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PV BUR. 09.09.2013
PE 512.496/BUR
EN
PE-7/BUR/PV/2013-09
EUROPEAN PARLIAMENT
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B U R E A U
MINUTES
of the meeting of
09-09-2013
Louise Weiss Building - Room R1.1
- - -
Strasbourg
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BUREAU
MINUTES
of the meeting of Monday, 9 September 2013 from 18:30 to 20:30 hours
Louise Weiss Building - Room R1.1
Strasbourg
CONTENTS
Page
1. Adoption of draft agenda .................................................................................................. 9
2. Adoption of Minutes of the Bureau meeting of 1 July 2013 .......................................... 10
3. Communications by the President................................................................................... 11
3.1. Return of Mr ALVARO, Vice-President........................................................................ 11
3.2. Report on the Parliament's administration ...................................................................... 11
3.3. Sculpture offered to the Parliament by the International Auschwitz Committee............ 11
3.4. "Solidarité Proposal"....................................................................................................... 12
3.5. Dialogue with the Churches and Non-Confessional Organisations................................ 12
4. State of play - Project to extend and modernise the KAD Building; Conclusions of the Board European Parliament - Luxembourg Government - Note from the Secretary-General ........................................................................................................... 13
5. Parliament's 2014 draft budget - Note from the Secretary-General................................ 14
6. The Internal Auditor's Annual Report for 2012 - in the presence of Mr Galvin, Internal Auditor............................................................................................................... 18
7. Staff matters .................................................................................................................... 20
8. European Parliament's replies to the observations of the European Court of Auditors concerning 2012 - Note from the Secretary-General ...................................................... 21
9. 2014 Open Days of the European Parliament and Europe Day festivities in Brussels, Strasbourg and Luxembourg - Note from the Secretary-General ................... 22
10. Request for a derogation from the limits set by the Code of Conduct on Multilingualism for documents produced by the Committee on Budgetary Control
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in connection with the annual discharge procedure - Letter from Mr THEURER, Chair of the Committee concerned ................................................................................. 24
11. Request for authorisation of the 12th STOA Annual Lecture, entitled ‘Sustaining Sustainability − Making Economics work for the Global Environment’ to be held on 12 November 2013 on the premises of the European Parliament in Brussels - Letter from Mr CORREIA DE CAMPOS, Chair of STOA Panel ................................. 25
12. Request from the Special Committee on Organised Crime, Corruption and Money Laundering to authorise the printing of a CRIM compendium of documents at the end of term of mandate - Letter from Ms ALFANO, Chair of the Committee concerned ........................................................................................................................ 26
13. Nomination of three directors of the Board of the MEPs' Pension Fund a.s.b.l. for December 2013 - Letter from Mr BALFE, Chairman of the Board ............................... 27
14. Closure of accounts of political parties and foundations for 2012 - Note from the Secretary-General ........................................................................................................... 28
15. Proposed allocation of appropriations under budget Item 400 for the second half of 2013 following the accession of Croatia to the European Union - Letter from Mr DAUL, Chair of the EPP Group ..................................................................................... 29
16. Request for support for the Inaugural Summit of the "Women in Parliaments Global Forum" (WIP) from 27 to 29 November 2013 - Letter from Ms KOCH-MEHRIN, Member of the EP ........................................................................................................... 30
17. Result of the rescheduling of the Sakharov Prize in 2013 on the LUX Prize 2013 - Note from the Secretary-General .................................................................................... 32
18. Request from the Committee on Petitions to authorise a derogation from the limits laid down in Article 14(1) of the Code of Conduct on Multilingualism for the reports of fact-finding mission - Letter from Ms MAZZONI, Chair of the Committee concerned ..................................................................................................... 33
19. Request from the Committee on Development to send two Members to a High-Level Panel to be organised in the framework of the 2013 edition of the European Development Days in Brussels from 26 to 27 November 2013 - Letter from Ms JOLY, Chair of the Committee concerned...................................................................... 34
20. Request from the Committee on Budgetary Control to send a delegation to the Bulgarian border with Turkey and Greece from 18 to 20 September 2013 - Letter from Mr THEURER, Chair of the Committee concerned .............................................. 36
21. Request from the Committee on Petitions to send a fact-finding delegation to Notre-Dame des Landes, near Nantes and Paris from 29 to 31 October 2013 - Letter from Ms MAZZONI, Chair of the Committee concerned....................................................... 38
22. Request from the Committee on Fisheries to participate in the 10th annual session of the Western and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6 December 2013 - Letter from Mr MATO ADROVER, Chair
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of the Committee concerned ........................................................................................... 39
23. Request from the Subcommittee on Security and Defence to send a delegation to Afghanistan (jointly with the Delegation for relations with Afghanistan) from 28 to 31 October 2013 - Letter from Mr DANJEAN, Chair of the Subcommittee concerned ........................................................................................................................ 40
24. Request from the Committee on International Trade to authorise a public hearing on the "Modernisation of the Union's Trade Defence Instruments" on 7 November 2013 in Brussels - Letter from Mr MOREIRA, Chair of the Committee concerned...... 42
25. Request from the Subcommittee on Human Rights to authorise a public hearing on "Traditional Forms of Slavery" on 14 October 2013 in Brussels - Letter from Ms LOCHBIHLER, Chair of the Committee concerned ...................................................... 43
26. Request from the Committee on Employment and Social Affairs to authorise a public hearing on "How can the European Union contribute to creating a hospitable environment for enterprises, businesses and start-ups to create jobs" on 18 September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned ........................................................................................................................ 44
27. Request from the Committee on Employment and Social Affairs to authorise a public hearing on "Effective labour inspections as a strategy to improve working conditions in Europe" on 18 September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned ................................................................................. 46
28. Request from the Committee on the Internal Market and Consumer Protection to authorise a public hearing - "First Retail Market Roundtable: For a more efficient and fairer retail market in Europe" on 26 September 2013 in Brussels - Letter from Mr HARBOUR, Chair of the Committee concerned...................................................... 47
29. Request from the Committee on Legal Affairs to authorise a public hearing on "Private copying levies" on 17 September 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee concerned .................................................................. 48
30. Request from the Committee on Women's Rights and Gender Equality and from the Committee on Civil Liberties, Justice and Home Affairs to authorise a public hearing on "EU Framework for National Roma Integration Strategies" on 18 September 2013 in Brussels - Letter from Mr GUSTAFSSON and Mr LÓPEZ AGUILAR, Chairs of the Committees concerned .......................................................... 49
31. Request from the Committee on the Environment, Public Health and Food Safety to authorise a public hearing on "Official controls and other official activities to ensure the application of food and feed law" on 14 October 2013 in Brussels - Letter from Mr GROOTE, Chair of the Committee concerned ......................................................... 50
32. Request from the Committee on Legal Affairs to authorise a public hearing on the "Implementation of the patent package" on 5 November 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee concerned ......................................... 51
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33. Urgent matters and any other business ........................................................................... 52
33.1. Request for authorisation to organise a workshop in collaboration with the Committee on Constitutional Affairs on the topic 'Strengthen European Democracy: Participation of Citizens' - Letter from Mr SURJÁN, Vice-President responsible for the implementation of Article 17 TFEU ......................................................................... 52
34. Items for information ...................................................................................................... 54
35. Date and place of next meeting....................................................................................... 55
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BUREAU
MINUTES
of the meeting of Monday, 9 September 2013
Strasbourg
Mr Martin SCHULZ, President of the European Parliament, opened the meeting at 18.36 hours.
