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Putting First Things First!! A Discussion of Time Management by Robin Connelly Food Product...
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Transcript of Putting First Things First!! A Discussion of Time Management by Robin Connelly Food Product...
Putting First Things First!!
A Discussion of Time Managementby Robin Connelly
Food Product Development3/21/00
All concepts, examples and figures adapted from:The Seven Habits of Highly Effective People
by Stephen Covey
Questions to Ponder
Question 1:What one thing could you do (you aren’t doing it
now) that if you did on a regular basis would make a tremendous positive difference in your personal life?
Question 2:What one thing in your professional life would
bring similar results?
Levels of Time Management
Summary: Put first things first!!Summary: Put first things first!!
Level 4:Level 4: Use values, long term goals and Use values, long term goals and roles to set short term priorities.roles to set short term priorities.
Level 1: Reminders and “to do” listsLevel 2: Plans & schedulesLevel 3: Daily planning and prioritizing
Summary:Summary: Organize and execute around priorities.Organize and execute around priorities.
Time Management Matrix
Urgent:Urgent: Requires your immediate attention.
Important:Important: Contributing to your mission, your values, or your high priority goals.
Time Management Matrix
Quadrant I dominance:Quadrant I dominance: Crisis managers problem-minded people deadline-driven producers
Time Management Matrix
Quadrant III dominance:Quadrant III dominance: reacting to priorities and
expectations of others
Time Management Matrix
Quadrant III & IV Quadrant III & IV dominance:dominance:
leading irresponsible lives
Time Management Matrix
Quadrant II dominance:Quadrant II dominance: heart of effective personal
management includes activities like:
– building relationships– writing a personal mission
statement– long range planning– exercising– preventative maintenance– preparation
Moving into Quadrant II
Identifying RolesExample lists: Roles List I Roles List II– Individual - Personal Development– Husband/Father - Wife– Manager New Products - Mother– Manager Research - Real Estate Salesperson– Manager Staff Dev - Sunday School Teacher– Manager Administration - Symphony Board Member– Chairman United Way
Moving into Quadrant II
Identifying Roles Selecting goals
Example Personal Mission Statement:My Mission is to live with integrity and to make a difference in
the lives of others.To Fulfill this mission:
– I HAVE CHARITY: I seek out and love the one--each one--regardless of his situation.
– I SACRIFICE: I devote my time, talents and resourses to my mission.
– I INSPIRE: I teach by example that every Goliath can be overcome.
– I AM INPACTFUL: What I do makes a difference to others.
Moving into Quadrant II
Identifying Roles Selecting goals Scheduling
– Use weekly rather than daily basis– Plan quadrant II activities– Use worksheet such as example
Moving into Quadrant II
Identifying Roles Selecting goals Scheduling Daily adapting
– review daily– prioritize around balance of roles and values– respond to:
• unanticipated events• relationships• experiences
– Use level 1, 2 and 3 techniques to give order to your daily activities.
Putting First Things First!!
Using this time management strategy will help you to say YES to the things that really matter to you and NO to the things that will keep you from achieving your goals.