PURCO SA ANNUAL CONFERENCE20

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BOOKINGS & INFO

www.purcosa.co.zaconference@purcosa.co.za011 656 2999

EVENT UPDATES

facebook.com/purcosa twitter.com/purcosa purcosa.co.za

24-26 October 2018 The new Birchwood Conference Centre

Exhibitor Information Pack

Helping educational institutions procure better since 1978PURCO SA has been helping higher education and their allied institutions negotiate better procurement contracts and improve their effectiveness for almost 40 years.

Members of PURCO SA, who participate in the organisation’s contracts and support our preferred suppliers, include all public universities in South Africa and Namibia, as well as private higher education institutions, TVET Colleges and allied organisations like the CSIR and SABS.

SECIVRE SHALTEH

Contract negotiation

SAVINGS

R139 MILLTOTAL SPEND

R1.5 BNCONTRACTS

573

Supplier development

Tender management Consultancy service

Training & development Video conferencing

Conferencing Qualification verification

CONTACT UST. 011 545 0940W. www.purcosa.co.za E. info@purcosa.co.za

Your world to a better future

2 PURCO SA Annual Conference & Expo | 24-26 October 2018

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3E conference@purcosa.co.za W www.purcosa.co.za T 011 656 2999

I encourage you to support and participate in the 2018 PURCO SA Conference and Exhibition. The three day event and associated evening functions provide an unparalleled opportunity to connect with South African and Namibian higher education buyers.

Our 2018 event has been enhanced to definitively deliver value to each of our exhibitors, and to facilitate maximimum engagement with the more than 350 higher education procurement and finance professionals who attend the event.

We have developed a compelling programme of keynote addresses, workshops, debates, teambuilding and social activities in line with the 2018 theme of PEOPLE, PLANET, PROFIT. In developing the event structure and programme we have paid careful attention to supplier needs and creating opportunities for learning, sustainability, and profit.

The event will make it easier for you to grow existing and build new relationships with our buying community, while helping our higher education members to identify and engage with the best suppliers for each of the commodities and services managed by PURCO SA.

We are constantly enhancing our event offering and encourage you to make use of the opportunity to create a decisive advantage for your business..

Eschéll BoshoffPURCO SA Central Region and Conference ChairActing Director Expenditure Management, UNISA

Eschéll BoshoffConference Chair

INVITATION

Supplier development

Consultancy service

DATE & VENUE

Date: 24-26 October 2018

Venue: The new, improved Birchwood Conference Centre, Boksburg.

PARTICIPANTS

Education institutions: 52 universities, TVET colleges, and allied institutions.

Participants: 400+

Exhibitors: 70+

Typical university attendees: Buyers, Heads of Procurement, Heads of Finance, Accounting staff, CIOs, Commodity and Sourcing Managers

The PURCO SA Conference and Expo is attended by procurement and finance executives from almost every higher education institution in South Africa and Namibia, as well as their buyers.

The event format is designed to maximise knowledge transfer and learning for all delegates, including both education sector and supplier participants.

The conference will include an extensive programme of keynote addresses, interactive presentations, round table discussion forums, and custom workshops.

All delegates will have access to a mobile Conference App which will provide details about the programme as well as exhibitor marketing information.

A core objective of the event is to encourage and facilitate engagement between buyers and their supplier partners.

Suppliers are encouraged to participate in all the conference sessions and evening functions, and Expo open times are maximised on all three days.

The event includes a 3-day buyer-seller engagement exercise, based on the application of the latest theories of competitive gamification, incentives and fun.

The 2018 engagment exercise builds on the hugely successful 2017 pilot, and has been tailored to facilitate and incentivise connections between buyers, suppliers and colleagues from arrival till departure.

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4 PURCO SA Annual Conference & Expo | 24-26 October 2018

The 2018 PURCO SA Conference and Exhibition promises to challenge and excite participants, while strengthening supplier-buyer relationships and providing a unique promotional platform for exhibitors.

The Conference’s overarching threads of People, Planet and Profit will be brought together to reflect the potential of building a better world, while demonstrating that doing well and doing good can be complementary parts of every organisation’s strategy.

The triple bottom line programme will deliver implementable new ideas and methods for increasing sustainable vitality through economic prosperity, environmental quality and social fairness.

PEOPLE

The PURCO SA Annual Conference has a tradition of helping delegates refine their purpose and find renewed vigor to make a positive difference within their organisations. The 2018 programme frames the conversation around sustainable people relationships, with a positive impact on supplier-buyer engagement.

The programme also builds on last year’s conference to explore ways in which delegates can incorporate enterprise development in their organisations. It will encourage conversations to unlock the full potential of buyers to be effective tools for transformation, helping their supplier partners grow while ensuring their institutions thrive.

PLANET

The purchasing power of university procurement and finance professionals, if well coordinated, has the potential to drive sweeping changes across environmentally friendly supply chains. Sustainable procurement encompasses the economic and environmental impacts of spending while allowing organisations to effectively meet their needs.

