes, you may choose to remain logged in for a maximum of 12 hours, after

which you will be automatically logged out. If you wish to disable this option, you may do so after

login under Settings > General.

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Resetting Your Password

If you are unable to log in, but do have an account, click "Forgot your password?" and enter your

email address to reset.

Note: If you're not receiving welcome e-mails or password reset notifications, make sure to check

your spam folder. If the problem persists, check with your school's account administrator to ensure

you have been added to the system with the correct e-mail address.

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Navigating ManageBac

Via the Tabs

Blog - Easily access our ManageBac blog and Twitter feed to find out about our newest features.

Inquiry - Access your Programme of Inquiry by grade level and collaboratively create your Units of

Inquiry.

Portfolio - Access student portfolios by grade level and class roster.

Gradebook - Assess individual tasks and submit term grades for students.

Attendance - Track homeroom and class attendance.

Students - Assign students to or remove students from homerooms and classes.

Users - Manage student, staff, and parent accounts.

Settings - School & IB programme preferences.

Programme tab - Seamlessly navigate between DP, MYP, & PYP.

Your name - Email, password, landing page customization, and notification preferences.

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Updating Your Personal Details

Via the Profile & Your Name Tabs

By clicking on your name, you can easily update your personal details and preferences including

your:

• First & Last Name

• E-mail address

• Password

• Default Landing Page, the page you will be guided to after logging in.

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Notifications

Under the Notifications tab, you can easily select your notification preferences.

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Profile

Under the Profile tab, you can upload a thumbnail photo and edit your contact details. You can

also indicate your gender, date of birth and school roles.


Configuring Your General Settings

Via the Settings Tab

Under Settings > General, you can adjust the following fields:

- Your school name, IB school code, languages and time zone

- IB session (May or November)

- Security settings

- Teacher account privileges

- Crocodoc integration

- School's ManageBac preferences


Uploading a School Logo

You can also upload a school logo to appear on the site and a high resolution logo to appear on

your reports. Please note the image format and size requirements before uploading.


Configuring Your PYP Settings

Via the Settings Tab

You can configure your Primary Years Programme settings under Settings > Primary Years.

Under the Years tab, you can define the years offered at your school and edit the labels for each

year. The labels will be applied to your PYP Classes and year groups.


Terms

By clicking Terms in the sidebar, you can define the academic term dates, which will apply to your

PYP classes.


Grades

Under the Grades tab, you can configure the default Grade Scale for your PYP classes. To add

additional grade scales, click Add New and enter the conversion. Default grade scales set under

the Settings will be applied to all PYP classes, but teachers will retain flexibility to customize

conversion bands within their individual classes.


Subjects

Under the Subjects tab, you can define your core Homeroom Subjects and your non-core

Specialist Subjects. Homeroom subjects are subjects that will be covered within your Units of

Inquiry. The most common of these include Languages, Mathematics, Science, and Social

Studies. Specialist subjects often include the Arts or PSPE.


Rubrics & Options

Under the Rubrics & Options tab, you’ll be able to define optional rubrics for teachers to evaluate

such as Effort or Behavior Grades.


Criteria

Under the Criteria tab, you’ll be able to define the criteria used to evaluate your Units of Inquiry for

each grade.


Assessment

Under the Assessment tab, you can configure reporting options. These edit how your Term

Gradebook appears.


Scope & Sequence

Under the Scope & Sequence tab, you will find the built-in overall expectations, conceptual

understandings, and learning outcomes organized by subject, strand, phase or age-range. You

can optionally customize your Scope & Sequence planners. Any modifications will be

automatically reflected within the Learning Continuums and Unit of Inquiry planners. You can also

edit the names and number of strands by selecting Edit Strands.


Editing Strands

Once you select Edit Strands, you can edit the names and different year levels the strands appear

for.


Configuring Attendance Settings

Via the Settings > Attendance Tab

Under the Settings > Attendance > Settings tab, you can configure your school attendance

settings:

• Your first and last day of school for the current academic year

• Your attendance schedule, either a Monday to Friday rotation or a custom rotation cycle (e.g.

6 days)

• Attendance categories (i.e. fields that you would like teachers to choose from: Late, Health,

Dress Code, etc.)