Present
Mr Martin SCHULZ, President*
Vice-Presidents Excused Mr PITTELLA* Mr PAPASTAMKOS Mr MARTÍNEZ* Mr PROTASIEWICZ Ms PODIMATA Mr VIDAL-QUADRAS Mr KARAS* Ms ANGELILLI Mr McMILLAN-SCOTT* Ms DURANT Mr ALVARO* Mr WIELAND Mr VLASÁK* Mr SURJÁN* Quaestors Excused Ms LULLING* Mr HIGGINS Ms GERINGER DE OEDENBERG Mr LIBERADZKI Mr MAŠTÁLKA
Also Present Mr WELLE, Secretary-General*
* present for item 7 in camera
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Invited for item 5 Ms HOHLMEIER, Member of the BUDG Committee and Rapporteur on the Guidelines for the 2014 budget – sections other than the Commission Invited for item 6 Mr GALVIN, Internal Auditor List of officials present at the meeting: Private Office of the President Mr WINKLER Mr KAISER* Ms MARTINEZ IGLESIAS Mr MANNELLI Ms STRASSER Mr FREEDMAN Ms CASALES LOPEZ Private Office of the Secretary-General Mr MANGOLD* Ms LUEDDECKE Secretariat DG Presidency (PRES) Ms RATTI*/ Mr O'BEARA/Mr CAROZZA DG Internal Policies (IPOL) Mr RIBERA d'ALCALA/ Mr ZEMITIS** DG External Policies (EXPO) Mr AGUIRIANO DG Information (COMM) Ms LAHOUSSE/ Mr DUCH-GUILLOT/
Mr WARASIN DG Personnel (PERS) Ms REPLINGER* DG Infrastructure and Logistics (INLO) Mr STRATIGAKIS
DG Translation (TRAD) Ms PITT
DG Interpretation and Conferences (INTE) Ms COSMIDOU DG Finance (FINS) Mr VANHAEREN/ Mr GUILLEN ZANON/
Mr REIJNDERS/ Mr CAMPILHO DG Innovation, Technical Support (ITEC) Mr VILELLA Legal Service Mr PENNERA*, Jurisconsult/ Mr PASSOS Conference of President's Secretariat Mr HILLER Director for the Relations with Political Groups
Mr SCHWETZ
* present for item 7 in camera ** present only for item 5
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Political group secretariats, Mr EVISON (EPP) Mr HORNAK (S&D) Mr RASMUSSEN (ALDE) Mr DENKINGER (Greens/EFA) Mr WOODARD (ECR) Mr VAUGIER (EFD) Mr SERVELLON (Non-attached Members) Vice-Presidents' and Quaestors' assistants Mr CARDELLA Mr PITTELLA's assistant Mr GUERRA REINA Mr MARTÍNEZ's assistant Ms ZANELLA Ms PODIMATA's assistant Ms LAHOUSSE JUAREZ Mr VIDAL-QUADRAS's assistant Mr CHATZIFOTIS Mr PAPASTAMKOS's assistant Mr LOMBARDO Ms ANGELILLI's assistant Ms PRAINSACK Mr KARAS's assistant Ms BIESEMANS Mr McMILLAN-SCOTT's assistant Mr VALETTE Ms DURANT's assistant Ms BAUER Ms ALVARO's assistant Ms GIPPERT Mr WIELAND's assistant Ms KURANT Mr PROTASIEWICZ's assistant Mr PÁPÁI Mr SURJÁN's assistant Ms THOMA Ms LULLING's assistant Ms KEARNEY Mr HIGGINS's assistant Ms ZIELINSKA Ms GERINGER de OEDENBERG's assistant Mr VOGT Mr LIBERADZKI's assistant Ms ŘEHOŘOVÁ Mr MAŠTÁLKA's assistant Mr TZIORKAS*, Ms KYST, Mr BREIER, Mr ADLER and Mr CALINOGLOU acted as secretary to the meeting.
* present for item 7 in camera
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1. Adoption of draft agenda
The Bureau,
- heard Mr VIDAL-QUADRAS, Vice-President, request that item 9 and item 16 be
taken with debate;
- noted the draft agenda (PE 512.494/BUR) and adopted it as shown in these minutes.
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2. Adoption of Minutes of the Bureau meeting of 1 July 2013
The Bureau,
- heard Mr VLASÁK request a change in item 6 to reflect that he abstained from
the vote on the European Youth Day;
- approved the Minutes of the Bureau meeting of 1 July 2013 held in Strasbourg
(PE 512.387/BUR).
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3. Communications by the President
3.1. Return of Mr ALVARO, Vice-President
The Bureau,
- heard the President warmly welcome Mr ALVARO, Vice-President, who returned to
the European Parliament after being severely injured in a car accident last year,
noting that he had been missed by many in the Institution during his absence and that
his accident, as well as his recovery, served to remind about the fragile nature of
human life and the importance of remaining in good health;
- heard Mr ALVARO, Vice-President, thank for the support and attention which both
the President and other Members had given to him during his long recovery,
expressing his particular gratitude towards the many members of staff in Parliament
who had provided help to both himself and his assistants to an extent which went far
beyond what could be taken for granted.
3.2. Report on the Parliament's administration
The Bureau,
- heard the President announce that Ms ROTH-BEHRENDT, Member, had requested
that the deadline for her final report on the functioning, effectiveness and efficiency
of the European Parliament's administration, which had originally been scheduled for
submission to the Bureau by the middle of 2013, be extended until the end of the year
(PE 516.077/BUR);
- accepted the new deadline as requested.
3.3. Sculpture offered to the Parliament by the International Auschwitz Committee
The Bureau,
- heard the President inform of a letter he had received from the International
Auschwitz Committee (PE 516.063/BUR), requesting that a sculpture, made of metal
and plastic, representing the letter "B" in the sign "ARBEIT MACHT FREI" which
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hangs over the entrance to the Auschwitz camp and is currently exhibited at the
Wittenbergplatz in Berlin, be exhibited in the European Parliament in an outside area
for a few months starting on 27 January 2014, the anniversary of the liberation of
Auschwitz and International Holocaust Remembrance Day;
- heard the President propose that the request be granted, noting that he had asked the
services to obtain all necessary information, including photographs of the sculpture
for information purposes;
- granted the request for the exhibition of the sculpture as proposed by the President.