At the same time, by identifying the hurdles to sustainable purchasing, suppliers can achieve a clearer understanding of products that have the least impact on the environment, with better service and pricing.

PURCO SA’s 2018 Conference will share practical case studies and facilitate conversations to identify how universities and suppliers can develop collaborative, efficient, eco-friendly procurement processes.

PROFIT

Financial challenges are increasingly a consideration for higher education institutions, and consequently their supplier partners.

The concept of profitability encompasses financial sustainability in the case of higher educational institutions, and improved bottom line returns for their suppliers.

To help deliver these objectives, the Conference Programme is designed to provide extensive face to face engagement between suppliers and buyers, while delivering practical programme content.

Among other topics the conference will consider how universities can implement third stream income programmes, including initiatives that complement their enterprise development and sustainability objectives.

PROFIT

PLANET

PEOPLE

PEOPLE. PLANET. PROFIT

THE 2018 THEME

Who participates

Academy of Science of SA

Africa Health Research Institute

Boland College

Botswana International University

Cape Peninsula University of Technology

CAPRISA

Central Johannesburg TVET College

Central University of Technology

College of Cape Town

CSIR

Durban University of Technology

Elangeni TVET College

Engineering Council of SA

False Bay TVET College

Flavius Mareka TVET College

Independent Institute of Education

Mangosuthu University of Technology

Milpark Education

MINTEK

Monash South Africa

Moonstone Business School

Motheo TVET College

Namibia University of Science & Technology

National Research Foundation

Nelson Mandela University

Northlink College

North-West University

Port Elizabeth College

Rhodes University

Quality Council for Trades & Occupations

Sefako Makgato Health Sciences University

Sol Plaatje University

SABSSA Qualfications Authority

Stellenbosch University

Thekwini TVET College

Tshwane North College

Tshwane University of Technology

Umalusi

UNISA

University of Cape Town

University of Fort Hare

University of Johannesburg

University of KZN

University of Limpopo

University of Mpumalanga

University of Namibia

University of Pretoria

University of the Free State

University of the Western Cape

University of the Witwatersrand

University of Venda

University of Zululand

Vaal University of Technology

Walter Sisulu University

Members (booked in bold, at 24 September 2018)

2018 Exhibitors

45th MediaAceOneAcer South AfricaABSAAfrox AmestraBasic Blue PromotionsBEEscoreBidFoodBidvest GroupBidvest Car RentalBidvest PrestigeBokamoso ImpactBusiness ImagesBusiness PrintBytes Technology GroupCarrons MaintenanceChakela HotelsCIPSCity Lodge Hotels ColourtechCommerce EdgeConnection TelecomCTPDevine Connexion Eng.Eldo Coaches

EOHER24EuropcarEvolution TechExclusive Mineral WaterGlobeflightGovtekHawk ScientificHertz Rent a CarHP AfricaHRG RenniesImmersive GroupIntellicredITC Business AdministrationJabatha Paper & StationeryJKJ ExpressJust WaterKaskade.cloudKubyala ICT Lamp UtopiaLead LaundryLexis NexisLinkham ServicesLudtelo ProjectsLunado GroupMalaos Bedding

MaziaMJW ProjectsMontsonyana StaffingMTF ConsultantsMustekMyboet Transportmymarket.comNissi Brand SolutionsOmni AfricaPantumParrot ProductsPC PalacePlumblinkProcess LithoProudlySAPure Valley JuicesPURQReboni FurnitureRed BoxRoyce ImagingSagewiseSandon DHWSkylabs Smooth StationeryStabusSteiner Hygiene

Stuttaford Van LinesSunset CoachesTavit Thamani TechnolgyThe Image FactorThembane ChemicalsThirsti ThuthukaniTourvest Transparent Recovery SolutionsTsebo SolutionsTshwane Computer SolutionsTwinsaverUnitrans UPSVericredVitafoamVoltexWaltonsWorld of Real Life DreamsXeroxXhobani Security

Prices exclude VAT

Item Platinum Gold Silver Bronze EME ESD

R132 000 R77 000 R44 000 R27 500 R8 696 R2 500

Stand size 24m2 12m2 9m2 4m2 3m2 2m2

Benefits included in package

Free Delegates:

Full Package Delegates 2 1 - - -

Day Delegates 3 (incl dinners) 2 (incl dinners) 2 1 1 1

Mobile app for exhibition

Pre-and post event exposure

Website page Full page

Website Home page

advertisement

Logo on conference web pages

Website announcement Bulk EmailWebsite article

Social media exposure 1

Exposure at the event

Conference speaker 2 30 minute Panel discussion

Exclusive branded environments 3 Own cost

Additional branding (e.g. Banners) Plenary roomOutdoor Entrance

On-screen branding Plenary roomBreakaways Plenary room Plenary room Plenary room Plenary room Plenary room

Hotel room drops Own cost

Prize announcements

Product sales on stand

Exposure at the gala dinners Both dinners

Special requirements Maximum 4 associated brands

Must have less than R10mill pa turnover

Must be black owned, less than R10mill pa turnover

Notes 1. Social media Announcements on PURCO SA social media channels, plus information provided by exhibitors.