• Whether attendance is tracked in homerooms or classes

• Daily attendance notification to parents about Homeroom absences

• Daily digest notification to admins with attendance information

Additionally, you can configure lesson periods by programme under Lesson Periods in the

sidebar. Choose the desired programme from the dropdown menu, then click Edit.


First, choose the number of lessons periods for each day, then select the class times. Click Save

changes when you're finished making changes.


School Holidays

Below the attendance settings, you can indicate school holidays by clicking on the dates within the

calendar. Holidays are marked in yellow on the calendar. Click the date again to make it a school

day. Holidays and days off are not counted in the attendance totals, and teachers will not be able

to take attendance for those days.


Adding Students, Teachers, & Parents via Bulk Import

Via the Users Tab: Importing Students

Select the Users tab to begin. In the sidebar, click Import Students.

Step 1: Download our CSV template. Fill it in, following the template categories. It is essential that

the format match the template and that no columns (even if left blank) are left out. Refer to the

following guidelines for entering your student data into the spreadsheet:

• Student ID: any combination of letters and numbers unique to each student.

• First Name and Last Name are required fields.

• E-mail is optional for PYP students.

• Grade: needs to match the year labels as defined in your Settings > Primary Years > Years.

• Program: IB DP, IB MYP or IB PYP.

Step 2: Save your spreadsheet as a CSV file.

Step 3: Upload the completed file.

Note: It is also possible to pre-set the passwords for users on the system. This can be done by

adding an extra column at the end of the worksheet (after IB Group), and entering your desired

pre-set password for each user.


Via the Users Tab: Importing Teachers

Select the Users tab and click Import Teachers. Download the CSV template and fill it in,

following the template categories. As with students, it is essential that the format matches the

template and no columns are deleted. Upload the completed file.

Via the Users Tab: Importing Parents

Select the Users tab and click Import Parents. Download the CSV template and fill it in, following

the template categories. If there is only one parent, leave all Parent 2 columns blank. Upload the

completed file.


Adding Students, Teachers, and Parents Individually

Via the Users Tab

Select the Users tab and click Add User to begin.


Fill out the form, selecting the User type, Language and IB Group or PYP Homeroom Class from

the drop-down menus.

First Name and Last Name required fields regardless of User type. Click Add user to save.


Assigning PYP Homeroom Advisors

In order to display the Homeroom Advisor in the Gradebook and mark Attendance for PYP

students, you must firstly assign PYP students to their Homeroom Advisors.

Via Students Tab - Individually

Via Students tab, on the right side navigation there is an option to Assign Homeroom Advisors.

Here, you can individually assign students to their Homeroom Advisor using the drop-down boxes.


Via Students Tab - Bulk

Via Students tab, on the right side navigation there is an option to Bulk Assign Students. Here,

you can bulk assign students to their Homeroom Advisor by completing the available CSV

template. Please maintain all the columns and only populate either Student ID or E-mail, and the

Homeroom Advisor E-mail. Once completed, you can upload the CSV file further down the page

and Bulk assign.


Attendance

Once assigned, students will be listed via their assigned Homeroom Advisors' Attendance >

Homeroom Attendance tab.

Gradebook

Once assigned, Homeroom Advisors will also appear in their assigned student's Gradebook to

add Homeroom Teacher Comments.

http://help.managebac.com/support?lesson=40604&manual_id=4174



Creating Classes

Via Settings > General Tab - Enabling Class Functionality

Before you begin creating classes, you will need to Enable Class Functionality under the

Settings tab. Under Settings > General, click Yes for the Enable Class Functionality? option.


Creating a Class

Begin by accessing PYP in the Programme tab. You can access the link for Add Class on the

right under the Inquiry tab. Here you can fill in the form to create a class.


Make sure to select the correct Year, as it cannot be changed after the class has been created.

You can also define Rotation Days and lesson periods by indicating the specific days and periods

on which the class falls. This is typically configured for Specialist-type classes only (i.e. Visual Arts,

Music, Physical Education etc.) as Homeroom-type classes mark attendance via Attendance >


Once the form is complete, click Create this class. You will now be able to add Units of Inquiry

and add students to the class.