3.4. "Solidarité Proposal"
The Bureau,
- heard the President announce that he had received a letter from Mr DAUL, Chair of
the EPP group and Mr SWOBODA, Chair of the S&D group (PE 512.467/BUR and
annex) concerning the "Solidarité Proposal", which was an initiative aiming at
facilitating the participation of European Parliament staff and trainees in benevolent
humanitarian work and social activities and inform that he had asked the Secretary-
General to examine the feasibility of the proposal and report back to the Bureau, if
appropriate.
3.5. Dialogue with the Churches and Non-Confessional Organisations
The Bureau,
- heard the President inform with regard to point 33.1 of the agenda that this year's
meeting of the Dialogue with Churches and Non-Confessional Organisations,
organised following the provisions of Article 17, paragraph 3 in the Treaty on the
Functioning of the European Union would be held under the heading "Reinforcement
of European Democracy and More Participation of the Citizens", noting that the letter
from Mr SURJÁN, Vice-President responsible, to the President regarding the
organisation of the Dialogue meeting had been distributed to the Members of the
Bureau.
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A. DECISIONS/EXCHANGE OF VIEWS
4. State of play - Project to extend and modernise the KAD Building; Conclusions of the Board
European Parliament - Luxembourg Government - Note from the Secretary-General
The Bureau,
- took note of the note of the Secretary-General of 30 August 2013, on the above-
mentioned subject (PE 516.071/BUR and annexes);
- took note of the successful work carried out as part of the partnership with the
Luxembourg Government, in particular the conclusions of the second Board meeting
of 1 July 2013;
- took note of the launching of the building works;
- heard the President inform of the ceremony of laying the foundation stone of the
KAD building, which had taken place that morning in Luxembourg, and note his
dissatisfaction with the administrative arrangements for this ceremony, concerning
the invitation in his name although he had not been directly consulted about it;
- heard Mr VIDAL-QUADRAS, Vice-President with primary responsibility for
Buildings, state his ignorance about this fact and inform the Members of the Bureau
that he had represented Parliament this morning at this ceremony in the presence of
the Luxembourgish Minister for Sustainable Development and Infrastructure as well
as the President of the European Investment Bank, several Luxembourgish Members
and media and stress that the ceremony was a success showing the commitment of the
European Parliament to the integration of the Institution in Luxembourg;
- heard Mr PITTELLA, Vice-President with secondary responsibility for Buildings,
express his satisfaction that the KAD project, after a critical phase, had now been
resurrected and that a good partnership with the Luxembourg authorities, which had
been formed in the process, now allowed the project to advance successfully and with
considerable speed;
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5. Parliament's 2014 draft budget - Note from the Secretary-General
The Bureau,
- took note of the note of the Secretary-General dated 2 September 2013 on the above-
mentioned subject (PE 516.076/BUR and annexes);
- heard the Secretary-General present his note, stressing in particular that:
• a number of changes to Parliament's estimates adopted in spring 2013 have been
submitted to be incorporated into the 2014 Budget, which, taken together, will
bring about a net reduction of EUR 2,653,000, in the volume of appropriations by
comparison with the 2014 estimates, as amended by the Commission, i.e. a total
reduction of EUR 17.16 Mio by comparison with the 2014 estimates adopted by
Parliament on 17 April 2014,
• the 2014 draft Budget would thus total EUR 1,790 981,098, a 2.31 % increase on
the 2013 Budget;
- heard the Secretary-General further highlight the most important proposals as
elaborated and submitted by the Joint Working Group of the Bureau and the Budgets
Committee to be incorporated into the 2014 Budget, in particular:
• the creation of a new Directorate-General for Parliamentary Research Services
with a view to improving the independent scientific advice given to parliamentary
bodies and Members,
• the transfer of up to 80 new posts (60 AD and 20 AST) from the Committee of the
Regions (CoR) and the Economic and Social Committee (EESC) to the new
Directorate-General for Parliamentary Research Services and the establishment of
additional appropriations for these posts totalling EUR 4 Mio, once this operation
has been approved by the political authorities of the institutions concerned,
• the replacement of "Streamline", Parliament's main human resources management
system, by "Sysper 2", the system used by virtually all the European institutions in
2014/15 (a year later than initially proposed to take account of the elections) which
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would lead to a net saving of at least EUR 3.7 Mio generated during the following
next 10 years (kick-off investment of EUR 1.76 Mio),
• as from the new legislature, the application of across the board best practices in the
area of paperless working which could reduce the number of pages printed by
10.75 Mio (in 6 months), and generate a saving of 107,000 EUR in terms of
consumables (paper, ink, machine maintenance) and of 218,000 EUR in terms of
staff,
• the transfer of the management of pensions to the Commission provided for under
the Statute for Members which could lead to savings of EUR 325,000,
• a contribution of EUR 0.8 Mio from the Commission laid down in its budget to
fund the operating costs of the House of European History and to ensure that it can
be open seven days a week;
- held an exchange of views on the subject matter with the participation of the
President, Mr PITTELLA, Vice-President with primary responsibility for the budget,
Mr WIELAND and Mr MARTÍNEZ, Vice-Presidents, Ms LULLING and Mr
LIBERADZKI, Quaestors, and Ms HOHLMEIER, Rapporteur for the Budget 2014,
noting in particular:
• broad support for the measures proposed in the Secretary-General's note dated 2
September 2013,
• the state of play on the negotiations for political and administrative cooperation
with the CoR and EESC, aiming at solutions for efficiency and savings through
administrative cooperation and avoiding unacceptable political requests from the
two advisory committees;
• that the envisaged transfer of up to 80 posts from the translation services of CoR
and EESC to the new Directorate-General for Parliamentary Research Services
should be implemented in a budgetary neutral manner and ensure that the staff,
which will move to the Parliament, will have adequate qualifications;
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• the need to provide information on the possible impact of the recently agreed
package of rules relating to the reduction of Member's travel costs,
• the idea to provide plenary minutes in at least one-language-text version,
• the need to provide for appropriate technical installations in Parliament's premises,
including clock synchronisation,
• the need to ensure a coherent approach in relation to the envisaged reduction of
staff in all institutions,
• the need to clarify the planned transfer of the management of pensions and the
envisaged adjustments of appropriations for Members in relation to pensions
provided for under the Members Statute;
- heard the Secretary-General note inter alia that:
• the planned transfer of up to 80 posts from the translation services of the CoR
and EESC to the new Directorate-General for Parliamentary Research Services
in the Parliament will only be implemented on a voluntary basis, including a
review of the necessary qualifications of former translators, and an appropriate
budgetary coverage (as e.g. transfer of Budget 2013),
• information on the impact of the recently agreed rules relating to the reduction
of Member's travel costs will be provided in due course,
• the decision whether the minutes of the plenary meetings will be provided in
one language can only be taken at political level,
• it was agreed between Parliament, Council and the Commission on the
occasion of the revision of the Staff Regulations to reduce staff in all
institutions by 5% and, at the same time, to increase the weekly working hours
from 37, 5 to 40 hours,
• the transfer of the management of pensions to the Commission provided for
under the Statute for Members will have a positive budgetary impact for
Parliament due to the number of Member's pensions to be managed (smaller
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institutions, as e.g. the Court of Justice, manage their pensions under their own
budget lines),
• the planned adjustments of appropriations regarding pensions paid to former
French Members are based on a mixed financing from the national and
European budget, which is due to a liability of the Parliament dating before the
adoption of the Statute of Members,
• appropriate steps will be taken to ensure the functioning of technical
installations in Parliament's premises, including clock synchronisation;
- approved the proposals for amending Parliament's 2014 draft Budget as outlined in
the note from the Secretary-General dated 2 September 2013;
- agreed to forward the Bureau’s conclusions to the Committee on Budgets, with the
request to incorporate them, possibly following conciliation, into the amendments to
be tabled by the rapporteur during Parliament’s reading of its draft budget.