2. Speaker opportunity 30min. speaker slot for conference-relevant topic. Acknowledgment on website, email announcement, in

programme, and pre-and post presentation (introduction by sponsor, and on screen). No sales pitches. Topic to be

agreed with Conference Committee.

3. Exclusive branding (Discuss with organiser)

Each Platinum partner may select, on a first-come- first -served basis, one of the following exclusively branded areas: 1) First dinner, 2) Second dinner, 3) Breakaway A, 4) Breakaway B

Exhibitor Packages

ESD stands

sold out

Exhibitor Packages

IMPORTANT NOTES FOR EXHIBITORSESD standsESD stands are only available for black owned businesses with a turnover less than R10mill pa.

Exhibitor StaffSuppliers may only attend the event if they are exhibitors. All exhibitor staff need to register. Booking your stand and your staff is accomplished with separate booking processes.

Exhibitor Packages include staff packages at no cost. After applying to exhibit, the organisers will send each exhibitor a set of discount codes to use when they register their staff.

All additional staff are required to register and pay for the Full 3-day or Day Delegate packages listed above.

The Expo Centre may be closed during the event to allow exhibitor staff to participate in conference sessions. Stand security will be provided.

Bookings are provisionalAll bookings will be provisional until payment is received. Unpaid bookings will automatically be released, but still subject to cancellation penalties. Immediate payment is required for bookings after 30 September.

Non contracted suppliersSuppliers who don’t have current contracts with PURCO SA may apply to exhibit. A 10% additional fee will be levied.

Cancellation of exhibition stand and staff bookingsReplacements are allowed at any time. Cancellations will incur the following penalties:• 60+ days prior to event: 10% cancellation fee• 31 to 59 days prior to event: 50% cancellation fee• Within 30 days prior to event: 100% cancellation fee.

Item Cost Description

Full 3-day Package R8315 pp • Three days conference and exhibition attendance• Two nights accommodation and breakfast• Two evening functions/gala dinners• Three lunches plus all teas and refreshments

Day Delegates R1 620 pp • Attendance at conference and exhibition only. • One lunch, two teas/refreshments. (No dinners).• Cost is per day

Evening functions R750 pp • Gala dinners on 24 and 25 October• Cost is per dinner• (Dinners are included in the Full 3-Day Delegate package)

Accommodation R1 800 pp • For delegates who require additional accommodation or who have not booked the full 3-Day Package.

• Single room, bed and breakfast rate

Prices exclude VAT

Staff Packages

Exhibitor staff are asked to attend all conference

sessions in order to maximise engagement with buyers.

Supplier seats are allocated alongside university staff at

round table sessions.

E conference@purcosa.co.za W www.purcosa.co.za T 011 656 2999 7

8 PURCO SA Annual Conference & Expo | 24-26 October 2018

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E conference@purcosa.co.za W www.purcosa.co.za T 011 656 2999 9

Exhibition testimonials

Conference testimonials

Great opportunity, filled with exposure Avi Mishan, Managing Director, SMD Technologies

Awesome Carmen Miller, First Technology

Brilliant!!! George Ferns, Forms Media Independent Africa

Very well organised Michelle van Antwerp, Bidvest Car Rental

Great way to build relationships. Most valuable was the speed dating where suppliers and institutions were encouraged to engage and create opportunities for further in depth discussions. Rodger Phillips, HRG Rennies

Professionally run Sandra Forbes, Mustek Ltd

Superbly done, hugely mutually beneficial to all parties Charmaine Findlay, Bidvest Bank

... better than conferences I’ve attended around the world. Chris Kotze. Corporate, Government and Strategic Sales Manager, Nashua Kopano

A great experience and conference. A real WOW event. Rose Beard. General Manager, First Technology

Best conference in 18 years of being a PURCO SA travel partner. Was extremely interactive - great! Shiralee Pretorius. South African Airways

Amazing - one of my best work weeks this year for learning/opportunity and sheer enjoyment! Ross Johnson. Owner, Rehab Books and Technology

Kudo’s for the most well organised conference I have been to in years. Setup was excellent, the speakers and content were relevant and we all walked away richer in knowledge and experience. Judy Bonnier, New Business Development Manager, LexisNexis

Big ups to the organisers! This was by far the best conference I’ve ever attended. Lindiwe Madi, Lufthansa

Loved it. Great speakers, interesting topics, was glued to my seat. Cathy Fordyce, Bidvest Steiner

Well organised and attended. Faustina Edwin, CIPS Africa

CONTACT UST. 011 656 2999 E. conference@purcosa.co.za

BOOK AT WWW.PURCOSA.CO.ZA