Configuring Class Settings & Rotation Days

Via Inquiry, choose a grade level, click on the desired class name, then Edit Class Settings on

the right side navigation. Here, you can configure the grade level, subject (Homeroom or

Specialist), edit class description, and upload an image for your class.

You can also define Rotation Days and lesson periods by indicating the specific days and periods

on which the class falls. This is typically configured for Specialist-type classes only (i.e. Visual Arts,

Music, Physical Education etc.) as Homeroom-type classes mark attendance via Attendance >


Be sure to Save Changes after making any changes.




Adding Students to Classes

After you have created your class, add students to the class via the Students tab. Click Add

Students to begin.


You will see a list of available students organized by last name. Select the students that you

would like to add to the class and click the Add selected students button.

Please note, you cannot add students to multiple homerooms.


Editing User Information (Names, Emails & More)

Via the Users Tab

Click on a user's name to be directed to his or her profile page.

Here you can click Edit Profile to update the student's e-mail address, telephone, and first and last

names. You can also reset his or her password. As a security precaution, you will be prompted to

enter your own password before setting a new password for a user.


Re-Sending Welcome Emails

If users have not received their welcome e-mails, you have two choices:

• Re-send to all users who have not yet logged in

• Re-send to an individual

Note: E-mails entered into the system are case sensitive. The average user e-mail address is all

lower case.

Re-Sending to All Users Who Have Not Logged In

Under Users > Roster, choose Re-send welcome e-mails in the sidebar.

Choose the user type you would like to send to. After you confirm your selection, the welcome

e-mails will be sent out.


Re-Sending to an Individual

To send an e-mail to an individual user, click the user's name under Users > Roster. At the top of

the profile, click Re-send welcome e-mail. The e-mail will be sent immediately, without

confirmation.


Changing User Passwords

Note: This tutorial only applies to password changes made by an administrator. However, users

have two options for resetting or changing their own passwords:

1. Via the login page - Clicking "Forgot your password?" and entering the user's e-mail address

will send a new password to the e-mail with which the account was registered.

2. Via the user's profile - After logging in, clicking on the user's name will lead to a profile page

with the option to change the password.

Via Users > Roster

Within the Roster, choose the user category of the user whose password you would like to change.

You can scroll through the users listed or use the seach field in the sidebar to locate the desired

user.


Changing a Password for a Student

Click Change Password. For security purposes, you will be prompted to enter your Administrator

Password in order to make any changes. Enter the new password in each New Password field,

and click Save Changes at the bottom of the page.


Changing a Password for an Admin, Teacher, Advisor, or Parent

From the Roster, clicking on the name of an admin, teacher, advisor, or parent will take you

directly to the user's profile, where you can change the password after entering your own

Administrator Password. Remember to click Save Changes at the bottom of the page .


Bulk Archiving Students

Note: Archived students are locked out from accessing their accounts, and no longer appear live

on the system. All data for archived students is stored free-of-charge and easily accessible once

the student is unarchived.

Via Users > Memberships Tab

Via Users > Memberships tab, on the right side navigation there is an option to Bulk Archive

Students.

From the IB Group drop-down menu, select a DP/MYP year group or PYP class to be archived.

You can choose to either select a few students or 'All'. Once your selections have been made, click

on the double green arrows pointing right, then Save Changes to confirm the action.


Bulk Unarchive

Following the same steps as bulk archiving students, from the IB Group drop-down menu select a

DP/MYP year group or PYP class to be unarchived. The archived students will now appear on the

right side column. You can choose to either select a few students or 'All'. Once your selections

have been made, click on the double green arrows pointing left, then Save Changes to confirm

the action.


Deleting Users

Via the Roster

To find a user, click on the tab for the appropriate user type in the Roster. Click the trashcan icon

in the last column of the user you'd like to delete.

Via the User's Profile

You can also delete a student directly from his or her Profile by clicking on the student's name in

the Roster and clicking Delete.


Recovery of Deleted Users

If a user is accidentally deleted, we can help you restore his or her account and activities within a

30-day period. Please submit a support request or send an email directly to our 24-hour support

desk: [email protected]


Planning


Creating a Unit of Inquiry

Via Inquiry > Class

Under a Year Level, choose the class in question. This will bring up the Current Unit. To add a

new unit, click Add Unit in the sidebar. If you wish to edit an existing unit, click on the unit you wish

to edit and then click Edit Unit.