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6. The Internal Auditor's Annual Report for 2012 - in the presence of Mr Galvin, Internal Auditor
The Bureau,
- took note of a letter dated 12 July 2013, from Mr GALVIN, Internal Auditor,
forwarding his Annual Report for 2012 (PE 516.019/BUR and annex);
- heard the Internal Auditor:
• highlight the audit work carried out in 2012 and the reports resulting thereof: In
2012, the Internal Audit Service's major focus was on a new approach to
following up open actions, whereby on a twice-yearly basis, it validates the status
of all actions that are due for implementation from all previous audit reports. This
transversal approach gave rise to two reports in 2012. Last year's audit activity
also included audits of Accredited Parliamentary Assistants and of the institution's
Accruals Accounting Process. In addition, the Internal Audit Service performed a
consultation assignment in the area of telephony over the internet and concluded a
follow-up report to its audit of buildings policy.
• point out that in 2012, his independence was neither impaired nor in any way
compromised;
- heard Mr WIELAND, Vice-President and member of the Audit Panel, wonder
whether, notwithstanding the Internal Auditor's independence, his remit might be
extended by carrying out the ex-ante risk assessment in addition to the ex-post one;
- heard the Internal Auditor:
• point out that one of the fundamental principles concerning the scope and nature
of the Internal Audit function is never to get involved in management decision-
making and that its function is rather to provide assurance and advise
management,
• underline that one of the fundamental principles of the Financial Regulation since
2003 has been the decentralisation of budgetary implementation and the
decentralisation of responsibility to authorising officers by delegation,
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• suggest that the approach of the Internal Audit Service, while it is partly based on
ex-post assessment, is also firmly based on identification of risks and analysis and
evaluation of financial systems and is orientated towards the formulation of action
plans which provide authorising officers with the means by which they can
address risks;
- heard Mr SURJÁN, Vice-President and Chair of the Audit Panel, suggest that any
extension to the Internal Auditor's remit aiming to include the ex-ante risk assessment
must take due account of his independence;
- heard the Secretary-General:
• personally thank the Internal Auditor and his team for the excellent cooperation
throughout 2012,
• emphasise that the remarkable improvement as regards the European Parliament
highlighted in the Court of Auditors' Annual Report 2012 was to a large extent
attributable to the work carried out by the Internal Audit Service;
- heard the President join the Secretary-General in warmly thanking the Internal
Auditor and his staff;
- invited the President to forward the Internal Auditor's Report for 2012 to the
Committee on Budgetary Control.
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From 20.20 hours, in camera
7. Staff matters
7.1 Appointment of two Directors-General and the Jurisconsult
The Bureau, meeting in camera,
- took note of the notes from the Secretary-General distributed to the Members of the
Bureau under a separate and confidential cover;
- heard the Secretary-General introduce the matter relating to the appointment of two
Directors-General and the Jurisconsult, in accordance with the Bureau decision of 16
May 2000, as amended on 18 February 2008 laying down the stages in the procedure
for the appointment of senior officials, and outline his recommendations, which are in
full accordance with the opinion of the advisory committee set up for this purpose;
- heard the Secretary-General explicitly thank Mr PENNERA, Jurisconsult, for his
excellent services to the Parliament during his long career and note that due to his
decision to retire at the end of October his post would be filled-in as from the 1st
November;
- approved, unanimously, the appointment of Mr Anthony TEASDALE as Director-
General in the new Directorate-General for Parliamentary Research Services;
- approved, unanimously, the appointment of Mr Markus WINKLER as Director-
General in the Directorate-General for the Presidency;
- approved, unanimously, the appointment of Mr Freddy DREXLER as Jurisconsult in
the Parliament's Legal Service.
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B. DECISIONS WITHOUT DEBATE
8. European Parliament's replies to the observations of the European Court of Auditors
concerning 2012 - Note from the Secretary-General
The Bureau, without debate,
- took note of a note dated 18 July 2013, from the Secretary-General, on the above-
mentioned subject (PE 516.028/BUR and annexes);
- took note of the observations of the Court of Auditors concerning Parliament;
- approved the draft replies to the Court, pursuant to Article 15 of the Internal Rules;
- instructed the President to forward Parliament's approved replies to the Court of
Auditors and, for information, to the European Commission.
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9. 2014 Open Days of the European Parliament and Europe Day festivities in Brussels,
Strasbourg and Luxembourg - Note from the Secretary-General
The Bureau, with debate,
- took note of the note from the Secretary-General dated 30 August 2013 on the above-
mentioned matter (PE 516.069/BUR);
- heard Mr WIELAND, Vice-President, express some concern at the choice of May 3rd
and May 18th for the Open Doors Day events in 2014 in Brussels and Strasbourg
respectively due to potential problems with national legislation in Belgium and
France concerning the participation of candidates in the last weeks before the
election, which, if breeched, might lead to the exclusion of candidates, and stress the
need for measures to apply equally to candidates in all Member States; suggest
therefore that the Open Doors Day events be moved to April;
- held an exchange of views with the participation of the President, Ms DURANT,
Vice-President, Ms GERINGER DE OEDENBERG and Ms LULLING, Quaestors,
noting that:
• it would be appropriate to ensure that the choice of dates of the Open Doors Day
events would not entail any conflict with national legislation for any candidate to
the European Parliament present at those events,
• whereas there could be practical difficulties linked to the choice of dates in May
2014, and, in the case of Belgium, the access to the media was strictly regulated
prior to an election, the presence of candidates at public events was not a legal, but
rather a political problem,
• a date for the Open Doors Day event in Luxembourg had not yet been set;
- heard the President propose that the Secretary-General re-examines the matter, in
view in particular of the legal concerns expressed, and submits a new proposal to the
next Bureau meeting, including on specific dates for the Open Doors event in
Luxembourg;
- agreed with the proposal from the President.
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10. Request for a derogation from the limits set by the Code of Conduct on Multilingualism for
documents produced by the Committee on Budgetary Control in connection with the annual
discharge procedure - Letter from Mr THEURER, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter 28 June 2013 from Mr THEURER, Chair of the Committee on
Budgetary Control on the above-mentioned matter (PE 512.493/BUR and financial
statement);
- noted the request from the Committee on Budgetary Control, for a derogation from
the limits set in Article 14 of the Code of Conduct on Multilingualism adopted by the
Bureau, for documents produced by the Committee on Budgetary Control in
connection with the annual discharge procedures 2011 and 2012;
- took note, that according to the applicable rules, once a Committee has used up its
annual reserve, any further derogation shall require authorisation from the Bureau;
- took note that according to the financial statement the cost of the requested
derogation in relation to the annual discharge procedure 2011 would amount to €
75.524;
- took note that the request, following the decision of the Bureau of 15 April 2013,
included specific information concerning the number and type of documents in
relation to the annual discharge procedure 2011 without indicating, however, which
category of texts (cf. Article 14(1) of the Code of Conduct on Multilingualism) the
request for a derogation refers to;
- granted the derogation in relation to the annual discharge procedure 2011 taking into
consideration the specific information provided by the Committee on Budgetary
Control as well as the regulatory specificities of the discharge procedure and its
political sensitivities;
- invited the Committee on Budgetary Control to submit a new, well justified request
for a derogation in relation to the annual discharge procedure 2012, containing all
necessary information, including a financial statement.
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11. Request for authorisation of the 12th STOA Annual Lecture, entitled ‘Sustaining Sustainability
− Making Economics work for the Global Environment’ to be held on 12 November 2013 on
the premises of the European Parliament in Brussels - Letter from Mr CORREIA DE
CAMPOS, Chair of STOA Panel
The Bureau, without debate,
- took note of a letter dated 25 June 2013, from Mr CORREIA DE CAMPOS, Chair of
the STOA Panel on the above-mentioned matter (PE 512.478/BUR and financial
statement);
- took note of the request for authorisation from STOA to hold its 12th Annual Lecture
on 12 November 2013 on Parliament's premises in Brussels;
- took note of the subject and speakers invited to the Annual Lecture;
- took note that the costs of STOA's 12th Annual Lecture are estimated at EUR 35.640
EUR;
- approved the draft programme of STOA's 12th Annual Lecture and authorised the
meeting to take place on the premises of the European Parliament in Brussels on 12
November 2013.
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EN
12. Request from the Special Committee on Organised Crime, Corruption and Money Laundering
to authorise the printing of a CRIM compendium of documents at the end of term of mandate -
Letter from Ms ALFANO, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter, dated 15 July 2013 from Ms ALFANO, Chair of the Special
Committee on Organised Crime, Corruption and Money Laundering, on the above-
mentioned request (PE 516.026/BUR and financial statement);
- took note of the request for authorisation from the Special Committee on Organised
Crime, Corruption and Money Laundering, to print a compendium of the key
documents produced during the term of the mandate of the CRIM Special Committee
complemented by a CD inside the back cover containing additional documents;
- took note of Rule 146 of Parliament's Rules of Procedure whereby "all documents of
Parliament shall be drawn up in the official languages" and noted hereto that the
requested compendium of documents produced by the CRIS Special Committee
would be printed only in English, but that a CD would be added in the back cover
with links to the full language versions of translated documents;
- noted that the printing of that compendium of documents would be done in-house and
that the estimated costs of € 2,251, depending on the number of copies, would be
covered by the general printing budget of DG ITEC;
- noted that a similar request from the Special Committee on the Financial, Economic
and Social Crisis was granted authorisation by the Bureau at its meeting of 4 July
2011;
- granted the request by way of exception.
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13. Nomination of three directors of the Board of the MEPs' Pension Fund a.s.b.l. for December
2013 - Letter from Mr BALFE, Chairman of the Board
The Bureau, without debate,
- took note of a letter, dated 18 June 2013, from Mr BALFE, Chairman of the Board of
the MEP's Pension Fund a.s.b.l., on the above-mentioned subject (PE 512.465/BUR);
- approved the re-appointment of Parliament's current three directors of the board of
the Members' additional voluntary pension fund, namely Ms GERINGER DE
OEDENBERG, Mr HIGGINS, and Ms LULLING, Quaestors.
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EN
14. Closure of accounts of political parties and foundations for 2012 - Note from the Secretary-
General
The Bureau, without debate,
- took note of a note dated 30 August 2013, from the Secretary-General, on the above-
mentioned subject (PE 516.070/BUR and annexes);
- approved the final reports of 24 out of 25 beneficiaries on the implementation of the
work programmes and reminded the parties and foundations of their responsibility for
the budgetary planning and implementation which rests with their respective Board of
Directors and General Assembly;
- approved the financial statements of the parties and foundations, included in this note,
without reservations other than calculation corrections as described in section 3.4. of
the note and invited the concerned applicants to correct their accounts and financial
statements accordingly for the next grant application;
- determined the amount of the final grants as listed in section 4 of the note, including
adjustments detailed in section 3.4. and required the authorising officer to pay or
recover the relevant amounts under the condition as specified in the first indent
above;
- instructed the Secretary-General to inform the parties and foundations of these
decisions.
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15. Proposed allocation of appropriations under budget Item 400 for the second half of 2013
following the accession of Croatia to the European Union - Letter from Mr DAUL, Chair of the
EPP Group
The Bureau, without debate,
- took note of a letter dated 17 July 2013, from Mr DAUL, Chair of the EPP Group, on
the above-mentioned matter (PE 516.029/CPG and annex);
- took note of the decision of the Conference of Presidents taken at its meeting of 5
September 2013 to endorse the proposal - submitted by Mr DAUL, Chair of the EPP
Group on behalf of all political groups - regarding the draft allocation of Item 400
appropriations for the second half of 2013, taking into account the accession of
Croatia to the European Union, and to submit it to the Bureau for final approval;
- approved the above-mentioned draft allocation of Item 400 appropriations for the
second half of 2013.
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EN
16. Request for support for the Inaugural Summit of the "Women in Parliaments Global Forum"
(WIP) from 27 to 29 November 2013 - Letter from Ms KOCH-MEHRIN, Member of the EP
The Bureau, with debate,
- took note of a letter dated 30 August 2013 from Ms KOCH-MEHRIN, Member, to
the President on the above-mentioned subject (PE 516.060/BUR);
- took note of the request for authorisation from Ms KOCH-MEHRIN, Member, to
organise the inaugural conference of the "Women in Parliaments Global Forum",
from 27 to 29 November 2013, on the European Parliament's premises in Brussels;
- noted that the proposal includes the request for the use of room JAN 2Q2 on 27
November 2013 for the opening of the event, and room PHS 03C50 as well as the
Espace Yehudi Menuhin on 28 and 29 November 2013 and smaller meeting rooms
for the working groups;
- noted, further, that the proposal does not include any information about the possible
need for interpretation of the meetings held during the event, and that the event is
scheduled to take place during a week set aside for meetings of Parliamentary
Committees, where the meeting rooms are already fully used;
- heard a statement by Ms LULLING, Quaestor, expressing concern at the precedent
which would be set if the Bureau generally granted Members the authorisation to
organise conferences at the Parliament's premises, inter alia through the setting-up of
a task force, asking what the authorisation requested by Ms KOCH-MEHRIN,
Member, would entail for the Parliament in terms of organisation and cost if granted;
- held an exchange of views with the participation of the President, Mr KARAS and
Mr MARTÍNEZ, Vice-Presidents, expressing support for the event, noting that an
agreement between the President and Ms KOCH-MEHRIN had established that the
Parliament would only bear the cost of the use of the meeting rooms requested in the
letter and that the Parliament would therefore not be requested to take over any other
cost such as interpretation, accommodation, travel or catering costs;
- decided, with the abstention of Mr VLASÁK, Vice-President, to grant authorisation
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for the organisation of the conference and instruct the Secretary-General to inform the
Bureau of the cost linked to the use of the requested meeting rooms and to provide for
the creation of a task-force as requested in the letter.