Classes > Units > Purpose & Inquiry

First, choose a title for your Unit, then select the start date and the length of the unit (in weeks), and

indicate the subject focus. Click Save Changes to create the Unit of Inquiry.


Scope & Sequence

In the Scope & Sequence tab, indicate the overall expectations, conceptual understandings, and

learning outcomes that you plan to address.

Note: Science and Social Studies units have an Age Range field instead of a Phase field.


Inquiry

Under the unit's Inquiry tab, you can indicate the Transdisciplinary theme, the specific focus

points, and the Central Idea.


Summative Assessment

Under the Summative Assessment tab, you can view the summative assessment tasks planned

and describe how students will be assessed within the Unit of Inquiry.


Concepts & Questions

Under the unit's Concepts & Questions tab in the sidebar, indicate the key concepts and explain

how they will be incorporated within the subjects and related concepts.

Below this, you can define the Lines of Inquiry together with related Teacher Questions. Finally,

you can detail Provocations.


Lines of Inquiry


Assessment

Under the unit's Assessment tab in the sidebar, add formative and summative assessment tasks

and describe how they will be linked back to the specific Lines of Inquiry.


Learning Experiences

Under the unit's Learning Experiences tab in the sidebar, describe the best ways of learning and

how the unit will incorporate aspects of the Learner Profile, Attitudes and Transdisciplinary Skills.


Resources

The unit's Resources tab in the sidebar allows you to add lists, photos, videos and files by clicking

Add Resource.


Reflection & Evaluation

The unit's Reflections & Evaluation tab consists of an evaluation of the Unit’s success in

addressing the stated purpose, elements of PYP, and student-initiated inquiry.

This section of the unit planner will automatically be cleared at the end of each academic year.

Data from past years will be accessible via the Academic Year dropdown.

Once you have created your first Unit of Inquiry, you will be able to review all key sections directly

online.


Viewing Your Programme of Inquiry

Inquiry > Class > Programme of Inquiry

You can view the full Programme of Inquiry by year level. Select the year level and class you

wish to view, then select Programme of Inquiry. Four to six Units of Inquiry will be shown in

sequence depending on the year level.


Viewing the Whole-School Curriculum

Via Inquiry > Grade

Under the Inquiry tab, select the year level and Whole-School Curriculum tab on the right.

At the bottom of the page, a timeline shows the months that units have been planned for.


Viewing Your Scope & Sequence

Via Inquiry

Click on the Inquiry tab to begin. Next, click on Scope & Sequence. This view displays your entire

Scope & Sequence, as customized under Settings > Primary Years.

Here we provide a checklist view for the Scope & Sequence, so that schools can now track what is

being covered in each subject for each year.


Please note you can filter the Scope & Sequence by subject, and see which expectations,

understandings, and outcomes are being addressed.

To see which unit addresses that part of the Scope & Sequence, please hover over the (i) icon.


Learning Experiences

Via Inquiry > Grade

Under the Inquiry tab, select the year level and Learning Experiences tab on the right.

Here we provide a checklist view for the Learner Profile, Attitudes and Transdisciplinary Skills so

that schools can now track what is being covered.


To see which unit addresses a specific Learning Experience, please hover over the (i) icon.


Analytics

PYP units can be mapped and analyzed across:

• Transdisciplinary Themes

• Central Idea

• Lines of Inquiry

• Key Concepts

• Transdisciplinary Skills

• Attitudes

• Learner Profile

These analytics allow schools to better balance their curriculum and ensure even coverage of all

concepts and skills.

To begin, click on your Inquiry tab and then the Analytics tab.


In the above screenshot, the Transdisciplinary Themes are mapped by frequency, by subject, and

by year level, allowing administrators to see that all themes have been covered. To see which

units are covering specific themes for each subject, simply hover over the (i) icon and the list of

units will appear.

You can filter by Subject and Year Level on the righthand menu.


Reports


Introduction

ManageBac report cards for the Primary Years:

• Show information about units covered, assessment criteria, learning outcomes, and teacher

feedback.

• Build in the IB Learner Profile, Trandisciplinary Skills, and Attitudes.

• Can be customized around the IB Scope & Sequence or your local standards.

• Are available on ManageBac as PDFs for parents and students once as the final versions are

generated.


Via Settings > Reports

Click on Settings > Reports > Primary Years to begin. To customize your reports, select your

template from the dropdown and click the red Edit template.


Under the template Overview tab, you can see the different sections available for inclusion on

your report card. Adjust your template by toggling elements on and off, and by dragging and

dropping to change the order.

Customize the template further via the tabs on the righthand side, and double-check your work by

clicking Preview Report.

Teacher Gradebook > Submit Term Grades

The grades and comments that appear on reports are from the Teacher Gradebook. The

Gradebook is customizable under Settings > Primary Years > Assessment.

If you would like teachers to assess learning outcomes for Assessed Subjects in the Gradebook,

please contact the ManageBac 24-hour support desk:

[email protected]

We will assist in customizing your Scope & Sequence on the system.

mailto: [email protected]


Reviewing Reports

Once you have set your template, navigate to Settings > Reports > Primary Years and scroll

down. From here, you may preview accurate versions of the final reports. Please click either

Preview Individual Report or Generate Draft. These buttons generate PDFs that are not stored

on ManageBac.

Generating Reports

Once confident that the report cards are complete, click on the green Generate Reports button.

Please be patient as the system may take a few moments. This will generate a full set of report

cards that are stored individually on each student’s profile and also as a master copy under

Settings > Reports.


Viewing Individual Reports

To view an individual report, navigate to the student’s profile and click the Reports tab.

The report card is available via PDF for parents, students, and teachers to view, and stays with the

student profile for as long as the student has a ManageBac account.

To view individual files, you can also navigate to Settings > Reports and download a zip file of the

master copy.

We provide each student’s report as an individual file.


Creating your Report Templates

Via Settings > Reports

By default, a set of report templates will be built-in to your ManageBac account under the Settings

> Reports tab. You can customize these report templates and create new ones by clicking Edit

template in red beside the report name.


Click on the Manage Templates button on the right menu to begin creating your report templates.

To create a new template, click on the Add Template button in the right hand menu. To edit a

pre-existing template, select the template from the list on the page.


On the ManageBac form that appears, you can name your report, indicate which sections you wish

to include in your report, and hover over each section and drag and drop to adjust the sequence.

Finally, choose the page size, orientation and indicate whether or not to show page numbers.

Remember to click Save Changes.

On the right hand menu, you will see the parts of the report template you can further customize.


Cover Sheet

Select the Cover Sheet tab to choose what will appear on the cover page of your reports. Here

you can define the student fields to include, add report signers (such as your Head of School or IB

Coordinator), and specify your logo preferences. Once complete, you can click Save Changes, or

Next to proceed.


Letter

On the Letter tab, you can write an optional letter to the parents/guardians for the current term. To

choose who the letter is from, check Signer One. You can select up to 3 signers. Once complete,

you can click Save Changes, or Next to proceed.


Summary

Select Summary to pick what will appear for each student in terms of grades, teacher/advisor

comments, and which criteria will appear on the report. A preview will appear below. Once you are

done, click Next to proceed.


Configuring Rubrics & Options

Via Settings > Primary Years

Under Settings > Primary Years, clicking Rubrics & Options in the sidebar lets you create new

rubrics & options, which are completed by teachers together with their term grades.

By clicking Add Rubric in the sidebar, you can define your rubric title. There are two types of

rubrics & options:

1. Criteria: this is a set of criteria that teachers will select as a dropdown menu (e.g. Effort grades

may be set using a range of 5 to 1 with 5 being excellent effort and 1 being the worst).

2. Custom field: this is a customizable field allowing teachers to enter in any type of text with a

defined suffix (e.g. attendance in % terms).


After adding the title of the rubric and selecting the type, click Create Rubric.

By hovering over the rubric, you can edit the values and descriptors. After defining your rubric

details, press Save Changes.


Once you have added your rubrics, they will be visible in the Gradebook, from the Submit Term

Grades tab under Tasks, where teachers will be able to enter in values.


Enabling rubrics & options on your report cards is a two-step process.