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EN
17. Result of the rescheduling of the Sakharov Prize in 2013 on the LUX Prize 2013 - Note from
the Secretary-General
The Bureau, without debate,
- took note of a note from the Secretary-General dated 18 July 2013, on the above-
mentioned subject (PE 516.027/BUR);
- noted the impact of the change to the timetable for the award of the 2013 Sakharov
Prize on the timetable for the award of the 2013 LUX Prize;
- instructed the Secretary-General to inform the Conference of Presidents of the
Bureau's wish that the award ceremony for the 2013 LUX Prize should be placed on
the agenda for the December part-session.
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18. Request from the Committee on Petitions to authorise a derogation from the limits laid down in
Article 14(1) of the Code of Conduct on Multilingualism for the reports of fact-finding
mission - Letter from Ms MAZZONI, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 29 July 2013 from Ms MAZZONI, Chair of the Committee
on Petitions, on the above-mentioned subject (PE 516.057/BUR, annex and financial
statement);
- noted the request for authorisation from the Committee on Petitions for a derogation
from the limits laid down in Article 14(1) of the Code of Conduct on
Multilingualism;
- noted that the Committee had recently reached the limits laid down in the applicable
rules and that the request was specific and well justified, containing all necessary
information, including a financial statement;
- granted, by way of exception, the requested authorisation for a derogation from the
applicable rules and consequently increased the Committee’s annual reserve for
translations for the year 2013 by 14 pages, in order to cover the mission reports for
the rest of the year.
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Committee delegations within the EU and applicant countries
19. Request from the Committee on Development to send two Members to a High-Level Panel to
be organised in the framework of the 2013 edition of the European Development Days in
Brussels from 26 to 27 November 2013 - Letter from Ms JOLY, Chair of the Committee
concerned
The Bureau, without debate,
- took note of a letter dated 17 June, from Ms JOLY, Chair of the Committee
concerned, on the above-mentioned subject (PE 512.442/CPG and financial
statement);
- noted the request for authorisation from the Committee on Development to:
• send a two-Member delegation to participate in the 2013 European Development
Days (2013 EDDs), to be held in Brussels from 26 to 27 November 2013 and to
organise a High Level Panel (HLP) on behalf of the European Parliament at the
EDDs,
• cover the obligatory fee of Euro 3,000, required by the European Commission for
each participating organisation holding a HLP,
• reimburse the travel expenses of and pay daily allowance to two experts to be
invited to the High Level Panel, who will be part of the Committee's annual quota
of 16 paid guests;
- noted that the event features (albeit without indicating the dates, which were not
known at the time) in the March - December 2013 programme of travel by committee
delegations outside Parliament's three places of work, which was approved by the
Bureau on 4 February 2013;
- noted the opinion given by the Conference of Presidents at its meeting of 4 July 2013;
- granted the requested authorisations, it being understood that the Committee's quota
for travel within the European Union and the applicant countries is respected, in
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conformity with the Bureau's decision of 4 February 2013.
-
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20. Request from the Committee on Budgetary Control to send a delegation to the Bulgarian border
with Turkey and Greece from 18 to 20 September 2013 - Letter from Mr THEURER, Chair of
the Committee concerned
The Bureau, without debate,
- took note of a letter dated 18 June 2013 from Mr THEURER Chair of the Committee
on Budgetary Control, on the above-mentioned subject (PE 512.423/CPG, annexes
and financial statement);
- noted the request for authorisation from the Committee on Budgetary Control to send
a seven-Member delegation, plus two accompanying Members elected in Bulgaria
(Art. 4(1)(a) of the applicable Rules), to the Bulgarian border with Turkey and
Greece from 18 to 20 September 2013, including journey times;
- noted that the visit features (albeit initially scheduled for 2-4 April 2013 and then
deferred to 28-30 April 2013) in the March-December 2013 programme of travel by
committee delegations outside Parliament's three places of work, which was approved
by the Bureau on 4 February 2013;
- reiterated its position of 11 March 2013, namely that the activities of the delegation
should remain strictly within the limits of the Committee's competences as described
in Annex VII, part V, to Parliament's Rules of Procedure;
- pointed out that, pursuant to Article 4 of the applicable Rules, "accompanying
Members" can only join committee delegations travelling within the 28 Member
States of the European Union;
- noted that interpretation facilities in respect of 18 September (a day set aside for
committee meetings) will be provided into one language only, in conformity with
Article 6(2) of the applicable Rules;
- noted that, as was requested by the Bureau on 11 March 2013, CONT has invited
BUDG and LIBE to join the delegation in question by appointing one of their
respective Members, to be counted towards their respective quotas;
- noted the opinion given by the Conference of Presidents at its meeting of 5
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September 2013;
- granted the requested authorisation under the above-mentioned conditions, it being
understood that the Committee's quota for travel within the European Union and the
applicant countries is respected.
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21. Request from the Committee on Petitions to send a fact-finding delegation to Notre-Dame des
Landes, near Nantes and Paris from 29 to 31 October 2013 - Letter from Ms MAZZONI, Chair
of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 19 July 2013 from Ms MAZZONI, Chair of the Committee
on Petitions, on the above-mentioned subject (PE 516.032/CPG, annex and financial
statement);
- noted the request for authorisation from the Committee on Petitions to send a fact-
finding delegation, composed of five Members, from 29 to 31 October 2013 (a period
set aside for external parliamentary activities) to France (Notre-Dame des Landes and
Paris);
- noted that the visit does not feature in the March-December 2013 programme of
travel by committee delegations outside Parliament's three places of work, which was
approved by the Bureau on 4 February 2013;
- noted that the draft programme indicates that the five-Member delegation will be
joined by two accompanying Members elected in France;
- noted that the draft programme covers a four-day period (28-31 October 2013)
including journey times, which is in breach of Article 7 of the applicable Rules;
- noted the recommendation of the Conference of Presidents given at its meeting of 5
September 2013 which declined to endorse the request at this juncture;
- followed the recommendation of the Conference of Presidents.
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Committee delegations outside the EU and applicant countries
22. Request from the Committee on Fisheries to participate in the 10th annual session of the
Western and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6
December 2013 - Letter from Mr MATO ADROVER, Chair of the Committee concerned
The Bureau, without debate,
- noted a letter dated 13 June 2013 from Mr MATO ADROVER, Chair of the
Committee on Fisheries, on the above-mentioned subject (PE 512.411/CPG and
financial statement);
- noted the request for authorisation from the Committee on Fisheries to send a two-
Member delegation, including the Chair, to the 10th annual session of the Western
and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6
December 2013, plus two additional days for travel on account of the long distances
involved;
- noted that, at its meeting of 11 March 2013, the Bureau deferred its decision as
regards this delegation and invited the Committee to submit a new request once the
meeting venue would be known; noted that the venue for the conference has now
been confirmed as Cairns, Australia, but that the programme is still not available;
- noted that the dates of the mission, including travel, coincide with a period mainly set
aside for political group meetings and two days without parliamentary activities
(Friday and Saturday);
- noted that, at its meeting of 5 September 2013, the Conference of Presidents declined
to endorse the request at this juncture;
- followed the opinion of the Conference of Presidents.
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23. Request from the Subcommittee on Security and Defence to send a delegation to Afghanistan
(jointly with the Delegation for relations with Afghanistan) from 28 to 31 October 2013 -
Letter from Mr DANJEAN, Chair of the Subcommittee concerned
The Bureau, without debate,
- took note of a letter dated 19 July 2013 co-signed by Mr DANJEAN, Chair of the
Subcommittee on Security and Defence, and Mr BERMAN, Chair of the Delegation
for relations with Afghanistan, on the above-mentioned issue (PE 516.030/CPG and
annexes, including country security assessment and financial statement);
- noted the request for authorisation from the Subcommittee on Security and Defence
and the Delegation for relations with Afghanistan (D-AF), to send a joint delegation,
composed of four Members (two from SEDE and two from D-AF), to Afghanistan
from 27 to 31 October 2013, including journey times (a period set aside for external
parliamentary activities);
- noted that SEDE's visit features in the March-December 2013 programme of travel by
committee delegations outside Parliament's three places of work, which was approved
by the Bureau on 4 February 2013;
- recalled, in this respect, the Bureau's decision, namely that the visit "should only take
place if the security situation on the ground proves to be satisfactory and that
decisions on this issue shall be taken by the competent bodies at a later stage, on the
basis of available information from the EEAS, to be submitted by the Subcommittee
in due time";
- welcomed the initiative of SEDE and D-AF to merge their respective delegations into
a joint one for reasons of logistics and political consistency;
- noted that, at its meeting of 5 September 2013, the Conference of Presidents had:
• noted that the Country Security Assessment established by Parliament's services
underlines the high risk nature of this destination and advises not to travel to
Afghanistan under the current unpredictable security circumstances,
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• endorsed nevertheless the joint delegation, on the understanding that the security
situation continues to be constantly monitored, drawing on all relevant sources,
and that a final security evaluation before departure will conclude that it is
sufficiently safe for the visit to go ahead at that time;
- followed the above-mentioned recommendation of the Conference of Presidents.
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Public Hearings
24. Request from the Committee on International Trade to authorise a public hearing on the
"Modernisation of the Union's Trade Defence Instruments" on 7 November 2013 in Brussels -
Letter from Mr MOREIRA, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 20 June 2013, from Mr MOREIRA, Chair of the
Committee on International Trade, on the above-mentioned subject (PE
512.466/BUR);
- noted the request for authorisation from the Committee on International Trade, to
hold a public hearing on the "Modernisation of the Union' s Trade Defence
Instruments" during the Committee meeting on 7 November 2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on International Trade and that none of the invited experts will require
reimbursement of expenses within the committee's annual quota of sixteen paid
guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
-
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25. Request from the Subcommittee on Human Rights to authorise a public hearing on "Traditional
Forms of Slavery" on 14 October 2013 in Brussels - Letter from Ms LOCHBIHLER, Chair of
the Committee concerned
The Bureau, without debate,
- took note of a letter dated 2 July 2013, from Ms LOCHBIHLER, Chair of the
Subcommittee on Human Rights, on the above-mentioned subject (PE 515.992/BUR
and annex);
- noted the request for authorisation from the Subcommittee on Human Rights, dated 2
July 2013, to hold a public hearing on "Traditional Forms of Slavery" on 14 October
2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Subcommittee on Human Rights and that one expert will require reimbursement
of expenses within the Subcommittee’s annual quota of twelve paid guests ;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Subcommittee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Subcommittee will remain within its 2013 quota of twelve paid guests.
-
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EN
26. Request from the Committee on Employment and Social Affairs to authorise a public hearing
on "How can the European Union contribute to creating a hospitable environment for
enterprises, businesses and start-ups to create jobs" on 18 September 2013 in Brussels - Letter
from Ms BERÈS, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 10 July 2013, from Ms BERÈS, Chair of the Committee on
Employment and Social Affairs, on the above-mentioned subject (PE 516.020/BUR);
- noted the request for authorisation from the Committee on Employment and Social
Affairs, dated 10 July 2013, to hold a public hearing entitled "How can the European
Union contribute to creating a hospitable environment for enterprises, businesses and
start-ups to create jobs " on 18 September 2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on Employment and Social Affairs and that if any of the invited
experts require reimbursement of expenses this shall be made within the Committee’s
annual quota of sixteen paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- noted that the requested hearing is intended to replace a hearing of the Committee on
Employment and Social Affairs included in the 2013 annual programme of public
hearings under the title "Effects of EU employment policy on jobs in the Member
States' long-term perspective";
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
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Committee will remain within its 2013 quota of sixteen paid guests.