First, navigate to Settings > Reports > Manage Templates > select PYP template > Overview

tab and enable the Options & Rubrics by selecting from the dropdown. Click Save Changes.


Lastly, navigate to the Summary tab, tick the Options & Rubrics checkbox and select the rubric

from the dropdown. Once complete, you will want to press Save Changes button at the bottom of

the screen.


Assessing & Reporting via the Gradebook

Assessment and reporting in the PYP varies across schools due to regional requirements.

Below you will find a checklist of the configuration steps required and the common reporting

models that ManageBac currently supports for the PYP.

Before beginning assessment and reporting, it is essential that you have configured the following

PYP settings:

1. Terms: Ensure that your term dates are configured for your current academic year. Terms are

used to organize your gradebooks, so you will want to set terms based on your reporting periods

(i.e. if you report at the end of each Unit of Inquiry, you will want to set 6 terms).

2. Subjects: Ensure that you have set your homeroom and specialist subjects.

3. Criteria: Ensure that you have configured your evaluation criteria for reporting. These criteria

will be used to evaluate the Units of Inquiry and Transdisciplinary Skills.

4. Scope & Sequence: If your school has adapted the Scope & Sequence guides, these must be

configured via the Settings by updating the conceptual understandings, overall expectations and

learning outcomes.

If you have not yet completed these four steps, please review this tutorial on PYP Settings:




Via Settings > Primary Years > Assessment

Once your Primary Years programme settings are configured, you will be able to configure your

assessment & reporting preferences by selecting which criteria will be applied to which fields.

The most common model for PYP reporting is to evaluate and provide feedback on four key areas:

1. Transdisciplinary Skills

2. Units of Inquiry

3. Homeroom Teacher Comments

4. Assessed Subjects

Schools may also provide feedback on the Learner Profile, Attitudes and Learning Outcomes from

the Scope & Sequence.

For the Transdisciplinary Skills, you have the option of evaluating the headers (e.g. Research

Skills) or the individual skills (e.g. Planning, Observing, etc.). If headers are chosen, we will display

all the skills as a reference, but there will only be one mark.

For Assessed Subjects, you have the option of evaluating the overall strand or the individual

Learning Outcomes within each subject.

Once you have completed your configuration, you can press Save Changes at the bottom.


Please note that the Assessment configuration will directly affect the display of the Gradebooks, so

it should only be modified if your school’s assessment & reporting process is revised.

Via Settings > Primary Years > Rubrics & Options

You may also decide to customize additional rubrics & options. This can be done via the Settings

> Primary Years > Rubrics & Options tab. This tutorial explains the process step-by-step:




Via the Gradebook > Submit Term Grades

Once your Assessment and custom options are configured, teachers will be able to submit term

grades via the Gradebook.

In order for teachers to use the Gradebook effectively, they must have completed planning prior to

starting assessment (i.e. all Units of Inquiry must be planned before beginning any assessment).

These are a few helpful things to keep in mind:

• If you evaluate the Transdisciplinary Skills. The skills displayed on your gradebook are a

composite of your planning across the Units of Inquiry covered during your academic term.

This means if you have chosen Research Skills in Unit #1 and Thinking Skills in Unit #2,

then we would show both Research Skills and Thinking Skills in the Gradebook.

• We display the Units of Inquiry that are bound within your current academic term. This means

that if the end date of your Unit of Inquiry (i.e. January W2) falls after the end date of the term

(i.e. W4 December), it will be displayed in the subsequent term (i.e. Second Semester vs. First

Semester). You can adjust for this by ensuring that the start date and duration of your units are

set accurately.


• If you assesses specific learning outcomes from the Scope & Sequence, these can be chosen

through your Units of Inquiry, or through your assessed subjects by clicking Edit Scope &

Sequence in the sidebar.

You may report at the end of each Unit of Inquiry or at the end of an academic term (e.g. quarter,

semester). You can easily review prior periods in your Gradebook by switching the terms in the top

right corner.


Via Settings > Reports > Primary Years

Once teachers have submitted grades, you will see the Submitted status to the right of each class.

You will then be able to generate your PYP report cards to share with parents & students online or

as printed PDFs.

PYP Coordinator

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