-
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27. Request from the Committee on Employment and Social Affairs to authorise a public hearing
on "Effective labour inspections as a strategy to improve working conditions in Europe" on 18
September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 10 July 2013, from Ms BERÈS, Chair of the Committee on
Employment and Social Affairs, on the above-mentioned subject (PE 516.021/BUR);
- noted the request for authorisation from the Committee on Employment and Social
Affairs, dated 10 July 2013, to hold a public hearing on "Effective labour inspections
as a strategy to improve working conditions in Europe" on 18 September 2013 in
Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on Employment and Social Affairs and that none of the invited experts
require reimbursement of expenses within the Committee’s annual quota of sixteen
paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
-
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28. Request from the Committee on the Internal Market and Consumer Protection to authorise a
public hearing - "First Retail Market Roundtable: For a more efficient and fairer retail market in
Europe" on 26 September 2013 in Brussels - Letter from Mr HARBOUR, Chair of the
Committee concerned
The Bureau, without debate,
- took note of a letter dated 12 July 2013, from Mr HARBOUR, Chair of the
Committee on the Internal Market and Consumer Protection, on the above-mentioned
subject (PE 516.022/BUR and annex);
- noted the request for authorisation from the Committee on the Internal Market and
Consumer Protection, dated 12 July 2013, to hold a public hearing entitled "First
Retail Market Roundtable: For a more efficient and fairer retail market in Europe" on
26 September 2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on the Internal Market and Consumer Protection and that if any of the
invited experts requires reimbursement of expenses this shall be made within the
Committee’s annual quota of sixteen paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
-
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29. Request from the Committee on Legal Affairs to authorise a public hearing on "Private copying
levies" on 17 September 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee
concerned
The Bureau, without debate,
- took note of a letter dated 16 July 2013, from Mr LEHNE, Chair of the Committee on
Legal Affairs, on the above-mentioned subject (PE 516.023/BUR and annex);
- noted the request for authorisation from the Committee Legal Affairs, dated 16 July
2013, to hold a public hearing entitled "Private copying levies" on 17 September
2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on Legal Affairs and that one out of seven invited experts requires
reimbursement within the Committee’s annual quota of sixteen paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
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30. Request from the Committee on Women's Rights and Gender Equality and from the Committee
on Civil Liberties, Justice and Home Affairs to authorise a public hearing on "EU Framework
for National Roma Integration Strategies" on 18 September 2013 in Brussels - Letter from Mr
GUSTAFSSON and Mr LÓPEZ AGUILAR, Chairs of the Committees concerned
The Bureau, without debate,
- took note of a letter dated 16 July 2013, from Mr GUSTAFSSON, Chair of the
Committee on Women's Rights and Gender Equality, and from LÓPEZ AGUILAR,
Chair of the Committee on Civil Liberties, Justice and Home Affairs, on the above-
mentioned subject (PE 516.024/BUR and annex);
- noted the request for authorisation from the Committee on Women's Rights and
Gender Equality and from the Chair of the Committee on Civil Liberties, Justice and
Home Affairs, dated 16 July 2013, to hold a joint public hearing on "EU Framework
for National Roma Integration Strategies" on 18 September 2013 in Brussels;
- noted that the joint hearing is scheduled to take place on a date set aside for ordinary
committee meetings and that two invited experts of each committee require
reimbursement within the respective Committee’s annual quota of sixteen paid
guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committees
concerned shall notify the President prior to the joint public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the respective
Committees will remain within their 2013 quota of sixteen paid guests.
-
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31. Request from the Committee on the Environment, Public Health and Food Safety to authorise a
public hearing on "Official controls and other official activities to ensure the application of
food and feed law" on 14 October 2013 in Brussels - Letter from Mr GROOTE, Chair of the
Committee concerned
The Bureau, without debate,
- took note of a letter dated 18 July 2013, from Mr GROOTE, Chair of the Committee
on the Environment, Public Health and Food Safety, on the above-mentioned subject
(PE 516.025/BUR and annex);
- noted the request for authorisation from the Committee on the Environment, Pubic
Health and Food Safety, dated 18 July 2013, to hold a public hearing on "Official
controls and other official activities to ensure the application of food and feed law"
on 14 October 2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on the Environment, Pubic Health and Food Safety and that eight of
the invited experts require reimbursement within the Committee’s annual quota of
sixteen paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
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32. Request from the Committee on Legal Affairs to authorise a public hearing on
the "Implementation of the patent package" on 5 November 2013 in Brussels - Letter from Mr
LEHNE, Chair of the Committee concerned
The Bureau, without debate,
- took note of a letter dated 22 August 2013, from Mr LEHNE, Chair of the Committee
on Legal Affairs, on the above-mentioned subject (PE 516.058/BUR and annex);
- noted the request for authorisation from the Committee on Legal Affairs, dated 22
August 2013, to hold a public hearing on the "Implementation of the patent package"
on 5 November 2013 in Brussels;
- noted that the hearing is scheduled to take place on a date set aside for a meeting of
the Committee on Legal Affairs and that up to three experts out of the six invited
guests will require reimbursement within the Committee’s annual quota of sixteen
paid guests;
- noted that the requested hearing does not feature in the 2013 programme of public
hearings adopted by the Bureau on 12 December 2012;
- recalled that for public hearings not included in the annual programme approved by
the Bureau, specific individual authorisation must be requested at the latest four
weeks in advance;
- granted the authorisation requested, it being understood that the Committee
concerned shall notify the President prior to the public hearing of all relevant
information, in particular the final programme and the names and capacities of the
invited experts, as required by Article 4 of the applicable rules, and that the
Committee will remain within its 2013 quota of sixteen paid guests.
-
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33. Urgent matters and any other business
33.1. Request for authorisation to organise a workshop in collaboration with the Committee on
Constitutional Affairs on the topic 'Strengthen European Democracy: Participation of Citizens'
- Letter from Mr SURJÁN, Vice-President responsible for the implementation of Article 17
TFEU
The Bureau, without debate,
- took note of a letter dated 4 September 2013, from Mr SURJÁN, Vice-President, on
the above-mentioned matter (PE 516.089/BUR);
- noted the request for authorisation from Mr SURJÁN, Vice-President, responsible for
the implementation of Article 17 in the Treaty on the Functioning of the European
Union, to hold a workshop with the joint participation of religious and non-
confessional organisations before the end of the year;
- recalled that the Bureau at its meeting of 10 January 2012 decided that regular public
seminars should be organised with the dialogue partners;
- recalled that the Bureau at its meeting of 2 July 2012 agreed to the modalities of such
seminars, whereby they would be organised with the joint participation of religious
and non-confessional organisations, on a specific theme and with the involvement of
the competent committee in the Parliament;
- recalled that the first joint workshop was organised on 7 November 2012 on the
theme of "Intergeneration Solidarity" as 2012 was the European year of active ageing
and Solidarity between Generations;
- took note of the suggestion to organise this years' event on the topic "Strengthen
European Democracy: Participation of Citizens" in collaboration with the Committee
on Constitutional Affairs considering that 2014 will be the year of the European
Parliament elections;
- took note that the contribution to the organisation of the workshop should be ensured by
the relevant policy department;
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- agreed to organise this years' event according to the modalities agreed and on the
subject "Strengthen European Democracy: Participation of Citizens".
-
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34. Items for information
The Bureau,
- noted the following documents:
Interinstitutional mail
External mail
Internal mail
- a letter dated 12 July 2013, from Ms DURANT, Vice-President responsible for
relations with the Belgian authorities concerning a request from the FTI Consulting,
to use the Esplanade Solidarność 1980 on 17 September 2013 for a "Drive'n Ride"
event with hydrogen vehicles in the framework of the European Mobility Week. (PE
516.031/BUR);
- a note dated 30 August 2013 from the Secretary-General on Action to be taken on the
resolution of 6 February 2013 on the guidelines for the 2014 budget procedure
(2013/2003 (BUD)) (§6, 9-13) (PE 516.056/BUR and annexes available upon request
from the Secretariat);
- a note dated 30 August 2013 from the Secretary-General on the European Parliament
resolution of 17 April 2013 on Parliament's estimates of revenue and expenditure for
the financial year 2014, Section I - Parliament (2013/2018(BUD)) (§3, 9, 13-15, 18,
21-23) (PE 516.072/BUR and annex available upon request from the Secretariat).
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35. Date and place of next meeting
The Bureau,
- decided to hold its next meeting on Monday, 7 October 2013, from 18:30 to 20:30
hours, in Room R1.1 in the Louise WEISS Building in Strasbourg.
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The meeting closed at 20.25 hours.
*
* *